HomeMy WebLinkAboutMINUTES - 07132004 - C.47 0: BOARD OF SUPERVISORS `,-J Contra
FROM: Fire Chief Keith B. Richter Costa
Contra Costa County Fire Protection District . . '.
County
DATE: July 13, 2004 °s
SUBJECT:
Weed Abatement Contracts Extension
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
AUTHORIZE the Fire Chief, Contra Costa County Fire Protection District, or designee to execute three (3)
contract extensions with Randy Bodhaine and one (1) contract extension with H & N Enterprises for the
continuation of weed abatement services for the extended ane-year term of January 1 to December 31, 2004.
Costs associated with these contract extensions are: Discing and Hand Mowing in the East Contra Costa
County area with Randy Bodhaine for$24,149.84; Discing in the Central Contra Costa County area with Randy
Bodhaine for$33,555.05; Hand Mowing in the Central Contra Costa County area with H & N Enterprises for
$40,000.00; and Discing and Hand Mowing in the West Contra Costa County area with Randy Bodhaine for
$40,000.00. Each contract represents services for specific areas within the Fire District and is an extension of
an existing contract.
FISCAL IMPACT:
The cost of above extended contracts is included in the District's FY 2004-05 budget.
BACKGROUND/REASONS FOR RECOMMENDATION:
Weed abatement contracts with Randy Bodhalne and H & N Enterprises terminated on December 31, 2003.
These contracts were for the purpose of exterior fire hazard control by discing, mowing, rubbish and tree
removal.
Currently, there is not sufficient time to put new weed abatement contracts out to bid and select new contractors
as the fire season is now upon us. Due to the hot weather conditions at this time of the year, dry grass/weeds
and piles of combustible rubbish present an extreme threat of fire to the public. It is essential that the Fire
District have the ability to abate these hazards in accordance with Contra Costa County Ordinance 2002-32
when the owner fails to do so in order to reduce the potential for a catastrophic wildland fire from occurring.
CONTINUED ON ATTACHMENT: YES
SIGNATURE: ,�.:: i►,�,--'"1...--� ����s...---.•---"'—..`_.,
✓RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
—-L..--,*PPROVE OTHER
t
SIGNATURES: ✓
ACTION OF BOA JULY
APPROVED AS RECOMMENDED_IX— OTHER
VOTE OF SUPERVISORS
XXE
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS{ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED JULY 13, 2004
Ct1»tact: Richard Carpenter, Fire Marshal{941-3520} JOHN SWEETEN,CLERK OF THE BOARD OF
cc: County Administrator/Rich Selthel SUPERVISORS AND COUNTY ADMINISTRATOR
C.C.C. Fire Protection District
Auditor-Controller
County Counsel BY
....,DEPUTY
U:1SRMGRS1KRIBOARDORDERwEEUABATECONTRACTSExTENSION406.DOC
In accordance with provisions of Contra Costa County Ordinance 2002-32, the Fire District contacted Randy
Bodhaine and H & N Enterprises; both contractors have agreed to extend the 2001-2003 contracts for one year
with minor modifications.
The Fire Chief is being authorized to sign the contracts which also require bands, certificates of insurance and
other documentation. Pursuant to Public Contracts Code Section 4114, the Board DELEGATES its functions
under Public Contracts Code Section 4107 and 4110 to the Fire Chief or designee.
CONSEQUENCE OF NEGATIVE ACTION:
If these contract extensions are not approved, the public safety will be jeopardized as the District will be unable
to have properties abated when necessary. This could result in grass fires of varying magnitudes threatening
the lives and properties of District residents.
AMENDMENT NO. 1 TO AGREEMENT
1.
Maive Pik wd P . Effective t t , 2004,the Contra Costa
County Fire Protection District("Fire District")and H&N Enterprises("Contractor")mutually
agree as fellows:
2. Pumps. The parties desire to amend the Agreement they entered into effective July 23, 2001,
entitled"2001/20132/2003 Abatement Contract, Central Division,for Exterior Fire Hazard
Control by Hand Mowing,Rubbish Removal, and General Labor,"as described herein.
