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HomeMy WebLinkAboutMINUTES - 06082004 - C.142 +� * Contra TO: BOARD OF SUPERVISORSCosta A� FROM: INTERNAL OPERATIONS COMMITTEE DATE: JUNE 212004 C County SUBJECT: 2003 ANNUAL AND FOURTH QUARTER STATISTICS ON THE Zoe SMALL BUSINESS ENTERPRISE AND OUTREACH PROGRAMS SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS 1. ACCEPT report on the 2003 annual and fourth quarter statistics compiled by the Affirmative Action Office on the Small Business Enterprise (SBE) and Outreach Programs. 2. DIRECT the County Administrator to issue a memorandum to all County departments expressing appreciation for performance in the SBE and Outreach Programs and reiterating the Board's policy to provide all MBEs, WBEs, OBEs, SBEs, LBEs, and DVBEs* an equal opportunity to compete for county contracts and other county business opportunities. *Minority-owned business enterprises, women-owned business enterprises, other business enterprises, small business enterprises, local business enterprises, and disabled veteran-owned business enterprises. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR __jz::: ECOMME A ON OF BOARD COMMITTEE .APPROVE OTHER SIGNATURES 0 1 1C., GAYLE IL MA, CHAIR MARK DeSAUI_NI ACTION OF BOARD ON .T11*77 P-91 2008 APPROVE AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED 1� UNANIMOUS(ABSENT X ) ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN AYES: NOES: ATTESTED: JUNE 8,2004 ABSENT: ABSTAIN: JOHN SWEETEN,CLERK OF THE BOARD OF SUPERV ORSAND COUNTY ADMINISTRATOR 0 (1 L CONTACT: JULIE ENEA(925)335-1077 BY,y� - ,DEPUTY CC: INTERNAL OPERATIONS COMMITTEE STAFF COUNTY ADMINISTRATOR AFFIRMATIVE ACTION OFFICER COUNTY COUNSEL 2003 Small Business and Outreach Program Reports June 1, 2004 Internal Operations Committee Page 3 ATTACHMENT Due to the volume of the SBE and Outreach Program reports, they were not included in this packet, but are on file for public inspection in the office of the Clerk of the Board of Supervisors, 651 Pine Street, Martinez. County of Contra Costa Office of the County Administrator Affirmative Action Office 651 Pine Street, Martinez, CA 94553 (925) 335-1045 fax: (925) 646-1353 Ekuev@cao.cccounty.us Date: March 17, 2004 To: Internal Operations Committee From: Emma Kuevor Affirmative Action Officer Subject: 2003 Small Business Enterprise (SBE) and Outreach Program Reports am pleased to present the 2003 Annual and 4 Quarter SBE and Outreach Reports at the April 19, 2004 meeting of the Internal Operations Committee and will be available for any questions that you may have. County departments have consistently made efforts this year to meet the SBE goals and Outreach Program requirements. The annual reports show a steady increase in SBE contracts and Outreach contacts. Please be aware of the following highlights and achievements in the SBE and Outreach Programs: Small Business Enterprise Program 1. Over $13 million in County Professional/Personal Services contracts have been awarded to SBEs; 2. Approximately $7.5 million in County purchasing transactions have been awarded to SBEs; 3. Eighteen departments exceeded the 50% SBE annual contracting requirement for Professional/Personal Services contracts; 4. Thirteen departments and the Purchasing Agent have exceeded the 50% SBE annual contracting requirements for purchasing transactions; 5. In the Construction contract area four out of five departments exceeded the 50% SBE annual contracting requirement; 6. Forty-four construction contracts have been awarded to Small Business Enterprises amounting to approximately $676,000;and 7. The County now maintains a directory of over 5,500 SBE firms. ,9.-i omtgr4t,h ki,q.nn».9.120031 trR ev Outreach Program 1. County department staff made significant outreach efforts by contacting: a. 2842 MBE, WBE, SBE, and LBE vendors in connection with 1093 Purchasing contract awards; b. 2285 MBE, WBE, SBE, and LBE contactors in connection with 1183 Professional/Personal Services contract awards; and c. 4130 MBE, WBE, SBE, and LBE contractors in connection with 16 construction contracts awarded. Attachments: 1. 