HomeMy WebLinkAboutMINUTES - 06082004 - C.60-C.65 s: ..
• BOARD OF SUPERVISORSContraTo.
t f f j 7 ,r
FROM: Anne Cain, County Librarian Costa_
DATE• June8, 2004sr�COZ � County
SUBJECT: Request for Authorization to Apply for and Accept Funding from Mervyn's Go
Places. Read. Initiative. for the Contra Costa Reads! 2004 — 2005 Program
SPECIFIC RE (S) OR RECOMMENDATION (S) & BACKGROUND AND JUSTIFICATION
QUEST
RECOMMENDATION
Authorize the Contra Costa County Librarian to apply for and accept funding up to $25,000 for the period of
July 1, 2004 through June 30, 2005 from Mervyn's Go Places. Read. Initiative.
FINANCIAL IMPACT
None.
BACKGROUND
The Contra Costa Count Library wants to ensure that all children establish a relationship with their public
County .
libraryand with books b the second grade. By exposing students to the library as they are learning to read,the
y
libraryreinforces classroom instruction, encourages parents to use library services and promotes lifelong reading
and g.learning A rant from Mervyn's Go Places. Read. Initiative will help to provide every second grade student
. .
in the count with a library card and their own paperback book when library staff visits with each second grade
y ry
class during the 2004 - 2005 school year.
CONTINUED ON ATTACHMENT: 0 YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE
[�OPROVE ❑ OTHER
SIGNATURE(S).
ACTION OF B9 R NXIA--f
APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS:
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF
UNANIMOUS(ABSENT ) AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN: ATTESTED O
f
Contact: Laura O'Donoghue,Deputy County Librarian:Public Services JOHN SWEETEN,CLE OF THE BOXRD OF
(925)927-3212 SUPERVISORS AND COUNTY ADMINISTRATOR
cc: County Library
` ,
County Administrator By Deputy
County Auditor
0AbosltEWLATE1rEGULAR\Mervyn's Contra Costa Reads!2004-2005.doc
TO: BOARD OF SUPERVISORSContra
FROM: Anne Cain, County LibrarianCosta
♦ _g ,y
DATE: June 8, 2004 sr.4-COXX County
104;6
SUBJECT: Request for Authorization to Apply for and Accept Funding from the
California State Library LSTA Small Business Services Grant Program
SPECIFIC REQUEST (S) OR RECOMMENDATION (S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION
Authorize the Contra Costa County Librarian to apply for and accept federal Library Services Technology Act
(LSTA) funding up to $75,000 for the period of July 1, 2004 through June 30, 2005 from the California State
Library.
FINANCIAL IMPACT
None.
BACKGROUND
Funds are made available through the federal LSTA Funds for the 2004- 2005 Fiscal Year. The Contra Costa
County Library provides entrepreneurs, small business owners and their employees throughout the County
access to the tools, resources and training opportunities that are essential to their success. By establishing a
unified source of information through relationships with community partners, the Contra Costa County Library
will offer a forum for the exchange of ideas and access to relevant services and resources,both remotely and in
each of twenty-three community libraries.
CONTINUED ON ATTACHMENT: 11 YES SIGNATURE:
UIRECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE
R10PROVE ❑ OTHER
SIGNATURE(S): ?'
ACTION F /�'1`� '>O BO' R ONAPPROVED AS RECOMMENDED OTHER
FV
VOTE OF SUPERVISORS:
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF
UNANIMOUS(ABSENT AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD
AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN: ATTESTED
Contact: Laura O'Donoghue,Deputy County Librarian:Public Services JOHN SWEETEN,CLER F THE BOARD OF
(925)927-3212 SUP VISORS AND COUNTY ADMINISTRATOR
cc: County Library
County Administrator By Deputy
County Auditor
0Abos\tEMPLATE\rEGULAR\lsta small Business 20042005.doc
TO: BOARD OF SUPERVISORS
' Contra
FROM: Anne Cain, County LibrarianCosta
` J ♦ Y
DATE: June 8, 2004 .� County
SUBJECT: Request for Authorization to Apply for and Accept Funding from the
California State Library LSTA Global Languages Materials Grant Program
SPECIFIC REQUEST (S) OR RECOMMENDATION (S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION
Authorize the Contra Costa County Librarian to apply for and accept Federal Library Services Technology Act
(LSTA) funding in the amount of $25,000 for the period of July 1, 2004 through June 30, 2005 from the
California State Library.
FINANCIAL IMPACT
None.
