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Home My WebLink AboutMINUTES - 07132004 - C.121 .. _. t Contra TO: BOARD OF SUPERVISORS �, ' J Costa FROM: Anne Cain, County LibrarianCounty DATE: May 13, 2004 /9! SUBJECT: Contra Costa County Library Commission 2003 Annual Report SPECIFIC REQUEST (S) OR RECOMMENDATION (S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION: Consider the Contra Costa County Library Commission 2003 Annual Report to satisfy the Advisory Body Annual Report requirement issued by the Contra Costa County Board of Supervisors on June 18, 2002, Resolution No. 2002/377. FINANCIAL IMPACT: None BACKGROUND: 2003 Contra Costa County Library Commission Library Commission meets 4th Thursday of alternating months Library Commission meets at Library Administration, 75 Santa Barbara Road, Pleasant Hill Alan Smith, Chair Keith Sexton, Vice Chair, 2003 Staff: Anne Cain, County Librarian 2003 ANNUAL REPORT 1. Activities • Commissioners participated in Day in the district and Legislative Day in Sacramento to support funding for public libraries, the library bond measures and other legislation of interest to local libraries. • The Commission voted to support funding of PLF and authorized Chair Smith to write letters in support to the State Budget Conference committee members. • The Commission voted to support reauthorization of the federal Library Services and Technology Act. • Commissioners communicated to members of the Board of Supervisors the importance of maintaining the recently expanded open hours. Commissioners also communicated to their City Council members the importance of maintaining the city contributions to the matching funding program. • The Commission sent a letter to the County Administrator on April 1, 2003, about the 20103/04 budget, including their concerns about closing the libraries for one week over the Christmas/New Years holidays as a cost cutting measure. • Commissioners participated in community forums and other planning activities relative to planning for and designing libraries in: Antioch, Brentwood, Concord, Hercules, Ygnacio Valley, Lafayette, Oakley, Pittsburg, San Ramon, and Walnut Creek. • Commissioners Johnson (City of Pleasant Hill) and Smith (Supervisorial District 4) participated in the City of Pleasant Hill/Central Library Steering Committee to plan for a new library in Pleasant Hill. + Commissioners heard presentation from East Bay Community Foundation on funding options. + Commissioners coordinated the exchange of information about community libraries. • Commissioners served as liaisons to their appointing authorities relating to library service. • Commissioner Lawrence and alternate Commissioner Madfes, appointed to represent the Library Friends groups, have met with Friends groups to facilitate communication between Friends groups and the Library Commission. • Commissioner Weibert(City of Clayton) served on the BALIS Advisory Board. + Commission Chair Smith (Supervisor District 4) is a CALTAC board member and conducted several training sessions to boards and commissions. CONTINUED ON ATTACHMENT: X YES SIGNATURE: _4 C Eg-119'COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE �APPROV , OTHER SIGNATURE(S): i ACTION OF BO/ ON �f .��_t�r� ,ee ,c' 5/' APPROVED AS RECOMMENDED VOTE OF SUPE ISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE UNANIMOUS(ABSENT� � ) BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: ABSTAIN: r ATTESTEDFc"f Contact: Anne Cain,(925)646-6423 JOHN SWEET7.4,,CLERK OF THE BOARD OF SUPERVISQ0S AND COUNTY ADMINISTRATOR cc: County Library County Administrator County Auditor By 4 �� '- t .c= Deputy County Counsel *kb'b� O^,BOS\commission annual report 2003-doe Contra,Costa County Library Commission 200 ANNUAL REPORT Attachment page 2 2. Accomplishments • Although PLF funding did not meet the level requested, legislators were informed about the importance of these funds to local libraries. • Commissioner Young (City of Martinez) obtained a $10,000 grant from Wells Fargo Bank to support the library's Countywide Teen Reading Program. • Commissioner Brinker(City of Oakley) is leading the 2004 National Library Week Fun Run fundraising event scheduled April 25, 2004. • Commissioners provided input to the Board of Supervisors and city councils asking to continue the city/county match program. • Commissioners spoke at a 2003 National Library event at the Concord Library with Senator Torlakson, Supervisor DeSaulnier, and other officials and urged officials to support the Public Library Fund. • Commissioners participated in the Proposition 14 applications submitted in 2003 by the City of Antioch and the City of Walnut Creep and are currently participating in the development of third round applications, due in January 2004, by the cities of Antioch, San Ramon, Lafayette and Walnut Creek. • The Commission received a presentation by attorney Mary Minow on the USA PATRIOT Act and approved a resolution opposing section 215 of the USA PATRIOT Act. 3. Attendance/Representation The 29-member Library Commission is diverse and meets the Board of Supervisors'goal to maintain an ethnic, economic and geographic balance. A wide range of ages is also represented including a member from the Countywide Youth Commission. All 6 meetings in 2003 have achieved a quorum (see attachment for individual Commissioner attendance) 4. Train inglCe rtification Attachment on attendance also provides a list of Commissioners that have viewed the videotapes on the Brown Act and Conflict of Interest. 