2003 Annual Reports for SBE and Outreach Programs 2. 20034 th Quarter SBE and Outreach Programs Reports 3. 2003 3rd Quarter JOC Outreach Program Report cc: Department Heads Advisory Council on Equal Employment Opportunity a.-i omtg4th ka.nn»a.120031 trR ev collot 0s a colitra ♦ ♦�A11Mi ;•_ 40♦ I 40 r I♦ % I IE'3 ''�' N�•' , 00 do 4ft sow �V\ A c0 -vLev ort's n a jov �ctelry ise 1 ess � S � a 1� � ur acu Countyof C Costa 2003 Annual for Small Enterprise Outreach 10 OV 011 •"'4a I O �.IF cou Presented to the Internal Operations Committee Gayle B. Uilkema Mark DeSaulnier Supervisor, District II Supervisor, District IV Contra Costa County Office Of The County Administrator Affirmative Action Division March 17, 2004 List of Sections Annual Small Business Enterprise Program Reports Tab 1 Purchasing Professional/Personal Services Construction Annual Outreach Program Reports Tab 2 Purchasing Professional/Personal Services Construction Annual Amended and Renewed Contracts Reports Tab 3 Small Business Enterprise Program Outreach Program 2003 Annual Reports for Small Business Enterprise and Outreach Programs 00 Z N o o r M r o o LO 0 m -4 � It � (D 0`00 cl� LO o in ti O o) 00 O rn 00 O r o ti PI � L N H O r N N O N O It CV) J p N N 00 r- N �- O a N p 6F? 6F? 6F? 69 Qq} 64D. �}} C C o 0 0 0 0 0 0 0 00-0 10- 00 Q O \ o Lq o 0o Co N O ti o Lq WU) F- M O o) r N N r O O CO O Q g W N -- O O O M O N U) N r` d• N T Z J � m UOQ U) w p w Q CL M O O O LO O w w CO O O r M O Oo CO LO N mt (0r r 0000 r*-- � � O w r CO LO ti 00 O ti N r CO N o) p Q m N qqi N O 'q' CO o0 t` Oi N N J F- � N NH N ONO N O N � N � O= F N OO M Q 6�} 619� 619, 6F} 69- 69, 6F} bf3 6F} 609� 609� N d• O O O In O O O O O r p r O O O O LO O O O O CO O p 06 ti 4 M O O o0 o0 O 6 O � �.J w d' t�C) M CSO � O 00 r 10, t` O) W Q N 00 0o (0 0) w o3: qt•CY) lq N N_ CO O oo M M M r _U -J J Q d' Ce)M co �t dam' � N r L' WU HZ N Nt N O CL- F=- M o 0 U) U- U) oo ~ Q rn N E!g 6F? 6F} bg 69 69 6F} 6F} 6F} 69 6F} Z V r LL W o I- O U) z M O m �' O r O r` O O o0�o o Cl) O ~ � U) O 0V O d' O �' M � � 00 CO CO �- UQ !- It O N N U) W = ~ � p ? > �—V o WZo � C � 0 � Q � a < cy Q N M M (0 00 N co O CO r Z � � cu 0 l(7 r NCY) N r*-_ N M r LO� Q9 � o 0 (DQ U W W U o � � pm oZQ � a O � w � Q m N M O ON LO (D 0) N CO ti r- COO - 1�- p r - N It O N Q QUa C H DC OC z U Q a) � _ U 4-jw C: t� c o0 LU ov �, �cO c =3n n . 0o c o 02 o cu v c CL C ''W o O uOC U- c c UV 0 c 0 ?-a) �O O aO n 0Q O� oc a.0 c c`E 1 Cl. . o ccu o N o %C O E W v� `O N = O C tW I� LL 11. 0 _ cr- Z J Q- 0 O M d' O co ti o0 0) O r- N M Ur r r r r r- r N N N N 0 tc) co CD cq o to cr) d CAM co 0 .0roo d c1r) 10 CG V- LO Q 0- o O 46- OG -Col. 0 0 V.0 CAO �G t'' pG N co- (O.:> 00 0 cq tc) to 0 00- 00 CII) to C-A t1G N, co CAM %.C) o,ce) co 0 3. 0 V- so CO. tc) to LO p N Co. 7, o r o Co. co O N Nui V- C-A pvi- 0) 9 co .- 010 12 co (J) 00CL 2 °a CIO- cn �% � �- CSL o, 0 ;woo ;000 Vol Cy) Lo ul CIO b� l�- too cco %t�k 0 0 0 0- CD r c� °,� o 0 W % (1) 0 v a taG 0 (� Y �, N t4 � � 'V o� � � o � � CCS a -� .�'� N N O 0 L6 15 co 00'., co to CL ccO o �c L.M. :3 C) 0 CO (n 0 10 (0=) 4-1 E o co LO LO U O Lo. 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No report was received from the departments with this footnote. 