BACKGROUND
The Contra Costa County Library provides informational and recreational materials for newcomers to America
in their native languages to assist them in more fully participating in California and American life. The
following language groups will be selected:
• Spanish language for the libraries in: Antioch, Bay Point, Brentwood, Concord, El Cerrito, El Sobrante,
Hercules, Martinez, Oakley, Pinole, Pittsburg and San Pablo
• Chinese language in El Cerrito and Hercules libraries
• Hindi & associated languages in the San Ramon Library
• Russian language in the Walnut Creek Library
• Vietnamese language in the San Pablo Library
• Tagalog language in the Hercules and.Pinole libraries
CONTINUED ON ATTACHMENT: 0 YES SIGNATURE:
[jj ECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE
APPROVE ❑ OTHER
SIGNATURES}.
ACTION OF6AVED N
I 1
O APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS:
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF
KNANIMOUS(ABSENT AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD
AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN: ATTESTED lu".,
C
Contact: Laura O'Donoghue,Deputy County Librarian:Public Services JOHN SWEETEN,CLER OF THE BOAR OF
(925)927.3212 SUPE VISORS AND CO NTY ADMINISTRATOR
cc: County Library
CountyAdministrator B ���'�,
y Deputy
County Auditor
U:\bos\template\rEGULAR\Ista global Languages Materials 2004-2005.doc
...........
.. '•.' 0� Contra
ARD OF SUPERVISORS
TO. BO ,• -
J L
• J
t
Costa
FROM: Public Defender
DATE: June 8, 2004 • ounty
�A.co �'�r
SUBJECT: Contract for Work Study Student Aid from University of California at Berkeley
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the Public Defender to execute a contract with the University
of California at Berkeley to provide work-study student aid.
BACKGROUND:
The Office of the Public Defender utilizes law student clerks from Boalt Hall and Hastings for
pg
erformin tasks such as legal research and writing as well as client interviewing under the
supervision of attorneys in the Department. The Office of the Public Defender benefits
p Y
when law students learn about work in a public sector law office, and then decide to pursue
such a career when they graduate. Additionally, the students, the University of California
and the County benefit because half of the $11 per hour rate of pay is 50% subsidized by
the federalg overnment work-study program. Consequently, the hourly rate paid to the
students from the Department's funds is $5.50 per hour. Most summer law clerks work no
more than 10 weeks during the summer. The Office of the Public Defender has utilized the
University's work-study program for this purpose for at least two decades.
..W
CONTINUED ON ATTACHMENT: YES SIGNATURE:
&..- COMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
__Az::=�ROVE OTHER
(I��SIGNATURES):
Action of Board n: 'fit4 0 c 14, Approved as Recommended Other
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
'► AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENrI ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED
CONTACT:David Coleman,Public Defender JOHN SWEETEN,CLERK OF T BOARD OF
Jennifer Deadman,CAO Analyst SUPERVISORS AND COUNTY� MINls OR
BY (:7-1G DEPUTY
TO: BOARD OF SUPERVISORS '�•),--=- y-=�.,,�`
�tt 111
Contra
F M: Warren E. Ru f Sheriff n - ,y ::�
Costa
DATE: May 19, 2004 ^� County
SUBJECT: 2004 Homeland Security Grant Application V ot bo
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
1. RECOMMENDATION:
ACKNOWLEDGE that federal funding via the State of California has been made available
to local jurisdictions and that pursuant to the grant requirements, the Contra Costa County
Anti-Terrorism Approval Body has been designated.
ADOPT Resolution #2004/200 authorizing the Sheriff, or his designee, to execute grant
documents on behalf of the Contra Costa County Anti-Terrorism Approval Body providing
funding in an amount not to exceed $3,597,029 for the period ending twenty-four (24)
months from the federal award date.
11. FINANCIAL IMPACT:
NONE. There are no cost-share or match requirements associated with this funding.
111. BACKGROUND:
The Federal Department of Homeland Security (DHS), through the Office for Domestic
Preparedness (ODP), is providing nearly $134 million in funding to California for emergency
prevention, preparedness, and response personnel to prevent, deter, respond to and recover
from threats and incidents of terrorism. The Fiscal Year 2004 Homeland Security Grant
Program (FY04 HSGP) will support three separate programs: the State Homeland Security Program
(SHSP), the Law Enforcement Terrorism Prevention Program (LETPP), and the Citizen Corps
Program (CCP).
