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HomeMy WebLinkAboutMINUTES - 07132004 - C.119 TO: BOARD OF SUPERVISORS CONTRA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES _ ''+C� �A DATE: JULY 13, 2004 V U N T i SUBJECT: LEASE FOR THE PREMISES AT 724 ESCOBAR STREET, MARTINEZ FOR THE SHERIFF-CORONER t (WLP523, CP # 04-25) / SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE a Lease, commencing August 1, 2004, with McMahon-Telfer Properties for the premises at 724 Escobar Street, Martinez, for occupancy by the Sheriff-Coroner, under the terms and conditions more particularly set forth in the Lease. 2. AUTHORIZE the Director of General Services, or designee, to EXECUTE the Lease on behalf of the County and to EXERCISE any options to extend the Lease. 3. DETERMINE that the project is a Class 1 Categorical Exemption under the California Environmental Quality Act (CEQA). 4. DIRECT the Director of Community Development, or designee, to file a Notice of Exemption with the County Clerk, and DIRECT the Director of General Services, or designee, to arrange for the payment of the handling fees to the Community Development Department and County Clerk for filing of the Notice of Exemption. FINANCIAL IMPACT Approval of the lease will result in an annual rent of approximately $66,000 for 5,130 square feet of office space or $1.07 per square foot. BACKGROUND Approval of this lease will enable the Sheriff to consolidate three current leases at 815 Marina Vista, 821 Marina Vista, and 823 Marina Vista into one location to provide better efficiency of operations. The Sheriff-Coroner will terminate the leases at the three other locations. ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATIO MI EE _APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON Y€ %� < .(`r' APPROVED AS RECOMMENDED VOTE OF SUPERVISORS UNANIMOUS(ABSENT .^rr ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS ISA TRUE cc: General Services DepartmentRECT COPY OF AN TAKEN Lease Management Division AND ENTERED AND ACTI ON MINUTES THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Auditor-Controlier(via UM) Risk Management(via UM) ATTESTED Sheriff-Coroner(via UM) JOHN WEETEN ERK OF THE BOARD OF SUPERVISORS McMahon-Te#fer Properties(via UM) AND OUNTY ADMINISTRATOR DEPUTY r 1:\LeaseMgt\Board Orders12004-07-13\724Escobarbdol.doc SBV Page 1 of 1 M382(10188) LEASE 724 ESCOBAR STREET MARTINEZ, CALIFORNIA CONTRA COSTA COUNTY SHERIFF-CORONER TABLE OF CONTENTS SECTION A: BASIC TERMS AND CONDITIONS A.I. PARTIES .......................................................................................................... 1 A.2. LEASE OF PREMISES.................................................................................... I A.3. TERM................................................................................................................ 1 A.4. RENT................................................................................................................ l A.5. EXTENSION....................................................................................................2 A.6 USE OF PREMISES.........................................................................................2 A.7. UTILITIES........................................................................................................2 A.8. MAINTENANCE AND REPAIRS..................................................................3 A.9. NOTICES..........................................................................................................4 A.10. EXHIBITS AND ATTACHMENTS................................................................4 A.11. WRITTEN AGREEMENT...............................................................................4 A.12. TIME IS OF THE ESSENCE...........................................................................5 A.13. SIGNATURE BLOCK .....................................................................................5 SECTION B: STANDARD PROVISIONS B.1. HOLDING OVER.............................................................................................6 B.2. HOLD HARMLESS .........................................................................................6 B.3. ALTERATIONS, FIXTURES, AND SIGNS...................................................6 B.4. DESTRUCTION...............................................................................................7 B.5. QUIET ENJOYMENT......................................................................................7 B.6. DEFAULTS ................................................................................... B.7. SURRENDER OF PREMISES.........................................................................9 B.8. SUCCESSORS AND ASSIGNS ......................................................................9 B.9. SEVERABILITY..............................................................................................9 B.10. WASTE,NUISANCE.......................................................................................9 B.11. INSPECTION ................................................................................................. 