Loading...
HomeMy WebLinkAboutMINUTES - 06082004 - C.46-C.50 AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT Laj BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT 7060:East Contra Costa FPD, EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 7060 1014 Permanent Overtime 00 8P42 00 7060 6301 Reserve for Contingencies 8,042 00 7060 6301 Appropriable New Revenue 81042 00 TOTALSt— 810421001 161084 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: Payment from State for LNU North Complex Fire 2003 BY: DATE�J3 G3 COU AD R: BY DATE BOARD SUPERVISORS: SUPERVISORS GIOI&UILAIWA YES: GREENBERfit DEBAULNIER,MW4 vim NO: NONE John Sweeten,Clerk of the Board Of OCC-0.0 Asst Chief 4/20/.2004 Supervisors and County Administrator CIO/ SIGNATURE TITLE DATE APPROPRIATION -7-7 Apoo BY: DATE I.JIM 200-rZL ADJ.JOURNAL NO. (M129 Rev 2186) a AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: r APPROPRIATION ADJUSTMENT 0 BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: Law Enforcement Training Center(0258) EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 2554 1011 Permanent Salaries 75,000 00 2554 1013 Temp Salaries 100,000 00 2554 1014 Permanent Overtime 81000 00 2554 1042 FICA 20,000 00 2554 1060 Group Insurance 10,000 00 2554 1070 Workers Compensation 159000 Q0 2554 1044 Retirement Expense 199000 00 2554 2102 Books-Perioicls-Subscrpt 5,400 00 2554 2120 Utilities 12,000 00 2554 2132 Minor Computer Equipment 31300 00 2554 2150 Food 2Y700 00 2554 2160 Clothing& Personal supplies 41800 00 2554 2251 Computer Software Costs 87800 00 2554 2260 Rents& Leases - Property 14,000 00 2554 2270 Maintenance - Equipment 102000 00 2554 2271 Cntrl Garage Repairs 15,000 00 2554 2303 Other Travel Employees 117000 00 2554 2314 Contracted Temporary Help 81500 00 TOTALS 1♦�► i I �� %AJUn I T AUMIN10 I KA I UK ACCOUNT CODING BUDGET UNIT: Sheriffs Office-LETC(0258) EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 2554 2479 Other Special Dpmtal Exp 161,310 00 2554 3560 Depreciation 31500 00 2554 3612 I nterfu nd Exp - Gov/Ent 269000 00 2554 3618 DoIT Telecom Charges 250 00 2554 3621 Gen Svc-Use of Co Equip 26,000 00 4 TOTALS AUDITOR-CONTROLLER USE ONLY w CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT D BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: Law Enforcement Training Center(0258) EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 2553 2100 Office Su ppi ies 8,000 00 2553 2102 Books-Periodicls-Su bscrpt 1,200 00 2553 2110 Communications 81000 00 2553 2120 Utilities 129000 00 2553 2131 Minor Furniture/Equipment 600 00 2553 2132 Minor Computer Equipment 71000 00 2553 2160 Clothing& Personal Su ppl 5,000 00 2553 2250 Rents& Leases - Equipment 8,000 00 2553 2251 Computer Software Cost 3500 00 2553 2303 Other Travel Employees 1,500 00 2553 2310 Non-Cnty Prof Spclzed Svcs 309000 00 2553 3612 I me rfu nd Exp - Gov/Ent 19500 00 2553 3619 Gen Svc-Bldg Ocpncy Costs 40,000 00 2553 3622 Gen Svc-Other GS Charges 11500 00 2553 4698 340 Marina Wy Police Acad 1,850 00 2553 2479 Other Special Deptl Exp 728,750 00 TOTALS 999 700 00 1931§260 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: To reallocate FY 03/04 appropriations and to appropriate unanticipated new revenues to more accurately reflect actual BY: DATEi expenditures through year end. 7 -- / 600.11"COU INISTRATO Y: DATE 5_ t/04/ BOARD OF SUPERVISORS: YES: SUPERVISORS GIOIA,UILKEMA, GREENBERG,DESAULNIER,GLOVER NO: NONE John Sweeten,Clerk of the Board of Sheriff's Supervisors and County Administrator 4fiscal Officer 5/11/04 4IGNA U ,� TITLE DATE APPROPRIATION APOO �) 1 V BY: DATE JUNE 089 20 4 ADJ.JOURNAL NO. 129 Ref 086} CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT TIC 24 ACCOUNT CODING BUDGET UNIT: Sheriffs Office-LETC(0258) REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> __ 2554 9957 Transfers-Gov/Ent 463,560 001 2553 9957 Transfers-Gov/Ent 755,000 00 TOTALS1 1218,560 001 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: To appropriate unanticipated revenue transfer from Capital BY: Facilities, as approved by Board Order dated Sept. 23, 2003. DATE j�r -31eY COU N ADMINISTRATOR: BY DATE- If BOARD OF SUPERVISORS: YES: NO: NONE Sheriff's John Sweeten,Clerk of the Board of Fiscal Officer 5/10/04 Supervisors and County Administrator RE TITLE S-lqo DATE JUNE 08 2004 REVENUE ADJ. RAOO BY: DATE JOURNAL NO. (Deputy) (M 8134 Rev.2186) TO: BOARD OF SUPERVISORS Contra FROM: Warren E. Rupf, Sheriff-Coroner Costa DATE: September 2, 2003 sA_co ounty SUBJECT: Law Enforcement Training Center SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: 1. ACCEPT information on the status of the Sheriff's Office Law Enforce" ent Training Center. 