HomeMy WebLinkAboutMINUTES - 05112004 - C46-C50 °_.. Centra
TO: BOARD OF SUPERVISORS
Costa
FROM: John Cullen, Director '��e J_' Co u my
Employment and Human Services Departme
7 L9
DATE: April 26, 2004 FFF�
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to
EXECUTE a contract with CH Mack, Inc. (#40-194-0) in the amount of$56,096 for software
application services for the period May 12, 2004 through June 30, 2004.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDED A('`.TION•
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE a
contract with CH Mack, Inc. (# 40-194-0) in the amount of$56,096 for software application services for the
period May 12, 2004 through June 30, 2004.
FINANCIAL IMPACT-'
$56,096: 37% ($21,000) from State MSSP funds and 63%($35,096) from Federal Area Agency on Aging
(AAA) Title III One-Time-Only Funds. No County Costs.
BACKGROUND-,
CH Mack, Inc. was selected this month after a competitive bidding process (Request for Interest#219)was
publicized, seeking to acquire a cost-effective web-based software application program that would fully support
automated case management, tracking and reporting for Area Agency on Aging (AAA)programs, including
those tracked under the National Aging Program Information System (NAPIS)requirements and Multipurpose
Senior Services Program(MSSP). AAA and MSSP provide an extensive system of care and support to help
elderly individuals lead independent lives in their own homes so as to prevent their unnecessary placement in
nursing homes. The need to have an automated case management, tracking and reporting system is crucial for
AAA and MSSP as these programs must comply with State-mandated reporting and billing requirements.
EHSD will contract with CH Mack to provide the county's AAA&MSSP programs with a software tracking
and reporting system that will meet the requirements of the State. CH Mack will implement its comprehensive
Care Management software suite, Q Continuum System,which is a software application that supports automated
case management, tracking and reporting specifically for health and human services programs and it has the
capability to support programs tracked under NAPIS and MSSP. Q Continuum is currently being used in a
number of other counties, including Fresno, Sacramento,Riverside, San Mateo and San Diego. This contract
will specifically cover the purchase of Q client access licenses, initial system set-up, staff training and
maintenance fees.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
,—'RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
_-`APPROVE OTHER
SIGNATURES
ACTION OF BCA ON 1��' �` ' 1 APPROVED AS RECOMMENDED
OTHER s1
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT a 'l ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED � t fes ' J , I
JOHN SW TEN CLERK OVTHE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact:BOB SESSLER 3-1605
EHSD(CONTRACTS UNIT)-EB
COUNTY ADMINISTRATOR ,DEPUTY
AUDITOR-CONTROLLER
LINDA ANDERSON(SUMMIT)
CONTRACTOR
TO: BOARD OF SUPERVISORS
Contra
Costa
FROM: John Cullen,Director County
Employment and Human Services Depart nt " ` L11
DATE: April 22, 2004 ('�»` 7 f
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director,or designee,to
EXECUTE a contract with McWilliams-Maillard Technology Group, Inc. in the amount of
553,640 for software application services for the period May 12, 2004 through June 30, 2004.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDED ED ACTTION:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE a
contract with McWilliams-Maillard Technology Group, Inc. in the amount of$53,640 for software application
services for the period May 12, 2004 through June 30, 2004.
NAi' ".IAL IMPACT:
$53,640: 20% ($10,728)County, 80% ($42,912)Federal/State.
BACRGROI Nom.:
McWilliams-Maillard Technology Group, Inc. (MMTG)was selected this month after a competitive bidding
process (Request for Interest#218)was publicized, seeping to acquire a cost-effective web-based software
application program for the Adult Protective Services (APS)Division of the Employment and Human Services
Department(EHSD). APS receives and responds to calls/reports concerning possible abuse of elderly or
dependent adults in our community, and provides 24-hour assistance to abuse victims. The need to have an
automated case management, tracking and reporting system is crucial for APS as it must comply with State
mandated reporting requirements of suspected abuse cases.
