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Home My WebLink AboutMINUTES - 04122005 - SD5 TO: BOARD OF SUPERVISORS Contra *; - • FROM: Scott Tandy, Interim Director ;-►� s (;osta Community Services Department o •o lb � • - � o u n DATE: April 12, 2005 ty t SUBJECT: Abolishing Positions, Laying Off Employees, Eliminating the Classification, and Establishing Positions Specific Request(s) or Recommendations)& Background and Justification RECOMMENDED ACTIONS: APPROVE and AUTHORIZE the Community Services Director or designee to CANCEL forty-six FACS Family Advocate-Project positions effective June 1, 2005, ELIMINATE the classification of FACS Family Advocate-Project, and ADOPT Position Adjustment Resolution No. 19872 to add four FACS Assistant Family Advocacy Manager-Project, one FACS Family Advocacy Manager-Project and eight FACS Intermediate Clerk-Project positions. FISCAL IMPACT: Implementation of the recommendations contained herein will reduce anticipated annual expenditures by approximately $1.1 million, maintain Departmental expenditures within their State and federal funding levels. BACKGROUND: Anticipated compensation cost growth in the Community Services Department (CSD) will exceed anticipated State and federal revenue by approximately $1.1 million. The establishment of positions specified in Attachment A (Position Resolution Number 19872), and the positions abolished as specified in Attachment B (Resolution Number 2005/209), incorporated herein, will allow CSD to reconfigure the staffing pattern in its child care classrooms to reflect the changing program needs of the Department while at the same time maintaining expenditures within anticipated revenue. Of the existing forty-six positions, thirty-four were previously funded. Of the thirty-four previously funded positions, thirty-three are currently filled and one is vacant. Projected cost-savings from the proposed change in staffing pattern realignment totaling approximately $1.1 million, will allow CSD to continue to operate its classrooms in a fiscally respo sible anner, while ensuring maximum continuity of services to low-income f ' ' ies. CONTINUED ON ATTACHMENT: X YES SIGNATURE: r/RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME DA N F BOARD COMMITTEE PROVE OTHER SIGNATURE(S): ACTION OF BOARD N I APPROVE AS RECOMMENDED OTHER VO OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED 9.-I CONTACT: Scott Tandy,5-1087 J N SWEETEN,C ERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: County Administrator Human Resources—Labor Relations Auditor Controller—Payroll Community Services Department(3 Copies) - BY ,DEPUTY i THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this order on April 12, 2005, by the following vote: AYES: PERVISORS GIOIA UILKEMA ` , PIEPHO,DeSAULNIER AND GLOVER SU � NOES: NONE ABSENT:NONE ABSTAIN: RESOLUTION NO. 20051209 SUBJECT: Laying Off Employees, Abolishing Positions, and Eliminating Classification in Community Services Department WHEREAS, the Board has considered the financial impact on the County's Community Services Department of reduced funding and increased funding requirements, and has considered the position and staff reduction/retention plans submitted by the Department; THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS, in its capacity as governing Board of the County and all of its dependent districts RESOLVES THAT: 1. In order to keep expenditures within available funding, it is necessary to abolish the positions described in the lists attached hereto, and to lay off employees accordingly. Said list is incorporated herein by reference, and said positions are hereby abolished effective on the dates indicated thereon. 2. The Community Services Department shall issue layoff or displacement notices, as the case may be, and give notice to the affected employees of the Board's action. 3. The Employee Relations Officer shall give notice of this Resolution to recognized employee organizations representing employees impacted by this action. 