Loading...
HomeMy WebLinkAboutMINUTES - 06082004 - C.78-C.82 TO: BOARD OF SUPERVISORS ��, ---s-.00 ...L•,,o� *.. .* Contra FROM: John Sweeten - Count Administrator Costa DATE: June 8, 2004 �,, - �- - s•••_ .,�.� n u ty SUBJECT: FISCAL YEAR 2004-05 COUNTY JUSTICE SYSTEM PROGRAMS COMPONENT OF STATE PROGRAM REALIGNMENT Co7g SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: 1. Approve FY 2004-05 projects required to implement Justice System Programs component of State Program Realignment as follows, subject to cancellation if not approved as part of Final FY 2004-05 Budget. Organization/Project Amount Not to Exceed DA/Performance of AB 3121 Functions $199,697 Public Defender/Defense of Juveniles 50,057 Probation/Home Supervision 388,860 Probation/Orin Allen Rehabilitation Youth Center 422,060 Criminal Justice Programs — County Administrator 20,001 Health Serv./Deten. Facil. Mental Health Services 75,802 Brentwood/East Contra Costa Youth & Family Services 42,108 STAND!/Battering Abatement Training Program 12,426 YSB/West Contra Costa Youth Service Bureau91,600 $1,302,611 2. Authorize the County Administrator, or designee, to execute on behalf of the County those contracts required to continue the following FY 2003-04 Justice System Programs projects: Organization Amount Not to Exceed West Contra Costa Youth Service Bureau $ 91,600 Brentwood Police Department (Serves East County) 42,108 STAND! 12,426 3. Direct County Administrator's Office to notify each project that final approval is contingent upon inclusion into the County's Final Adopted Budget for Fiscal Year 2004-05. CONTINUED ON ATTACHMENT: X_YES SIGNATURE ---------------------------------------------------------------------------------------------------------------------- -------------- --------------------------------------------- ---------- - --- RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER A- SIGNATURE(S): Action of Board n: o b Approved as Recommended Other VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN _2�VNANIMOUS(ABSENT' ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED � �"�l�-�C - -6) CONTACT: Lisa Driscoll(335-1055) JOHN SWEETEN,CLERK OF THE OOARD OF SUPERVISORS AND COUNTY ADK41NISTRATOR CC: CAO-Justice System Program Auditor-Controller } BY �Q o DEPUTY r.7� 6 Page 2 June 8, 2004 FINANCIAL IMPACT: All the above-listed projects are integral to the continued operation of the County Justice System Programs component of State Program Realignment and are also consistent with the County's approved Continuum of Care Program. The amounts reflect a continued maintenance of effort based upon approved FY 2003-04 amounts. All of these projects will be built into the County Administrator's proposed FY 2004-05 budget. All of the projects and contracts will contain a special condition that permits the elimination or reduction of the program in order to conform to the final adopted County budget for FY 2004-05. REASONS FOR RECOMMENDATION/BACKGROUND: All of the above projects were designed to meet mandated and other vital County Justice System goals. The District Attorney, Public Defender and Probation Department (Home Supervision) projects all are State mandated programs related to the prosecution, adjudication and supervision of delinquent juveniles. The Orin Allen Youth Rehabilitation Facility project funds approximately 8.2% of the program. The East County Youth and Family Services and the West Contra Costa Youth Service Bureau both provide diversion projects to law enforcement and school districts that assist in decreasing the referrals to Juvenile Hall and Juvenile Court. All of the projects are designed to provide an integrated approach to justice system processing of various types of cases, particularly juvenile cases, or to provide the system with services that ultimately would have to be provided at an increased County cost. Projects were monitored to ensure that the outcome measures of numbers of cases handled and reduced costs of the County criminal justice system were met. Three of these projects will require continuation of existing contracts with the County. All of these projects are continuing projects. So that there will be no break in services July 1, 2003, 1 am recommending that the Board of Supervisors, as it did last year, authorize the County Administrator or his designee to execute on behalf of the County those contracts for the above- listed projects. Each contract will have a termination clause that permits the County to eliminate or adjust the contract as dictated by the adopted FY 2004-05 County Budget and the status of State Program Realignment funds. TO: Board of Supervisors • Contra p ' '- � Costa FROM: Linda Dippel, Director -:. »y .. County DATE: May 20, 2004 SUBJECT: Contract with Primas Group, Inc. SPECIFIC REQUEST(S)OR RECOMMI MATIONS&BACKGROUND AND JUSTW CATIONr RECOMMENDATIONS: APPROVE and AUTHORIZE the Child Support Services Director, or designee, to execute a contract with The Primas Group, Inc. in the amount of$113,000 for the period June 15, 2004 through June 30, 2005, to provide development, installation wd trWntenance of a voice recognition credit card payment system on the exisiting DC S S Aspect IVR phone system. FINANCIAL IMPACT,* None. The cost of this contract is budgeted within the State's allocation to Child Support Services. There will be no impact on the General Fund. REASONS FOR RECOMMENDATIONS/BACKGROUND Contra Costa County's Department of Child Support Services is the one of the first among the 58 counties' child support offices to collect child support payments via credit card, This process was begun in October 2002 via a third-party vendor who provides a secure web site on which a noncustodial participant can safely enter case idenfifying inforn ation and credit card i►nformation to satisfy his or her child support requirement. This application has been extremely successful, facilitating the collection of over$50,000 in support payments in the last quarter of 2003. DCSS's Call Center responsiveness will be improved and the department's capabilities in the collection of credit card payments increthrough the use of voice recognition.technology, thereby inc� � ng chfld support collections. The use of voice recognition to transmit those payments to the third-party vendor will maintain the security of noncustodial participants' credit card information. Also, industry ftfistics support the use of voice recognition over either touchtone interaction or having to wait for a representative to pick up a call. CONSEQUENCES OF NEGATIVE ACTION If we do not implement this