The SHSP provides the Contra Costa County Operational Area with $2,910,004 that will be
used to continue the development of the interoperable county-wide communications system;
enhance the emergency operations center; establish the health surveillance and response
network to provide County health management the capability to develop symptom and
diagnostic trend monitoring for natural and bio-terror based diseases; enhance the local law
enforcement Explosive Ordinance Disposal unit responsive capabilities; enhance regional
response capability through purchase of three emergency response prime movers and
trailers; increase operational area HAZMAT response and capabilities; enhance Public
CONTINUED ON ATTACHMENT: [X]YES SIGNATURE:
[''RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE
Q PPROVEOTHER
+" 1
SIGNATURE(S):
ACTION OF DON
MA
APPROVED AS RECOMMENDED uy OTH ❑
VOTE^F c1'PER11IC I HEREBY CERTIFY THAT THIS IS A TRUE AND
CORRECT COPY OF AN ACTION TAKEN AND
UNANIMOUS(ABSENT ENTERED ON THE MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
It4
ABSENT: ABSTAIN: ATTES
ir : 0 Z/
Contact: Gloria Sutter 335-1526 JOHN SWEETEN,CLLRK OF TH BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
cc: Office of the Sheriff
CAO--Justice System Administration
By: '---/., 0
, Deputy
Health laboratory capabilities for CBRNE event support and detection; conduct site vulnerability
assessments and develop strategic plan for County Operational Area response; purchase essen-
tial regional response equipment; upgrade the dispatch emergency communications vehicle and
the command post vehicle to allow wireless interoperability between county agencies; provide
portable power and light support to regional response units; and assist the Urban Area Strategic
Initiative assessment of communication interoperability for the Oakland/Alameda/Contra Costa
Urban Area.
The LETPP provides $+629,028 that will be used to complete Phase 2 of the County
Interoperability Plan to allow expansion to emergency medical services; provide digital security
upgrades to radios; secure a handheld radio cache; and upgrade and expand radio repeater
coverage.
The CCP provides $52,537 that will be used to expand current Community Emergency
Response Teams (CERT) by training groups and providing classes; developing a public
outreach program to enhance the Citizen Corps Program and CERT to include attendance at
safety fairs, advertisements, public events, and a web site; provide training and materials for
Citizen Corps Program volunteers; and manage and administer the CERT Program.
As designated by the California Office of Homeland Security and appointed by the Board of
Supervisors, the Anti-Terrorism Approval Body for Contra Costa County (Approval Authority)
consists of the following individuals:
Dr. William Walker, County Public Health Officer
Chief Keith Richter, County Fire Chief
Chief Jim Parrott, Municipal Fire Chief
Sheriff Warren Rupf, County Sheriff
Chief David Cutaia, Chief of Police
The Approval Authority has met and agreed that all FY04 grant funds will be used jointly
for county-wide purposes and has designated the Office of the Sheriff as the lead for these
purposes. The Approval Authority has also approved the recommended distribution of funds
as detailed above.
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopt this Order on June 3, 2004, by the following vote:
AYES: SUPWMRS GIOTA, UnKM, Desxn= m aom
NOES: NM
ABSENT: ,,
ABSTAIN NM
Resolution #2004/260
SUBJECT: Signature Authority
WHEREAS, the County of Contra Costa is applying for funding under the FY04 State
Homeland Security Grant Program; and,
WHEREAS, the Contra Costa Anti-Terrorism Approval Body has been appointed and is comprised
of the following members:
Dr. William Walker, County Public Health Officer
Chief Keith Richter, County Fire Chief
Chief Jim Parrott, Municipal Fire Chief
Sheriff Warren Rupf, County Sheriff
Chief David Cutaia, Chief of Police; and,
WHEREAS, the California Office of Homeland Security requires Signature Authority in
order to execute the Standard Agreement providing $3,597,629 to the Contra Costa
County Anti-Terrorism Approval Body under the FY04 Grant;
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Contra Costa County,that
the representatives by title below are hereby designated as Authorized Officials and are
authorized to execute for and on behalf of Contra Costa County, a public entity established
under the laws of the State of California, applications and documents for the purpose of
obtaining financial assistance:
1. Sheriff
2. Undersheriff
3. Sheriff's Chief of Management Services
I hereby certify that this is a true and correct copy of an action
taken and on the minutes of the Board of Supervisors on the
date shown
ATTESTED:
JOHN SWEETEN, Cl*k of the Bo rd
of Sup isors and C6unty Administrator
By.,T Deputy
cc: Gloria Sutter, 5-1526, Office of the Sheriff(3 certified, original copies)
County Administrator Office, Justice Systems Administrator
Auditor-Controller
Resolution#2004-260
TO: BOARD OF SUPERVISORS
on ra
*:�•'=— ., ,tC t
r i
FROM: Anne Cain, County LibrarianCosta
r
ty
Osr�,CUUI�'�
DATE: June 8, 2004County
SUBJECT: Request for Authorization to Apply for and Accept Funding from Mervyn's Go
Places. Read. Initiative. for the Contra Costa Reads! 2004 -- 2005 Program
SPECIFIC REQUEST (S) OR RECOMMENDATION (S) & BACKGROUND .AND JUSTIFICATION
RECOMMENDATION
Authorize the Contra Costa County Librarian to apply for and accept funding up to $25,000 for the period of
July 1, 2004 through June 30, 2005 from Mervyn's Go Places. Read. Initiative.