4. To the extent that the subjects of this Resolution are within the scope of representation pursuant to the Meyers-Milias-Brown Act (Government Code Section 3500 et seq.), this Board offers to meet with recognized employee organizations upon request concerning this Resolution. 5. Recognized employee organizations may submit to the Employee Relations Officer written requests to meet and confer on specific proposals with respect to the Resolution or resulting layoffs. This authorization and direction is given without prejudice to the Board's right to reduce or terminate the operations and services of the County and of Districts governed by this Board, and to eliminate classes of employees or positions as involving the merits, necessity, or organization of services or activities of the County or districts governed by the Board and not within the scope of representation. 6. This action is taken without prejudice to pending consulting, meeting, and meeting and conferring with recognized employee organizations. 7. This action is taken without prejudice to pending consulting, meeting, and meeting and conferring with recognized employee organizations. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown: ATTESTED: A Dp T T 1 2 2 nn S JOHN SWEETEN,Clerk of the Board of Supervisors and County Admini for t By: , Deputy cc: CSD HR CAO RESOLUTION NO. 20051209 MAR 3 1 /UO5 PO I ADJUSTMENT REQUEST NO. OFFICE OF R DATE 3/31/05 COUNTY ADMINISTRATOR I I Id Department No./ COPERS Departmen't Community Services Budget Unit No. 588 Org No. 1432 Agency No. 059 -Action Requested Add one (1) FACS Famil Advocacv Manager-ProLect, -four (4) FACS Assistant FamiLy Advocacy Mans ers-Project and eight (8) FACS Intermediate Clerks-Project Proposed Effective Date: April 12, 2006 Classification Questionnaire attached: Yes No ED Cost is within Department's budget: Yes Eg 90 0 Total One-Time Costs (non-salary) associated with request: $ 00.00 Estimated total cost adjustment (salary/benefits/one time: ^ A Total annual cost $ 769,764 Net County Cost $ 00.00 Total this FY $ 192,000 N.C.C. this FY $ 00.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Elimination of thirty-four (34) FACS Family Advocate-Project positions Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. "N (for) Department Hea a REVIEWED BY CAO AND RELEASED TO HU SER ES DEP T NT 4 Ar 156 uty Coulty Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE ADD one (1) Family and Children's Services Family Advocacy Manager-Project (9W3) C'n 7-... position at salary level C85-1454; ADD four (4) Family and Children's Services Assistant Family Advocacy Manager-Project (9MS7) positions at salary level C85-1RP8;" ADD eight (8) Family and Children's Services I rmediate Clerk- Project (99,13) ppositions at salary level QH-0946.Amend Resolution 71/17 establishing positions and resolutions allocating classes to the pt salary scheduEffective: 0 Day following Board Action ,termeaa'Pt scala u0024low ,(Date) W, (for) ire or of u man Resources COUNTY ADMINISTRATOR RECOMMENDATION . DATE: 0 Approve Recommendation of Director of Human Resources 0 Disapprove Recommendation of Director of Human Resources 0 Other: (for) County Administrator BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Board of Supervisors Adjustment APPROVED El DISAPPROVED El and County Administrator DATE: BY: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSON NEL/SALARY RESOLUTION AMENDMENT .............................am =................ �am& am� �am am�� POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust classes)/position(s) as follows: P300(M347)Rev 7/1195 ATTACHMENT A.1 CONTRA COSTA COUNTY POSITIONS TO BE ABOLISHED DEPARTMENT: Community Services Department EFFECTIVE: Abolish effective June 1, 2005 : Class Vacant/ Position # Class .;� Code:" Or # .. Fined 1207 Family/Child Svc Family Advocate 9MW3 1432 Filled 1243 Family/Child Svc Family Advocate 9MW3 1432 Filled 1251 Family/Child Svc Family Advocate 9MW3 1432 Filled 1256 Family/Child Svc Family Advocate 9MW3 1432 Filled 1257 Family/Child Svc Family Advocate 9MW3 1432 Filled 1258 Family/Child Svc Family Advocate 9MW3 1432 Filled 1260 Family/Child Svc Family Advocate 9MW3 1432 Filled 1261 Family/Child Svc Family Advocate 9MW3 1432 Filled. 