technology, customers who don't use computers cannot take advantage of this convenient form of payment. The credit card vendor with whom the department is partnered cannot accept payment information via touchtone, which would leave only the provision of one's credit card information to a live representative as an option. This situation leaves the department opera to claims of credit card theft and would require additional staff on the phones to maintain a reasonable level of customer service. The departments present shortage of personnel does not allow for an increased level of staffing in the Call.Center. CONTINUED ON ATTAC M1ENT: YES SIGNATURE: _AeUCOMMMATION OF COUNTY ADMINISTRATOR RECOMMMATION OF BOARD CONOAT'#'EE •APPROVE OTHER SIGNATURE4S): MM ACTION OF BO N APPROVED AS RECOMMENDED OTHER Vam OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UrNANIMOI3S(A SENT f r } AND CORUC'T COPY OF AN ACT ON TAKUN AYES: NOES: AND ENTERED ON THE MIN[TTES OF THE BOARD ABSF.N'T: ABSTAIN: OF SUMVIS©R N THE DATIS SHOWN. 0 ATTESTED �h Cmt": Lioda Dipped,DirQc m,=8(3-4 55) JOHN SWEEISN,CLU" THE BOARD OF cc: Auditor-Controller SUPERVISORS AND COT, Y ADMINISTRATOR DOSS,Atte:David Kincaid CACI-Judiov,Ago:OvOW , BY DlE11 g--- �. Contra TO: Board of Supervisors , • ,.� -=:' • Costa FROM: Linda Dippel, Director County DATE: May 26, 2004 SUBJECT: New Service Contract-Laboratory Corporation of America(aka LabCorp) SPECIFIC REQUEST(S)OR RECOMMENDATIONS&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: APPROVE and AUTHORIZE the Child Support Services Director, or designee, to execute a contract with Laboratory Corporation of America, (aka LabCorp)in the amount of$50,000.00 for genetic parentage testing services for the Department of Child Support Services(DCSS)for the period July 1, 2404, through June 30, 2005. FINANCLkL IMPACT, The cost of this Contract is budgeted within the State's allocation to Child Support Services. There will be no impact on the General Fund. REASONS FOR RECOMMENDATIONS/BACKGROUND: The Department of Child Support Services is empowered to enter into contracts with private organizations, as necessary, to carry out the responsibilities imposed by the State plan for securing support for children and families. Determination of paternity is a vital element in most child support obligation cases and DCSS has contracted With LabCorp since July 1, 2001 for the required testing procedures necessary to fulfill this need. LabCorp continues to be the solitary vendor to meet all of our requirements in this area, while being able to reduce their cost to us in each of the past 2 years. CONSEQUENCES OF NEGATIVE ACTION: Failure to approve this request would restrict the Department of Child Support Services' ability to collect child support for the children of Contra Costa County. 9 I i A CONTINUED ON ATTACHMENT: YES SIGNATURE. 0 t�tECOMMENDATION OF COUNTY ADMINISTRATOR RECOM IENDATION OF BOARD COMIMMEE XP-PROVE OTHER SIGNATURES}. ACTION OF B ON APPROVED AS RECOMMENDED�OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE XUNANIMOUS(ABSTSNf ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVI7`1k / THE DATE SHOWN. ATTESTED � Kv' fi ) Contact: Linda Dippel,DkocVtor,DOSS(34455) JOHN SWEETEN,CLERK THE BOARD cc: Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR DCSS,Attn:David Kincaid CAG-Justice,Attn:GeoW Rvener BY l(-� j DEPUTY ' TO: Board of Supervisors - contra�; ._ Costa FROM: Linda Dippel, Director County DATE: May 20, 2004 SUBJECT: Print N Mail Contract sMCIFIC REQMST(S)OR REMMMENDATIONS&BACKGROUND AND PBTIRCATION RECOMMENDATIONS: APPROVE and AUTHORIZE the Child Support Services Director,or designee, to execute a contract with Print N Mail, Inc. in the amount of $150,000 to provide specialized mailing services for the period July 1, 2004 through June 30, 2005. FINANCIAL IMPACT: None. The cost of this contnwt is budgeW within the State's allocation to Child Support SeMca. There will be no impact on the General Fund. FASONS FOR NDA ONSABAC GROUND, The Department of Child Support Services is empowered to enter into contracts with private organizations, as necessary, to carry out the responsib` 'ties unposed by the State plan for securing support for children and families. The debar umn wishes to confine to contract with Frust N Mail to provide specialized nailing services at a lower cost to the department than could be provided by the County's General Services Print and Mail Division and Department of Information Technology for special printings, inserts, and mailing required as part of the child support services provided by the department. CONSEQUENCES OF NEGATIVE AC ON: Failure to approve this request would restrict the Department of Child Support Services' ability to collect child support for the children of Contras Costa County. CONTINUED ON ATTACHMENT: YES SIGNATURE: / OMIviENDATION OF COUNTY ADNEftSTRATOR REMNOARNDATION OF BOARD 04 11 ROVE OTHER SIGNATURE(S): ) ACTION OF Q 'ON G4� k C APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS K. I HEREBY CERTIFY THAT THIS IS A TRUE iJNAh31I C 38(ABSENT ) AND CORRECT COPY OF AN A ON TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SLIMRVISORS ON THE DATE SHOWN. ATTESTED Cantad, Lumb DipF4 Dire o r,DCSS(34435) JOHN METEN$CU �THEIROARD(W cc: Auditor-Controller S SORS AND COUNTY ADMINISTRATOR DOSS,Attn:David Kincaid CAO-Justice,Atte:Gootv Rovow BY DEPUTY TO: 'BOARD OF SUPERVISORS ..L Contra F �! FROM: Fire Chief Keith B. Richter J Costa A. Contra Costa County Fire Protection District County rr V► s DATE; June 8 2004 srq-�°��� low SUBJECT: Long Form Service Contract with Managed Health Network SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE and AUTHORIZE the Fire Chief, Contra Costa County Fire Protection District, to execute a Long Form Service Contract with Managed Health Network {MHN}for the period July 1, 2004 to June 30, 2008 for the continued provision of an Employee Assistance Program {EAP}to the employees of the Contra Costa County Fire Protection District. FINANCIAL IMPACT: The total annual cost of providing the EAP is $24,507.36. The contract amount is included in the District's FY 2004-05 budget. BACKGROUND/REASONS FOR RECOMMENDATION: The Contra Costa County Fire Protection District has provided an EAP for its employees and their dependents since 1988. The EAP services include a maximum of seven (7) individual private or group counseling sessions per employee (includes dependents) per contract year and "critical incident" debriefing sessions for emergency response personnel following emotionally traumatic incidents encountered