HomeMy WebLinkAboutMINUTES - 04122005 - SD3 ,r
OF SUPERVISORS
To: BOARD Contra
Dennis M. Bar
Costa
FROM: Barry, AICP
{
Community Development Director
C° p � __ ountyDATE: April 12, 2005 A.cves
SUBJECT: RATE INCREASE FOR SOLID WASTE COLLECTION IN THE UNINCORPORATED AREAS
SERVED BY GARAVENTA ENTERPRISES UNDER THE COUNTY FRANCHISE
AGREEMENT
SPECIFIC REQUESTS OR RECOMMENDATION{S} +& BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
1. ACCEPT report from NewPoint Group dated February 25, 2005 regarding their review
of the Interim Rate Application submitted by Garaventa Enterprises {EXHIBIT A}.
2. APPROVE a solid waste collection rate increase of 3.89% for customers in the
unincorporated areas served by Garaventa Enterprises under the County's Franchise
Agreement.
FISCAL IMPACT
No impact to the County General Fund.
BACKGROUND/REASONS FOR RECOMMENDATIONS
The County has a solid waste collection franchise agreement with Garaventa Enterprises
{Garaventa} for service to the following unincorporated areas:
Bay Point(portion) Discovery Bay
Brentwood Knightsen
Byrom North Concord
' Except for the area located within Byron Sanitary District Boundary
The County's Garaventa Service Area includes portions of Supervisorial Districts 111, IV,V.
CONTINUED ON ATTACHMENT: X YES SIGNATURE
ow�ECOMMENDAT
ION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD C ITTEE
PPROVE OTHER
SIGNATURE (S):
ACTION OF BO R ON 144 1 Cz APPROVED AS RECOMMENDED .,'OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS ATRUE
wI�VNANIMOUS (ABSENT _ .
AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
f S
Contact. Derdra Dingman (925/335-1224) ATTESTED4 u /f , .
cc: Community Development Department(CDD) JOHN SWEETEN, dLERK OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
jr
�--' DEPUTY
BY ,
Proposed Solid Waste Collection Rate Increase—Garaventa Enterprises
April 12, 2005
Page 2
BACKGROUND/REASONS FOR RECOMMENDATIONS (continued)
NewPoint Group Review
The County entered into an agreement with NewPoint Group to review the Interim Year
Rate Change Application submitted by Garaventa. NewPoint Group conducted their
review consistent with the applicable provisions of the rate setting manual approved by the
County for use in the Garaventa Service Area. The result of NewPoint Group's review is
contained in their letter dated February 25, 2005, which is attached as EXHIBIT A.
Proposed Solid Waste Collection Rate Increase
Interim year rate changes are calculated based on a weighted increase in controlled and
uncontrolled costs. The recommended 3.89% increase of the solid waste collection rate
was calculated based on the 4.56% projected increase in uncontrolled costs, 2.04%
increase in controlled costs and special extraordinary cost increases.
Uncontrolled Costs
Uncontrolled costs refer to tipping fees and associated regulatory charges. Garaventa
Enterprises submitted an Interim Year Rate Change Application showing a projected
4.56% increase of the tipping fee (also referred to as the gate rate) at the Pittsburg
Transfer Station from $52.60 per ton to $55.00 per ton.
Controlled Costs
Controlled costs include all costs other than tipping fees and associated regulatory
charges. Controlled costs are adjusted based on the change in the CPI, which increased
by 2.04%.
Special Extraordinary Cost Increases
Special extraordinary cost increases include household hazardous waste costs and
worker's compensation costs. Garaventa Enterprises' Interim Year Rate Change
Application identified a total of$117,238 in special extraordinary cost increases, NewPoint
Group's report recommends that the County allow a total of $56,138 in special
extraordinary cost increases.
The below table summarizes the existing and recommended residential solid waste
collection rates.