10 SECTION C. SPECIAL PROVISIONS C.I. ASSIGNMENT OR SUBLEASE................................................................... I 1 C.2. INSURANCE.................................................................................................. 11 C.3. SERVICE BY LESSOR........................................................................... ...... 12 CA. HAZARDOUS MATERIALS........................................................................ 1.2 C.5. PRIOR POSSESSION.................................................................................... 13 C.6. TAXES............................................................................................................ 13 EXHIBITS EXHIBIT A: PREMISES EXHIBIT B: JANITORIAL SPECIFICATIONS LEASE 724 ESCOBAR STREET MARTINEZ, CALIFORNIA FOR THE CONTRA COSTA COUNTY SHERIFF-CORONER SECTION A: BASIC TERMS AND CONDITIONS A.I. PARTIES: Effective on JUL 13 2004 , McMahon-Telfer Properties, LLC, John W. Telfer, Manager, hereinafter called "LESSOR.", and the COUNTY OF CONTRA COSTA, a political subdivision of the State of California, hereinafter called "COUNTY", mutually agree and promise as follows: A.2. LEASE OF PREMISES: LESSOR, for and in consideration of the rents, hereby leases to COUNTY, and COUNTY leases from LESSOR those certain premises ("Premises") situated on the south line of Escobar Street between Ferry and Estudillo Streets, City of Martinez, consisting of approximately 5,130 square feet of office space in the Telfer Building, plus two parking spaces on the east side of the building, together commonly known and designated as 724 Escobar Street and more particularly described in Exhibit "A", attached hereto and made a part hereof. Also, as consideration for this Lease, LESSOR will provide new paint, new carpeting, and a new HVAC system to adequately and substantially meet the heating and cooling needs of the COUNTY at no cost to COUNTY. A.3. TERM: The term of this Lease shall be five (5) years, commencing August 1, 2004 and ending July 31, 2009. A.4. RENT: COUNTY shall pay to LESSOR as rent for the use of the Premises a monthly rental, payable in advance on the tenth day of each month during the term of this Lease as follows: 1. FIVE THOUSAND FIVE HUNDRED AND NO1100 DOLLARS ($5,500.00) per month commencing August 1, 2004 or upon completion of LESSOR'S tenant improvement work through July 31, 2005. 1 2. FIVE THOUSAND SIX HUNDRED SIXTY-FIVE AND NO/100 DOLLARS ($5,665.00)per month commencing August 1, 2005 through July 31, 2006. 3. FIVE THOUSAND EIGHT HUNDRED THIRTY-FIVE AND NO/100 DOLLARS ($5,835.00) per month commencing August 1, 2006 through July 31, 2007. 4. SIX THOUSAND TEN AND NO1100 DOLLARS ($6,010.00) per month commencing August 1, .200'7 through July 31, 2008. 5. SIX THOUSAND ONE HUNDRED NINETY AND NO/100 DOLLARS ($6,190.00) per month commencing August 1, 2008 through July 31, 2009. Payments shall be mailed to: McMahon-Telfer Properties, 1080 Hillside Drive, Martinez, CA 94553. A.5. EXTENSION: This Lease may, at the option of the COUNTY, be extended upon. the same terms and conditions, except the rental shall be adjusted as follows: a. First Option: For a one (1) year term, commencing August 1, 2009 and ending July 31, 2010 at a rental of SIX THOUSAND THREE HUNDRED SEVENTY-FIVE AND NO/100 DOLLARS ($6,375.00) per month. b. Second Option: For a one (1) year term, commencing August 1, 2010 and ending July 31, 2011, at a rental of SIX THOUSAND FIVE HUNDRED SIXTY-FIVE AND NO/100 DOLLARS ($6,565.00) per month. It is understood and agreed COUNTY shall give LESSOR thirty (30) days prior written notice of its intention to exercise any option to extend this Lease. However, in the event COUNTY does not give such written notice, its right to exercise any option before termination of the Lease shall not expire until fifteen (15) working days after receipt of LESSOR'S written demand to exercise or forfeit said option. A.+6 USE OF PREMISES: The Premises shall be used during the term or extension thereof for purposes of conducting various functions of COUNTY. A.7. UTILITIES AND JANITORIAL: COUNTY shall pay for all gas, electric, water, sewer, and janitorial and refuse collection services provided to the Premises. 