3. Arendrnent. Section 3,"Contract Term,"is amended to read as follows:
"a. The tern of this Agreement shall be from the elective date through December 31,
2004,unless otherwise terminated in accordance with the provisions of this Agreement.
b. This Agreement may be terminated by either party upon 30 days advance written notice
to the other party. In the event of termination,Contractor shall be entitled to payments
due through the date of termination,but the Fire District shall assume no other duty or
liability to Contractor on account of its termination of the Agreement.
C. Unless the Agreement is terminated in the manner set forth in paragraph(b) above,the
contractor shall be entitled during the term of this Agreement to annual adjustments in
the contract price, upward or downward,to reflect changes in the"Consumer:Price
Index for Urban Wage Earners and Clerical Workers, San Francisco-Oakland, Al
items—Series A(1982/84-100),',published by the Bureau of Labor Statistics of the
United States as follows:The Cost of Living Index published for the year ending
December 31,2000,shall be taken as the"Base Index"for the purpose of
computation. Can January 1,2002,and again on January 1,2003, and again on
January 1, 2004,the rates set forth in this Agreement shall be increased or decreased
by not more than a percentage amount equal to the new percentage change between
the Ease Index and the Cost of Living Index for the calendar year ending December 31
of the previous year. The adjusted rate shall be deemed thereafter to be the Base
Index for purposes of the next rate computation. Such percentage of change shall be
calculated to the nearest one-tenth of I%,and said rates shall be rounded off to the
nearest one cent of increases or decreases."
4. Effect. Except for the amendment agreed to herein, the Agreement of July 23,2001, remains in
full force and effect.
FIRE DISTRICT CONTRACTOR
By: By:
Keith Richter Robert Nielsen, Jr.
Fire Chief Title:
AMENDMENT NO. 1 TO AGREEMENT
1. ectiye D a and Parties. Effective _ ' ;3 ' ,2004,the Contra Costa
County Fire Protection District("Fire District')and Randy Bodhaine("Contractor")mutually
agree as follows:
2. Pu,rose. The parties desire to amend the Agreement they entered into effective July 20, 2001,
entitled"20011200212003 Abatement Contract, Central Division, for Exterior Fire Hazard
Control by Discing, Tractor Drawn Mowing and Dozing,"as described herein.
3. Amendment. Section 3, "Contract Term,"is amended to read as follows:
"a. The term of this Agreement shall be from the effective date through.December 31,
2004,unless otherwise terminated in accordance with the provisions of this Agreement.
b. This Agreement may be terminated by either party upon 30 days advance written notice
to the other party. In the event of termination,Contractor shall be entitled to payments
due through the date of termination,but the Fire District shall assume no other duty or
liability to Contractor on account of its termination of the Agreement.
C. Unless the Agreement is terminated in the manner set forth in paragraph(b) above,the
contractor shall be entitled during the term of this Agreement to annual adjustments in
the contract price,upward or downward,to reflect changes in the"Consumer Price
Index for Urban Wage Earners and Clerical Workers, San Francisco-Oakland,AI
items--Series A(1982/84-100)",published by the Bureau of Labor Statistics of the
United States as follows: The Cost of Living Index published for the year ending
December 31, 2000, shall be taken as the"Base Index"for the purpose of
computation. On January 1, 2002, and again on January 1,2003, and again on
January 1, 2004, the rates set forth in this Agreement shall be increased or decreased
by not more than a percentage amount equal to the new percentage change between
the Base Index and the Cost of Living Index for the calendar year ending December 31
of the previous year. The adjusted rate shall be deemed thereafter to be the Base
Index for purposes of the next rate computation. Such percentage of change shall be
calculated to the nearest one-tenth of I%, and said rates shall be rounded off to the
nearest one cent of increases or decreases."
4. Effect. Except for the amendment agreed to herein, the Agreement of July 20, 2001,remains in
full force and effect.
FIRE DISTRICT CONTRACTOR
By: By:
L
y
Keith Richter Randy Bodhaine
Fire Chief Title:
AMENDMENT NO. 1 TO AGREEMENT
1. fictive Dade an Pte. Effective € ' , ' ,2004,the Contra Costa
County Fire Protection District("Firs District") and Randy Bedhaine("Contractor")mutually
agree as follows:
2. PE=ose. The parties desire to amend the Agreement they entered into effective July 20,2001,
entitled 112001/2002/2003 Abatement Contract,West Division, for Exterior Fire Hazard
Control by Hand Mowing,Rubbish Removal, General Labor,Discing,Tractor Drawn Mowing
and Dozing,"as described herein.