EHSD will contract with MMTG to provide the county's APS Program with a software tracking and reporting
system that will meet the requirements of the State. MMTG is the developer of the APS Automated Client
Tracking System (AACTS). AACTS is a complete APS tool that manages the entire APS Intake, Assessment,
Investigation, Service Plan, Case Closure and Reporting process. AACTS is currently being used in a number
of other counties,including San Francisco,Los Angeles and Napa. This contract will specifically cover the
purchase of AACTS client access licenses and the initial system set-up and staff training.
CONTINUED ON ATTACHMENT: YES SIGNATURE: l --•
_,,•4fECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
_LL APPROVE OTHER
SIGNATURE
ACTION OF BdA D ON f 3'i' i ' APPROVED AS RECOMMENDED
OTHER--��-
t
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT i ) AND CORRECT COPY OF AN ACTION TAKEN
AYES- NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTER
JOHN SWEETS ,CL K OF TH BOARD OF
SUPERVISOR AND COUNTY ADMINISTRATOR
Contact:BOB SESSLER 3-1645 `
EHSD(CONTRACTS UNIT)-EB t
COUNTY ADMINISTRATOR BY ,f Y ,DEPUTY
AUDITOR-CONTROLLER
LINDA ANDERSON(SUMMIT)
CONTRACTOR
Contra
TO: BOARD OF SUPERVISORS
H�rfiWR
FROM. John Cullen,Director
Costa
County
Employment and Human Se ment
DATE: April 27, 2004V
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,to
EXECUTE a contract with Mr. Kenneth Snyder(#21-206-0) in the amount up to $47,000 for
Volunteer and Emergency Services Central/East County Season of Sharing Coordinator services
during the period May 12, 2004 through May 11, 2005.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RFC[I MENDED ACTIN:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE a
contract with Mr. Kenneth Snyder(#21-205-0) in the amount up to $47,000 for Volunteer and Emergency
Services Central/East County Season of Sharing Coordinator services during the period May 12, 2004 through
May 11, 2005.
FINANCIAL TMPAC"I-
$47,000 Administrative Overhead Costs: 20% County, 40% State, 40%Federal
CHILDREN'S IMPACT STATEMENT:
This contract supports all five of the community outcomes established in the Children's Report Card: 1)
"Children Ready for and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for Productive
Adulthood"; 3) "Families that are Economically Self Sufficient"; 4) "Families that are Safe, Stable and
Nurturing; and 5) "Communities that are Safe and Provide a High Quality of Life for Children and Families"by
assisting families in crisis situations and promoting self sufficiency.
BACKGROUND:
The Employment and Human Services Department's Volunteer and Emergency Services Program receives a
grant from the San Francisco Chronicle's Season of Sharing(SOS) campaign which provides financial
assistance to low-income families and individuals in crisis assisting them with emergency housing,medical
equipment, and furniture(i.e. baby cribs). The program goals are to remove barriers to employment, housing,
and other basic living needs, maintain the family unit, and promote self-sufficiency. The Volunteer and
Emergency Services Program fundraises and obtains in-kind donations to provide emergency food, clothing,
toys, and educational supplies thereby minimizing the crisis families and individuals experience.
Mr. Snyder was selected through the open bid process, RFI#133, to provide Central/East County Season of
Sharing Coordinator services, which include community outreach, assessme unseling, and referral.
�.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
_IC:I#ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOA1(D COMMITTEE
PROVE OTHER
SIGNATURES :
ACTION OF BO E) N APPROVED AS RECOMMENDED, OTHER
t
VTE OF SUPERVISORS
9r' I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SH/OWN.