1262 Family/Child Svc Family Advocate 9MW3 1432 Filled 1413 Family/Child Svc Family Advocate 9MW3 1432 Filled 1414 Family/Child Svc Family Advocate 9MW3 1432 Filled 1420 Family/Child Svc Family Advocate 9MW3 1432 Filled. 6720 Family/Child Svc Family Advocate 9MW3 1432 Filled- 16722 Family/Child Svc Family Advocate 9MW3 1432 ,Filled 6725 Family/Child Svc Family Advocate 9MW3 1432 Filled 6726 Family/Child Svc Family Advocate 9MW3 1462 Filled 6728 Family/Child Svc Family Advocate 9MW3 1432 Filled 6942 Family/Child Svc Family Advocate 9MW3 1432 Filled 6943 Family/Child Svc Family Advocate 9MW3 1432 Filled 6969 Family/Child Svc Family Advocate 9MW3 1432 Filled 10373 Family/Child Svc Family Advocate 9MW3 1462 Vacant 110477 Family/Child Svc Family Advocate 9MW3 1432 Filled 11026 Family/Child Svc Family Advocate 9MW3 1432 Filled 11027 Family/Child Svc Family Advocate 9MW3 1432 Filled 11028 Family/Child Svc Family Advocate 9MW3 1462 Filled 11030 Family/Child Svc Family Advocate 9MW3 1432 Filled- 11031 Family/Child Svc Family Advocate 9MW3 1432 Vacant 11032 Family/Child Svc Family Advocate 9MW3 1432 Filled 11033 Family/Child Svc Family Advocate 9MW3 1462 Vacant 11273 Family/Child Svc Family Advocate .9MW3 1432 Filled, 12104 Family/Child Svc Family Advocate 9MW3 1407 Vacant 12105 Family/Child Svc Family Advocate 9MW3 1407 Vacant f ' Clas......s Vacant/ .,Position #: Class. Code, �r °;# Filled 12154 Family/Child Svc Family Advocate 9MW3 1432 Vacant 12158 Family/Child Svc Family Advocate 9MW3 1432 Vacant 12159 Family/Child Svc Family Advocate - 9MW3 1811 Vacant 12160 Family/Child Svc Family Advocate 9MW3 1432 Vacant 12161 Family/Child Svc Family Advocate 9MW3 1432 Vacant 12162 Family/Child Svc Family Advocate . 9MW3 1432 Vacant 12163 Family/Child Svc Family Advocate 9MW3 1432 Vacant 12415 Family/Child Svc Family Advocate 9MW3 1432 Filled 12416 Family/Child Svc Family Advocate 9MW3 1432 Filled 12417 Family/Child Svc Family Advocate 9MW3 1432 Filled 12418 Family/Child Svc Family Advocate 9MW3 1432 Filled 12419 Family/Child Svc Family Advocate 9MW3 1432 Filled 12438 Family/Child Svc Family Advocate 9MW3 1432 Filled [12439 Family/Child Svc Family Advocate 9MW3 1432 Vacant ADDENDUM TO ITEM SD.5 April 12, 2005 On this day,the Board of Supervisors CONSIDERED adopting Resolution No. 2005/209 to cancel 46 FACS Family Advocate-Project positions and abolish the class; and Position Adjustment Resolution No. 19872 to add four FACS Assistant Family Advocacy Manager-Project positions, one FACS Family Advocacy Manager-Project position and eight FACS Intermediate Clerk-Project positions in the Community Services Department. Dr. Pat Stroh, Director, Community Services Department presented the staff report and summary of proposed actions. Dr. Stroh noted her recommendations would allow Community Services Department to operate its classrooms in a fiscally responsible manner with a cost savings of approximately$1.1 million. Supervisor Piepho requested information on identifying direct impact on families and children currently being provided services through the Family FACP. Dr. Stroh responded that the new model is better, as it is structured to serve Head Start families who are now working, in school or training(80%). She noted they have a comprehensive services plan, with teams throughout the county that will have a Health Manager, Mental Health Manager,Disabilities Manager, Education Manager, and now a Family Services Manager to recruit and enroll families, and find the resources for them. Supervisor Piepho requested information on the savings estimated to the counties general fund from this transition. Dr. Stroh responded that the current budget for Family Advocates is$1.9 million; the new model is$1 million, and with other cuts the Department can address the entire shortfall. Supervisor Gioia noted that General Fund money would be used if this transition does not take place. Dorothy Sansoe, Senior