2. AUTHORIZE appropriation adjustment to transfer funds from the Sheriff's Office capital account to eliminate the deficit in the Law Enforcement Training Center enterprise fund. 3. DIRECT the Sheriff to provide a report in 18 months to the Board on the status of the Law Enforcement Training Center. FINANCIAL IMPACT: Transfer of$1,218,714 from capital acquisition account to the Law Enforcement Training Center enterprise fund. BACKGROUND: From 1974 through 2001, training for law enforcement officers in Contra Costa County was certified and managed through Los Medanos Community College. During the last several years, increasing complaints were heard from local law enforcement officials regarding the adequacy and responsiveness of the training. In 2001, an independent committee, appointed by the Sheriff, recommended that the Sheriff and Chiefs of Police become more involved in the operation and management of the training process. The accepted plan transferred operational control and management to the Office of the Sheriff, with Los Medanos committed to providing administrative and educational oversight, as well as continued FTES funding. In 2001, the Board of Supervisors gave approval for the Sheriff to assume resp ibility for the training. D""y CONTINUED ON ATTACHMENT: SIGNATURE: B'-Re'ECOMMENDATION OF COUNTY ADMINISTRATOR 0 RECOMMENDATION OF BOARt/)/CONI MITTEE ©PROVE 171 OTHER Q SIGNATURE(S): I ACTT F BC69 ON APPROVED AS OMMENDED ❑ OTHER ❑ nRse VOTE OF SUPERVIS I HEREBY C IFY THAT THIS IS A TRUE AND CORRE COPY OF AN ACTION TAKEN AND UNANIMOUS(ABSENT E ED ON THE MINUTES OF THE BOARD OF AYES: NOES: PERVISORS,ON THE DATE SHOWN. ABSENT: ABSTAIN: ATTESTED Contact: JOH EETEN, CLERK OF THE BOARD OF SUPERVI S AND COUNTY ADMINISTRATOR cc: By: Deputy v7t DATE: September 3, 2003 SUBJECT: Law Enforcement Training Center Page 2 An Enterprise Fund was established for the Law Enforcement Training Center to isolate expenditures and revenues from the General Fund. With a great deal of assistance and cooperation from the City of Pittsburg, the building and grounds improvements were begun at the site for the new Training Center at the Marina. The Office of the Sheriff assumed responsibility for law'enforcement training on January 7, 2002, and moved into the remodeled facility in August, 2002. There are two elements to the training responsibility, each captured in a separate account in the Enterprise Fund. The "basic academy" is certified to provide entry- level training, mandated by POST, to all new and prospective peace officers through an intensive 26 week long format. The second distinct program is conducted for current law enforcement personnel. Much of this training is mandated by POST. Known as "in-service" training, it includes training in a variety of specialized fields such as accident investigation, terrorism, child abduction and civil process, as well as more generic, mandated courses such as basic supervision and dispatcher training. Classes range from one'day to two weeks in length. If we did not provide this training through the Training Center, we would incur additional cost associated with sending staff to other centers for the training. The Sheriff inherited a training program that was rapidly failing, both operationally and economically. Los Medanos has been operating the training program at a significant loss for several years, a fact that was difficult to uncover during the transition phase. Much of the early efforts of Sheriff's staff centered around acquiring and improving a new site for the Training Center, negotiating contracts with the college for administrative support, dealing with leases and equipment purchases, and working with POST to ensure proper