HomeMy WebLinkAboutMINUTES - 06222004 - C.116-C.119 BOARD OF SUPERVISORS Contra
.-ROM: JOHN SWEETEN, COUNTY ADMINISTRATOR
Costa
DATE: June 22, 2004 County
SUBJECT: Extension of Band Counsel Contract
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. APPROVE and AUTHORIZE the County Administrator or his designee to extend the contract with
Orrick, Herrington, & Sutcliffe LLP (CHS) for bond counsel services to extend the term of the
contract from June 30, 2004 to June 30, 2005.
FINANCIAL IMPACT:
The cost of bond counsel services is covered in the cost of issuance included in each bond issue. Fees
are negotiated for each borrowing transection based upon the size and complexity of the transaction.
Other special bond related projects are billed on an hourly basis and charged to occupants of the
property for which the bond was issued.
BACKGROUND
While the County does not currently anticipate issuing bonds in this period, the services of Orrick,
Herrington, & Sutcliffe LLP are needed on an occasional basis to prepare presentations to rating
agencies. Additionally, it is important to retain a firm with these particular skills to ensure that the County
stays updated on advantageous market trends and related legal issues.
OHS has worked with the County for the past two decades in the issuance and sale of the County's
annual tax and revenue anticipation notes, periodic lease revenue bond issues and its three pension
obligation bands. The staff assigned is extremely familiar with the County and are able to prepare the
required legal and other documents related to these issues with a minimum of time. They are also
familiar with the County's outstanding bonds and have proven to be an invaluable resource to staff
responsible for the ongoing management of the County's debt. &�";
CONTINUED ON ATTACHMENT: YES SIGNATURE: 74)
---'RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BO N MVW '71e APPROVE AS RECOMMENDED. X OTHER
S
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT t V 1 AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED lu 22.r
CONTACT: Laura Lockwood JOHN SWEETEN,CLERK OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC:
i
BY SfL- �� DEPUTY
TO: BOARD OF SUPERVISORS CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA
DATE: JUNE 22, 2004 COUNTY
SUBJECT: APPROVE AND AUTHORIZE A CONSULTING SERVICES AGREEMENT
WITH ANDREW GREEN ENERGY CONSULTING TO PROVIDE ENERGY
PROGRAM MANAGEMENT SERVICES FOR IMPLEMENTATION OF t
CONTRA COSTA COUNTY"S STRATEGIC ENERGY PLAN (WH265Z) ,
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE a Consulting Services Agreement dated July 1, 2004 through June 30, 2005 with
Andrew Green Energy Consulting in the amount of $120,000 to provide energy program
management services for implementation of Contra Costa County's Strategic Energy Plan.
2. AUTHORIZE the Director of General Services, or designee, to execute the agreement and to
issue written authorizations for extra work provided that the cumulative total extra cost for all
such authorizations shall not exceed $25,000.
FINANCIAL IMPACT
The contracted services will be funded by the Williams Settlement funds. Implementation of the
energy efficiency measures recommended in the Contra Costa County Strategic Energy Plan will
reduce the County's annual energy costs by an estimated $1.2 million.
BACKGROUND
On December 17, 2002, the Contra Costa County Board of Supervisors accepted the terms of a
settlement agreement with the Williams Company related to energy trading practices. The
agreement includes a series of payments to the County between December 31, 2002 and January 1,
2007 totaling $3.5 million. The funds are restricted by terms of the settlement "to activities that
promote alternative energy production or improved energy efficiency.,'
County staff proceeded with the development of a Strategic Energy Plan (SEP), which was
completed in January 2004. The energy efficiency improvements recommended in the SEP fall into
four categories: 1) Energy Efficiency Projects, 2) Supply Side Opportunities, 3) Organizational
Advancement, and 4) New Construction and Facility Renewal.
r
CONTINUED ON ATTACHMENT: X YES SIG NATUR .