2003AmendRenewalsSBEAnnual 2 COUNTY ADMINISTRATOR'S OFFICE AFFIRMATIVE ACTION OFFICE OUTREACH PROGRAM QUARTERLY STATISTICAL REPORT PURCHASING,PROFESSIONAL/PERSONAL SERVICES and CONSTRUCTION AMEMDED and RENEWED CONTRACTS Jan 1,2003-Dec 31,2003 County Departments Annual 2003 CONTRACTS CONTRACTS DEPARTMENT AMENDED RENEWED 1 Agriculture 0 0 2 Animal Services' 3 Assessor 0 0 4 Auditor/Controller 0 0 5 Building Inspection 1 3 6 Clerk Recorder 0 0 7 Community Development 42 18 8 Community Services 11 12 9 Cooperative Extension 0 0 10 County Administrator 4 2 11 County Counsel 0 0 12 Department of Child Support Services 1 0 13 Department of Information Technology 6 5 14 District Attorney' 15 Employment&Human Services 0 0 16 Fire Protection Districts- Contra Costa County 2 2 17 Fire Protection Districts- Crockett-Carquinez 0 0 18 Fire Protection Districts- East Contra Costa 0 0 19 General Services 39 0 20 Health Services(including CC 31 244 Regional Medical Center) 21 Human Resources 0 0 22 Library 0 6 23 Probation 3 1 2003AmendRenewalsOutreachAnnual 1 COUNTY ADMINISTRATOR'S OFFICE AFFIRMATIVE ACTION OFFICE OUTREACH PROGRAM QUARTERLY STATISTICAL REPORT PURCHASING, PROFESSIONAL/PERSONAL SERVICES and CONSTRUCTION AMEMDED and RENEWED CONTRACTS Jan 1,2003-Dec 31,2003 County Departments Annual 2003 CONTRACTS CONTRACTS DEPARTMENT AMENDED RENEWED 24 Public Defender 1 0 25 Public Works 33 0 26 Sheriff/Coroner 4 0 27 Treasurer/Tax Collector 0 0 28 Veterans Service Office 0 0 SUB TOTALI 1781 293 Purchasing Agent Purchasing Agent 0 0 GRAND TOTAL 1781 293 Footnotes: 1. No report was received from the departments with this footnote. 2003AmendRenewalsOutreachAnnual 2 participation were: Assessor, Auditor/Controller, Community Development, Community Services, County Counsel, Employment and Human Services, Crockett-Carquinez Fire Protection District, East Contra Costa Fire Protection District, Library, and Public Defender. Five departments and the Job Order Contractor had construction activity, and awarded 50%or more of the total dollars to SBEs. Departments with more than 75% SBE participation were: Building,Inspection, County Administrator, Contra Costa Fire Protection District, General Services, General Services-JOC, and Public Works. Outreach Program: The Outreach Program objective is for departments to outreach to all firms and provide equal opportunity for vendors, service providers, and contractors to compete for business with the County. The program covers construction projects of$50,000 and above, purchasing transactions that exceed $10,000, and professional/personal service contracts of$2,500 or more. The Outreach Program continues to show progress with departments documenting their outreach efforts to all firms. Again, as with the SBE Program, department activity fluctuates depending on the diversity in function and size of the department. During the fourth quarter, there were twelve departments and the Purchasing Agent involved in purchasing transactions, thirteen departments that awarded professional/personal service contracts, and two department including the Job Order Contractor in General Services Department had construction activity. In the Purchasing area, ten out of twelve departments and the Purchasing Agent engaged in outreach activity. In the Professional/Personal Services area, twelve out of thirteen departments engaged in outreach activity. In the Construction area, two departments and the Job Order Contractor in the General Services Department engaged in outreach activity. Amendments and Renewals: The last section of the report reflects the number of contract amendments and renewals under the SBE and Outreach Programs as reported by each department and the Purchasing Agent. Ten departments amended contracts and eighteen departments renewed contracts under the SBE Program, resulting in a total of 142 amendments and 104 renewals. Four departments amended contracts and four departments renewed contracts under the Outreach Program, resulting in a total of 27 amendments and 102 renewals. 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C``a o o uoW � o � 0 2 ZOO � 10* ro O v ca s.- w .00 o 0 o O 7 ° oG co .