certification of the basic academy and training courses. In essence, the first year of operation was spent "keeping the doors open" and learning how to manage and operate a Training Center. An initial budget deficit to the Enterprise Fund was planned and expected, based on the costs required to start-up the Training Center. As the building improvements progressed, the cost/revenue figures indicated that the initial deficit would be greater than anticipated. The deficit after the first 15 months of operation resulted from (1) higher than expected building and grounds improvements; (2) payment of.instructors at their previous rates, prior to negotiating lower rates: (3) a lack of marketing of the Training Center offerings as well as a period of time to review which course offerings would be successful; and, finally, (4) the financial decision by Los Medanos in late 2002 that the college would be unable to fund the LETC programs for the remainder of FY 2002-03 (adding approximately $300,000 to the deficit). Internally, the Training Center has taken steps to address the above issues and operate the programs in the most efficient manner possible. Every in-service class offered is now examined as a separate budget entity, with particular attention to the fee structure, optimum attendance levels, and minimum enrollments required to avoid cancellation. Additionally, the center staff is working hard on producing classes for the general public and business entities (safety, loss prevention, risk assessment). These classes are not POST certified and the Sheriff is able to charge a fee which allows for a better cost/revenue ratio. Several partnerships with businesses have been fostered which will allow for marketing and advertising. Our third internal adjustment involves making every effort to reduce basic academy expenditures, by maximizing "on-loan" instructors. The efficiency of the Training Center has greatly benefited from the professional preparation of a business plan, completed and forwarded to the County Administrator in July of 2003. The plan has focused attention on marketing and profitability. Based on the plan, the LETC instituted and implemented new processes to both manage spending levels and to increase revenue. Strict controls have been employed to: reduce the cost of program delivery through reduced instructor pay rates; increased in-kind instructions; close monitoring of projected attendance for individual classes to maximize revenue generation; increased hours and tuition for the basic academy; and the initial stage development of new in-service training programs that are not bound by POST guidelines. The introduction of non-POST courses means that a more realistic tuition schedule can be established for these programs. 'DATE: September 3, 2003 SUBJECT: Law Enforcement Training Center Page 3 Perhaps the greatest accomplishment toward profitability is the conclusion that was reached by the POST audit team on their recent survey of the LETC, which produced outstanding reviews for the basic academy. "The Test proficiency Report states the Contra Costa Sheriff's Office Academy test results show that student learning has increased substantially since the new (LETC) certification was granted". Under the section entitled "Exemplary Aspects of the Program", the review applauds "[T]he dedication of the staff and their commitment to recruit success, and the outstanding relationship the academy has with law enforcement agencies in the county including a committee from the County Chief's Association and County training managers association." That review, coupled with increased participant satisfaction for in- service programs, and continued partnership with the Chiefs will establish the LETC as the training center of choice from not only the law enforcement population of Contra Costa County, but also those of surrounding counties. A Homeland Security grant will bring first-responder training to the LETC. This will further establish the reputation of the LETC as an agency designated to promote programs of educational significance. The record enrollment in the current academy is indicative that the Training Center is moving forward and we remain