—kf�fRECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD ITTEE
,--APPROVE OTHER
SIGNATURE(S):
ACTION OF BOAADO(U C4Lw.Do � APPROVED AS RECOMMENDED OTHER
-��
VOTE OF SUPERVISORS
y UNANIMOUS(ABSENT 1 [ `� )
AYES. NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department !HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
CPM File: 000-0303/A.1.1
000-0303/A.5 ATTESTED
County Administrator's Office JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
County Counsel AND COUNTY ADMINISTRATOR
Auditor Controller
Andrew Green Energy Consulting(via CPM) �J'�
BY +�� ��mGti ,� ,DEPUTY
H:1200310000303\03A003049b.doc RL:tb Page 1 of 2 M382(10/88)
APPROVE AND AUTHORIZE A CONSULTING June 22, 2004
SERVICES AGREEMENT WITH ANDREW GREEN
ENERGY CONSULTING TO PROVIDE ENERGY
PROGRAM MANAGEMENT SERVICES FOR
IMPLEMENTATION OF CONTRA COSTA COUNTY"S
STRATEGIC ENERGY PLAN (WH265Z)
In February 2004, the Board accepted the findings and recommendations of the SEP. In addition, the
Director of General Services, or designee, was directed to implement the recommendations of the
SEP. One of the recommendations of the SEP is to consolidate energy management activities under
a single position in the General Services Department. To accomplish this, staff recommends
approval of the consulting services agreement with Andrew Green Energy Consulting. Andrew Green
Energy Consulting will provide services to assist the General Services Department in implementing
the SEP.
TO: BOARD OF SUPERVISORS, CONTRA COSTA COUNTY
FROM: MAURICE SHIU, PUBLIC WORKS DIRECTOR
DATE: June 22, 2004
SUBJECT: Approve the extension and amendment of the street sweeping contracts for Alamo,Danville,Walnut
Creek(Saranap), Lafayette, and Pleasant Hill.
Work Order No.: 6W7223
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Chair, Board of Supervisors to execute a contract amendment with
Universal Building Services, effective July 1, 2004, to increase the payment limit by $14,260 to a new
payment limit of$84,760,and to extend the term from June 30,2004 to October 31,2004,to provide new
and continued street sweeping services,Alamo,Danville,Walnut Creek(Saranap),Lafayette,and Pleasant
Hill areas(County Watershed Funds) (District II,III, and IV)
Continued on Attachment: X SIGNATURE: �..
t
_,-RECOMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER /
SIGNATURE(S):
ACTION OF BqkP.P ON JUNE 22, 2004 APPROVED AS RECOMMENDED x OTHER
i
VOTE OF SUPERVISORS
xx UNANIMOUS(ABSENT I & V 1
AYES: NOES: 1 hereby certify that this is a true and correct
ABSENT: ABSTAIN: copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: JUNE 22, 2004
RL:cw
c:\OrpData\F1dCtl\Adirnistration\BoardOrders\ JOHN SWEETEN,Clerk of the Board
2004 BO\Ala SaranapStreetSwe pContractsExt07=04.doc of Supervisors and County Administrator
Orly.Div: Public Warks Flood Control
Contact: Ronnie Levin(313-2281) f
cc: County Administrator
County Auditor—Control-Contracts By 4�-- ,Deputytc'
County Counsel 01
Flood Control
SUBJECT: Approve the extension and amendment of the street sweeping contracts for Alamo,Danville,
Walnut Creek(Saranap), Lafayette and Pleasant Hill
Work Order No.: 6W7223
DATE: June 22,2004
PAGE: 2
II. Fiscallmpact:
No impact to General Fund. Contract extension will be paid for with stormwater utility assessment revenue
from the unincorporated areas (Fund 2517) designated to the County's Watershed Program.
IIL Reasons for Recommendations and Background:
Routine street sweeping satisfies the goal of the County's Watershed Program to reduce, eliminate, and
prevent stormwater pollution and is mandated by the California Regional Water Quality Control Boards
through their joint Municipal Stormwater National Pollutant Discharge Elimination System Permit with the
County and cities of Contra Costa. This activity removes sediment, debris, and other contaminants that
might normally enter the storm drain system and flow untreated to creeks and other natural waterways.
The County has three separate contracts for street sweeping throughout the entire county, one for west
county, one for central and east county and one for Alamo, Walnut Creek, Lafayette, and Pleasant Hill. The
West County and Central/East County contracts both expire on October 31,2004.Extending the Alamo,Walnut
Creek,Lafayette,Pleasant Hill contract until October 31,2004,will allow staff to put all three contracts out to bid
at the same time,thereby providing for a possible reduction in the total contract costs due to"economy of scale."