2 A.8. MAINTENANCE AND REPAIRS: a. LESSOR shall keep the roof and exterior of the building in good order, condition, and repair and shall maintain the structural integrity of the building, except for the exterior doors and their fixtures, closers and hinges, glass and glazing which shall be maintained by COUNTY. COUNTY shall maintain all locks and key systems used in the Premises. Failure of floor slabs, floor coverings or walls due to settlement, cracking or moisture from below shall be repaired by LESSOR if not caused by COUNTY negligence. b, COUNTY shall keep and maintain the interior of the Premises in good order, condition, and repair, but LESSOR shall repair damage to the interior caused by failure to maintain the exterior in good repair, including damage to the interior caused by roof leaks and/or interior and exterior wall leaks. C. COUNTY shall repair and maintain the interior electrical, lighting, interior water, and interior plumbing systems except COUNTY shall not be responsible for major repair or replacement of said systems. COUNTY will replace any and all electrical lamps and ballasts in the lighting system. d. COUNTY shall provide routine maintenance and minor repair for the heating, ventilating, and air-conditioning systems. Major repair, such as replacement or repair of compressors, motors or refrigerant shall be the responsibility of LESSOR. e. LESSOR shall maintain the parking lot and exterior lighting system in good order, condition, and repair. f. COUNTY shall provide and install, at the direction of the Fire Marshal, the necessary number of A-B-C fire extinguishers for the Premises. COUNTY shall thereafter maintain, repair, and replace the extinguishers. g. COUNTY shall not suffer any waste on or to the.Premises. h. LESSOR shall be responsible for the correction of any code violations which may exist in the Premises, provided LESSOR shall not be liable for 3 correction of code violations which arise out of and are directly related to a change in COUNTY'S occupancy or use of the Premises. i. COUNTY shall maintain the planter boxes in front of the building. j. COUNTY shall not be liable or responsible for any repair anchor replacement of any part of any system or improvement under warranty. LESSOR shall famish COUNTY with three (3) copies of warranties, parts lists, and operating instructions for all mechanical systems maintained by COUNTY prior to occupancy. A.9. NOTICES: All notices given hereunder shall be in writing and shall be deemed to have been given if personally delivered or deposited in the United States mail postage prepaid, certified or registered, return receipt requested, and addressed to the other party as follows or as otherwise designated by written notice hereunder from time to time: To LESSOR.: McMahon-Telfer Properties John W. Telfer, Manager 1080 Hillside Drive Martinez, CA 94553 To COUNTY: Contra Costa County General Services Department Lease Management Division 1220 Morello Avenue, Suite 100 Martinez, CA 94553-4711 A.10. EXHIBITS AND ATTACHMENTS: Section B, Standard Provisions, Section C, Special Provisions, Exhibit A — Premises and Exhibit B — Janitorial Specifications are attached to this Lease and are made a part hereof. A.11. WRITTEN AGREEMENT: Neither party has relied on any promise or representation not contained in this Lease. All previous conversations, negotiations, and understandings are of no further force or effect. This Lease may be modified only by a writing signed by both parties. The headings of the paragraphs and pages are for convenience only and are not a part of this Lease, nor shall they be considered in construing the intent of this Lease. This Lease will not be construed as if it had been prepared by one of the parties, but rather as if both parties have prepared it. Both parties 4 agree that any rule of construction to the effect that ambiguities are to be resolved against the drafting party will not apply to the interpretation of this Lease. A.12. TIME IS OF THE ESSENCE of each and all of the terms and provisions of this Lease. A.13a SIGNATURE BLOCK COUNTY LESSOR COUNTY OF CONTRA COSTA, a McMahon-Telfer Properties Political subdivision of the State of California ,-- ----- - By J 1N. Telfer, Mana r By .' Director of General Services APPROVED AS TO FORM: SILVANO B. MARCHESI, County Counsel rt B 240 Deputy 5 LEASE 724 ESCOBAR STREET MARTINEZ, CALIFORNIA FOR THE CONTRA COSTA COUNTY SHERIFF-CORONER SECTION B: STANDARD PROVISIONS B.1. HOLDING OVER: Any holding over after the term or extension of this Lease as provided hereinabove shall be construed to be a tenancy from month to month, subject to the terms of this Lease so far as applicable. B.2. HOLD HARMLESS: COUNTY agrees to defend, indemnify, and hold harmless the LESSOR. from