MONTHLY •LID WASTE COLLECTION RATE (CR)
40-gallon container(unless otherwise noted) ExistingCR
3.89% Recommended
Increase of CR CR
Bay Point (portion) $ 23.80 $ $ 24.75
Brentwood $ 23.80 $ $ 24.75
B ron $ 23.80 $ -95 $
Discovery Ba $ 23-80 $ $ 24.75
Kni htsen $ 23.80 $ $ 24.75
All Areas: Mini-Can /20-gallon $ 19.25 $ .75 $
Except for the area located within Byron Sanitary District Boundary
Rates are rounded to the nearest $0.05 increment in accordance with the manual
requirement.
The recommended 3.89% increase would also apply to commercial customers served by
Garaventa under the County's Franchise Agreement.
ATTACHMENTS
Exhibit A—Letter from NewPoint Group dated February 25, 2005
G:\Conservation\Bryn\Franchise\Franchise-BS\GE\BO-GE Interim Year Rate Increase 2005.doc
0
NeVt/Pont Grou Exhibit A
Management Consultants
February 25,2005
Ms. Deidra Dingman
Solid Waste Program Manager
Community Development Department
Contra Costa County
651 Pine Street
4th Floor,North Wing
Martinez, California 94553
Subject: 2005 Interim Rate Review of Unincorporated Contra Costa County Areas
Served by Garaventa Enterprises
This letter report represents NewPoint Group, Inc.'s review of the 2005 Interim Year rate
application(Application) submitted by Garaventa Enterprises (Garaventa) for unincorporated
Contra Costa County(County). Garaventa submitted its Application to the County on November
251, 2004.
Methodology
County rate setting is guided by the County's 1998 Rate Setting Process and M
Manual or Residential Solid Waste Charges as Applied to Garaventa Enterprises (Manual).
The County's rate setting process allows Garaventa,to submit an Interim Year rate application
during the three years between Base Years. The County regulates rates in the following six (6)
unincorporated areas served by Garaventa:
1. Bay Point (part of Bay Point)
2. Brentwood
3. Byron(except for the area located within Byron Sanitary District boundary)
4. Discovery Bay
5. Knightsen(small number of accounts, no commercial)
6. North Concord(small number of accounts,no commercial).
Byron Sanitary District and Ironhouse Sanitary District administer their own franchise
agreements and regulate the residential rates for the areas within their boundaries.
This report is organized as follows:
A. Project Background
B. Project Scope
C. Interim Year Review Results
D. Rate Recommendation.
9 2555 Third Street,Suite 215,Sacramento,California 95818 0 Phone:(91 b)442-0508 * Fax:(916)442-0714
NewPoint GrouO"
Management Consultants
Ms. Deidra Dingman Page 2
February 25, 2005
A. Project Background
A Base Year rate review conducted by NewPoint Group in 2002 resulted in a
recommendation for a rate increase of, on average, 7.66 percent, for 2003. Residential rates
regulated by the County also were regionalized(i.e.,made the same) at that time.2 This 7.66
percent rate increase ultimately was implemented between March and May of 2003, depending
upon the County service area. The Board approved this recommended rate increase on
December 17, 2002.
In 2004, based on an Interim Year rate review, commercial rates were increased by an
average of 11.79 percent and commercial rates were regionalized across east County
jurisdictions. This increase was approved by the Board on April 22, 2004.
In early 2005, Garaventa increased commercial rates in the Ironhouse Sanitary District area
by approximately 5.0 percent. Unlike the County, this district does not require its Board to
approve commercial rate changes.
Garaventa's 2005 Application is provided as Attachment A to this letter. In its Application,
Garaventa noted that both worker's compensation and household hazardous waste costs have
increased substantially greater than the CPI. Garaventa requested a rate increase of.5.0 percent
for residential and commercial services.
B. Project Scope
Our review was conducted consistent with the required County Interim Year rate review
steps in the Manual(i.e., Steps 2, 4, and 5). The timing of the review did not coincide with the
schedule shown in the Manual for an Interim Year review because the Application was not
received by the County until November 29, 2003. The Manual calls for an Interim Year
application to be submitted by September 1 for implementation on January 1 of the next year.