Amending the contract to include a subdivision in Alamo and streets in unincorporated Danville will meet the
California Regional Water Quality Control Board's requirement that all curbed streets be swept at least once
each month.
IV. Consequences of Xe2atiye Action:
No routine street sweeping will be provided to Alamo, unincorporated Walnut Creek, Lafayette, Pleasant
Hill and Danville until November 2004. The County will not be in compliance with its Joint Municipal
Stormwater Permit with the San Francisco Regional Water Quality Control Board, which could result in
fines of up to $10,000 per day.
Contra Costa County CONTRACT AMENDMENT/ Number
Standard Form L-9 EXTENSION AGREEMENT Fund/Org# 7517
Revised 2002 (Purchase of Services- Long Form) Account# 2310
Other# 6W7223
1. Identification of Contract to be Amended.
Number: 47203
Effective Date: July 1, 2002
Department: Public Works
Subject: Street sweeping in residential Alamo,Walnut Creek(Saranap)Lafayette and Pleasant mill
2. Parties. The County of Centra Costa,California(County),for its Department named above,and the following
named Contractor mutually agree and promise as follows:
Contractor: Univeral Building Services
Capacity: Street sweeper
Address: 3120 Pierce St.
Richmond, CA 94804
3. Amendment Date. The effective date of this Amendment/Extension.Agreement is July 1, 2004.
4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the"Amendment
Specifications" attached hereto which are incorporated herein by reference.
5. Extension of Term. The term of the above described Contract between the parties hereto is hereby extended
from June 30, 2004 to October 31, 2004, unless sooner terminated as provided in said contract.
6. Payment Limit Increase. The payment limit of the above described Contract between the parties hereto is
hereby increased by$14,260.00, from$70,500.00 to a new total Contract Payment Limit of$84,760.00.
7. Signatures. These signatures attest the parties` agreement hereto:
COUNTY OF CONTRA COSTA CALIFORNIA
BOARD OF SUPERVISORS ATTEST: Clerk of the Board of Supervisors
By By
Chairman/Designee Deputy
CONTRACTOR
Name of business entiter Universal Building Name q busine enti#� iversal Building
i` $e vices t?ry ces '
I �
( ture of individual or icer) attfk of m ivtdual DI officer)
Leonard C. Brusseau, President Dario DeVi.ncenzi, operations Manager
(Print name and title A, if applicable) (Print name and title B, if applicable)
Note to Contmetor•For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-
president and Signature B must be that ofthe secretary or assistant secretary(Civil Code Section itgo and Corporations Code Section gig).All signatures
must be acknowledged as set forth on Form L-2.
L-9 (Page 1 of 2)
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California
SS.
County of Centra Costa
On May 27, 2004 before me, Joyce A. Cuevas
Date Name and Title of Officer(a.g.,"Jane Doe,Notary Public")
personally appeared Leonard C. Brusseau and Dario DeV'incenzi
Name(s)of Signer(s)
® personally known to mei
,.,
Ll proved to me on the basis of satisfactory
evidence
i
to be the person(s) whose name(s) is/are
subscribed to the within instrument and
acknowledged to me that he/she/they executed
JOYCE CtJ VAS the same in his/her/their authorized
CommNOtcWf'u�iFcC 272347 1
capacity(ies), and that by his/her/their
Contm Cott county signature(s) on the instrument the person(s), or
49*CWM-B#MA092&2W4 the entity upon behalf of which the person(s)
acted, executed the instrument.
�i
WITNESS my hand and official seal.
P:ace Notary Seal Above Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
�,
Signer(s) Other Than Named Above:
Capacity(les) Claimed by Signer
Signer's Marne: ... :
❑ individual I Top of thumb here
:❑ Corporate Officer—Title(s):
❑ Partner—❑ Umited ❑General
I: ❑ Attorney in Pact j
❑ Trustee
❑ Guardian or Conservator
❑ Other: I
Signer is Representing: ?