on the job. There is 24-hour toll-free access to the program and it offers confidential and professional counseling sessions on a variety of human problems. Since the contract contains a mutual indemnification provision, it needs to be approved by the Board of Supervisors. CONTINUED ON ATTACHMENT: -YES SIGNATURE: i _RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE ems'.'APPROVE OTHER Q�zSIGNATURES: .",4 W, �- APPROVED AS RECOMMENDED OTHER ACTION OF BO D VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN NO AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED Contact: Mike George 941-3311 JOHN SWEETEN,CLERK OF THE BOARD F cc: County Administrator/Rich Seithel SUPERVISORS AND COUNTY ADMINISTRATOR Auditor-Controller County Counsel C.C.C. Fire Protection Districts V --=°' ,DEPUTY BY UAMBOARDORDERMHNCONTRACTRENEWAL405,DOC Contra Costa County STANDARD CONTRACT Number Standard Form L-1 (Purchase of Services-Long Form) Fund/Or g# Revised 2002 Account# 2310 Other# 1. Contract Identification. Department: Contra Costa County Fire Protection District Subject: Employee Assistance Program 2. Parties. The County of Contra Costa,California(County),for its Department named above,and the following named Contractor mutually agree and promise as follows: Contractor: Managed Health Network Capacity: Corporation Address: 503 Canal Boulevard Point Richmond, CA 94804 3. Term. The effective date of this Contract is July -1, 2004 It terminates on June 30_, 2005 unless sooner terminated as provided herein. 4. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 249507.36 . S. County's Obliations. County shall make to the Contractor those payments described in the Payment Provisions attached hereto which are incorporated herein by reference,subject to all the terms and conditions contained or incorporated herein. 6. Contractor's Obligations. Contractor shall provide those services and cant'out that work described in the Service Plan attached hereto which is incorporated herein byreference,subject to all the terns and conditions contained or incorporated herein. 7. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions(if any) attached hereto, which are incorporated herein by reference. 8. Project. This Contract implements in whole or in part the following described Project,the application and approval . documents of which are incorporated herein by reference: L-1 (Page 1 of 2) contra-Costa County STANDARD CONTRACT Number �`�a Standard Form L-1 (Purchase of Services -Long Form) Revised 2002 l 9. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Health and Safety Code Section 13861 10. Signatures. These signatures attest the parties'agreement hereto: COUNTY OF CONTRA COSTA,CALIFORNIA BOARD OF SUPERVISORS ATTEST: Clerk of the Board of Supervisors L � �y By Bfy W �� V,� L Chairman/Designee Deputy CONTRACTOR FName of business entity cc[d Peakh A/6wo/k.- Name of business entity H&ffh AlelI+cJ By By &�,�''�� '0, (Signature of individual or officer) (Signature of in�h�i_dual or officer) �" /W 0 V& (Print name and title A. if applicable) (Print name and title B, if applicable) Note to Contractor. For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on form L-2. L-1 (Page 2 of 2) , Contra Costa County APPROVALS/ACKNOWLEDGMENT Number Standard Form L-2 (Purchase of Services -Long Form) Revised 2002 APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED COUNTY COUNSEL t By: By: dqkZ Designee Deputy APPROVED: COUNTY ADMINISTRATOR y: — Designee ACKNOWLEDGMENT STATE OF CALIFORNIA ) ) ss. COUNTY OF CONTRA COSTA ) s On , before me, (ins name and title of a icer , ersonally appeared ersonally known to me (or proved to me on the basis of satisfactory evidence)to be the person(s) whose names) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS MY HAND AND OFFICIAL SEAL. (Seal) Signature SANDRA M.WALKER ACKNOWLEDGMENT(by Corporation,Partnership,or Individual) •• Comm.#1478634 Civil Code NOTARY PUBLIC-CALIFORNIA' ( §1189) Contra Costa County My: CO;ntra Costa County PAYMENT PROVISIONS Number Standard Form P-1 (Fee Basis Contracts-Long and Short Form) Revised 2002 1. Pavment Amounts. Subject to the Payment Limit of this Contract and subject to the following Payment Provisions,County will pay Contractor the following fee as full compensation for all services,work,expenses or costs provided or incurred by Contractor: [Check one alternative only.] [X] a. $2,042.28 monthly, or [ ] b. $ per unit, as defined in the Service Plan, or 11c. $ after completion of all obligations and conditions herein. [ ] d• • 2. Pavment Demands.Contractor shall submit written demands for payment on County Demand Form D-15 in the manner and form prescribed by County. Contractor shall submit said demands for payment no later than 30 days from the end of the month in which the contract services upon which such demand is based were actually rendered. Upon approval of payment demands by the head of the County Department for which this Contract is made,or his designee, County will make payments as specified in Paragraph 1. (Payment Amounts) above. 3. Penalty for Late Submission. If County is unable to obtain reimbursement from the State of California as a result of Contractor's failure to submit to County a timely demand for payment as specified in Paragraph 2.(Payment Demands)above,County shall not pay Contractor for such services to the extent County's recovery of funding is prejudiced by the delay even though such services were fully provided. 4. Right to Withhold. County has the right to withhold payment to Contractor when,in the opinion of County expressed in writing to Contractor,(a)Contractor's performance,in whole or in part,either has not been carried out or is insufficiently documented,(b)Contractor has neglected,failed or refused to furnish information or to cooperate with any inspection,review or audit of its program,work or records,or(c)Contractor has failed to sufficiently itemize or document its demand(s)for payment. 5. Audit Exceptions. Contractor agrees to accept responsibility for receiving,replying to,and/or complying with any audit exceptions by appropriate county,state or federal audit agencies resulting from its performance of this Contract. Within 30 days of demand,Contractor shall pay County the full amount of County's obligation,if any, to the state and/or federal government resulting from any audit exceptions,to the extent such are attributable to Contractor's failure to perform properly any of its obligations under this Contract. Initials: Form P-1 (Page 1 of 1) Contractor County Dept. Service Plan MHNContra Costa County Fire Protection District #5547 WITH A MIND YOUR MHN EAP Benefit Highlights (July 1,2004 -June 30,2005) ..... ........... ..v.;v.:.:.:.:..:.