HomeMy WebLinkAboutMINUTES - 05252004 - C95 TO: BOARD OF SUPERVISORS CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES ` .�. COSTA
DATE: MAY 25, 2004 COUNTY
SUBJECT: REQUEST TO PURCHASE A REPLACEMENT SEDAN FOR
THE OFFICE OF EMERGENCY SERVICES DIVISION OF THE
SHERIFF=-CORONER
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase a replacement sedan
for the Office of Emergency Services Division of the Sheriff-Coroner and AUTHORIZE the attached
appropriation adjustment for this purchase.
FINANCIAL IMPACT
The Sheriff-Coroner is purchasing one vehicle at an estimated cost of $14,262. The purchase is
being financed with accumulated depreciation ($14,245) and fleet vehicle replacement funds ($17).
BACKGROUND
The Sheriff-Coroner is replacing a sedan for the Office of Emergency Services Division. The vehicle
was involved in an accident and repair costs exceed : 6,000. The vehicle is five years old and has
over 51,000 miles.
This vehicle is not on the Board Approved Master List for Vehicle Replacement in FY2003l04.
Therefore, in accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment
Acquisition and Replacement Policy with Guidelines," approval is requested', for the purchase of the
vehicle. Based on a review of the need for the new vehicle and consideration of alternative fueled
vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed
and approved by the County Administrator for consideration by the Board of Supervisors.
CONTINUED ON ATT ACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S): -- — —
ACTION OF BOARD ON &y 25, 2004 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
XC UNANIMOUS(ABSENT Yme )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:Genera:Services Department I HEREBY CERTIFY THAT THIS 1S A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
Fleet Management Division
Auditor-Controller(via F/M) ATTESTED 'My 25, 200
Sheriff-Coroner(Via F/M) JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
QND COUNTY ADMINISTRATOR
BY ` i. DEPUTY
G:+Adrrin\VehlcleReplacernentBoardOrders\Sheri,`AErdOrdPurch!VehforS,�eriY5-25-04t dcc FM:dp Page 1 of 1
M382(90188)
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
T/C 24
ACCOUNT CODING BUDGET UNIT: GENERAL, SERVICES
L;RSsAWATlOv REVENUE
REVENUE DESCRIPTION =NCREASE <DECREASE>
j ACCOUNT
Budget Unit 0063 Fleet Services 3�
0005 8982 EQUIPMENT REPLACEMENT REL;EASE 14,245.001
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i TC3TALS: $14,245.00 $ 0.00
APPROVED EXPLANATION UE REQUEST
AUDITOR-CONTROLLER To appropriate accumulated. depreciation &
By: Date: estimated salvage on the following vehicles:
Eq # Acc Depr Est Salvage Total
t 'PJI€NISTRATOR
0581 14,245.00 0.00 14,245.0098y,
late:
YES:
Deputy Director
General Services 5/10/2004
NO: TU E TITLE DATE
REVENUE ADJ. )
8y: Date: JOURNAL NO. RA00
(M 8'34 Rev.2/68)
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY
FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT
T/C 27 BOARD OF SUPERVISORS
® COUNTY ADMINISTRATOR
ACCOUNT CODING IuIT UNIT: GENERAL SERVICES I
ORGANIZA71ON EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE '
SUB-ACCOUNT
Bncl et Unit 0063 deet (Inerations
I
E
4263 4953 ` AUTOS &TRUCKS 14,245.00
I
I
0990 6301 RESERVE FOR CONTINGENCIES 14,245.00
0990 6301 APPROPRIABLE NEW REVENUE 14,245.00
i
TOTALS: $14,245.00 { $28,490.00
APPROVED EXPLANATION OF REQUEST
AUDITOR e CONTROLLER
To appropriate accumulated depreciation from equipment
By, � ` ''" Date: ° ' + #0581. The vehicle was not included in the FY'2003/04
Vehicle Master Replacement List.