FINANCIAL IMPACT
None.
BACKGROUND
The Contra Costa County Library wants to ensure that all children establish a relationship with their public
library and with boobs by the second grade. By exposing students to the library as they are learning to read, the
library reinforces classroom instruction, encourages parents to use library services and promotes lifelong reading
and learning. A grant from Mervyn's Go Places. Read. Initiative will help to provide every second grade student
in the county with a library card and their own paperback book when library staff visits with each second grade
class during the 2004 - 2005 school year.
CONTINUED ON ATTACHMENT: 11 YES SIGNATURE:
P!�kECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE
[PeKPPROVE ❑ OTHER
SIGNATURE(S):
ACTION OF B R N r APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS:
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF
UNANIMOUS(ABSENT_ ) AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD
AYES: NOES. OF SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN:
ATTESTED j j
,�
Contact: Laura O'Donoghue,Deputy County Librarian:Public Services JOHN SWEETEN,CLERK OF THE BOARD OF
(925)927-3212 SUPERVISORS AND COUNTY ADMINISTRATOR
cc: County Library
County Administrator By 'L Deputy
P tY
County Auditor
U:\bosltEMPLATEirEGULAR\Mervyn's Contra Costa Reads!2004-2005.doc
TO: BOARD OF SUPERVISORSContra
\ \
FROM: Anne Cain, County LibrarianCosta
• - •yti
srA, o"x~'�
DATE: June 8, 2004 cu u,,
SUBJECT: Request for Authorization to Apply for and Accept Funding from the
California State Library LSTA Small Business Services grant Program
SPECIFIC REQUEST (S) OR RECOMMENDATION (S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION
Authorize the Contra Costa County Librarian to apply for and accept federal Library Services Technology Act
(LSTA) funding up to $75,000 for the period of July 1, 2004 through June 30, 2005 from the California State
Library.
FINANCIAL IMPACT
None.
BACKGROUND
Funds are made available through the federal LSTA Funds for the 2004- 2005 Fiscal Year. The Contra Costa
County Library provides entrepreneurs, small business owners and their employees throughout the County
access to the tools, resources and training opportunities that are essential to their success. By establishing a
unified source of information through relationships with community partners, the Contra Costa County Library
will offer a forum for the exchange of ideas and access to relevant services and resources,both remotely and in
each of twenty-three community libraries.
CONTINUED ON ATTACHMENT. 11 YES SIGNATURE.
ED4;tECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE
21PPROVE F-1 OTHER
a_
SIGNATURE(S):
I V1
ACTION OF BOR ON 92 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS:
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF
UNANIMOUS(ABSENT AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN: ' Ll
ATTESTED ���.--�'��
c_
Contact: Laura O'Donoghue,Deputy County Librarian:Public Services JOHN SWEETEN,CLERKvbF THE BOARD
(925)927-3212 SUP VISORS AND CO NTY ADMINISTRATOR
cc: County Library
�,� t
County Administrator By ,Deputy
County Auditor
0Abos\tEMPLATE\rEGULAR\lsta small Business 20042005.doc
TO: BOARD OF SUPERVISORS };;
_ Contra
fir, 1
FROM: Anne Cain, County LibrarianCosta
14
•4
Qsr�.coux'�`;
DATE: June 8, 2004County
SUBJECT: Request for Authorization to Apply for and Accept Funding from the
California State Library LSTA Global Languages Materials Grant Program
SPECIFIC REQUEST (S) OR RECOMMENDATION (S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONN
Authorize the Contra Costa County Librarian to apply for and accept Federal Library Services Technology Act
(LSTA) funding in the amount of $25,000 for the period of July 1, 2004 through June 30, 2005 from the
California State Library.
FINANCIAL IMPACT
None.