As a result of the December submission, an interim year rate change, if approved b the Count
pp y y
Board of Supervisors (Board), likely would be not be fully implemented before April of 2004.
C. Interim Year Review Results
We prepared the Interim Year Rate Change Worksheet(Worksheet, a copy of which is
included as Attachment B). We used controlled and uncontrolled costs in the Worksheet
consistent with those costs approved in the prior 2003 Base Year rate review. Controlled costs
represent 72.3 percent of the total costs while uncontrolled costs (i.e., tipping fees)represent the
remaining 27.7 percent of the total costs.
2 With the exception of Byron which did not have a curbside recycling program. In 2004,Byron adopted a curbside
recycling program and rates in Byron were increased to equal other County area rates. Also,40-gallon rates for the
Oakley/Ironhouse area were set$0.20 below the regional rate because Oakley/Ironhouse instituted its HHW fee
before other County areas.
NewPo0nt Grou "�
Management Consultants
Ms. Deidra Dingman Page 3
February 25, 2005
1. Controlled Costs
Controlled costs are increased by the rate of change in the San Francisco-Oakland-San Jose
Consumer Price Index (CPI). In its Application, Garaventa proposed to increase controlled costs
by the change in CPI from October 2003 to October 2004, or by 2.04 percent.
Based on the requirement in the Manual, we agree with Garaventa's use of the October 2003
to October 2004 CPI. As shown below, the CPI increased 2.04 percent during this October to
October period.
Consumer Price Index as of October 2003 196.3
Consumer Price Index as of October 2004 200.3
Change in Consumer Price Index 4.0
Percent Change in Consumer Price Index 1 2.04%
CPI source data is provided in Attachment C.
Based on this change in the CPI, rows 10 through 12 on page 2 of the Worksheet were
completed as follows:
Change in Controlled Cost
10 Projected Change in Consumer Price Index 2.04%
11 Adjustment Factor from Prior Interim Year 0.00%
12 Adjusted Projected Change in Consumer Price Index 2.04%
2. Uncontrolled Costs
In the Application, the tipping fee rate at the Pittsburg Transfer Station was increased from
$52.60 per ton to $55.00 per ton, or by 4.56 percent. We recommend that the County allow this
increase in uncontrolled costs.
Based on this data, rows 13 through 19 on page 2 of the Worksheet were completed as
follows:
Change in Uncontrolled Cost
13 Prior Year Tipping Fees Per Ton $ 52.60
14 Plus: Prior Year Regulatory Fees Per Ton $
15 Equals: Total Prior Year Uncontrolled Costs Per Ton $ 52.60-
16 Projected Interim Year Tipping Fees Per Ton $ 55.00
17 Plus: Projected Interim Year Regulatory Fees Per Ton $ _
18 Equals: Total Projected Interim Year Uncontrolled Costs Per Ton $ 55.00
19 Projected Change in Uncontrolled Costs 4,56%
We confirmed by telephone that this tipping fee rate is the same rate charged to self-haul
customers, whose loads are weighed, at the Pittsburg Transfer Station as of January 1, 2005. A
NewPoi0
nt Group,"'
Management Consultants
Ms. Deidra Dingman Page 4
February 25, 2005
total of six other neighboring disposal facilities also were surveyed. Tipping fee rates for self-
haul weighed loads are shown below:
❑ Davis Transfer Station(Oakland)—$88.25 per ton
❑ Berkeley Transfer Station(Berkeley, over 330 pounds)—$82.70 per ton
❑ West County Landfill (Richmond, over 5 yards)—$69.75 per ton
❑ Contra Costa Transfer&Recover Station(Martinez,,, over one ton)—$62.25 per ton
❑ Pleasanton Transfer Station(Pleasanton)—$53.00 per ton
❑ .Altamont Landfill - $46.00 per ton.