the COUNTY'S share of any and all claims, costs and liability for any damage, injury or death of or to any person or the property of any person arising out of negligent or intentional acts, errors or omissions of the COUNTY, its officers, agents or employees. COUNTY shall not be liable in the case of any structural, mechanical or other failure of equipment and/or building owned and maintained by the LESSOR or for other liability which is attributable, in whole or in part, to the negligence, willful misconduct, or other intentional act, error or omission of LESSOR, which results in damage to any person or property. LESSOR agrees to defend, indemnify and hold harmless the COUNTY from the LESSOR'S share of any and all claims, costs and liability for any damages, injury or death of any person or the property of any person arising out of the negligent or intentional acts, errors or omissions of the LESSOR, its officers, agents or employees. B.3. ALTERATIONS, FIXTURES, AND SIGNS: COUNTY may make any lawful and proper minor alterations, attach fixtures and signs in or upon the Premises, which shall remain COUNTY property and may be removed therefrom by COUNTY prior to the termination of this Lease. Any such alterations, signs or fixtures shall be at COUNTY'S sole cost and expense, and all signs shall meet with existing code requirements and LESSOR'S approval. 6 BA. DESTRUCTION: a. In the event of damage causing a partial destruction of the Premises during the term of this Lease or extension thereof from any cause, and repairs can be made within sixty (60) days from the date of the damage under the applicable laws and regulations of governmental authorities, LESSOR shall repair the damage promptly and within a reasonable time, but such partial destruction shall not void this Lease, except that COUNTY shall be entitled to a proportionate reduction of rent while such repairs are being made, such proportionate reduction to be based upon the extent to which the Premises are unusable by COUNTY. b. If such repairs cannot be made in sixty (60) days, LESSOR. may, at its option, make the same within a reasonable time, the rent to be proportionately reduced as provided in the previous subparagraph. In the event LESSOR. does not so elect to make such repairs (which cannot be made in sixty (60) days), or such repairs cannot be made under such laws and regulations, this Lease may be terminated at the option of either party. C. A total destruction of the Premises or the Building in which the Premises are located shall terminate this Lease. B.5. QUIET ENJOYMENT: LESSOR covenants that COUNTY shall at all times during the term or extension thereof peaceably and quietly have, hold, and enjoy the Premises without suit, trouble or hindrance from or on account of LESSOR.. as long as COUNTY fully performs hereunder. B.G. DEFAULTS: The occurrence of any of the following shall constitute an Event of Default under this Agreement: a. Event of Default by COUNTY 1. COUNTY'S failure to pay any Rental within ten (10) business days after written notice of failure from LESSOR to COUNTY. If, however, payment is 7 not made within ten (10) business days of said written notice due to circumstances beyond the reasonable control of COUNTY, which circumstances may, without limitation hereby, include failure of COUNTY to adopt a budget, then COUNTY shall make such payment within such additional time but not to exceed a total of seventy five (75) days from LESSOR'S notice to COUNTY. 2. COUNTY'S failure to comply with any other material term or provision of this Lease if such failure continues thirty (30) days after written notice of failure from LESSOR to COUNTY specifying in reasonably sufficient detail the nature of said breach. If the required cure of the noticed default cannot be completed within thirty (30) days, COUNTY'S failure to perform shall constitute a default under the Lease unless COUNTY has attempted to cure the default within said thirty (30) day period and has diligently and continuously attempted to complete the cure as soon as reasonably possible. On the occurrence of an Event of Default by COUNTY", LESSOR may re-enter and repossess the Premises and remove all persons and property therefrom after giving COUNTY written notice of such default and in accordance with due process of law. b. Event of Default by LESSOR LESSOR'S failure to perform any of its obligations under this Lease shall constitute a default by LESSOR if the failure continues for thirty (30) days after written notice of the failure from COUNTY to LESSOR. If the required cure of the noticed default cannot be completed within thirty (30) days, LESSOR'S failure to perform shall constitute a default under the