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Home My WebLink AboutMINUTES - 06222004 - C.144 TO: BOARD OF SUPERVISORS Contra • FROM: JOHN SWEETEN, COUNTY ADMINISTRATOR Costa DATE: June 22, 2004 SUBJECT: JUVENILE HALL EXPANSION PROJECTCounty C...,/ ' SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RgCQMMENDATIONS: 1. ACKNOWLEDGE receipt of Report from the County Construction Administrator regarding construction status at the Juvenile Hall Expansion project. BACKGROUND At its April 15, 2004 meeting, the California State Board of Corrections granted Centra Costa County a 12-month time extension for completion of the Juvenile Hall Expansion. The current construction completion deadline is March 31, 2005, and the project completion date is May 31, 2005. This extension was conditioned on Contra Costa County submitting written progress reports to the State Board on a quarterty basis and attending each subsequent State Board meeting until project completion. The attached report provides the information requested by the State Board's staff. Additionally, this report responds to the Contra Costa County Grand Jury Report #0104 wherein the Grand Jury recommends that the County Construction Administrator provide written quarterly progress reports to the Board of Supervisors and the Probation Department. r ; n CONTINUED ON ATTACHMENT: _AYES SIGNATURE: , 'f ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENMTZN OF BOARD COMMITTEE _,,., APPROVE OTHER SIGNATURE(S): ACTION OF BOA O s 2004 APPROVE AS RECOMMENDED X OTHER 4. VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN X UNANIMOUS(ASSENT I, ) AND ENTERED ON THE MINUTES OF THE. BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED June 22s 2004 CONTACT: Laura Lockwood JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: Laura Lockwood John Sva3eten,County Administrator URS Steve Bautista,County Probation Officer DEPUTY Contra Costa County Juvenile Hall Expansion Progress Report for the State Board of Corrections June 2004 Prepared by URS Construction Managers Proiect Status The project is divided into three phases. Phase one includes the relocation of the police and public entrances to the existing hall along with all site work required to construct the new parking areas for the facility. Phase two includes the construction of the Administration, Intake, Sallyport, Kitchen/Laundry, (A, B, C, & S) and Housing units(D, E, F, & G) (see attached Juvenile Hall Expansion area diagram). Phase three includes finalizing work to the existing facility to meet building code requirements for occupancy. The contractor, Arntz Builders substantially completed phase one but was terminated prior to the completion of phase two. After termination Contra Costa County entered into a Takeover Agreement with the terminated contractor's surety on March 12, 2004 for the completion of the project. Through negotiations and bid clarifications the surety tendered Flintco Inc., as the replacement general contractor. A Notice to Proceed was issued to the surety and Flintco Inc. on March 15, 2004. Separate from the Takeover Agreement, Contra Costa County entered into an independent contract with Transbay Fire Protection to provide a new design and installation of the defective fire sprinkler system. Transbay's scope of work was absorbed into Flintco's contract under the Takeover Agreement on April 22, 2004. Contra.Costa County requested a 13-month time extension from April 30, 2004 to March 2005, due to it's concern that all work meet or exceed BOC standards, and that defective work, along with the repair of the fire sprinkler system is corrected. At it's April 15, 2004 meeting the BOC approved an extension of the construction completion date for the project to March 4, 2005. As of June 2004, construction of the Juvenile Hall Expansion is approximately 85% complete. All major subcontractors have signed hold agreements and will return to the project except two. On May 26, 2004 Flintco Inc. requested permission from the County to substitute SW Mertz for Grossen Masonry and Performance Contracting Inc. for J.F. McCray Plastering in the event they refuse to return. On June 1, 2004, the County granted permission for these two substitutions only. Phase Two Progress Administration Intake Kitchen/Laundry.and Sall ort Areas fA..BX, and S Transbay has replaced 80% of the defective fire sprinkler work in the Administration and Intake areas. Flintco Inc. has completed their Pre-Construction phase and identified all repair work along with remaining contract work in these areas. Bay Cities Paving and Grading returned to flush out all waste water lines outside the building prior to Lawson Mechanical hooking up the sewer laterals. Contra Costa County Juvenile Hall 2 of 7 Hansiny.Units M,E.F, and G Transbay Fire Protection has repaired approximately 40% of the fire sprinkler system in these areas. Norment Security replaced the incorrect door closures identified as a Notice to Comply and installed the remaining security hardware. Ashland Glass and Millwork completed the installation of the countertops at the staff stations, while Lawson Mechanical continues to install the chilled water lines and piping for the roof top mechanical units. Flintco Inc. completed the forensic analysis on these areas and has removed all debris and cleaned up the entire area. The Contra Costa County Fire:Marshal inspected the underground flush of the fire line and passed all areas on June 7, 2004. Scher Activity Estimated Date Notice to Proceed to Surety and Contractor March 15, 2004 Pre-Construction Phase Complete April 27, 2004 Construction Phase Complete including time for repairs March 4,2005 90 days allowed for County move-in and BOC Licensing May 31, 2005 Remaining Activities Estimated Date Fire Sprinkler Repair/Contract Work: August 2004 Hydroseal for Outdoor Recreation October 2004 Installation of interior Flooring December 2004 Security Camera Installation/Testing January 2005 The Progress Reports will show the :Remaining Activities as presented to URS from Flintco Inc. The project schedule is on time and the County expects to meet the anticipated completion date. There are no problems with construction quality or contractor performance. Photos The attached site photographs demonstrate progress as of June 2004. Attached; Juvenile Mall Expansion Area Diagram Site Photos Contra Costa County Juvenile Hall 3 of 7 ail ■ `D Q'i aD 1Qe fT wm V 0 _ All _f'14 e S; CA t� vii � . ` ■ € `� g�1��!��^9�f;�`w�.,11�1i X11�'�"�,# �`+ .,•'''. fill arm .. %- a t� i �x'f �i1,y,:�,�.r Ki > t wlt 4 - i k Q 7. #'r r, fs E s f www f T J J f .5 JffJ'�' M }J J • • ' r J f. } ;f ifJ} f}j� �Jf ff f J } i f J { Institutional Fire Sprinkler heads in Corridor H2O5 Transbay Fire Protection Installing Sprinkler System Centra Costa County Juvenile Hall 6 of 7 fr .r - : ,r r. rr rr rt rrffr�rr r � r+^'r rf�� r ------------------------------- Alm" -------------- ._.::.:!/xX/.ry f�}Jy .., fr ,• � : f r r r 1 • • 1 i