•-n.v+.,u:.:.•.n..{:•ht•v......\:n.r.:'•:n.: yktt..G.:t.%%f.::^:ti^y ....n..-.. ....v - .. .. .. ... -.. ........ S .... .............. ".­­.-m.........Face to Face Clinical Counseling ✓ 7 sessions, er family unit,per benefit period Legal Matters ✓ Advice for Family Law ✓ Consumer issues ✓ Landlord/tenant issues ✓ Personal injury ✓ Contracts ✓ Criminal matters Financial Matters ✓ Budgeting ✓ Credit issues ✓ Financial planning Child & Elder Care Assistance ✓ Help for assessing needs ✓ Choosing a ro riate resources Federal Tax Consultation ✓ IRS Audits ✓ Unf led taxes ✓ Past due tax returns Pre-Retirement Planning ✓ Help for retirement planning ✓ Financial planning ✓ Lifestyle changes g Or anizin Life's Affairs V/ Help for arranging final details for a loved one or yourself g ✓ Locate/organize vital documents Sanity Savers ✓ Personal assistance service ✓ Resource locator Management Consultation Services ✓ Down-sizing issues g ✓ 1 Services available for Human Resources, Violence in the workplace Managers and Supervisors ✓ Workplace Conflict ✓ Attendance Problem ✓ Management Consultations ✓ Job Performance Referrals ✓ Critical Incident Stress Debriefing: Unlimited number of incidents available 20 hours per incident) Workshop Seminars ✓ Many topics available including Personal Development, Change, Stress Management, Communication, etc. ✓ 4 hours included,.per contract year . .. Employee Orientations& ✓ Presentations on the EAP services available&how to access them Supervisory Orientations ✓ Unlimited v.:.:...::....,.:......:.......:::..:.::.:.::....:.. _ MHN Online Member Services ✓ Online clinical referrals ✓ Work/Life information ✓ Multi-media, self help"Stress"program ✓ Easy access via any computer: Web site address: members.mhn.com- - Company/Access Code: cccf d Toll Free Access Number ✓ (800)227-1060-Available 24 hours/day, 7 days/week A MNN "I"^MINO Service Plan E VW#t MHN Employer Services for Contra Costa County Fire Protection District Management Consultation Our team of Management Consultants is available to your management and-supervisory staff when they need guidance and support in dealing with difficult workplace situations and troubled employees.We consult with you to discuss the details of a specific incident or an overall problematic circumstance. We offer insight, assessment options,skill training,and assistance in developing action plans that fit for your managers and their employees. With this kind of direct support and guidance your managers and supervisors are empowered to do their best. Job Performance Referrals(JPRs) When an employee's behavior,noncompliance,or lack of productivity signal the need for structured •intervention and careful monitoring,a formal supervisory referral to the EAP may make a difference. When formal referrals,or JPRs,are initiated,our EAP professionals consult with supervisors and managers to discuss the case in detail. We help design a corrective action plan and provide confidential guidance in constructively confronting the employees.The need for a referral is discussed as well as the role of the supervisor in the job performance referral process. When the referral is made and the employee contacts MHN,we request a signed consent for release of information that allows our EAP professionals to follow up with management concerning the employee's attendance at EAP sessions,participation and compliance with the treatment plan, and ongoing prognosis. On-Site Critical Incident Stress Debriefing(CISD) When a critical incident strikes your company,MHN's team of CISD coordinators will be there to help you organize and implement a timely response.MHN maintains a national network of more than 1,000 professional counselors with expertise in the area of post-traumatic stress debriefing,who work with our coordinators in responding to an average of 300 CISDs each year. Unlimited critical incident debriefings(not exceeding 20 hours per incident)are available to the Contra Costa County Fire Protection Agency each contract year. Training Seminars and Workshops As part of the contract for the Contra Costa County Fire Protection Agency, four(4)Training/Workshop hours are available to be used during the contract year. These hours can be applied toward any training or workshop topic in MHN's Training Catalog.Workshop topics address major issues employers are facing today. Topics addressing Harassment,New Managers,Employee Coaching,and Diversity in the Workplace are-just a few examples of how MHN can help develop a knowledgeable leadership and potentially avoid costly legal activity. Employee Orientations Employee orientations are approximately 30 minutes long and are designed to outline and clarify how employees and their eligible dependents can access their EAP program. Supervisory Orientations Supervisory Orientations are designed to educate supervisors and managers on the management support resources available through the EAR Orientations last approximately 90 minutes. The orientations help the manager/supervisor understand the resources available through the EAP,determine when and how to encourage an employee to consider the EAP,and coordinate EAP referrals and Management Consultation services. 503 Canal Boulevard-Pt.Richmond.CA 94804-Pholie.800-977-5801-Fax 510-620-631'3-E-mail: M 1-1 N-h__:S,4WfTN.coin MHN WITH A MIND r°"R Service Plan MHN Employee Services for Contra Costa County Fire Protection District •Clinical Services Members can access their Employee Assistance Program services 24/7 to obtain referrals for counseling sessions. Most problems,such as phase of life,marital/family,and work-related issues respond well to short-term counseling. MHN has 32,000 network providers available for face-to-face counseling. This gives employees excellent access to providers to address minor stressors before they progress and have a significant impact on productivity and disability. Contra Costa County Fire Protection District members have 7 sessions per family unit per benefit period. Life Management Services MHN's Life Management Services are a unique component of our EAP.Designed to complement our clinical services,telephonic consultation services are provided by an MHN staff member with expertise in financial, dependent care or other work and family issues.Members needing legal assistance can also speak with an MHN network attorney by phone.All of the following Life Management Services are available to Contra Costa County Fire Protection