BACKGROUND
The Contra Costa County Library provides informational and recreational materials for newcomers to America
in their native languages to assist them in more fully participating in California and American life. The
following language groups Will be selected:
• Spanish language for the libraries in: Antioch, Bay Point, Brentwood, Concord, El Cerrito, El Sobrante,
Hercules, Martinez, Oakley, Pinole, Pittsburg and San Pablo
• Chinese language in El Cerrito and Hercules libraries
• Hindi & associated languages in the San Ramon Library
• Russian language in the Walnut Creek Library
• Vietnamese language in the San Pablo Library
• Tagalog language in the Hercules and Pinole libraries
0,0
CONTINUED ON ATTACHMENT: 0 YES SIGNATURE: AA-41
RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE
APPROVE ❑ OTHER
SIGNATURES}:
ACTION OF )AED ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS:
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF
KNANIMOUS(ABSENT r' ) AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN: ATTESTED aI lu
Contact: Laura O'Donoghue,Deputy County Librarian:Public Services JOHN SWEETEN,CLERKjjOF THE BOAR OF
(925)927-3212 SUPE VISORS AND CO NTY ADMINISTRATOR
cc: County Library '^
CountyAdministrator B '� '�_ `(�
y Deputy
County Auditor
0Abos\template\rEGULAR\ista global Languages Materials 2004-2005.doc
II '
TO: BOARD OF SUPERVISORS *•`• ''`
Contra
r 1
t �
FROM: Public Defender Costa
•
DATE: June 8, 2004 `'°`'r�- w IIounty
cav
i
SUBJECT: Contract for Work Study Student Aid from University of California at Berkeley
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the Public Defender to execute a contract with the University
of California at Berkeley to provide work-study student aid.
BACKGROUND:
The Office of the Public Defender utilizes law student clerks from Boalt Hall and Hastings for
performing tasks such as legal research and writing as well as client interviewing under the
supervision of attorneys in the Department. The Office of the Public Defender benefits
when law students learn about work in a public sector law office, and then decide to pursue
such a career when they graduate. Additionally, the students, the University of California
and the County benefit because half of the $11 per hour rate of pay is 50% subsidized by
the federal government work-study program. Consequently, the hourly rate paid to the
students from the Department's funds is $5.50 per hour. Most summer law clerks work no
more than 10 weeks during the summer. The Office of the Public Defender has utilized the
University's work-study program for this purpose for at least two decades.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
__ ______________M___ ____ _ .-----------------_____----__.__. ------------------------------____________�
•►COMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
__Zzt_�ROVE OTHER
F
SIGNATURES):Q `
Action of Board n: K, Approved as Recommended Other
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENTt } AND ENTERED ON THE MINUTES OF THE
4
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED
�R ..
CONTACT:David Coleman,Public Defender JOHN SWEETEN,CLERK OF T BOARD OF
Jennifer Deadman,CAO Analyst SUPERVISORS AND COUNTY.' MID ISRrOR
BY ,DEPUTY
14 P
Berkeley Contract Package: Non-Profit or Government Agency Page 1 of 5
UNIVERSITY OF CALIFORNIA,BERKELEY
WORK-STUDY PROGRAM AGREEMENT
THIS AGREEMENT,entered into this 1 s t day of .Tune 20.0 4 by and between
THE REGENTS of THE UNIVERSITY of CALIFORNIA,a California Corporation,hereinafter called University,and
Contra Costa Co. Pub. Def . o f f,,a Co. Government office hereinafter
called organization.
WITNESSETH
• WHEREAS,University has applied for a grant by the U.S.Department of Education pursuant to Title I,Part C,of the
Economic opportunity Act of 1964,Public Law 88-452,as amended,and as has been amended by the Higher
Education Act of 1965,Public Law 89-329 and Public Law 90-82 approved September 6; 1967,and as has been
amended in subsequent years,and to the State of California for a grant by the California Student Aid Commission
pursuant to Article 18(commencing with Section 69950),Chapter 2 of Part 42 of the California Education Code,to
stimulate and promote the part-time employment of students,particularly those with great financial need,who are in
need of earnings from such employment in order to pursue courses of study at institutions of higher education such as
University;and
WHEREAS,University and Organization desire that certain of the University's students engage in work for
public and private non-profit or private for profit organizations under the Work-Study Program authorized by
the Act and the California Code;and
WHEREAS,Organization is in a position to utilize the services of such students;
Now,THEREFORE,the parties hereto agree as follows:
1.The University shall determine that the students meet.the eligibility requirements for the employment under
the Federal/State work-Study Program, authorize students to work for the organization,and determine that the
students do in fact perform their work.The organization shall provide direction to the students and detail the
means by which work is to be accomplished.