Lease unless LESSOR has attempted to cure the default within said thirty (30) day period and has diligently and continuously attempted to complete the cure as soon as reasonably possible. Notwithstanding the foregoing, in the event of a situation creating a perilous condition on the Premises which substantially and significantly threatens the health and safety of COUNTY and/or its invitees, LESSOR shall use reasonable efforts to 8 immediately address the situation and shall use diligent efforts to correct the perilous condition. On the occurrence of an Event of Default by LESSOR, COUNTY may terminate this Lease and quit the Premises without further cost or obligation or may proceed to repair or correct the failure and either deduct the cost thereof from rental payments due to LESSOR, or at COUNTY'S option, invoice LESSOR for the cost of repair, which invoice LESSOR shall pay promptly upon receipt. B.7. SURRENDER OF PREMISES. On the last day of the term, or sooner termination of this Lease, COUNTY will peaceably and quietly leave and surrender to LESSOR these Premises with their appurtenances and fixtures {except signs and fixtures referred to hereinabove} in good order, condition, and repair, excepting for reasonable use and wear thereof and damage by earthquake, Ere, public calamity, by the elements, by Act of God, or by circumstances over which COUNTY has no control. COUNTY shall not be liable for painting the interior of the Premises upon termination of this Lease. B.8, SUCCESSORS AND ASSIGNS, The terms and provisions of this Lease shall extend to and be binding upon and inure to the benefit of the heirs, successors, and assigns of the respective parties hereto. B.9. SEVERABILITY: In the event that any provision herein contained is held to be invalid by any court of competent jurisdiction, the invalidity of any such provision does not materially prejudice either the COUNTY or LESSOR in its respective rights and obligations contained in the valid provisions of this Lease. B.10. WASTE, NUISANCE; COUNTY shall not commit, or suffer to be committed, any waste upon the Premises, or any nuisance or other act or thing which may disturb the quiet enjoyment of any other Lessee or occupant of the complex in which the Premises are located. COUNTY shall conform its use and occupancy of the Premises to the standards and modes of use applicable to a first-class office building. 9 B,11. INSPECTION: The LESSOR reserves the right to enter the Premises by prior appointment only between the hours of 9:04 a.m. and 4:30 p.m., Monday through Friday, holidays excepted, and to employ the proper representative or contractor in order to see that the property is being reasonably cared for, that no waste is being made, and that all things are done in the manner best calculated for the preservation of the property, and in full compliance with the terms and conditions of this Lease. (Remainder of Page Intentionally Left Blank) 10 LEASE 724 ESCOBAR STREET MARTINEZ, CALIFORNIA FOR THE CONTRA COSTA COUNTY SHERIFF-CORONER SECTION C: SPECIAL PROVISIONS C.I. ASSIGNMENT OR SUBLEASE. COUNTY shall have the right to assign this Lease or sublease the Premises or any part thereof at any time during the term of this Lease or extension thereof. C.2. INSURANCE: COUNTY shall, during the term of this Lease or any extension thereof, maintain fire, vandalism, malicious mischief, and extended coverage insurance for the amount of not less than the total replacement cost of the building for the benefit of LESSOR. Said property insurance shall be factored annually to maintain adequate coverage in accordance with the insurable value of the building, and a Certificate of Insurance shall be provided to LESSOR. In addition, COUNTY shall provide rental interruption insurance for up to twelve (12) months for the benefit of LESSOR.. In the event of any damage to or destruction of any part of the Premises covered by said insurance, the proceeds shall be utilized for the repair, reconstruction or replacement of the damaged or destroyed portion of the Premises to the same good order, repair and condition as it was prior to the damage or destruction. COUNTY shall be responsible for payment of any deductible amount. The COUNTY'S insurance coverage does not extend to those areas to be maintained by the LESSOR. under this Lease nor to negligence, willful misconduct or other intentional act, error or omission of LESSOR., its officers, agents, or employees. COUNTY shall provide insurance for the Premises, any improvements and betterments, its own contents and its personal property contained within or on the Premises. LESSOR shall have no interest in the insurance proceeds upon COUNTY'S Improvements, equipment and fixtures and will sign all documents necessary or proper in connection with the settlement of any claim or loss by COUNTY. 