Deputy,Health and Welfare,noted if positions are not cut the General Fund will have to cover$1.1 million of the anticipated costs. Supervisor Glover proposed assessing current employees to afford them an opportunity for placement in the jobs for which they are qualified. Dr. Stroh assured the Board they will interview internally until all the positions have been filled, or until there are no more qualified applicants internally Dr. Stroh further noted they are looking at other opportunities and additional ways to bridge the gap into other departments or into the community. The Chair invited the public to comment. The following person presented testimony: Rollie Katz, Local One, 5034 Blum Road,Martinez. Supervisor Glover requested the County Administrator elaborate on the layoff date. At the request of Mr. John Sweeten, County Administrator,Ms. April Ramsey, Labor Relations Manager responded that June 1,2005 would be the layoff date. She said that during her meetings with Local One June 1 was the date arrived at as a compromise from the date of April 29,which had been previously proposed. This gives the employees more time to take advantage of resources in the displacement as well as an extension of a month's health benefits. She noted June 30 is not the best option, as Community Services Department indicated they need time to prepare for recruitment before July 1, 2005. Supervisor Gioia requested the County Administrator respond to the difference in savings for fund balance between June 1 and June 30. John Sweeten responded he is unable to address this matter right now. Supervisor Glover noted he is comfortable with the layoff date considering that there has been a compromise in terms of timing. With this he made a motion to accept the following recommendation: APPROVE and AUTHORIZE the Community Services Director, or designee to CANCEL forty-six FACS Family Advocate-Project positions effective June 1, 2005; ELIMINATE the classification of FACS Family Advocate-Project, and ADOPT Position Adjustment Resolution No: 19872 to add four FACS Assistant Family Advocacy Manager-Project, one FACS Advocacy Manager-Project and eight FACS Intermediate Clerk-Project positions. The motion was seconded by Supervisor Gioia and approved 5-0. ATTACHMENT A.1 CONTRA COSTA COUNTY POSITIONS TO BE ABOLISHED DEPARTMENT: Community Services Department EFFECTIVE: Abolish effective June 1, 2005 Class 'Vacant/ Position # ' Class Code Or # Filled 1207 Family/Child Svc Family Advocate 9MW3 1432 Filled 1243 Family/Child Svc Family Advocate 91NAW3 1432 Filled 1251 Family/Child Svc Family Advocate 9MW3 1432 Filled 1256 Family/Child Svc Family Advocate 9MW3 1432 Filled 1257 Family/Child Svc Family Advocate 9MW3 1432 Filled 1258 Family/Child Svc Family Advocate 9MW3 1432 Filled 1260 Family/Child Svc Family Advocate 9MW3 1432 Filled 1261 Family/Child Svc Family Advocate 9MW3 1432 Filled 1262 Family/Child Svc Family Advocate 9MW3 1432 Filled 1413 Family/Child Svc Family Advocate 9MW3 1432 Filled 1414 Family/Child Svc Family Advocate 9MW3 1432 Filled 1420 Family/Child Svc Family Advocate 9MW3 1432 Filled 6720 Family/Child Svc Family Advocate 9MW3 1432 Filled 6722 Family/Child Svc Family Advocate 9MW3 1432 Filled 6725 Family/Child Svc Family Advocate 9MW3 1432 Filled 6726 Family/Child Svc Family Advocate 9MW3 1462 Filled 6728 Family/Child Svc Family Advocate 9MW3 1432 Filled 6942 Family/Child Svc Family Advocate 9MW3 1432 Filled 6943 Family/Child Svc Family Advocate 9MW3 1432 Filled 6969 Family/Child Svc Family Advocate 9MW3 1432 Filled 10373 Family/Child Svc Family Advocate 9MW3 1462 Vacant 10477 Family/Child Svc Family Advocate 9MW3 1432 Filled 11026 Family/Child Svc Family Advocate 9MW3 1432 Filled 11027 Family/Child Svc Family Advocate 9MW3 1432 Filled 11028 Family/Child Svc Family Advocate 9MW3 1462 Filled 11030 Family/Child Svc Family Advocate 9MW3 1432 Filled 11031 Family/Child Svc Family Advocate 9MW3 1432 Vacant 11032 Family/Child Svc Family Advocate 9MW3 1432 Filled 11033 Family/Child Svc Family Advocate 9MW3 1462 Vacant 11273 Family/Child