2.organization shall meet any and all other conditions as set forth in the Federal Work-Study guidelines as set
forth in the Federal Register,or the California Education Code,part 42, as amended.
3.The work performed by such students shall be in the public interest or,in the case of private for profit
employment,work shall be related to the students academic major,courses of study,or career interest and
shall not:
a.Displace or supplant employed workers or positions budgeted for regular employees in the previous or
subsequent 12month-period;nor shall work require any fiends appropriated for this program to supplant any
state,federal,institutional or other funds used to support previous or existing pard positions in any profit or
nonprofit organization;impair existing contracts for services;nor fill positions that are vacant because the
employers regular employees are on strike;
b.Involve any partisan or nonpartisan political activity associated with a candidate or with a contending
faction or group in an election for public or party office;
c.Involve any lobbying on the Federal level;and
d.Involve the construction,operation,or maintenance of so much of any facility as is used or is to be used for
sectarian instruction or as a place for religious worship.
4. organization agrees to:
file:HC: Reversing%2othe%2OPayroll\UC%2OBerkeley%2OContract%20&%2o.EFT%2o... 12/11/2003
UC Berkeley Contract Package: Non-Profit or Government Agency Page 2 of 5
a.Reasonably supervise the services of students participating in the Work-Study Program and permit
reasonable visitation by a representative of University;
b.Make a report to University of time worked by students participating in the program indicating the total
hours worked each week and containing the supervisor's certification as to the accuracy of the hours reported
and of satisfactory performance on the part of the students,at least monthly;
c.Provide a written description of each position to be filled and, when requested,a written evaluation of work
performed,at the termination of each employment period,or on an annual basis;make available to the
institution or to the California Student Aid Commission all records pertaining to the placement of students
under this Work-Study Agreement;
d.Allow no student to work for more than forty(40)hours in any week;
e.Pay the student one-hundred percent(100%)of earnings and be reimbursed by the University fifty percent
(50%)of the total compensation.Such percentage includes a fifteen percent(15%)University Administrative
Surcharge deducted for costs of administering this agreement.The Organization will report to the University
such amounts calculated to cover the University's share of the student's compensation showing total
expenditures,copy of pay stub or other proof of earnings paid,and the balance due.Employer agrees to
provide such information within 60 days of the expenditure.
5.Compensation to be paid to students participating in the program will be appropriate and reasonable in light
of the work to be performed by them.Rate of compensation shall be subject to approval by University.
6. In accordance with Title VI of the Civil Rights Act of 1964(Pub.L.88-352)and Title IX of the Educational
Amendments of 1972(Pub.L. 92-318)and the regulations of the Department of Education which implement
those Acts,the services and benefits of Organization which involve the work of such students shall be
available to all persons regardless of race,color,national origin,or sex.No student shall be denied
participation in the Work-Study Program because of race,color,national origin,or sex.
7.Compensation of students for work performed on a project under this agreement will be disbursed and all
payment due under Federal or State social security laws,or under other applicable laws,as required,will be
made by the Organization.University shall be notified per 4.e.above for their share of student wages.
8.a.University shall defend,indemnify,and hold organization,its officers,employees,and agents harmless
from and against any and all liability,loss,expense,attorneys fees, or claims for injuryinjuryor damages arising out
of the performance of this Agreement but only in proportion to and to the extent nt such liability,loss,expense,
attorneys fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or
ormssion of University, its officers,employees,or agents.
b. Organization shall defend,indemnify,and hold University,its officers,employees,and agents harmless
from and against any and all liability,loss,expense,attorneys fees,or claims for injury or damages arising out
of the performance of this Agreement but only in proportion to and to the extent such liability,loss,expense,
attorneys fees,or claims for injury or damages are caused by or result from the negligent or intentional acts or
omission of Organization, its officers,employees,or agents.
9.The Organization shall maintain insurance in compliance with the requirements outlined below at all times
during the performance of this agreement.A Certificate of Insurance must be issued using the form provided
in this packet or in the case of self-insured agencies,the letter documenting equivalent self-insurance,the
Certificate must: a.Provide for thirty(30) days advance written notice to the University of any modification,
change,or cancellation of any of the insurance coverage's.
b.Except for Workers'Compensation Insurance,name The Regents of the University of California as an
additional insured.Such provision shall apply in proportion to and to the extent of the negligent acts or
omissions of the non-University party or any person or persons under the non-University parties'direct
supervision and control.