11 C.3. SERVICE BY LESSOR. It is understood and agreed LESSOR shall provide ,janitorial services as shown on Exhibit "B" attached hereto and made a part hereof and certain maintenance, construction, remodeling or like services beyond those which are the LESSOR'S responsibilities as specified in Paragraph A.8, as requested by COUNTY from time to time during the term of this Lease or extension thereof. COUNTY shall pay to LESSOR as additional rental one hundred percent(100%) of the costs of the service. LESSOR shall consult with COUNTY and select either licensed, insured contractors or employees of LESSOR to provide the service. LESSOR. shall obtain COUNTY'S prior approval on the scope, term, and cost of the contracts. COUNTY shall have the right to change the level of service from time to time by giving LESSOR thirty (30) days' prior written notice, including the right to terminate any or all service, or to require different contractors to provide the service. CA HAZARDOUS MATERIALS; LESSOR warrants to COUNTY that LESSOR does not have any knowledge of the presence of hazardous materials or contamination of the Building or Premises in violation of environmental laws. LESSOR agrees to defend, save, protect and hold harmless COUNTY from any loss arising out of the presence of any hazardous materials on the Premises which is not a result of the COUNTY'S use and occupancy of the PREMISES. LESSOR acknowledges and agrees that COUNTY shall have no obligation to clean up or remediate, or to contribute towards the cost of clean up or remediation, of any hazardous materials that is not caused to be present, released, discharged or spilled on or about the Premises by COUNTY or any of its agents, employees, contractors, invitees or other representatives. The obligations of this paragraph shall survive the termination of this Lease. „Hazardous Materials" is defined to mean any substance,material or waste, including lead based paint, asbestos and petroleum (including crude oil or any fraction thereof), which is or becomes designated as a hazardous substance, hazardous waste, hazardous material, toxic substance or material under any federal, state or local law, regulation or ordinance. 12 C.5. PRIOR POSSESSION: Commencing on July 13, 2004, COUNTY shall have the right to install fixtures, telephones, and other items required to prepare space for COUNTY'S occupancy and to store furniture, supplies, and equipment where such work or storage can be effected without unduly interfering with LESSOR'S completion of the improvements. C.6. TAXES; COUNTY shall pay to LESSOR within thirty (30) days after being requested to do so by LESSOR, as additional rental, a sum equal to one hundred percent (100%) of the increase, if any, in the City and/or County taxes levied against Assessor's Parcel 373-192-012, in any year during the term of this Lease or extension thereof which exceed FIVE THOUSAND SEVEN HUNDRED EIGHTY-ONE ANIS 26/100 DOLLARS ($5,781.26) which are the taxes for fiscal year 2003-04, except COUNTY shall not pay a prorate share of any increase resulting from a change in ownership of the property. If said taxes decrease, COUNTY may deduct one hundred percent (100%) of the decrease from the rental due LESSOR. It is understood and agreed that during the last year of occupancy, said taxes shall be prorated between LESSOR and COUNTY according to the number of full months the COUNTY shall have possession of the Premises. 13 4 -� 'Bs�LLy3dQf,Id tl.�d1�1'!{Q#43fYUaN1 gg 11f1.Yi4 ism +1.WtiM't 141.4 .0-111.D'r++O#-%-m s"Ps "pFli"t Mo Ott imalp mSPOLUM WAWW LkWM vaw V"DD Q� ItNow s r vwaoarfv"'ffiNU.W" 6HauA�avaooaa nzt Nd 1d D ! c a4 d (^ry �S^r[y[° �xDillrDwla�/`I"Wi naxr J3�YtDOSSV ©N {Vi✓.L+7�Jii� M "Y {.3tiVi'DN QImvomoNawilNSo+MBt c � r Ci1t �W p &' SI ( ytLLL , C t U} LLL v / j� > __-tLz�� Jj It LL c, +ti C1 IL ,," . 17- Q1 LO all 7' 1534 �tedW�✓'. LS} �ij, EXHIBIT B CONTRA COSTA COUNTY GENERAL CLEANING SPECIFICATIONS The scope of work is as follows: A. Exterior 1. Tightly a) External Area: Empty trash containers and ashtrays into dumpster. b) External Lobby Entryway: Sweep from entry door to curb. c) Drinking Fountains: Sanitize and polish all drinking fountains. 