District members: • Child&Elder Care Consultations Our service helps members assess dependent care needs,and identify and evaluate appropriate resources. • Financial and Credit Consultation MHN financial counselors offer telephone assistance for a member wishing to design a personal/fmnily budget,work with creditors,restructure debt,or improve and re-establish credit. MHN financial counselors review information about income and expenses submitted by the member. • Legal Consultation Legal consultations are our most utilized non-clinical EAP service.Attorneys,under contract to MHN in all SO states,are available for half-hour telephone consultations with members to provide advice and direction. • Organizing Life's Affairs Counseling Experienced consultants provide members with practical suggestions and guidelines or checklists,which help them develop a system for organizing personal records.Counselors assist members coping-with decisions,outlining future funeral arrangements and exploring the value of a personal legacy for their heirs. • Federal Tax Audit and Collection Assistance MHN's consultation service can provide assistance in dealing with the Internal Revenue Service. Consultation is available through the EAP for problems with the IRS that involve: unpaid federal taxes, penalties,and interest;unfiled,past due,federal tax returns;and any other problems with the IRS that the member is unable to resolve. • Pre-Retirement Consultation This telephone counseling service,provided by staff consultants in MHN's Life Management Services division,covers a wide range of information for persons of any age planning their retirement. • Sanity Savers su Our concierge-type Sanity Savers service provides solutions to everyday challenges of life such as ordering flowers, planning a vacation,arranging transportation,or buying theater tickets. MHN Online Member Services Our Online Member Services help employees manage a wide range of emotional health, work and life challenges, all in one convenient website. Employees can search for an EAP provider and receive a referral to an EAP counselor;access our clinically validated"Triumph Over Stress"multimedia self-care program; and access articles, information and assistance for many work/life topics. These services can be accessed 24 hours a day,seven days a week. (Visit members.mhn.com and use the following Company/Access code: cccfpd to register on the site). 503 Catial Boulevard a Pt.Richmond,CA 94804•Phcme 800-977-5801*1*,ax 510-620-637/3 9 L.-moil: MHN.1C:S�-i.',"M1TN.com Contra Costa County Number: C31548 eg-;�L L S d From L-4- SPECIAL CONDITIONS Revised 2002 (Purchase of Services—Long Form) The following Special Conditions apply to the Contract between Managed Health Network, Incorporated(Contractor) and the County: 1. Audit Exceptions. Paragraph 5 (Audit Exceptions)of the Payment Provisions is replaced with the following: i OContractor agrees to accept responsibility for receiving, replying to, and/or complying with any audit exceptions by appropriate County, State or Federal Audit agencies occurring as.a result of its performance of the Contract. Contactor also agrees to pay to the County within days-of demand by the County the full amount of the County's Obligation, if any, to the extent such are attributable to the Contractor's failure to perform properly any of its obligations under this Contract.' 2. BeRgrtina Requirements. Paragraph 4 (Reporting Requirements)of the General Conditions is replaced with the following: 'If Government Code 7550 applies, Contractor shall include in all documents or written reports completed and submitted to the County in accordance with this Contract, a separate section listing the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of each such document or written report. This section shall apply only if the payment limit under this Contract exceeds$5,000.' 3. Choice of Law and Personat Jurisdiction. Paragraph 10(Choice of Law and Personal Jurisdiction)of the General Conditions is replaced with the following: 'Any action relating to this Contract shall be instituted and prosecuted in a mutually agreed upon location. If parties cannot reach agreement upon such location, any action relating to this Contract will be instituted and prosecuted in the courts of Contra Costa.County, State of California.* 4• Subcontract and Assignment. Paragraph 13(Subcontract and Assignment)of the General Conditions is replaced with the following: 'Notwithstanding the foregoing, Contractor shall have the right to sell, transfer, convey or assign this Contract to any successor, subsidiary, transfer, parent or affiliate of Contractor and such assignee shall acquire all of the rights, duties and obligations of Contractor as set forth herein. Upon assignment by Contractor to a successor, County may, at County's option, terminate the Contract with ten (10)days'notice." S. Indemnification. Paragraph 18 (Indemnification)of the General Conditions is replaced with the following: 'County agrees to indemnify and hold harmless the Contractor for the County's share of any and all claims,costs and liability for any damage, injury or death of or to any person or the property of any person, including attorneys fees, arising out of the willful misconduct or the negligent acts, errors or omissions of the County in performance of the Contract. Contractor agrees to indemnify and hold harmless the County for the Contractors share of any and all claims, costs and liability for any damage, injury or death of or to any person or the property of any person, including attorneys fees, arising out of the willful misconduct or the negligent acts, errors or omissions.of the Contractor, Its officers or employees." Initials: /lz�e Contractor County Dept. L-4 (Page 1 of 2) Contra Costa County Number: C31545 rs Standard,From L4 SPECIAL CONDITIONS Revised 2002 (Purchase of Services—Long Form) 6. ,� urang2. Paragraph 19(Insurance)of the General Conditions is modified as follows: Liability Insurance. (Section a) For all contracts where the total payment limit of the contract is$500,000 or less, Contractor shall provide comprehensives liability insurance, including coverage for owned and non-owned automobiles, with a minimum combined single limit coverage of$500,000 for all damages, including consequential damages, due to bodily Injury, sickness or disease,or death to any person or damage to or destruction of property, including the loss of use thereof, arising from each occurrence. Such insurance shall be endorsed to include County and its officers and employees as additional insureds