5. Proposed Work Plan/Objectives for 2004 Goal 1: Support funding for the library Objective 1: Continue to work with the cities and the County to maintain the partnerships for funding of increased library hours and services. Objective 2: Continue to work with state and local representatives to maintain PLF funding in conjunction with other organizations such as the California Library Association and the California Association of Library Trustees and Commissioners. Objective 3: Participate in Day in the District and Legislative Day. Goal 2: Work with local communities on the various efforts to plan new library facilities and to prepare Prop. 14 grant applications. Objective 1: Continue to participate in Prop. 14 applications in, Walnut Creek, Antioch, Lafayette and San Ramon. Objective 2: Support legislative efforts to provide a future library construction bond. Goal 3: Work with local Friends of the Library groups to support efforts to improve the library's collections, services and programs to make up$366,000 cut from the materials budget. Objective 1: Determine how the Commission can support Friends and other local groups in their efforts to improve the library. Goal 4: Participate in the development of the new strategic plan for the library. 0ABOS\commission annual report 2003.doc _ _ Library Commission, January 2003 - December 2803 ATTACHMENT signed BROWN ACT&Ethics Library Commission Attendance Orie tatioviewing video January 2003 -december 2003 Total Total Total Total certification COMMISSIONERS REPRESENTING Meetings Absent Present Excused Received Ruehlig,Waiter City of Antioch 6 4 2 X Vacant Long; Marilyn(term ended 1117103) City of Brentwood 5 4 1 X VACANT Fugazzi, Ron(term ended 3103) City of Brentwood Alternate 1 1 X Joyce Atkinson(appointed 7/112003) Weibert,Betty(term ended 6130103) City of Clayton 6 3 3 X Boyd,Jeanne City of Clayton Alternate 6 2 4 X Howlett,Patricia City of Concord 6 6 X Simutis,John City of Concord Alternate 6 5 1 X - - - -- - - Meg Zabrycki !Town of Danville 6 1 3 2 X Me Grady,Lloyd City of El Cerrito 6 5 1 X Barara Rowi(term began 5/15/03) Gill Selina(term ended 5115103) City of Hercules 6 2 4 X Walters,Andrew(term began 5115/03) Harbert,Jacquelyn(term ended 5115103) City of Hercules Alternate 6 2 4 X Holsington,Mary Ann(term began 7114103) Barham Alice(term ended 6130103) City of Lafayette 6 4 2 X Barham,Alice(4erm began 7114103) Pessis, Maeve(term ended 6130103) City of Lafayette Alternate 6 4 2 X Young,Greg City of Martinez 6 2 1 3 McCEellen,John(term began 9/10103) Sextan,Keith (term ended 6130103) Town of Moraga 6 3 3 X Myrick,Dennis (term began 9110103) vacant Town of Moraga Alternate 2 2 X -- ------ -- -------- - - -- -- -- - ---- - -- Brinker,Regina City of Oakley 6 1 5 X Fierres,Carlos City of Oakley 6 5 1 X --------__._-- __-.__ ----.-__. -.-._- _ _ Brown,Carol City of Orinda 6 4 2 Austin,N.Earl City of Orinda Alternate 6 3 3 X - - - Beard,Carroll ;City of Pinole 6 5 1 X Dudiak,Ted (term began 711103)Williams, Erma(term ended 6130103) City of Pittsburg 6 1 2 3 X Schmalenberger,Carol A. City of Pittsburg Alternate 6 5 1 X Johnson,Wayne City of Pleasant Hill 6 5 1 X Th to,Beverly (appointed 313103) vacant City of San Pablo 5 3 2 X Nolte,Pauline ;City of San Ramon 6 4 2 X Prager Burstyn,Debra(appointed X03) White, Stanford(term ended 3113io3) City of Walnut Creek 54 1 X Scott,Hope District 1 -6 4 2 X Bednarz,Ludwick M. District 2 - 6 5 1 X Weinberg,Robert District 2 Alternate 6 3 3 X Pearlsteln,Helen District 3 6 3 3 X Couzens,Beatrice District 3 Alternate 6 1 3 2 X Smith,Alan District 4 6 6 X Brosler,Harvey S. District 4 Alternate 6 5 1- X --- - --- - ---- VACANT -_ - - --_ -- ___ ------ Almand, Greg (term ended 4122103) District 5 2 2 Marshburn,Peggy ,Office of Education 6 4 2 Goglio,Joseph ;Contra Costa Central Labor Council_ 6 4 2 X Pricco,Susan(appainted 8115103) - Contra Costa Central Labor Council 2 1 1 X Taylor,Stan Contra Costa Council 6 4 2 X - -------- _ _. Smith,Andrew Contra Costa Council Alternate 6 6 X VACANT - - Contra Costa Youth Vines,Buchanan J.(term ended 6130103) Commission 3 3 Lawrence, Dennis Contra Costa Friends Council 6 6 X Mad€es,Sherry _ Contra costa Friends - ___ _ Council Alternate 6 1 5 1 1 X Page 1 c:commisalon\misclaATT9900.XLS Jan2003-Dec 2003 attendance