2. Semi-Annual - a) External Lobby EntnMay: High pressure wash external lobby entry way from entry door to curb. B. Lobby, Public, Common, Office, Classroom, and Staff Room 1. Nightly a) Carpeted Areas: Thoroughly vacuum and spot clean carpets and floor mats to remove spots and spills. b) Uncarpeted Areas: Thoroughly sweep (being sure to pick up all dust balls) and spot mop with a germicidal solution to remove all marks, spills and stains. c) Walls. Doors, and Frames: Spot clean to remove all finger marks and smudges. Thoroughly clean all glass entry way doors. d) Drinking Fountains: Sanitize and polish all drinking fountains. e) Light Bulb Ret)lacement: Check for burned out light bulbs and replace (less than 15 feet high). Contractor to notify GSD_ Custodial Services at 925/546-5900 of supply needs. f) Trash Can and Liners: Empty all trash cans and replace liners as necessary. g) Counter Tans: Wash reception and kitchen counter tops, where applicable. h) Waste Materials: Break down cardboard and place at Recycle Pickup Point. Deposit other waste materials in outside trash dumpster. i) Gum Removal: Remove all gum from under tables and chairs where applicable. 2. Semi-Weekly (2x) a) Uncarpeted Areas: Remove area rugs/mats, sweep and damp mop to remove all loose dirt and grit. Thereafter buff ail vinyl, the and linoleum floors to a uniformly bright condition as required. 3. Weekly a) Carpeted Areas & Carpet Mats: Thoroughly vacuum and edge carpeted floors using pile lifter to remove all embedded dirt and grit. b) Chairs & Tables: Thoroughly wipe down all chairs and tables with a mild germicidal solution, leaving the same in a streak-free condition (pay particular attention to the children's reading areas in all library locations). 4. Monthly a) Dusting: Dust all mini-blinds, partitions, window sills, and other horizontal surfaces. Remove all cobwebs from walls and ceilings including ventilation grills 15 feet and lower. b) Wipe all telephones with treated dust cloth. ,. t .. 5. Bi-Monthly (Every 2 months) a) Area Rus and Carpets: Thoroughly vacuum, edge, and "Bonnet Buff all carpeted areas and area rugs. 6. Yearly a) Uncarpeted Areas: Completely strip down all vinyl, tile, and linoleum floors to the bare floor surface, totally free of any wax, sealer or other finish. After stripping, apply 3 coats of finish. At the next service date, or after 24 hours, buff the floors to a uniformly bright condition. Walls, baseboards, furniture and adjoining carpeted areas shall be free of wax, water, and ether marks. b) Carpeted Area and Area Rug/Mats: Thoroughly vacuum, hot water extract all carpeted floors including stairways and area rugs to remove any spots, stains or other spills, and leave same in a uniformly clean condition. (Fridays only for Community Services and "Others"; Saturday for library to allow for drying.) c) Windows: Wash windows inside and out .and wipe window sills. d) Window Blinds: Remove, wash and rehang window blinds as required. e) Light Fixtures and Diffusers: Wash and clean all light fixtures and diffusers, 15 feet and lower. C. Restrooms 1. Nightly a) Uncarpeted Areas: Sweep clean and remove all debris from floors. Wet mop using a germicidal detergent paying particular attention to corners and areas around the toilet and under urinals. b) Metal Fixtures: Wash and polish all mirrors, powder shelves, bright work (including exposed piping below wash basins and behind toilet fixtures), towel dispensers, receptacles, metal partitions, and any other metal accessories. Contractor shall use only non-abrasive, non-acidic materials to avoid damage to metal fixtures. c) Ceramic Fixtures: Wash and disinfect all basins, including faucet handles, bowls, and urinals and the walls around the urinals with a germicidal detergent solution. Wash bath sides of all toilet seats with a non-abrasive cloth/sponge and a germicidal solution and wipe dry. Special care must be taken to inspect and clean areas of difficult access, such as underside of toilet bowl rings and urinals to prevent building up of calcium and iron oxide deposits. d) Dispensers: Fully restock all dispensers nightly, excluding the sanitary napkin machine. e) Trash Cans and liners: Empty trash cans and sanitary napkin disposal containers and replace liners. f) Dustin must the edges of all partitions, ledges, and mirror taps. 2. Bi-Weekly a) Restroom Floors: Sweep, damp mop, and thereafter buff all hard surfaces, except ceramic surfaces, leaving the floor in a streak free and uniform condition. 3. Monthly a) Drains: pour water down floor drains to prevent gaseous odor. 4. Every 4 Months a) Chemical Enzyme Solution: Pour a chemical enzyme solution (specified by County) down all floor drains. - 2 - D. Stairwells 1, Weekly a) Uncarpeted Stairs: Sweep all uncarpeted stair treads and landings with a treated dust map daily and spot clean as necessary, to remove all spills and stains. b) Carpeted Stairs: Vacuum carpeted stairs and spot clean to remove all spills and stains. c) Stair Rail: Wipe dawn all stair rails with a germicidal solution. 724EscobarjanspacLdoc - 3 -