as to all services performed by Contractor under this agreement. Said policies shall constitute primary insurance as to County, the state and federal governments, and their officers, agents, and employees so that other insurance policies held by them or their self-insurance program(s)shall not be required to contribute to any loss covered under Contractor's insurance policy or policies. For all contract where the total payment limit is above $500,000, the aforementioned insurance coverage to be provided by Contractor shall have a minimum combined single limit coverage of$1,000,000,and Contractor shall be required to provide County with a copy of the endorsement making the County an additional insured on the general liability Insurance policy as required herein no later than the effective date of this Contract.' Additional Insurance Provisions. (Section d) 'The insurance policies provided by Contractor shall include a provision that Contractor will endeavor to provide thirty(30)days written notice to County before cancellation or material change of the above specified coverage. If Contractor cannot provide 30 days'advance written notice to County of cancellation or material change of its Insurance coverage because Contractor was not provided with 30 days'notice, then Contractor will endeavor to provide County with such notice as soon as is reasonably practical! 7. Required Audit. Paragraph 27 (Required Audit). This Paragraph does not apply to the Contract between Managed Health Network, Incorporated(Contractor)and the County. Initials: Contractor County Dept. L-4 (Page-2 of 2) -IContra Costa County GENERAL CONDITIONS Suindard Form L-5 (Purchase of Services-Long Form) Revised 2002 I* Comuliance with Law. Contractor shall be subject to and comply with all applicable federal,state and local laws and regulations with respect to its performance under this Contract,including but not limited to,licensing,employment and purchasing practices;and wages,hours and conditions of employment, including nondiscrimination. 2. Inspection. Contractor's performance,place of business and records pertaining to this Contract are subject to monitoring,inspection,review and audit by authorized representatives of the County,the State of California,and the United States Government. 3. Records. Contractor shall keep and make available for inspection and copying by authorized representatives of the County,the State of California,and the United States Government,the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. a. Retention of Records. Contractor shall retain all documents pertaining to this Contract for five years from the date of submission of Contractor's final payment demand or final Cost Report; for any further period that is required by law;and until all federal/state audits are complete and exceptions resolved for this contract's funding period. Upon request,Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. b. Access to Books and Records of Contractor .Subcontractor. Pursuant to Section 186 1(v)(1)of the Social Security Act, and any regulations promulgated thereunder, Contractor shall, upon written request and until the expiration of four years after the furnishing of services pursuant to this Contract,make available to the County, the Secretary of Health and Human Services, or the Comptroller General, or any of their duly authorized representatives,this Contract and books,documents,and records of Contractor necessary to certify the nature and extent of all costs and charges hereunder. Further, if Contractor carries out any of the duties of this Contract through a subcontract with a value or cost of $10i 000 or more over a twelve-month period,such subcontract shall contain a clause to the effect that upon written request and until the expiration of four years after the furnishing of services pursuant to such subcontract, the subcontractor shall make available to the County, the Secretary,the Comptroller General, or any of their duly authorized representatives,the subcontract and books,documents,and records of the subcontractor necessary to verify the nature and extent of all costs and charges thereunder. This special condition is in addition to any and all other terms regarding the maintenance or retention of records under this Contract and is binding on the heirs,successors, assigns and representatives of Contractor. 4. Reporting Reouirements. Pursuant to Government Code Section 7550,Contractor shall include in all documents or written reports completed and submitted to County in accordance with this Contract,a separate section listing the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of each such document or written report. This section shall apply only if the payment limit under this Contract exceeds$5,000. 5. Termination and Cancellation. a. Written Notice. This Contract may be terminated by either party, in its sole discretion, upon thirty-day advance written notice thereof to the other, and may be cancelled immediately by written mutual consent. b. Failure to Perform. County, upon written notice to Contractor, may immediately terminate this Contract should Contractor fail to perform properly any of its obligations hereunder. In the event of such termination, L-5 (Page 1 of 5) Contra Costa County GENERAL CONDITIONS C'Fo2 Standard Form L-5 (Purchase of Services-Long Form) Revised 2002 County may proceed with the work in any reasonable manner it chooses. The cost to County of completing Contractors performance shall be deducted from any sum due Contractor under this Contract,without prejudice to County's rights to recover damages. c. Cessation of Funding. Notwithstanding Paragraph 5.a.above, in the event that federal,state,or other non- County funding for this Contract ceases,this Contract is terminated without notice. 6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein,no other understanding,oral or otherwise,regarding the subject matter ofthis Contract shall be deemed to exist or to bind any of the parties hereto. 7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to,monitoring,evaluating,auditing,billing,or regulatory changes, may be developed and set forth in a written Informal Agreement between Contractor and County. Informal Agreements shall be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify that which is already required hereunder. Informal Agreements may not enlarge in any manner the scope of this Contract, including any sums of money to be paid Contractor as provided herein. Informal Agreements may be approved and signed by the head of the county department for which this Contract is made or its designee. 