c.Except for Workers'Compensation Insurance,the Organization's insurance shall be primary insurance as
respects.The Regents of The University of California,its Officers,Agents and Employees.Any insurance or
self-insurance maintained by The Regents of the University of California shall be excess of and non-
file:HC:\Reversing%20the%2OPayroll\UC%2OBerkeley%2OContract%20&%20EFT%20... 12/11/2003
UC*Berkeley Contract Package: Non-Profit or Government Agency Page 3 of 5
contributory with this insurance.The certificate or letter must show the following coverage's: 1. General
Liability.- Comprehensive or Commercial Form(MIND4UM LIMITS)(1)Each Occurrence$1,000,000(2)
Products/Completed Operations Aggregate$1,000,000(3)Personal and Advertising Injury$1,000,000(4)
General Aggregate* $2,000,000* (not applicable to comprehensive form). If the above insurance is written on
a claims made form, it shall continue for three years following termination of the agreement.The insurance
shall provide for a retroactive date of placement prior to or coinciding with the effective date of the agreement.
2.Business Automobile-Liability:(N41ND4UM LIMITS)for Owned,Scheduled,Non-Owned,or Hired
Automobiles with a combined single limit of not less than$1,000,000 per occurrence.
3.Workers'Compensation: as required under California State`Law.Employers Liability coverage to be
included at a limit of$1,000,000
4.Such other insurance in such amounts which from time to time may reasonably be required by the mutual-
consent of-the University and Service Provider against other insurable hazards relating to performance.
b.The University shall maintain at all times during the performance of this agreement general liability
insurance or an equivalent program.of self-insurance,but only with respect to such liabilities as may arise out
of the University's activities.A confirmation letter will be issued to the Organi ation upon receipt of written
request for the same.
10.The agreement shall be subject to the availability of funds to University for the portion of the student's
compensation not to be paid by Organization.It shall also be subject to the provisions of Part C(Work-Study
Programs)of Title IV of the Higher Education Act of 1965,as now amended,or from time-to-time amended,
and shall be subject to regulations implementing said legislation,or,similarly,the provisions of Article 18 of
the California Education Code.
11.This agreement shall be subject to termination by either party upon seven-day advance written notice
thereof to the other, or extension by the mutual agreement of the parties hereto in writing.
IN WITNESS WHEREOF,the parties hereto have executed this agreement the day and year first above written.
...........
The Regents of the University of California
.................... .........
(Name of Your Organization)
Co. Co P 1* Defender ' s Office
-JO U
By: By:
Title: Public Defender. Assistant Director,Office of Financial Aid
FORM APPROVED
SILVANO B.MARCHES1,County Counsel
By Deputy 1��
file:HC:\Reversing)-%20the%2OPayroll\UC%20B erkeley%2 0Contract%20&%20EFT%2 0... 12/11/2003
UC Berkeley Contract Package: Non-Profit or Government Agency Page 4 of 5
r
For office use only:
DISBURSEMENTSOFFICEVendor#
ELECTRONIC FUNDS TRANSFER
{EFT}AUTHORIZATION I
Date Entered
lul
DATE ❑ New ❑ Change Q Cancel
Section 1: Payee Information{Please type} .. NO EFT.-DISBURSEMENT
DI-SBURSEMENT
Company Name:
Name of President or Controller
Mailing Address,Number,Street,City,State,Zip:
E-mail Address:
Phone: Fax:
Section 2:Bank Information
Financial Institution:
(Cannot be an investment fu-m)
Mailing Address,Number,Street,City,State,Zip:
Account Type: Q Checking* ❑
Savings Account Number:
*If checking,you must ATTACH A VOIDED CHECK pre-printed with your name,address,and account number.Do not
sign the check.
"This authorization will remain in effect until canceled in writing.A new authorization form must be completed if you close
this bank account or if you wish to designate a different bank account to receive the funds.Failure to notify the
Disbursements Office of a closed account will cause a delay in receiving your payments.
"An EFT statement(equivalent to a check stub)will be mailed or sent via e-mail.Please notify Disbursements of any change
in your e-mail address.If you are a student,please keep your address current via the Bear Facts website
(http://bearfacts.berkeley.edu/).
"EFT takes approximately thirty days to become effective.In the meantime,any payments will be issued through routine
paper check disbursement methods.
Section 3:EFT Authorization
I hereby authorize:(Check the appropriate selections)
❑ the University of California,Berkeley to deposit payments via Electronic Funds Transfer,and
the above named financial institution to credit payments to this account.
❑ the University of California,Berkeley to cancel my EFT payment election.