0 1999 National Notary Association•9350 De Soto Ave.,P.O.Box 2402+Uateworth,CA 91313-2202•www.rationainotary.org Prod.No.5907 Reorder.Call;oil-Free 1-800,876-6927
Contra Costa County
Standard Form L-2 APPROVALS/ACKNOWLEDGMENT Number
Revised 2002 (Purchase of Services - Long Form)
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
ignee Deputy
:APPROVED: COUNTY ADMINISTRATOR
BY
Designee
ACKNOWLEDGMENT
STATE OF CALIFORNIA }
ss.
COUNTY OF CONTRA COSTA }
On , before me,
insert name and title of the officer),personally appeared
personally known to me(or proved to me on the
basis of satisfactory evidence)to be the person(s)whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
WITNESS MY HAND AND OFFICIAL SEAL.
(Seal)
Signature
ACKNOWLEDGMENT(by Corporation,Partnership,or Individual)
(Civil Code$1189)
L-2 (Page 1 of 1)
Amendment Specifications
The attached list and maps of streets in Alamo and Danville will be added to the current
Alamo sweeping routes and will be scheduled as shown. In case of any conflicts between
the maps and the list,the maps will prevail.
THOM. TOTAL
STREET REF. MILES MILES SWEPT SCHEDULE
Alamo Country Cir. 632-1-12 0.61 1.22 Route 2 2nd Friday
Elliot Ct. 632-1-12 0.08 0.16 Route 2 2nd Friday
Ensley Ct. 632-1-12 0.04 0.08 Route 2 2nd Friday
Evelyn Ct. 632-H2 0.09 0.18 Route 2 2nd Friday
Gibson Ct. 632-1-12 0.02 0.04 Route 2 2nd Friday
Harrington Ct. 632-H2 0.08 0.16 Route 2 2nd Friday
Neely Ct. 632-1-12 0.04 0.08 Route 2 2nd Friday
Osher Ct. 632-H2 0.04 0.08 Route 2 2nd Friday
Turner Ct. 632-H2 0.04 0.08 Route 2 12nd Friday
Young Ct. 632-1-12 0.06 0.12 Route 2 12nd Friday
2.20 TOTAL
THOM. MILES
STREET REF. MILES CURSED SWEPT SCHEDULE
Slackhawk Meadow Dr. 654-04 0.26 0.52 Route 4 4th Friday
Camino Tassajara 653-J5 5.86 1.40 Route 4 1st Wed.
Clear Lake Ct 654-C4 0.04 0.08 Route 4 1 4th Friday
Clear Lake St 654-05 0.08 0.16 Route 4 4th Friday
Clearstrearn Ct 654-05 0.03 0.06 Route 4 4th Friday
Coolspring Ct 654-05 0.12 0.24 Route 4 4th Friday
Creekpoint Ct 654-05 0.14 0.28 Route 4 4th Friday
Crystal Springs Ct 654-D5 0.12 0.24 Route 4 4th Friday
Deepereek Ct 054-135 0.09 0.18 Route 4 4th Friday
Eastbrook Ct 654-135 0.04 0.08 Route 4 4th Friday
Feather River Ct 654-C4 0.05 0.10 Route 4 4th Friday
Feather River St 654-C4 0.14 0.28 Route 4 4th Friday
Garrigan Ct. 654-05 0.09 0.18 Route 4 4th Friday
Gold Lake Ct 654-C4 0.09 0.18 Route 4 4th Friday
Green Meadow Dr 654-B4 0.30 0.60 Route 4 4th Friday
Honey Lake Ct 654-C4 0.07 0.14 Route 4 4th Friday
Knollview Dr 654-05 0.41 0.82 Route 4 4th Friday
Knoliwood Ct 654-D5 0.11 0.22 Route 4 4th Friday
Knollwood Dr. 654-D5 0.41 0.82 Route 4 4th Friday
Laurelglen Ct 654-05 0.12 0.24 Route 4 4th Friday
Meadow View Ct 654-C4 0.05 0.10 Route 4 4th Friday
Mrack Rd 654-05 0.18 0.36 Route 4 4th Friday
Northwood Ct 654-C4 0.06 0.12 Route 4 4th Friday
Oakgate dr. 654-05 0.13 0.26 Route 4 4th Friday
Rockcreek Ct 654-05 0.03 0.06 Route 4 4th Friday
Rockcreek tar 654-05 0.10 0.20 Route 4 4th Friday
Shadow Creek Dr 654-05 0.42 0.84 Route 4 4th Friday
Shadow Greek Ct. 654-05 0.07 0.14 Route 4 4th Friday
Snow Mountain Ct 654-C4 0.07 0.14 Route 4 4th Friday
Snowmelt Ct 654-C4 0.05 0.10 Route 4 4th Friday