8. Modifications and Amendments. a. General Amendments. This Contract may be modified or amended by a written document executed by Contractor and the Contra Costa County Board of Supervisors or, after Board approval, by its designee,subject to any required state or federal approval. b. Administrative Amendments. Subject to the Payment Limit,the Payment Provisions and the Service Plan may be amended by a written administrative amendment executed by Contractor and the County Administrator (or designee),subject to any required state or federal approval,provided that such administrative amendment may not materially change the Payment Provisions or the Service Plan. 9. Disputes. Disagreements between County and Contractor concerning the meaning,requirements,or performance of this Contract shall be subject to final written determination by the head of the county department for which this Contract is made, or his designee, or in accordance with the applicable procedures (if any) required by the state or federal government. 10. Choice of Law and Personal Jurisdiction. a. This Contract is made in Contra Costa County and shall be governed and construed in accordance with the laws of the State of California. b. Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, State of California. 11. Conformance with Federal and State Regulations and Laws. Should federal or state regulations or laws touching upon the subject of this Contract be adopted or revised during the term hereof,this Contract shall be deemed amended to assure conformance with such federal or state requirements. Initials: L-5 (Page 2 of 5) Contractor County Dept. :• Contra Costa County GENERAL CONDITIONS 4:1,4107X;2 Standard Form L-5 (Purchase of Services-Long Form) Revised 2002 )12. No Waiver by County. Subject to Paragraph 9.(Disputes)of these General Conditions,inspections or approvals, or statements by any officer, agent or employee of County indicating Contractor's performance or any part thereof complies with the requirements of this Contract, or acceptance of the whole or any part of said performance, or payments therefor,or any combination of these acts,shall not relieve Contractor's obligation to fulfill this Contract as prescribed;nor shall the County be thereby estopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract. 13. Subcontract and Assignment. This Contract binds the heirs,successors,assigns and representatives of Contractor. Prior written consent of the County Administrator or his designee,subject to any required state or federal approval,is required before the Contractor may enter into subcontracts for any work contemplated under this Contract,or before the Contractor may assign this Contract or monies due or to become due,by operation of law or otherwise. 14. Indeaendent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship between the parties of agent,servant,employee,partnership,joint venture or association. 15. Conflicts of Interest. Contractor, its officers, partners, associates, agents, and employees, shall not make, participate in making, or in any way attempt to use the position afforded them by this Contract to influence any governmental decision in which they know or have reason to know they have a financial interest under California Government Code Sections 87100,et seq., or otherwise. )16. C_onfidentiality. Contractor agrees to comply and to require its officers,partners,associates,agents and employees to comply with all applicable state or federal statutes or regulations respecting confidentiality,including but not limited to,the identity of persons served under this Contract,their records,or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential,and will not be open to examination for any purpose not directly connected with the administration of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available. to all qualified persons regardless of age, sex, race,religion, color,national origin, ethnic background, disability, or sexual orientation,and that none shall be used, in whole or in part, for religious worship or instruction. 18. Indemnification. Contractor shall defend, indemnify, save, and hold harmless County and its officers and employees from any and all claims, costs and liability for any damages, sickness, death, or injury to person(s) or property, including without limitation all consequential damages, from any cause whatsoever arising directly or indirectly from or connected with the operations or services of Contractor or its agents, servants, employees or -subcontractors hereunder, save and except claims or litigation arising through the sole negligence or sole willful misconduct of County or its officers or employees. Contractor will reimburse County for any expenditures, including reasonable attorneys'fees,County may make by reason of the matters that are the subject of this indemnification,and, Initials- L-5 (Page 3 of 5 Contractor County Dept. :. Contra Costa County GENERAL CONDITIONS Standard Form L-5 (Purchase of Services-Long Form) Revised 2002 'f requested by County,will defend any claims or litigation to which this indemnification provision applies at the sole T ost and expense of Contractor. 19. Insurance. During the entire term of this Contract and any extension or modification thereof, Contractor shall keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special Conditions: a. Liability Insurance. For all contracts where the total payment limit of the contract is $500,000 or less, Contractor shall provide comprehensive liability insurance, including coverage for owned and non-owned automobiles, with a minimum combined single limit coverage of $500,000 for all damages, including consequential damages, due to bodily injury, sickness or disease, or death to any person or damage to or destruction of property,including the loss of use thereof,arising from each occurrence. Such insurance shall be endorsed to include County and its officers and employees as additional insureds as to all services performed by Contractor under this agreement. Said policies shall constitute primary insurance as to County, the state and federal governments, and their officers, agents,and employees, so that other insurance policies held by them or their self-insurance program(s)shall not be required to contribute to any loss covered under Contractor's insurance policy or policies. For all contracts where the total payment limit is above$500,000,the aforementioned insurance coverage to be provided by Contractor shall have a minimum combined single limit coverage