�' T O p o p► r � o o (k) G1- �y V N O O O � O Q o � Oo 'a) 0 co Y 0 00 0 0 * 0 00 30� 0 0 0 0 0 0- to o co Co u to °� O N G 4) co 0 o G) -o 0 co C4:) COUNTY ADMINISTRATOR'S OFFICE AFFIRMATIVE ACTION OFFICE SBE PROGRAM QUARTERLY STATISTICAL REPORT PURCHASING, PROFESSIONAL/PERSONAL SERVICES and CONSTRUCTION AMENDED and RENEWED CONTRACTS Oct 1, 2003- Dec 31, 2003 CountyDepartments 2003 4th Qtr CONTRACTS CONTRACTS DEPARTMENT AMENDED RENEWED 1 Agriculture 0 0 2 Animal Services' 3 Assessor 0 0 4 Auditor/Controller 0 0 5 Building Inspection 1 2 6 Clerk Recorder 0 0 7 Community Development . 9 1 8 Community Services 0 0 9 Cooperative Extension 0 0 10 County Administrator 2 0 11 County Counsel 0 0 12 Department of Child Support Services 1 0 13 Department of Information Technology 3 3 14 District Attorney' 15 Employment& Human Services 1 9 16 Fire Protection District- Contra Costa County 2 0 17 Fire Protection District- Crockett-Carquinez 0 0 18 Fire Protection District- East Contra Costa 0 0 19 General Services 111 0 4thQtr2003AmendRenewalsSBE 1 COUNTY ADMINISTRATOR'S OFFICE ' AFFIRMATIVE ACTION OFFICE SBE PROGRAM QUARTERLY STATISTICAL REPORT PURCHASING, PROFESSIONAL/PERSONAL SERVICES and CONSTRUCTION AMENDED and RENEWED CONTRACTS Oct 1, 2003- Dec 31, 2003 County Departments 2003 4th Qtr CONTRACTS CONTRACTS DEPARTMENT AMENDED RENEWED 20 Health Services (including CC 3 83 Regional Medical Center) 21 Human Resources 0 0 22 Library p 2 23 Probation 0 0 24 Public Defender 0 1 25 Public Works 9 p 26 Sheriff/Coroner 0 3 27 Treasurer/Tax Collector 0 0 28 Veterans Service Office 0 0 SUB TOTAL 14-2-f- 104 Purchasing Agent Purchasing Agent 0 0 TOTALI 1421 104 Footnotes: 1. No report was received from the departments with this footnote. 4thQtr2003AmendRenewalsSBE 2 COUNTY ADMINISTRATOR'S OFFICE AFFIRMATIVE ACTION OFFICE OUTREACH PROGRAM QUARTERLY STATISTICAL REPORT PURCHASING, PROFESSIONAL/PERSONAL SERVICES and CONSTRUCTION AMEMDED and RENEWED CONTRACTS Oct 1,2003-Dec 31,2003 County Departments 2003 4th Qtr CONTRACTS CONTRACTS DEPARTMENT AMENDED RENEWED 1 Agriculture 0 0 2 Animal Services' 3 Assessor 0 0 4 Auditor/Controller 0 0 5 Building Inspection 0 0 6 Clerk Recorder 0 0 7 Community Development 9 1 8 Community Services 0 0 9 Cooperative Extension 0 0 10 County Administrator 0 2 11 County Counsel 0 0 12 Department of Child Support Services 0 0 13 Department of Information Technology 0 0 14 District Attorney' 15 Employment&Human Services 0 0 16 Fire Protection Districts- Contra Costa County 2 0 17 Fire Protection Districts- Crockett-Carquinez 0 0 18 Fire Protection Districts- East Contra Costa 0 0 19 General Services 0 0 20 Health Services(including CC 6 97 Regional Medical Center) 21 Human Resources 0 0 22 Library 0 0 23 Probation 0 0 4thQtr2003AmendRenewal sOutreach 1 COUNTY ADMINISTRATOR'S OFFICE AFFIRMATIVE ACTION OFFICE OUTREACH PROGRAM QUARTERLY STATISTICAL REPORT PURCHASING, PROFESSIONAL/PERSONAL SERVICES and CONSTRUCTION AMEMDED and RENEWED CONTRACTS Oct 1,2003-Dec 31,2003 County Departments 2003 4th Qtr CONTRACTS CONTRACTS DEPARTMENT AMENDED RENEWED 24 Public Defender 0 0 25 Public Works 10 0 26 Sheriff/Coroner 0 2 27 Treasurer/Tax Collector 0 0 28 Veterans Service Office 0 0 SUB TOTALI 27 102 Purchasing Agent Purchasing Agent 0 0 GRAND TOTALI 271 102 Footnotes: 1. No report was received from the departments with this footnote. 4thQtr2003AmendRenewalsOutreach 2 f • Contra Costa County CONSTRUCTION OUTREACH PROGRAM Quarterly Report Form Department: General Services Department,Capital Projects Management Division Date: / Q 14 Quarter ❑ 2"d Quarter U 3b Quarter 41h Quarter jk 1(11-3131) (411-6138) (711-9130) (10/9-11131) Number of All- Dollar Amount of All Number of MOE Number of WBE Number of SBE Nurnber of LBE O car_C5 U o c k Contractors Contractors Cantractor9 Contractors Awarded Contacted Contacted Co aced Contacted Awarded This Quarter This Quarter This Quarter This Quarter This Quarter This Quarter 3 Wort{Orders over$50,000.00 issued during the 3`d quarter of 2003 to our JO C Contractor, A CTV.. �C v lr' C-As 1z. (Print) C'v s a" � � 5 (Signature) Date Asso C'�G�E('ro3FC�" t"�AN Erc- -Z� 11/0 41 7 .— y 1g. -I 353 a:outreachquarlertyrp tprofperssmsRev ised022601