DMINISTRATOR
Date: / 1
BOARD OF SUPERVISORS
YES:
Deputy Director
>�ene�ral Services 5/1012004
$ AATURF TITLE BATE
By: Date:
(M 81:34 Rev.2/86) APPROPRIATION
ADJ. JOURNAL No. AP00 � ��
VEHICLE AND EQUIPMENT REQUEST FORM
(See Instruction Sheet)
Department : Sheriff Date: 3/28/2004
Authorized signature: , W 0,_
Tele phone: 335-1512
Printed Name: Ronald Jarrell
1. Reason and justification for vehicle request: Vehicle involved in an accident , sustaining major front
end damage. Cost to repair exceeds $6,000.00. Not cost effective to repair.
2. Funding Source: (Budget information will be used to prepare Board Order): Depreciation funds and
2512/4953
Is an appropriation adjustment needed? �Yes El No
Fiscal Officer: Name: Wanda Quever Telephone: 335-1528
3. Description of vehicle or equipment requested (if applicable, complete an accessories form): �
4. Is an alternative fuel vehicle acceptable? E,Yes �No
If no, reason clean air vehicle will not work: Limited fueling options and range
5. If replacement, which vehicle or equipment is being replaced: Type: Ford Taurus mid-sized sedan
Vehicle/Equipment Number: 0561 Odometer/Hours: 51,022
6. Reason purchase cannot wait until next budget cycle,.OES Managers vehicle
7. CAO Release to GSD Fleet Management: Yes No Date:
CAO Sign ure:
FOR GSD FLEET MANAGEMENT'S USE
1. is vehicle/equipment an addition to the fleet? 0 Yes No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date Inspected: ' "�
Vehicle/Equipment: Make: ,LaModel: e;,Year: _ZLy2,9
Condition of vehicle and/or equipment and life expectancy:
Accumulated Depreciation:., Estimated Salvage Value:
Estimated Cost of Request: L 1 3
3. Fleet Manager Signature: Elate:
L
ATT,Fleet Serviees\Acqui sitions\#05 8 1 replacement.doe 32/12/01
OFFICE OF THE SHEPJFF
FLEET EQUIPMENT ACQUISMON/REPLACEMENT REQUEST
yEMCLES-BOATS-OTHER
I o DIVISTO.N: O.E.S. BY Greg Gilbert TITLE_ Lieutenant
A Rest: Purchase new Ford Taurus to replace Vehicle,40581
B. Justification: . Veh_#0581 involved—in— ,` t,hag majorfi= . Vie.repair
costs estimated at $6,000. 11Ueage 51,022
C. Source and Amount of Funds Available: DzmiLads Om 2512-4953
2. 7EC14AV °A-5
A.Fleet Coordinators Report
(1)Estimated Cost $14,2620 2ML1 aurus
(2)Radia $0.00
(3�t apwpWade,,. $0.00
(4)Emergency.Equip. $0.00
(5)Cher $0.00
Sub-Total $14,262.00
(6)Insurance Recovery $0.00
(7) Credit Depreciation (.$L3,948—Q tat .ct depredation
(8)Credit-Salvage $0.00
Tit tF.uud' eedjUL $3.14.00 fi n in fzom Qrg 'r l,�-4953
Recommendation: Approval
Ey. t,Tr►cr .r L Title- Lieutenant- MuAi24,,2004
Reviewed and.Initialed-Commander Captain
7�k�
3. A DWZWS TRA TZO V'- FSC 4 J,0EFI FK d Na,RaQ=mended
Conupents:
Ex Tim- " , /� Date:
"-L-/
4. UND Appr ed Disapproved
Date:
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Data; 31ZV"40'S0 AM
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Proms In- PR 1014
PRECISION PAINT & COLLISION
4932 ARNOLD MOUSTRiAL PLAN CONCORD.CA 718620
(22P 209-Ss"
Fax., (226)908.9ta?
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Claim NumberI I
Owner CONTRA COSTA COUNTY
Address, 2457 WATIMMIRC WAY MARTIMIst,CA 94563
Telephone: Wterit Phoma! (112"213-7074 Mons Phone! (92s)343.7076
Nkche9 servioc 94isn
Owterlptio n; 119 Ford Taurus 1.X
Sody Style. 40$ad Drive Train: 3.OL inj 6 Cyi AO
VIM: IRAF lUSXttZ#3rll
Opti na, ALUMALLOY W146SLS,AIR CONDIT OMM 04 POWER s EI!mNt3.POWER WINDOWS
POWER DOOR LOCXS.MLT STEERING W14EE1..CRUISE CONTROL.ELECTRIC DMFOQ=k
A VTOMATIC T14ANSNISSIOK AMM STERWICOPLAYMUSIMaLE(
Lk,%e Entry Lauer Lite#wft Parc Typet Datierr Labor
X N4re9l- T)Ipe c?peaaziOn SiaA6cl�reian Park Number Amount Emits
1 106891 BOY ARMOVOINEPLACE SUMPRr`lUtlM"R COVER FIN&170"7 8A 213.0 1.70
2 AUTO *110 REPIMISCH IIUNIPURfORILLECOVIt" C 3.4.
3 I 20 SOY RfblovvjREPL^Ce L HA1.A W ASSEMBLY XPIZ 13008 GA 484.k10 INC
4 AUTO SOY CRECKIADJUST l`MAi?E.AMPS 0.4
S Ivisi57 S't1°ta RMOVE1REPLACE L MONAL LAMP AIESMAISLY FVOZ 133 AA f4.9E INC *
8 7otk0S7 SOY RKMOMRSPLACS. HOOD PANEL FGOZ 78a12 A 402.80 0.7
7 AUTO map REFINISH 14000 OUTSIDE C Zi
a AUTO REF IReFB17i" HOOO UNDEFUMN C 1.4
9 700070 SOY KSMOVOIRMACS I2 HOOD Hwas FliOZ 49798 AA 35.83 0.2 0
10 AUTO REF iREFIMiSRH R fe"I1l 0 2
47 100071 SOY RNIMOVEYRIEPLACS L 14000 MMO6 F5=4$797 AA 22.07 0.2 s
12 AUTO RFe# RIMMISH L Will" 0.2
13 110M72 BOY RMOVEMMACE R HOOD ASSIST STRUT FGOZ 75CM A& 25.415 0.2
14 700t#73 SOY €ROODVE1RSPLAICM L11O0DASS(SkTSTRUT FSOZISC8t5A[S 28.56 0,2
t6 7401174 soy RKMOVAIR6PLACE HOODLATCH XFIZISM A^ 74.37 6.3
45 70ma BOY *00010MRAPLACE FRONT 900Y HOOD LATCH SUPPORT FfOZ'1t17117 AA 78.22 INC #
17 18784s 8DY i EMOVEIRSPLACt"' HOOD SECONDARY CATC14 FSDZ 111111182 AA 35.0 INC
IM 1 WI40 517Y REMOVAIREPLACM L F ODER PAtft-I, F'd'DZ 15000 A 250.00 2.3 0
19 AUTO REF iEIRAINNiS M L FENDER OUTSIDE C 1,6
20 AUTO REF REFINISH L FENDER 9DCE C 0.s
a4 4421375 buy lkiLlMKt3"WRZPLACE Ss'iML IN t'3PEN"M R SF*ftCEMP,NT X.FIZ SAt204 AA 973.27 1.60
22 AUTO IRSF iREMMISH GRILLE OPENINO PANEL REiMF C 4.5
23 1619" NOY Ris'l"YStRSPL,NCi: MONT BODY RADIATOR SUPPORT F773Z 98449 AA 217.09 SA Y
24 1012" MCH RElf1C2V`L11RarLARC6 L efiewe VALVE COVER -M "Or"Ill EC *277 b.7 #
25 1077384 MCH RKMOVIVREPLACIR AUR CLEANER A1Sl&AftY 411 XPIZ 9800 AA 235.22 0.3 Il
28 400444 BOY ROMOVEI RSPLACS, SATT tY N.A. 85.00' me
27 200500 mew* RVMOVVR104ACE TMAOTTLN BODY now 83.00' 9.4•
29 BMSOO MCX' i+9MODYWREPLACE ill O"T W1RIH6 HARNESS New &M-00* 4.0.'
39 400455 QLA RUNIOV>6tl1111 PLAC7E W/W4161.0 YFI Z;6443100 AA 253.83 7.0'R
30 4077131" BOY ft"M 9VIVREPLACIR 11 WISH ELD VAPM BLADE FOOZ 17520 AA 31.85 INC
31 1019E8 BOY *040vatIMPLACE L VWGHI&%Z VKP9R*LADE XF1Z I?$=AS 12.20 INC
32 400484 Sby 1RIMOV IRMPLACE R W1tf1l WLD VAMR BLADE ARK 3FIZ 17628 AA 47.77 0.2 N
33 100482 BOY RUMOVEMEPLACE L WISHIELD!VIPER SLADI ARkI SM 17527 AA 11.79 0.2 #
Set 1004" 9it1Y R1EMOVOIR&P(.ACii R COWLIOASH VENT SCREEN FSOZ 2404WIll A 47.80 0.2
36 19000 SOY REMOVEIREPLACE L COWLIDAISH VENT SCREEN FOOZ 64019A47 A $4.33 0.4
35 AUTO REF ADWL OPR CLEAR COAT 2.4
ESTIMATE RECALL MUMMM 3l2ZT4 40!60:30 2es
U>ssSrfgty N a T duawk of i819heff Anel
Mridteril Data Vsraior& FiES�0t A Copydgix(C)7994-ZM fltwhO Wernaftnth Pace 1 of 2
U#a mwo Version: 3.0.027 Ali FilghM Renrarvad
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DOW 3J2?J04'rams:1a]51 44 AM Page 2 012
SSPRECISION PANT AND Ci7LLIS 0%
Dint: 3rzM 10:60 AM
SWgittlate 10: 2"
Emkmte Vw*Wn: 0
P're8es fiery
P'wole,10; PRSGISIONI
37 AUTO Ito@'LCOST P'AWTAXIATLaRtALS 3 �
sal AUTO ADO'L COST HAtARC*U*WASTS DISPOSAL 3.00
Judgment Item
a-Lader Nato*Applies
C-Included in Clam Coe Call:
AtM
Labor Sublet
1. Lahr&aMOU19 Units feats AntOUM Amount Tate" 0. Fart Repgrcamrrn gumm rp Antourd
Body 14.5 65.00 0.00 0.00 942.50 Taxable Marta 2,997.27
Rofiaaish 14,1 65.00 0.00 too *16.60 Sales Tax 4.250% 244.1110
cases 1.0 68.00 0.00 0.00 63.00
Mochankal 6.0 65.00 0,00 0.00 380.00 Total Replarmment!arta Amourt 3.212.0'►
Non—Taxable Labor 2.814.00
Labor Summary 256 6 2.344.00
K Additional Costa A murvt W. Adgistments Amount
T aaabie Costs 32440 Customer ReaponsibilRy 0,00
Sal**Tax 32.9T
Nan-Tatxabls Cvr.ta 2.00
Tasel AddWmnod Casts 43*.37
1. Tote(Labor. 2.314.00
R Tata!Replooemar t Pane. 3.21207
S. Total Add$innal Costa: 430.37
Grose Total- 5.236.44
IV. Total A montcr 0.00
Not Total. 3,95644
�`itiz is a ar84iarnitleta �i't'! � ���` ��
AddMflal chances to the e3*tif19 tit M91-be reglAted for the actual m-mir.
SSTawr v RECALL NUMBER. ,3C22l0410:50:31 288
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UhraMate i+arsions *.0.0$4 All Frights Rvaerved