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HomeMy WebLinkAboutMINUTES - 03082005 - SD.8 TO: BOARD OF SUPERVISORS -•-6=-- -.,o - � Contra FROM: John Sweeten •:' �- �* County Administrator Costa DATE: March 82005 , mss;:- --" A U� County 0 SUBJECT: Adoption of Dates for FY 2005-2006 Budget Workshops/Hearings %k%J SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: ADOPT dates for FY 2005-2006 budget workshops and hearings. BACKGROUND: In consultation with the Board Chair, and after checking with Board offices, dates and times have been identified for the conduct of public workshops, as well as public hearings, on the County's FY 2005-06 Budget. The dates and times for the workshops and hearings are noted below, as is a brief description of the objectives for each. Baseline Budizet Workshop—March 15, 1:00 p.m. This workshop is to familiarize the Board and the public with the anticipated cost of a"baseline"budget for FY 2005-06. A"baseline" budget is one that funds in the budget year the same level of service provided in the current year. We know that we cannot afford to continue next year the level of service provided this year. This workshop will inform the Board and the public regarding the reasons for and size of the shortfall. Budget shortfalls result when cost growth is not matched by increases in revenues. In addition to projections of growth in program costs among departments, information will be presented that projects anticipated growth in categorical and general purpose revenues. The Board will be presented with information that predicts the budget shortfall on a department-by-department basis. Because our budget shortfall results from a misalignment of expenses and revenues, it can be expected to continue into the future unless actions are taken that would bring expenses and revenues into alignment on an ongoing basis. An effort will be made at the workshop to provide a multi-year projection of baseline expenses and revenues. At this workshop the Board may wish to provide direction with regard to its budget priorities, the approach it would like taken in balancing the budget shortfall, and any budgeting principles it would like reflected eventually in the Recommended Budget. CONTINUED ON ATTACHMENT: _YES SIGNATURE: ------------------------------------------------------------------------------------------------------------------ - ------------- --- -------------------------- RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN A ON OF BO COMMITTEE APPROVE OTHER SIGNATURE(S): ---------- ------- -------- ------------------------------------------------------------------------------------------------------------ ACTION OF BOARD ON O--- APPROVE AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN C_UNANIMOUS(ABSENT 9 ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED /''' \, 2� CONTACT: JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: All County Departments B ,DEPUTY w Page 2 of 2 This workshop will provide a good opportunity for our employees and members of the public to understand the nature of the anticipated budget shortfall, its multi-year character, and the need for actions that will bring the budget into balance in the short term and long term. Preliminary Budget Workshops Time has been scheduled for this series of workshops as follows: ❑ April 18, from 11:00 a.m. to 2:00 p.m. ❑ April 19, from 1:00 p.m. to 4:00 p.m. ❑ April 20, from 1:00 p.m. to 4:00 p.m. ❑ April 21, from 9:00 a.m. to 1:00 p.m. (if needed) At this series of workshops the County Administrator will present a"Preliminary Recommended Budget." This document, as the name suggests, will consist of the Administrator's preliminary recommendations for the County's FY 2005-06 Budget. It will provide an opportunity for the Board and the public to consider the impact of the preliminary budget balancing plan on public programs and services. As requested by the Board, an effort will be made to provide alternatives and options for budget balancing, as well as their programmatic consequences. These workshops will provide a good opportunity for the Board to hear from departments, employee representatives, contractors and the County's many community stakeholders regarding budget priorities. The Board's direction during the course of this series of workshops will be reflected in the final Recommended Budget. Public Hearings on the FY 2005-06 Recommended Budget The following dates have been set aside for public hearings on the Recommended Budget for FY 2005-06: ❑ June 6, from 9:00 a.m. to 11:00 a.m., and 12:00 p.m. to 2:00 p.m. ❑ June 7, from 1:00 p.m. to 3:00 p.m. ❑ June 8, from 9:30 a.m. to 1:00 p.m. ❑ June 9, from 9:00 a.m. to 1:00 p.m. (if needed) These hearings (including Bielenson hearings if needed)will allow for final input from stakeholders regarding the Recommended Budget for FY 2005-06 prior to its formal adoption on June 21, 2005. As is always the case, the State or federal governments may take actions that affect the County's spending plan after the Board adopts its Final Budget. Should that be the case, it will be necessary to ask the Board to make appropriate mid-year budget adjustments to reflect these actions. Meetings of the Board's standing committees (Finance, Internal.Operations, and Family and Human Services) for June 6 will be cancelled by the recommended action to accommodate public hearings on the Recommended Budget. A schedule detailing the specific order and time individual departmental budgets will be heard will be provided to the Board in May.