Svc Family Advocate 9MW3 1432 Filled 12104 Family/Child Svc Family Advocate 9MW3 1407 Vacant 12105 Family/Child Svc Family Advocate 9MW3 1407 Vacant Class: Vacant/ . Position # Class Code Or # Filled 12154 Family/Child Svc Family Advocate 9MW3 1432 Vacant 12158 Family/Child Svc Family Advocate 9MW3 1432 Vacant ' 12159 Family/Child Svc Family Advocate 9MW3 1811 Vacant 12160 Family/Child Svc Family Advocate 9MW3 1432 Vacant 12161 Family/Child Svc Family Advocate 9MW3 1432 Vacant 12162 Family/Child Svc Family Advocate 9MW3 1432 Vacant 12163 Family/Child Svc Family Advocate 9MW3 1432 Vacant 12415 Family/Child Svc Family Advocate 9MW3 1432 Filled 12416 Family/Child Svc Family Advocate 9MW3 1432 Filled 12417 Family/Child Svc Family Advocate 9MW3 1432 Filled 12418 Family/Child Svc Family Advocate 9MW3 1432 Filled 12419 Family/Child Svc Family Advocate 9MW3 1432 Filled 12438 Family/Child Svc Family Advocate 9MW3 1432 Filled 12439 Family/Child Svc Family Advocate 9MW3 1432 Vacant REQUEST TO SPEAK FORM (THREE (3) MINUTE LIMIT s� y Complete this form and place it in the box near the speakers' rostrum before addressing the Board. Name: �2 � 1 1� � �4�-�- Phone: 16 O 6 Address: � � � �l�v� a� City: OC/1Y �Nuc_ Please note that if you choose to provide your address and phone number, this information will become a public record of the Clerk of the Board in association with this meeting. amspeaking Y 9 formyself or organization: CHECK ONE: wish to speak on Agenda Item # s,� � Date: cg� My comments will be: ❑ General For Against ❑ I wish to speak on the subject of: Ido not wish to speak but would tike to leave these comments for-the Board to consider: Please see reverse for instructions and important information MAR 3 1 ZU05 PO I ADJUSTMENT REQUEST NO. OFFICE OF COUNTY ADMINISTRATOR DATE 3/31/05 Department No./ CORERS Department Community Services Budget Unit No. 588 Org No. 1432_ Agency No. 059 Action Requested Add one (1) FACS Family Advocacy Manager'Proi-ect, four (4} FACSAssistant Family Advocacy Managers-Project, and eight (8) FACS Intermediate Clerks-Project Proposed Effective Date:. April 12, 2005 Classification Questionnaire attached: Yes No Cost is within Department's budget: Yes® Vio Q Total One-Time Costs (non-salary) associated with request: $ 00.00 Estimated total cost adjustment (salarylbenefits/one time: Total annual cost $_769,754 Net County Cost $ 00.00 Total this FY $ 192,000 N.C.C. this FY $ 00.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Elimination of thirtv-four (3 4) FACS Family Advocate-Pro iect positions Mpartment must initiate necessary adjustment-and submit to CAO. Use additional sheet for further explanations or comments. (for) Department H e a, _Ww�mw!i MW iMwi*AM REVIEWED BY CAO AND RELEASED TO HU SER ES DEP T NT 1..5-31 40 eputy Couhty Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE ADD one (1) Family and Children's Services Family Advocacy Manager-Project (9103) -,-'k. position at salary level C85-1454; ADD four(4) Family and Children's Services Assistant Family Advocacy Manager-Project (9MS7) positions at salary level C85--1-g5)8;,.. ADD eight (8) Family and Children's Services I termediate Clerk- Project (99,13) o positions at salary level QH-0946. ,s� e rm Amend Resolution 71/17 establishing positions and resolutions allocating classes W the Pt salary sched Effective: 0 Day following Board Action. sa 0 Mate) (for) ire dotof*Ruman Resources iii liil ii iiiii_i 1.-1�_iilili i ilii l!hili i i i i ll hill iiiii ii_ii Ilii l! __ i_i_ilii COUNTY ADMINISTRATOR RECOMMENDATION . DATE: Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resource 0 Other: (for} C o u My Administrator BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Board of Supervisors AdjustmenkpmpR V K RISA -ROVED [1 0, and Co nty/A ini for DATE: BY: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT iii _�w=!ow own Ow -no wn_wm__l am soft -Am��ftftum_ am l WM ii l iii l_=_==� wwwwl!_i wo-� ! we no POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es)1pos itio n(s) as follows: 31300(M347)Rev 719195