Signature:
If company,please print your name:
Title:
file:HC:\Reversing%20the%2oPayroll\UC%2OBerkeley%2oContract%20&%20EFT%2o... 12/11/2003
Work-Study Office -Non Profit Info Page 5 of 5
Work-Study awards range from several hundred dollars to an initial maximum of$3,000 for undergraduates for
a program year. Once a student has activated their Work-Study, they are instructed to deliver the
Referral/Authorization form to their employer. This form has both the activation date (start date for
employment), and the earnings'limit. It includes a breakdown of employer's-and the Work-Study office's share
(for more details, see Jobs: Before a Student's First Day of Work).
Restrictions: Weekly Work Hour Limits
Students may work a maximum of
• 20 hours per week during the fall and spring semesters.
• A maximum of 40 hours per week during the summer(beginning June 1 st), winter, and spring breaks.
• At no time can a student's employer receive a wage subsidy for more than 8 hours per day or 40 hours
per week.
Restrictions: Minimum Units, Graduation,Withdrawals,and Summer/Winter Breaks
• To be eligible for Work-Study positions, students must be enrolled at least half-time for the semester.
• If graduating in the spring, the last day of the spring semester is the last day of the student's Work-Study
employment.
• If graduating in the fall, the last day of the fall semester is the last day of the student's Work-Study
employment.
• Students who withdraw cannot be employed as Work-Study past the official date of their withdrawal.
• To earn Work-Study wages during the summer, students do not need to enroll for the summer session
(indeed, Work-Study students are employed throughout the United States during the summer) but must
enrolled for the fall semester.
• Students enrolled for the spring semester are eligible for Work-Study employment during the winter
break.
Restrictions: Political, Religious; Employee Displacement
Following federal regulations, the UC Berkeley Work-Study Contract states that Work-Study employment will
not:
a. Displace or supplant employed workers or positions budgeted for regular employees in the
previous or subsequent 12 month period; nor shall work require any funds appropriated for this
program to supplant any state, federal, institutional or other funds used to support previous or
existing paid positions in any profit or nonprofit organization; impair existing contracts for services;
nor fill positions that are vacant because the employer's regular employees are on strike;
b. Involve any partisan or nonpartisan political activity associated with a candidate or with a
contending faction or group in an election for public or party office;
c. Involve any lobbying on the Federal level; and
d. Involve the construction, operation, or maintenance of so much of any facility as is used or is to
be used for sectarian instruction or as a place for religious worship.
Restrictions: Students Driving Their Own Motor Vehicles
The University of California, Berkeley's Risk Management Office prohibits any Work-Study employment that
requires a student to drive their own motor vehicle as part of a job function. Students may drive
company/agency-insured vehicles.
http://workstudy.berkeley.edu/Non-Profits.htm 2/27/04
!
7
_ r=�J
-1�
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• tT • Y•Lr�-1`T
0
TO: BOARD OF SUPERVISORS CNTRA
Z COSTA
FROM: Scott Tandy •f� ' _ }+
� •4' ' COUNTY
Chief Assistant Count Administrator ��}y ' - '
Y c� L _ ;r?j i%
�+X rlir 1
DATE: June 8, 2004
SUBJECT: Support for the Arts and Culture Commission from the California Arts Council
State-Local Partnership Program, Pivotal Impact Grant
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIC�N�.
APPROVE and AUTHORIZE the Chair of the Board of Supervisors to apply for and accept from the
California Arts Council State-Local Partnership Program a "Pivotal Impact Grant" to the Arts and Culture
Commission in the amount of$7,000 for general operating support in fiscal year 2063-2004.
FISCAL IMPACT:
A match of$7,000 is required by the County and has been budgeted for fiscal year 2003-2604.
BACKGROUND:
Established by the Board of Supervisors in December 1996 as an official County commission and the
authorized County partner with the California Arts Council, the Arts and Culture Commission (AC5) first
applied for and received funding from the State-Local Partnership Program in July 1995 for fiscal year
1995-1996.
The current application, a request for funding in fiscal year 2003-2004 marks the ninth consecutive year
of the partnership. General operating support provided by the California Arts Council ensures
implementation of local arts programming predicated upon effective, broad-based community
assessment and planning.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
A..4WPROVE OTHER
SIGNATURE(S):
ACTION OF BOA N 0 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS(ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: _ ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact: ATTESTED
JOHN SWEETEX CLERK OF
THE BOARD OF SUPERVISOR
AND COUNTY ADMINISTRATOR
cc: CAO,Scott Tandy
CCC Arts&Culture Commission
BY � �`''` ,DEPUTY