Spring Water Ct 654-134 0.05 0.10 Route 4 4th Friday
Spring Water St 654-134 0.14 0.28 Route 4 4th Friday
Stoneybrook Ct 654-135 0.09 0.18 Route 4 4th Friday
Sun Stream Ct 654-05 0.06 0.12 Route 4 4th Friday
Sun Tree Ct 654-C4 0.09 0.18 Route 4 4th Friday
Sweetwater Ct 654-C4 0.05 0.10 Route 4 4th Friday
Sweetwater Dr 654-C4 0.15 0.30 Route 4 4th Friday
Walnut Creek Ct 654-05 1 0.09 1 0.18 1 Route 4 4th Friday
Westbrook Ct 654-175 1 0.07 1 0.14 1 Route 4 1 4th Friday
Total 113.72
Total additional mileage= 12.92
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TO: BOARD OF SUPERVISORS
FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR.
DATE: June 22, 2004
SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract
amendment with Entrix,Inc.effective July 1,2004,to increase the payment limit by$5,000 to a new
payment limit of$30,000 and to extend the term from July 1,2004 to December 31,2004 for"On-
Call" environmental consulting services, Countywide. (All Districts)Project No. (various)
SpeciDe Request(s)or Recommendation(s)&Background&Justification
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment
with Entrix, Inc. effective July 1, 2004,to increase the payment limit by$5,000 to a new payment limit of
$30,000 and to extend the term from July 1, 2004 to December 31, 2004 for "On-Call" environmental
consulting services, Countywide. (All Districts)Project No. (various)
IL Fiscal Impact:
The estimated cost of the amended contract increase is $5,000 funded by Flood Control & Water
Conservation District funds (48%) and Local Road funds (48%), and Airport project funds (4%).
Continued on Attachment: X SIGNATURE: -�
RECOMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
PROVE OTHER
SIGNATURE(S)� o
z
ACTION OF D�AV(D ON ' 2Zt pl{ APPROVED AS RECOMMENDED, CX OTHER
VOTE OF SUPERVISORS
_ UNANIMOUS(ABSENT 11 V } I hereby certify that this is a true and correct
AYES: NOES: copy of an action taken and entered on the
ABSENT: ABSTAIN: minutes of the Board of Supervisors on the date
shown.
TT:cmm
G:\GrpData\EngSvc\ENVIRO\BO\2004\(06-22-04)CSA-Entrix(On call)Amend#5.doc
Orig.Div:Public Works(Environmental) >
Contact: Cece Sellgren(313-2296) ATTESTED: ttyt2 ��
cc: E.Kuevor,County Administrator JOHN SWEETEN, Clerk of the Board of
Auditor-Controller Supervisors and County Administrator
L.Chavez,Environmental
T.Torres,Environmental
By QW u,-- i4.,_.0 ,Deputy
SUBJECT: APPROVE and AUTHORIZE the Public Warks Director, or designee, to execute a contract
amendment with Entrix,hic.effective July 1,2004,to increase the payment limit by$5,000 to a new
payment limit of$30,000 and to extend the term from July 1,2004 to December 31,2004 for"On-
Call"environmental consulting services, Countywide. (All Districts) Project No. (various)
DATE: June 22, 2004
PAGE: 2
III. REASONS FOR.RECOMMENDATIONBACKGROUND:
The amendment of the Consulting Services Agreement is needed to assist Public Works Department staff in
obtaining environmental clearances for various projects.
IV. CONSEQUENCES OF NEGATIVE ACTION:
If the Consulting Services Agreement is not amended the project will not obtain required permits causing
delays in their construction and/or repair.