These rates average $66.99 per ton for weighed loads (above one ton). This survey conf rms
that the tipping fee rate charged at the Pittsburg Transfer Station is below average, and
approximately in the middle of the range, of weighed tipping fee rates charged to self-haul
customers at other neighboring disposal facilities.
3. Special Extraordinary Cost Increases
In Garaventa's Application it also indicated that household hazardous waste costs and
worker's compensation costs have increased materially since the prior base year. Together,these
special extraordinary cost increases amounted to Garaventa's request for an additional $117 238
q '
in costs.3
We recommend that the County allow$56,138 for these special extraordinary cost increases.
While these cost increases are in addition to the rate increase allowed through the interim year
process,we believe they are justifiable and supported. These cost increases, for household
hazardous waste and worker's compensation costs, are discussed below.
Household hazardous waste costs
Table 1, on the following page, shows the amounts paid by Garaventa for the household
hazardous waste program in calendar year 2004. Delta Diablo Sanitation District operates the
HHW facility and bills the County directly for East County customer use of the facility(i.e., in
areas other than Oakley). The County in turn bills Garaventa for a portion of this amount
(identified as"County" in Table 1). Garaventa is billed directly by Delta Diablo Sanitation
District for Oakley customers use of the facility(identified as "Ironhouse"in Table 1).
The combined amount for 2004 $123,376 is $21,735 greater than the 2003 projection of
$101,641. We recommend that the County allow this $21,735 increase. This represents a 21.4
percent allowed increase in this one line item.
3 Special extraordinary adjustments are allowed provided that the hauler can provide necessary information and
documentation so the County can make a judgment as to the reasonableness of the adjustment(see page IV-1 of the
Manual for this provision).
NewPont Group""'
Management Consultants
Ms. Deidra Dingman Page 5
February 25, 2005
Table 1
East County Household Hazardous Waste Payments
Made by Garaventa Enterprises
Calendar Year 2004
Date County Ironhouse Total
1/1/04 to 3/31/04 a) 6,636.06 54,008.58 605,644.64
4/l/04 to 6/30/04 14,3 8 5.5 9 16,72 7.43 31,113.02
7/1/04 to 9/30/04 531702.14 71%886.15 139588.29
10/1/04 to 12/31/04 79884.09 1050146.14 1811030.23
Total 345,607.88 885768.30 1235376.18
a) Includes a mobile event for Ironhouse area which increased quarterly
usage from about 150 customers to over 600 customers.
While the Application also included a projected increase in HHW costs for 2004/05 based on
the increase in the total HHW program budget of 16.4 percent,we did not allow this increase.4
This is based on two findings:
O The actual HHW program expenditures did not closely approximate g a roximate the budget for FY
2003/04. The FY 2003/04 HHW program budget of$721,073 was much greater than the
actual HHW FY 2003/04 program costs of$423,724
0 Actual fiscal year-to-date expenditures have not changed materially from the prior fiscal
year. For example,
• July 1, 2003 to September 30, 2003 expenditures were$66,619.83 and July 1, 2004 to
September 30, 2004 expenditures were $70,724.24
• October 19 2003 to December 31, 2003 expenditures were $87,371.18 and October 1,
2004 to December 31, 2004 expenditures were $89,877.89.
Worker's compensation costs
In the Application, Garaventa projected increases in worker's compensation costs of 72
percent from $92,648 in the Base Year 2003 projection to $159,554 in 2004. We recommend
that the County allow worker's compensation costs of$127,051 for 2004. This represents the
actual amount paid by Garaventa for 2003 and is a reduction in Garaventa's request by$32,503.
The $127,051 figure is an increase of 37 percent in this one line item. This is consistent with
the recent increase in Garaventa's worker's compensation premium rate for garbage collectors
(from a projected $15.36 per$100 of payroll in the 2003 Base Year to the 10/1/2004 level of
$20.68 per$100 of payroll, a 3 5 percent increase). Likewise,the 3 7 percent increase is very
4 The total HHW program budget is projected to increase from$721,073 to$839,329 from FY 03/04 to FY 04/05.
NewPont Group
Management Consultants
Ms. Deidra Dingman Page 6
February 25, 2005
similar to the increase in Garaventa's total monthly premium paid,which rose from$110,437 (on
10/1/2002)to a peak value of$150,501 (on 10/1/2003), an approximately 36 percent increase.
We did not allow a further increase for 2004 based on the fact that Garaventa premiums have
actually declined from 2003 to 2004. Further, California has made recent attempts to reform
worker's compensation and there is a trend toward decreasing worker's compensation
premiums.5 We recommend that during the next Base Year,the County take another close look
at worker's compensation costs.
D. Rate Recommendation
Based on using the weightings and indices in the Worksheet(rows 20 to 30), the
recommended rate increase is 3.89 percent to residential and commercial customers. The
corresponding residential rates,rounded to the nearest$0.05 increment are shown below in
Table 2 (and on the first page of the Worksheet).
Table 2
Recommended Residential Rates
Adjusted New
Rate Schedule' Current Rate Rate Adjustment Rate
'2. Bay Pbint-40 gallon $ 23.80 $ 24.73 $ 0.02
'3. Brentwood-40 gallon $ 23.80 $ 24.73 $ 0.02
p4. Byron Sanitary District-40 gallon $ 23.80 $ 24.73 $ 0.02
% Discovery Bay-40 gallon $ 23.80 $ 24.73 $ 0.02
'F6. Knightsen-40 gallon $ 23.80 $ 24.73 $ 0.02
'F7. konhouse Sanitary District-40 gallon2 $ 23.60 $ 24.52 $ 0.23
'8. All Areas-20 gallon $ 19.25 1 $ 20.00 $ -
'For 90-gallon toter service,an additional$3 per month is added to the 40-gallon rate.
2lronhouse rates have been adjusted to equal rates in the other service areas as the costs and services
are now the same for all service areas. Additionally, Ironhouse's relative usage of the HHW facility has
increased recently.
5 Workers'compensation premiums have dropped an estimated 10.4 percent between the middle of 2003 and
January 2005(see Workers'Compensation in California summary from the Institute of Governmental Studies
University of California at http://www.igs.berkeley.edu/library/htWorkersCompensation.htrn#Topic4).
NewPo�nt Grog .
Management Consultants
Ms. Deidra Dingman Page 7
February 25, 2005
Should you have any questions regarding this letter report,please do not hesitate to contact
Erik Nylund in Oakland at(510) 338-0104.
Very truly yours,
NewP6*int Grou / Inc;
?12
Jim Gibson, Director
NewPoint Group-
Management
Consultants
Ms. Deidra Dingman Page 8
February 25, 2005
Attachment A
Interim Year Rate Application
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Management Consultants
Ms. Deidra Dingman Page 9
February 25, 2005
Attachment A
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February 25, 2005
Attachment A
Interim Year Rate Application (continued)
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Management Consultants
Ms. Deidra Dingman Page 11
February 25, 2005
Attachment A
Interim Year Rate Application (continued)
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Ms. Deidra Dingman Page 12
February 25, 2005
Attachment A
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February 25, 2005
Attachment A
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February 25, 2005
Attachment B
Interim Year Worksheet
Contra Costa County
Interim Year Rate Change Worksheet
Summary
Rate Change
1. Percent Change in Rates Requested 3.89%
Rate Schedule
Adjusted New
Rate Schedule' Current Rate Rate Adjustment Rate
2. Bay Pbint-40 gallon $ 23.80 $ 24.73 $ 0.02
3. Brentwood-40 gallon $ 23.80 $ 24.73 $ 0.02
4. Byron Sanitary District-40 gallon $ 23.80 $ 24.73 $ 0.02
5. Discovery Bay-40 gallon $ 23.80 $ 24.73 $ 0.02
6. Knightsen-40 gallon $ 23.80 $ 24.73 $ 0.02
7 lronhouse Sanitary District-40 gallon2 $ 23.60 $ 24.52 $ 0.23
8. All Areas-20 gallon $ 19.25 $ 20.00 $ -
'For 90-gallon toter service,an additional$3 per month is added to the 40-gallon rate.