3. Amendment. Section 3, "Contract Term,"is amended to read as follows:
"a. The term of this Agreement shall be from the effective date through December 31,
2004,unless otherwise terminated in accordance with the provisions of this Agreement.
b. This Agreement may be terminated by either party upon 30 days advance written notice
to the other party. In the event of termination,Contractor shall be entitled to payments
due through the date of termination,but the Fire District shall assume no other duty or
liability to Contractor on account of its termination of the Agreement.
C. Unless the Agreement is terminated in the manner set forth in paragraph(b) above,the
contractor shall be entitled during the term of this Agreement to annual adjustments in
the contract price,upward or downward, to reflect changes in the"Consumer Price
Index for Urban'Wage Earners and Clerical Workers, San Francisco-Oakland,Al
items--Series A(1982/84-100)",published by the Bureau of Labor Statistics of the
United States as fellows: The Cost of Living Index published for the year ending
December 31,2000, shall be taken as the`Base Index" for the purpose of
computation. On January 1,2402, and again on January 1, 2003, and again on
January 1,2004,the rates set forth in this Agreement shall be increased or decreased
by net more than a percentage amount equal to the new percentage change between
the Base Index and the Cost of Living Index for the calendar year ending December 31
of the previous year. The adjusted rate shall be deemed thereafter to be the Base
Index for purposes of the next rate computation. Such percentage of change shall be
calculated to the nearest one-tenth of I%, and said rates shall be rounded off to the
nearest one cent of increases or decreases."
4. Effect. Except for the amendment agreed to herein,the Agreement of July 20, 2441,remains in
full force and effect.
FIRE DISTRICT CONTRACTOR
By: By:
Keith Richter Randy Bodhaine
Fire Chief Title:
AMENDMENT NO. 1 TO AGREEMENT
l. Effective Le Ed parties. Effective 3 ' , 2004,the Contra Costa
County Fire Protection District("Fire District") and Randy Bodhaine("Contractor"}mutually
agree as follows:
2. Purpose. The parties desire to amend the Agreement they entered into effective July 20, 2001,
entitled"2001/2002/2003 Abatement Contract,East Division, for Exterior Fire Hazard Control
by Hand Mowing,Rubbish Removal,General Labor,Discing,Tractor Drawn Mowing and
Dozing,"as described herein.
3. Amendment. Section 3,"Contract Term," amended to read as follows:
"a. The term of this Agreement shall be from the effective date through December 31,
2004,unless otherwise terminated in accordance with the provisions of this Agreement.
b. This Agreement may be terminated by either party upon 30 days advance written notice
to the other party. In the event of termination,Contractor shall be entitled to payments
due through the date of termination,but the Fire District shall assume no other duty or
liability to Contractor on account of its termination of the Agreement.
C. Unless the Agreement is terminated in the manner set forth in paragraph(b) above,the
contractor shall be entitled during the term of this Agreement to annual adjustments in
the contract price, upward or downward,to reflect changes in the"Consumer.Price
Index for Urban Wage Earners and Clerical Workers, San Francisco-Oakland,Al
items—Series A(1982/84-100)",published by the Bureau of Labor Statistics of the
United States as follows: The Cost of Living Index published for the year ending
December 31,2000, shall be taken as the"Base Index" for the purpose of
computation. On January 1, 2002,and again on January 1, 2003, and again on
January 1,2004,the rates set forth in this Agreement shall be increased or decreased
by not more than a percentage amount equal to the new percentage change between
the Base Index and the Cost of Living Index for the calendar year ending December 31
of the previous year. The adjusted rate shall be deemed thereafter to be the Base
Index for purposes of the next rate computation. Such percentage of change shall be
calculated to the nearest one-tenth of I%, and said rates shall be rounded off to the
nearest one cent of increases or decreases."
4. Effect. Except for the amendment agreed to herein, the Agreement of July 20, 2001, remains in
full force and effect.
FIRE DISTRICT CONTRACTOR.
By: k By:
Keith Richter Randy Bodhaine
Fire Chief Title: