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Home My WebLink AboutMINUTES - 05112004 - C6 TO- BOARD OF SUPERVISORS FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR DATE: May 11, 2004 SUBJECT: Sixth Amendment to Agreement No. 86 to Provide Right of Way Services to the Contra Costa Transportation Authority, Pittsburg area. District V. District V. Project No. 4660-6X4258 Task No. ACQ Account No. 3540 SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION I. Recommended Action: APPROVE the Sixth Amendment to Agreement No. 86 to provide right of way services by the County to the Contra Costa Transportation Authority for the State Route 4 East Bailey Road to Railroad Avenue project to increase the payment limit by$115,000 to a new payment limit of$487,000,effective March 24,2004;and AUTHORIZE the Chair, Board of Supervisors, to sign the agreement on behalf of the County. II. Financial impact: Contra Costa Transportation Authority will pay the actual costs for Real Property staff right of way services. III. Background and Reasons for Recommendations: Contra Costa Transportation Authority requires a variety of right of way services but has no right of way staff and has contracted with the County for these services. On August 1, 1998 the Board approved the original agreement for the State Route 4 East project. This amendment expands the total agreement value by $115,000 for a total agreement value of$487,000. All other terms and conditions of the original agreement remain in effect. IV. Consequences of Negative Action: The Contra Costa Transportation Authorit oul not be able to contract for the County's right of way services. Continued on Attachment: SIGNATURE: _. tECOMMENDATION OF COUNTY ADIN014WRATOR RECOMME 'TION OF BOARD CO TEE APPROVE; _QTR SIGNATURE(S): ACTION OF BOX ON MAY- 1, 2004APPROVED AS RECOMMENDED xx OTHER_ VO'T'E OF SUPA. ISORS xx UNANIMOUS(ABSENT_ NONE } AYES: NOES: ABSENT: ABSTAIN: #hereby certify that this is a true and correct KAL:cs:eh copy of an action taken and entered on the G:\GrpData\RealProp\2004-Files\BOs&RES\BOSR4CCTA Agr 86,6thAmend.doc minutes of the Board of Supervisors on the Orig.Div: Public Works(RIP) date shown. Contact: C. Sousa(313-2223) cc: County Administrator ATTESTED: MAY 112 2004 Auditor-Controller(via RIP) JOHN SWEETEN,Clerk of the Board of Board Orders Clerk Specialist,Adm. Supervisors and County Administrator BY F' Deputy CONTRA COSTA TRANSPORTATION AUTHORITY 0171GIIV41 SIXTH AMENDMENT TO OCTA AGREEMENT NO. 86 WITH CONTRA COS'T'A COUNTY FOR STATE ROUTE 4(EAST) PROJECT RIGHT OF WAY SERVICES March 24, 2004 WHEREAS,the Contra Costa Transportation Authority and Contra Costa County Real Property Division "CONSULTANT"entered into Agreement No. 86 on August 1, 1998;and WHEREAS,the parties entered into Amendment#1 on June 16, 1999 to reflect the change in salary rates charged by CONSULTANT; and WHEREAS,the parties entered into Amendment#2 on July 21, 1999 to increase the maximum compensation; and WHEREAS,the parties entered into Amendment#3 on April 19, 2000 to increase the maximum compensation; and WHEREAS,the parties entered into Amendment#4 on June 21,2000 to increase the maximum compensation; and WHEREAS,the parties entered into Amendment#5 on July 18, 2001 to increase the maximum compensation; and WHEREAS, the parties now wish to further amend the Agreement to increase the maximum compensation; now therefore be it MUTUALLY AGREED: (1) that Article 3 of the agreement is amended to expand "Services by County"to include tasks set forth in the attached letter from Contra Costa Public Works Department dated February 24, 2004; and (2) increase the Total Agreement Value by $115,000 for an overall Total Agreement Value of$487,000; and (3) that all other items and conditions of the Agreement shall remain in effect. In witness whereof, the parties hereto have executed this Sixth Amendment to the Agreement as of the day and year above written. COUNTY OF CONTRA COSTA