2lronhouse rates have been adjusted to equal rates in the other service areas as the costs and services
are now the same for all service areas. Additionally, Ironhouse's relative usage of the HHW facility has
increased recently.
Year: 2005 Page 1 of 2
NewPoint Group,"
Management Consultants
Ms. Deidra Dingman Page 15
February 25, 2005
Attachment B
Interim Year Worksheet(continued)
Contra Costa County
Interim Year Rate Change Worksheet
Financial Information
SectionCosts
Base Year Controlled Costs
1 Total Operating Costs $ 4,915,181
2 Plus: Allowable Operating Profit $ 345,163
4 "nus: Tipping Fees(Profit Allowed) $ 1,340,240
5 Equals: Total Controlled Costs $ 3,920,104 =3016
Base Year Uncontrolled Costs
6 Tipping Fees(Profit Allowed) $ 1,340,240
7 Plus: Tipping Fees(Pass Through) $ 163,807
8 Equals: Total Uncontrolled Costs $ 1,504,047 27.7%
9 Base Year Revenue Requirement(Less Franchise Fee) 1$ 5,424,1511 100.0%
Section 11--Changes in Costs
Change in Controlled Cost
10 Projected Change in Consumer Price Index 2.04%
11 Adjustment Factor from Prior Interim Year 0.00%
12 Adjusted Projected Change in Consumer Price Index 2.04%
Change in Uncontrolled Cost
13 Prior Year Tipping Fees Per Ton $ 52.60
14 Plus: Prior Year Regulatory Fees Per Ton $ -
15 Equals: Total Prior Year Uncontrolled Costs Per Ton $ 52.60
16 Projected Interim Year Tipping Fees Per Ton $ 55.00
17 Plus: Projected Interim Year Regulatory Fees Per Ton $ -
18 Equals: Total Projected Interim Year Uncontrolled Costs Per Ton $ 55.00
19 Projected Change in Uncontrolled Costs 1 4.56%
Section • of
Weighted Change in Controlled Costs
20 Controlled Costs as%of Base Yr.Revenue Requirement 72.3%
21 Multiplied by: Adjusted Projected Change in Consumer Price Index 2.04%
22 Equals: Weighted Change in Controlled Costs 1.47%
Weighted Change in Uncontrolled Costs
23 Uncontrolled Costs as%Bae Yr.Revenue Requirement 27.7%
24 Multiplied by. Projected Change in Uncontrolled Costs 4.56%
25 Equals: Weighted Change in Uncontrolled Costs 1.27%
Unweighted Change for Other Allowed Cost Increases
26 Unweighted Change for Extraordinary Costs0.96 0
27 Equals: Weighted Change in Uncontrolled Costs 0.S
Total Change
28 Total Percent Change in Costs 3.70%
29 Divided by. Adjustment for Franchise Fee(1-5.0%) 95.0%
30 Equals Percent Change in Existing Rates 3.89%
NewPoint Group'
Management Consultants
Ms. Deidra Dingman Page 16
February 25, 2005
Attachment C
Consumer Price Index
San Francisco-Oakland-San Jose, CA,All items
'140, WAR]
147.5 147.4 148.2 148 148.3 148.1 148.9 149.4 149.4 149.4 149.8 149.4 148.7 147.9 149.4
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74.
...............
'75*. 70
2
69' 3 .......
7 7
. ......-..... ........... 178.7 179.1 181.7 183.4 184.1 180.2 177.7 182.6
............. .........
..........
ISO 1-911
0 9
9
191.3 193 193.2 193.5 194.3 193.2 193 192.3 193.7
.............
...........
..............
'06*4
...........
.6
197'
7
..........
198.1 198.31 1991 198.7 200.3
1 198.81 198.21 199.51