ATTESTED
JOHN SWEE N,CLERK,6F THE BOARd OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: DON CRUZE 3-1582
ERSD(CONTRACTS UNIT)-EB
COUNTY ADMINISTRATOR BYy'l� - -_. 7 ,DEPUTY
AUDITOR.-CONTROLLER
CONTRACTOR
TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D., Health Services Director ``� - Contra
By: Jacqueline Pigg, Contracts Administrator
Costa
DATE: April 27, 2004 County
SUBJECT: Approval of Contract#74-108-12 with Betty Alpert,MFT
r
SPECIFIC REQU€ST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS):
Approve and authorize the Health Services Director, or his designee (Donna Wigand) to execute on
behalf of the County,Contract#74-108-12 with Betty Alpert, MFT, a Self-employed individual, in an
amount not to exceed $50,000, to provide Medi-Cal mental health specialty services, for the period
from July 1, '2004 through June 30,2046.
FISCAL IMPACT:
This Contract is funded by State and Federal FFP Medi-Cal Funds.
BACKGROUND/REASON S FOR RECOMMENDATION($ :
On January 14, 1997, the Board of Supervisors adopted Resolution#97/17, authorizing the Health
Services Director to contract with the State Department of Mental Health to assume responsibility
for Medi-Cal mental health specialty services. Responsibility for outpatient mental health
specialty services involves contracts with individual, group and organizational providers to
deliver these services.
Under Contract #74-108-12, the Contractor will provide Medi-Cal mental health specialty services
through June 30, 2006.
QQNTINUEDI
.--,"-RECOMMENDATION OF COUNTY ADMINISTRATOR R OMMENDATION OF BOARD COMMITTEE
�, ''APPROVE _p}OTHER
ACTION OF BOARD ` ' rr J APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT €' I ANIS CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED' r�zrj6 ur Lia r
JOHN SW TEN,C RK OF TH BOARD OF
Contact Person: Lonna Wigand 957-5111 SUPERVI1 RS AND COUNTY ADMINISTRATOR
CC: Health Services Dept. (Contracts) �+
Auditor-Controller
Risk Management BY DEPUTY
Contractor
TO: BOARD OF SUPERVISORS
FROM: William Walker,M.D.,Health Services Director
Contra
By: Jacqueline Pigg,Contracts Administrator
Costa
DATE: Alarm 27, 2004 County
SUBJECT: Approval of Contract#74-184-73(1)with Laura Arthur, MFT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECDMMENDATIONM:
Approve and authorize the Health Services Director, or his designee (Donna Wigand) to execute on
behalf of the County, Contract #74-184-73(l) with Laura Arthur, MFT, a self-employed individual,
in an amount not to exceed $50,000, to provide Medi-Cal mental health specialty services, for the
period from July 1, 2004 through June 30,2006.
FISCAL IMPACT:
This Contract is funded by State and Federal FFP Medi-Cal Funds.
BACKGROUND/REASON(S)FOR RECOMMENDATIONS :
On January 14, 1997,the Board of Supervisors adopted Resolution#97/17, authorizing the Health
Services Director to contract with the State Department of Mental Health to assume responsibility
for Medi-Cal mental health specialty services. Responsibility for outpatient mental health
specialty services involves contracts with individual, group and organizational providers to
deliver these services.
In.January 2004, the County Administrator approved and the Purchasing Services Manager executed
Contract #74-184-73 with Laura Arthur, MFT, for the period from November 1, X003 through June
30,2004.
Approval of Contract #74-184-73(l) will allow the Contractor to continue to provide Medi-Cal
mental health specialty services through June 30,2006.
CONTINUED- NTYES SIGNATU
UW
LAR OMMENDATION OF COUNTY ADMINISTRATOR f R 0MMENDATION OF BOARD COMMITTEE
APPROVE _—OTHER
ACTION OF BOARD ON `' APPROVED AS RECOMMENDED OTHER
1
fj J! t
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
Y UNANIMOUS {ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOE _ AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED s yrr ' - `
JOHN SWS ,TEN, RK OFT E BOARD OF
Contact Person: Donna Wigand 957-5111 SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Health Services Dept. (Contracts)
Auditor-Controller17
` �$
Risk Management BY ti fl ' DEPUTY
Contractor
TO. BOARD OF SUPERVISORS
FROM: William Walker,M.D.,Health Services DirectorContra
By. 'Jacqueline Pigg, Contracts Administrator
C(JSfa
DATE: April 27, 2004 County
SUBJECT: Approval of Contract#74-225-8 with Anna Hiscox,MFT a
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
Approve and authorize the Health Services Director, or his designee (Donna Wigand) to execute on
behalf of the County, Contract#74-2.25-8 with Anna Hiscox, MFT, a self-employed individual, in an
amount not to exceed $50,000, to provide Medi-Cal mental health specialty services, for the period
from June 1,2004 through June 30,2006.
FISCAII.IMPACT:
This Contract is funded by State and Federal FFP Medi-Cal Funds.
BACKGROUND/REASON(SI FOR RECOMMENDATION(S):
On January 14, 1997, the Board of Supervisors adopted Resolution#97117, authorizing the Health
Services Director to contract with the State Department of Mental Health to assume responsibility
for Medi-Cal mental health specialty services. Responsibility for outpatient trental health
specialty services involves contracts with individual, group and organizational providers to
deliver these services.
Under Contract #74-225-8, the Contractor will provide Medi-Cal mental health specialty services
through June 30, 2006.
QQN—TI NT; Y
✓' RECOMMENDATION OF COUNTY ADMINISTRATOR REC , MENDATION OF BOARD COMMITTEE
APPROVE O'T'HER
ACTION OF BOARD " ' IZ APPROVED AS RECOMMENDED ' OTHER
VOTEOFSUPERVISORS
' ss r I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT )_ AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED 'r6
l fr t�/v:
JOHN SWEETXN,CLERK OF THE BOARD OF
Donna Wigand 9575111
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person:
CC: Health Services Dept. (Contracts) '
J
Auditor-Controller s�
Risk Management BY '� �-� ' �� �` '"'�'� '' DEPUTY
Contractor
TO: BOARD OF SUPERVISORS i
FROM: William Walker, M.D., Health.Services Director
By: Jacqueline Pigg, Contracts Administrator Contra
Costa
DATE: April 27, 2004 County
SUBJECT. Approval of Contract#74-225-7 with Family Service of San Leandro
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION{S):
Approve and authorize the Health Services Director, or his designee (Donna Wigand) to execute on
behalf of the County, Contract #74-225-7 with Family Service of San Leandro, a non-profit
corporation, in an amount not to exceed $50,000, to provide Medi-Cal mental health specialty
services, for the period from.June 1, 2004 through June 30,2006.
FISCAL IMPACT:
This Contract is funded by State and Federal FFP Medi-Cal Funds.
BACKGROUNDIREASON(S)FOR RECOMMENDATION(S):
On January 14, 1997, the Board of Supervisors adopted Resolution#97/17, authorizing the Health
Services Director to contract with the State Department of Mental Health to assume responsibility
for Medi-Cal mental health specialty services. Responsibility for outpatient mental health
specialty services involves contracts with individual, group and organizational providers to
deliver these services.
Under Contract #74-225-7, the Contractor will provide Medi-Cal mental health specialty services
through June 30,2406.
� l
T.
(''RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
"'APPROVEOTHER --
S,
SIGNATURE
`.
ACTION OF 80ARCf X ( APPROVED AS RECOMMENDED OTHER
r'
VOTE OF SUPERVISORS
, 1 HEREBY CERTIFY THAT THIS IS A TRUE
_4UNANIMOUS (ABSENT �' f } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED-- s � � •r.,.�;`
JOHN SW P CLERK{OP THE BOARD OF
Contact Person: �
Donna Wigand 957-5211 SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Health Services Dept. (Contracts) ^,
Auditor-Controller ' r
Disk Management
Contractor 6Y !� � t DEPUTY
TO: BOARD OF SUPERVISORS
William Waller, M.D., Health Services Director
FROM: William
By: ,Jacqueline Pigg, Contracts Administrator
Costa
DATE: April 27, 2004 County
SUBJECT: .Approval of Contract#74-225-9 with Debra Haber,LCSW
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
Approve and authorize the Health Services Director, or his designee (Donna Wigand) to execute on
behalf of the County, Contract #74-225-9 with Debra Haber, LCSW, a self-employed individual, in
an amount not to exceed $50,000, to provide Medi-Cal mental health specialty services, for the
period.from June 1, 2004 through June 30,2006.
FISCAL IMPACT:
This Contract is funded by State and Federal FFP Medi-Cal Funds.
BACKGROUND/REASON(S)FOR RECOMMENDATION(S):
On January 14, 1997, the Board of Supervisors adopted Resolution#97/17, authorizing the Health
Services Director to contract with the State Department of Mental Health to assume responsibility
for Medi-Cal mental health specialty services. Responsibility for outpatient mental health
specialty services involves contracts with individual, group and organizational providers to
deliver these services.
Under Contract #74-225-9, the Contractor will provide Medi-Cal mental health specialty services
through June 30, 2006.
GONTINUED T' R
.,,--'RECOMMENDATION OF COUNTY ADMINISTRATOR E f RE CJMMENLSA FICIN of SGiARi l CC3tv13vi3TTEE
'AP'P'ROVE ®OTHER
�r
I AT -' -�
ACTION OF BOARD APPROVED AS RECOMMENDED �_ OTHER
VOTE OF SUPERVISORS
� I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT ! uF�f' AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOHN SWE EN,CLERK OFT E BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: Donna Wigand 957-5111
CC: Health Services rept. (Contracts) '?
Auditor.-Controller
Risk Management BYV'- rte' C? G l 'h DEPUTY
Contractor
TO: BOARD OF SUPERVISORS ! '
FROM: William Walker,M.D., Health Services Director
By: Jacqueline Pigg,Contracts Administrator - Contra
Costa
BATE: April 27, 2004 County
SUBJECT: Approval of Contract#74-184-84 with Monica Autrey-Madden,MFT
SPECIFIC REQUEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS):
Approve and authorize the Health Services Director, or his designee {Donna.Wigand} to execute on
behalf of the County, Contract #74-184-84 with Monica Autrey-Madden, MFT, a self-employed
individual, in an amount not to exceed $50,000, to provide Medi-Cal mental health specialty
services,for the period from June 1,2404 through.Tune 30,2006.
FISCAL IMPACT:
This Contract is funded by State and Federal FFP Medi-Cal Funds.
BACKGROUND/REASON(S)FOR RECOMMENDATION(S):
Can January 14, 1997, the Board of Supervisors adopted Resolution#97117, authorizing the Health
Services Director to contract with the State Department of Mental Health to assume responsibility
for Medi-Cal mental health specialty services. Responsibility for outpatient mental health
specialty services involves contracts with individual, group and organizational providers to
deliver these services.
Under Contract #74-184-84, the Contractor will provide Medi-Cal mental health specialty services
through.Tune 30,2006.
WA
CONTINUED ONATTACHMENT---_- YES 51"'URE
RECOIk MENDATION OF COUNTY ADMINISTRATOR RE OMMENDATION OF BOARD COMMITTEE
4--APPROVE OTHER
SLGNATUES .
ACTION OF BOARD 1N I M t APPROVED AS EtECOMMENDEi7 OTHER
VOTE OF SUPERVISORS
A I HEREBY CERTIFY THAT THIS IS A TRUE
1 UNANIMOUS (ABSENT " ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOEIS`_ AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN,
ATTESTED ��I'?.• ✓t � t
JOHN SINE EN,CUERK OF THE PARD OF
Contact Person:
Donna Wigand 957-5111 SUPERVIS6RS AND COUNTY ADMINISTRATOR
,>
CC: Health Services Dept. (Contracts) t r
Auditor-Controller yI
Risk Management BY -'''E�/i��4 #�' U€ ` / DEPUTY
Contractor