CONTRA COSTA TRANSPORTATION AUTHORITY Chair, BoaA of Supervisors Amy ty h, hair MAY 11, 2004 ATTEST: John Sweeten ATTEST: Clerk of the Board of Supervisors and County Administrator By: Deputy Robert cCleary, cutive Direc r Recommended to the County Board of Approved as to Form: Supervisors for Approval: Legal Counsel for CCTA By: f By: 5 I Principal Real Property Agent Stanley S. T for By: C ' ; Public Works Director Approved as to Form: V4etoP4:W—ft , County Counsel Ve Deputyr Contra Public Words Department Public or sDi Public Works Director Costa 255 Glacier Drive R.Mitch Avalon / L Martinez,CA 94553-4825 Deputy Director Y Telephone: (925)313-2000 Julia R.Bueren FAX: (925)313-2333 Deputy Director Web site:www.co.contra-costa.ca.us/depart/pw Patricia R.McNamee February 24, 2004 Deputy Director Paul F. Maxwell, P. E. Contra Costa Transportation Authority 3478 Buskirk Avenue, Suite 100 Pleasant Hill, CA 04523 RIP — Bailey Road to Railroad Avenue— CCTA Contract No. 86 and Resolution 08-35-P Dear Mr. Maxwell: In order to complete the project, additional funds in the amount of$200,000 are needed for the following items: • The estimated costs for the PG&E soundwail acquisition/condemnation amount to $125,000. Of this sum $85,000 would be allocated to the purchase price under Resolution 98-35-P. The remaining $40,000 would be allocated to appraisal, acquisition, and condemnation under Contract No. 86. • The estimated costs to complete the Rifle Range Road exchange, sell the Paige Court property, closeout files, remove title exceptions, pay for the State's title insurance, and transfer right of way to the State, amount to $75,000 (Contract No. 86). Very truly yours X""kJ3 Paren A. Laws principal Real Property Agent KAL:RB:eh G:\GrpData\RealProp\SR4Bypass\2004\04-2\Maxwell Bailey to RR.doc Historical Summary of Contract Amendments CT 86, County of Contra Costa ,�k�� '3, a�� '6:. ,,'�7 �..�'a'�} �. � ;�#� �'� �:�''.:? a a .,`,fizy�` �� i�s E�S'vsr{zq it@3�� `� ��''`i��r y, `�� ;Y 1�"*, €�fj � �k��✓� s �' �, d 4,,,� - Approved selection of County of Contra Costa to conduct right of way services, including appraisal,appraisal review, Original182000negotiation,land rights document preparation,right of way Aug 1, 1998 Contract '000 acquisition,relocation and/or supervision of independent contractors providing such services for SR 4 East,Bailey to Railroad project. Amendment Amended Article 3 of the agreement to reflect a range of hourly Jun 16, 1999 No I $ - $ 182,000 rates and to make it clear that from time to time Authority staff may request expert assistance from other County Departments. Increased contract amount to cover demolition costs of acquired Amendment structures not included in the original estimate and to complete Jul 21, 1999 No 2 $ 90,000 $ 272,000 the remaining right of way tasks assigned to the County of the ro'ect. Increased contract amount to cover staff and incidental costs to Amendment complete the remaining right of way tasks assigned to the Apr 19, 2000 $ 25,000 $ 297,000 County for the project. Services remaining include the �o' 3 completion of two condemnation actions,project close out activities,and transfer of right of way to State. Increased contract amount to cover miscellaneous costs Amendment associated with finalizing the condemnation process with two Jun 21,2000 No. 4 $ 50,000 $ 347,000 remaining parcels and right of way closeout activities for the project. Jul 18,2001 Amendment $ 25,000 $ 372,000 Increased contract amount to cover additional costs to complete No. 5 the right of way transfer to State. Increased contract amount to cover additional staff and Proposed miscellaneous appraisal costs associated with securing needed Mar 17, 20104 Amendment $ 115,000 $ 487,000 right of way for the new soundwall and shoulder reconstruction work along the north side of State Route 4. In addition the Na. 6 amendment covers staff costs to finalize the project right of way closeout activities.