optimistic that the small loss projected for the first year in the business plan will be lower than originally projected. We may even produce a small profit. To eliminate the current deficit in the enterprise fund, the Sheriff's Office will transfer funding from a capital acquisition account. For any future deficit, the Sheriff would like to transfer an fund balance from his operating budget first and then transfer funding from a capital acquisition account second. Furthermore, it is the Sheriff's intent_that any funding used to eliminate or avoid a deficit in the Training Center enterprise fund be repaid as the enterprise fund is able. AUDITOR-CONTROLLER USE ONLY ` CONTRA COSTA COUNTY AL APPROVAL NEEDED BY: APMPRIATION ADJUSTMENT BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR or yg ACCOUNT CODING BUDGET UNIT: Public Works ORGANIZATION Ex,ENPTUFHE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE i§b -ACCOUNT CSA R-10 RODEO(276000) 7770 2310 Non cnty prof spclzd svcs 11486 00 7770 3620 Taxes and Assessments 21000 00 7770 5011 Reimbursements—Gov/Gov 31000 00 7770 6301 Reserve for Contingencies 61486 00 7770 6301 Appropriate New Revenue 6,486 00 TOTALS 61486 00 129972 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate revenue to cover anticipated expenditures. B ��_,­-7;:�l Y: DATE >.4 COUNTY ADMINISTRA OR DATE ala ARD OFA , §bX ILKEMA, YES: GREENBERG,DESAULNIER,GLOVER N O: 9 NONE pSIGOATUFtt TITL DATE Su ervisor a n Administrator APPROPRIATION AP00 91 (0 b" p � BY: DATE JUNE 08 2 04 ADJ. JOURNAL NO. NP (M 129 Rev. W) TC27 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: Public Works ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT CSA R-10 RODEO(276000) 7770 9194 RENT ON OFFICE SPACE 29486 00 7770 9975 MISC NON-TAXABLE REVENUE 49000 00 TOTALS 6,486 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate revenue to cover anticipated expenditures. BY: DATE iCf*LDOF O D INISTR Y. DATE a' SUPERVISORS YE8: SUPERVISORS GIOIA,UILKEMA GREENBERG,DESAULNIER,GLOVER NO: NONE 5 0AftV0 tSIGTURE TITL DATE _V s '�t"• REVENUE ADJ.RAOO �1 t. �rvr�fiVU,4"ll V unLy�nulljt��«ria�1i� BY: DATE JUNE O8, 2004 JOURNAL NO. (M 813 v. TC24 AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT X BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR coo ACCOUNT CODING BUDGET UNIT:COMMUNITY DEVELOPMENT EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 0351-Used Oil Recycling Grant 0351 2310 Prof/Spec Svcs 42,000 00 0351 3611 Interfund Exp 100 00 0351 5011 Reimbursements-Gov/Gov 10,000 00 7825-WATER AGENCY 7825 2100 Office Expense 125,000 00 7825 5011 Reimbursements-Gov/Gov 350,000 00 7825 3611 Interfund Exp-Gov/Gov 11,945 00 7825 6301 Reserve for Contingency 486,945 00 7825 6301 Appropriable New Revenue 486,945 00 TOTALS 4861,945 00 1 1,025 990 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: APPROPRIATION ADJUSTMENT TO COVER ANTICIPATED EXPENSES. BY: DATE -q CO TY ADMINISTRATOR: DATE BOARD OF SUPERVISORS: SUPERMORS GIOIA,UILKEVA, YES: GREENBERG,DESAULNIER,GLOVER NO: NONE f- Clerk of the Board ofJohn Sweeten, , '� ASO � 5/4/2004 Supervisors and County Administrator SIGNATURE TITLE DATE APPROPRIATION APOO BY:__7 V DATE JUNE 087 200 ADJ.JOURNAL NO. (M129 Rev 2/86) CONTRA COSTA COUNTY, AUDITOR-CONTROLLER USE ONLY ESTIMATED REVENUE ADJUSTMENT FINAL APPROVAL NEEDED BY: TIC 24 BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR BUDGET UNIT:FUND 132800-0505 COUNTY CHILDREN'S FUND ACCOUNT CODING REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 132800-0505 0505 9256 STATE CHILD ABUSE PREVENTION 25,000 00 0505 9745 RECORDING FEES 25,000 00 TOTALS 1 25,000 001 25,000 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: ,-,-/.Y To adjust revenue estimates for License Plate Fees BY: DATE "re C0000, received from State for programs in County Children's Fund Fund 132800 Dept.0505 County Children's Fund for FY rCOUNTY AD ISTRATOR: 03/04.B 7Y:I - DATE. /C 71.9 1r, BOARD OF SUPERVISORS: YES: SUPERVISORS GIOIA,U LKEA0 I A GREENBERG,DESAULNIERt GLOVER NO NONE Jim Takahashi ' cal ivisiL011 JWY 1, 5/17/2004 SIGNATURE TITLE DATE REVENUE ADJ. RAOO JOURNAL NO. Supervisors and County Admini-strator BY: �' _DAU JUNE 08, 20C4 (M 8134 Rev.2/86)