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Home My WebLink AboutMINUTES - 06222004 - C.12 TO. - 'BOARD OF SUPERVISORS 412 FROM: MAURICE M. SHIU,PUBLIC WORKS DIRECTOR DATE: June 22, 2004 SUBJECT: APPROVE and AUTHORIZE the Public Works Director or designee, to execute a contract amendment with David L. Gates & Associates, effective April 1, 2004 to increase the payment limit by $100,000 to a new payment limit of $350,000 for the provision of landscape architectural services, countywide area. (All Districts) Project No. 0651-6LO81C & 6LO82B & various others. SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND ANIS JUSTIFICATION I. Recommended Action: APPROVE and AUTHORIZE the Public Works Director or designee to execute a contract amendment with David L. Gates & Associates, effective April 1, 2004 to increase the payment limit by$100,000 to a new payment limit of$350,000 and extend the term from April 1, 2004 to March 31, 2005 for the provision of landscape architectural services, countywide area. (All Districts) II. Fiscal-Impact: There is no impact to the County General Fund. Services are paid by developer fees and through various Special Districts. Continued on Attachment:N SIGNATURE: ,''RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE -APPROVE OTHER SIGNATURE(S): ACTION OF BtRON JUNE 22, 2004 APPROVED AS RECOMMENDED xx OTHER s' VOTE OF SUPERVISORS xx UNANIMOUS(ABSENT ` ) I hereby certify that this is a true and correct copy of AYES: NOES: an action taken and entered on the minutes of the ABSENT: ABSTAIN: Board of Supervisors on the date shown. MF:cmm Jt,�iry� 22 2004 G:\Gtpbata\SpDist\Board Orders\2004\06-22-04 SG-Gates&Associates(Amendment).doc ATTESTED: 22, 2004 public Works(Special-224r�isiret5) JOHN SWEETEN,Clerk of the Board of Contact: EncWhan(3f3-2242) cc: County Administrator Supervisors and County Adrnrmstrator Assessor Auditor-Controller Community 6eve'urpment County Counsel _ Contract Folder By � "'',Deputy SUBJECT. 'APPROVE and AUTHORIZE the Public Works Director or designee, to execute a contract amendment with David L. Gates & Associates, effective April 1, 2004 to increase the payment limit by $100,000 to a new payment limit of $350,000 for the provision of landscape architectural services, countywide area. (All Districts) Project No. 0651-61,081C & 6L082B & various others, DATE: June 22, 2004 PAGE 2 Ill. Reasons for Recommendations and Background: Special Districts requires a professional landscape architectural firm to provide plan review, construction field inspections, grounds and facilities inspections, design services, and other consulting services related to landscape architecture primarily for those areas (to be) annexed into the countywide LL-2 landscape district or part of County Service Areas. Additionally, a firm is needed to assist in updating the Public Works Department Landscape Design, Construction, and Maintenance Standards & Guidelines and to provide playground safety inspections, maintenance inspections, design work, and similar services. Services are paid by developer fees and through various Special Districts. Special Districts originally sent a Request for Qualifications to seventeen (17) landscape architectural firms, posted the RFQ with several data/builders exchange sites, and held a pre-solicitation meeting for all interested firms. After reviewing all of the submitted Statements of Qualifications, it was determined that David L. Gates &Associates was the most qualified. The combination of more than anticipated developer related landscape reviews and inspections and several facilities needing immediate repair/renovation/replacement, which is still in progress, requires that the contract limit be increased and extended for an additional year. IV. Consequences of Negative Action: Negative action would result in projects that are currently underway from being completed and the inability of Special Districts to provide these services with the required, level of expertise needed to ensure that landscape areas it manages are designed, constructed, and maintained in accordance with the Public Works Department Landscape Design, Construction, and Maintenance Standards & Guidelines. Negative action would also cause a lapse in developer related landscape reviews and inspections and make it more difficult to ensure the Landscape Standards are kept current with industry conditions and practices, and it would slow the implementation of both a Capital Improvement and Replacement Program (CW) for various facilities and a Playground Safety Inspection Program that ensures that these areas are hazard free and ADA compliant, limiting liability. Contra.,Costa County Number# Starraard Form 5195 Fund/C)rg # 0651 AMENDMENVEXTENSION AGREEMENT Account# Cather# 6L061 C 6L062B 1. Identification of Contract to be Amended. Number: Effective Date: April 1, 2002 Department: Contra Costa County Public Works Department Subject: Countywide Landscape Architectural Services 2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: David L. gates & Associates Address: 2440 Tassajara Lane Danville, CA 94526 3. Amendment date. The effective date of this Contract Amendment/Extension Agreement is April 1, 2004. 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the Amendment Specifications attached hereto which are incorporated herein by reference. 5. Extension of Term. The term of the above described Contract between the parties hereto is hereby extended from April 1 2004 — March 31, 2005, unless sooner terminated as provided in said contract. 6. Payment Limit Increase. The payment limit of the above described Contract between the parties hereto is hereby increased by $100,000 from $250.000 to a new total Contract Payment Limit of$350,000. 7. Signatures. These .signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR Recommended bvD a artmen By By G Designee Approved: Bo f Sine /Chairperson/ Desig e t� (Desi nate business cape ity) ` By Designee ByAUX— (Designate business capacity) [Form approved by County Counsel] Note to Contractor:For ooWrations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice president and Signature S must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on page two. g:1GrpData\SpDlst\ContractlGates&Associates Amendment 2004 CALIFORNIA ALL.-PURPOSE ACKNOWLEDGMENT State of County of oc'. On before mI a k 0Name k t Date Nae ant!Title of "icer{e ane Doe,Notary Pubr ) t personally appeared + r m w � Name(s)of Sf9ner;s� personally known to me--OR roved to me on the basis of satisfactory evidence to be the person(s) whose name(s) isVto ubscribed to the within instrument and acknowledgeme that hushPies), xecuted the same in his/her/Vure(s) uthorized capacitand that by his/her/ it ' on the instrument the person(s), D AAlE STF-RV40VCH or the pon alf of which the person(s) acted; Conryimsion#1348738 ` axecu d t' in m t. < Notgry Public—Catifomis > Contra Costs CM,�.Exores Apr 25,200+ N S m nd and official seal. Signature of No u 110 OPTIONAL Though the information below is not required by law,it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document date: � Number of Pages: , Signer(s) Other Than Named Above: 4 Capacity(ies) Claimed by Signer(s) Signer's Name: Signer's Name: (�x ; __J Individual ❑ Individual Corporate Officer E Corporate Officer Titles): Title(s): Partner Limited F] General Partner— Limited General k Attorney-in-Pact Attorney-in-Pact TrusteeE: Trustee Guardian or Conservator . •• Guardian or Conservator Other: Top of th m�r ate Other: Top of thumb here !� 4.� ^5 Signer Is Representing: Signer Is Representing: � V 212 ..i 1994 Na!ionai Notary A9sociavon•8236 Re+nmet Ave„P.O.Box 7184•Canoga Pak,CA 91309-7184 Prod,No 5907 Reorder*Calf Toil-Fres 1-800-876-6827