of$1,000,000,and Contractor shall be required to provide County with a copy of the endorsement making the County an additional insured on all general liability, worker's compensation, and, if applicable, all professional liability insurance policies as required herein no later than the effective date of this Contract. f b. Workers' Comuensation. Contractor shall provide workers' compensation insurance coverage for its employees. C. Certificate of Insurance. The Contractor shall provide the County with (a) certificate(s)of insurance evidencing liability and worker's compensation insurance as required herein no later than the effective date of this Contract. If the Contractor should renew the insurance policy(ies)or acquire either a new insurance policy(ies) or amend the coverage afforded through an endorsement to the policy at any time during the term of this Contract, then Contractor shall provide(a)current certificate(s) of insurance. d. Additional Insurance Provisions. The insurance policies provided by Contractor shall include a provision for thirty (30) days written notice to County before cancellation or material change of the above specified coverage. 20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail,postage prepaid. Notices to County shall be addressed to the head of the county department for which this Contract is made. Notices to Contractor shall be addressed to the Contractor's address designated herein. The effective date of notice shall be the date of deposit in the mails or of other delivery, except that the effective date of notice to County shall be the date of receipt by the head of the county department for which this Contract is made. 21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions, the Special Conditions (if any)and Service Plan do not limit any term of the General Conditions. 22. Nonrenewal. Contractor understands and agrees that there is no representation,implication,or understanding that 'te services provided by Contractor under this Contract will be purchased by County under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure to continue purchasing all or any such services from Contractor. Initials L-5 (Page 4 of 5f Contractor County Dept.t. Contra Costa County GENERAL CONDITIONS Standard Form L-5 (Purchase of Services-Long Form) Revised 2002 23. Possessory Interest. If this Contract results in Contractor having possession of,claim or right to the possession f land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement oftaxable improvements on tax exempt land(Revenue&Taxation Code Section 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest. Contractor agrees that this provision complies with the notice requirements of Revenue & Taxation Code Section 107.6, and waives all rights to further notice or to damages under that or any comparable statute. 24. No Third-Party Beneficiaries.Notwithstanding mutual recognition that services under this Contract may provide some aid or assistance to members of the County's population,it is not the intention of either County or Contractor that such individuals occupy the position of intended third-party beneficiaries of the obligations assumed by either party to this Contract. 25. Copyrights and Rights In Data. Contractor shall not publish or transfer any materials produced or resulting from activities supported by this agreement without the express written consent of the County Administrator. If any material is subject to copyright, County reserves the right to copyright,and Contractor agrees not to copyright,such material. If the material is copyrighted, County reserves a royalty-free, nonexclusive, and-irrevocable license to reproduce, publish,and use such materials, in whole or in art,and to authorize others to do so. P P 26. Endorsements. Contractor shall not in its capacity as a contractor with Contra Costa County publicly endorse or oppose the use of any particular brand name or commercial product without the prior approval of the Board of Supervisors. In its County contractor capacity,Contractor shall not publicly attribute qualities or lack of qualities to a particular brand name or commercial product in the absence of a well-established and widely accepted scientific basis tor such claims or without the prior approval of the Board of Supervisors. In its County contractor capacity,Contractor shall not participate or appear in any commercially produced advertisements designed to promote a particular brand name or commercial product, even if Contractor is not publicly endorsing a product, as long as the Contractor's presence in the advertisement can reasonably be interpreted as an endorsement of the product by or on behalf of Contra Costa County. Notwithstanding the foregoing,Contractor may express its views on products to other contractors,the Board of Supervisors, County officers, or others who may be authorized by the Board of Supervisors or by law to receive such views. 27. Required Audit. (A) If Contractor is funded by $300,000 or more in federal grant funds in any fiscal year from any source, Contractor shall provide to County at Contractor's expense an audit conforming to the requirements set forth in the most current version of Office of Management and Budget Circular A-133. (B)If Contractor is funded by less than $300,000 in federal grant funds in any fiscal year from any source, but such grant imposes specific audit requirements; Contractor shall provide to County an audit conforming to those requirements. (C) If Contractor is funded by less than $300,000 in federal grant funds in any fiscal year from any source, Contractor is exempt from federal audit requirements for that year, however, Contractor's records must be available for and an audit may be required by, appropriate officials of the federal awarding agency, the General Accounting Office (GAO), the pass- through entity and/or the County. If any such audit is required,Contractor shall provide County with such audit. with respect to the audits specified in(A),(B)and(C)above, Contractor is solely responsible for arranging for the conduct of the audit,and for its cost. County may withhold the estimated cost of the audit or 10 percent of the contract amount, whichever is larger, or the final payment, from Contractor until County receives the audit from Contractor. 128. Authorization. Contractor,or the representative(s)signing this Contract on behalf of Contractor,represents and warrants that it has full power and authority to enter into this Contract and perform the obligations herein. Initials L-5 (Page 5 of 5) Contractor County Dept.