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HomeMy WebLinkAboutMINUTES - 05112004 - C41-C45 TO: BOARD OF SUPERVISORS . FROM: Tom Whittington CIO,Department of Information Technology DATE: May 11, 2004 SUBJECT: Consulting Services with Soft Link, Inc. Specific Request(s)or Recommendations(s)&Background&Justification I.RECOMMENDED ACTION: APPROVE and AUTHORIZE the County's Chief Information Officer or his designee to execute on behalf of the County an agreement with the Soft Link Solutions, Inc. for assistance with the upgrade of PeopleSoft for the period of May 11, 2004 through March 31, 2005 at a cost of$813,500. IL .FISCAL IMPACT: None. Funding for this project is provided by the PeopleSoft project III. REASONS FOR RECOMMENDATION AND BACKGROUND: In March 1996 the Board of Supervisors approved the acquisition of PeopleSoft as the replacement for the County's Human Resources,Payroll and Employee Benefits systems.The contract with Soft link will provide the resources to assist the County with the upgrade of PeopleSoft to the latest release. This upgrade is necessary to provide the County with current information necessary to properly process employee personnel, tax and benefit information. Currently the County is running on an unsupported release of the product. Soft Fink was selected though the competitive bid process. IV. CONSEQUENCES OF NEGATIVE ACTION: If this contract is not approved the County will be delayed in installing the upgrade. CONTINUED ON ATTACHMENT:—YES SIGNATURE: Recommendation of County Administrator _ Recommendation of Board Committee _.,;.,-'Approve father Signature(s): Action of B ard. n: �.I"j ' ° ° ' _r Approved as Recommended Other VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN Unanimous(Absent AND ENTERED ON THE MINUTES OF THE Ayes: _ Noes: __ BOARD OF SUPERVISORS ON DATE SHOWN. Absent: Abstain: Attested ` ,; 1,4 . cc: (4) Department of Information Technology John Swee;01, Clerk of the Board of of Supervisors and County Administrator IV DEPUTY M382(10/88) TO: BOARD OF SUPERVISORS FROM. Tom Whittington h� CIO,Department of Information Technology ©ATF. May 11,2004 SUBJECT: Telecommunications Consulting Services Specific Requests)or Recommendations(s)&Background&justification T. RECOIYIIvIff I)EI3 ACTION: Approve and Authorize the Chief Information Officer of the Department of Information Technology or his designee to execute on behalf of the County an amendment agreement with Simple Choice Communications Technology Consultants to extend the expiration date of their contract from June 30,2004 to december 31,2004. II. FINATNCL4,L IMPACT: Currently funding has been budgeted for the development of specifications for a County wide Call Accounting System and for a replacement telephone billing system. III. REASON FOR RECOMMENDATION AND BACKGROUND: DoIT's Telecommunications section,has the need for continuing assistance in the de-telopment of bid specifications and installation management services for County systems infrastructure. Simple Choice has the expertise to perform the scope of work required and their assistance mill allow the departments to complete their prgects in a timely manner. Endymion Systems Inc.formally did this work,but they decided to cease providing this kind of consulting service. The Endymion employees who were providing the actual consulting services have joined Simple Choice. We are recommending executing this contract amendment with Simple Choice so the County doesn't loose the knowledge the consultants have about County Department's telecommunications requirements. IV. CONSEQUENCES OF NEGATIVE AC'T'ION: Ifthis request is not approved we will not be able to meet the telecommunication requirements for county departments. CONTINUED ON ATTACHMENT:—YES SIGNATURE: ,----Recommendation of County Administrator Recommendation of Board Committee Approve Other Si natures: Action of Bpard in: { Approved as Recommended A Other VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN `w Unanimous(Absent AND ENTERED ON THE MINUTES OF THE Ayes: _ Noes: BOARD OF SUPERVISORS ON DATE SHOWN. Absent: Abstain: Attested: `` '''_ >r cc: (4) Department of Information Technology john Sweet , Cler of the Board of of Supervisors and County Administrator DEPUTY M382(10/88) CONTRA TO: BOARD OF SUPERVISORS utif � - 3` COSTA FROM: John Sweeten, County Administrator mw'p.* U COUNTY DATE: May 4, 2004 ' SUBJECT: Contract Amendment for Beth O'Brien SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): APPROVE and AUTHORIZE the County Administrator or designee to execute a contract amendment effective April 1, 2004 with Beth O'Brien to increase the payment limit by $6,000 from $25,000 to $31,000 to continue to provide computer graphics assistance at CCTV through June 30, 2004. FINANCIAL IMPACT: Monies for contractors come from the Cable Television Franchise fees. BACKGROUND/REASON(S) FOR RECOMMENDATION(S): Beth O'Brien is a contractor with CCN. She creates screens for CountyNet and assists in production graphics. Due to an updating of the design and layout of CountyNet and ever-increasing requests from departments for information to be put on CountyNet, She has had to work more hours than provided for in her original contract. Since increasing the contract to $31,000 requires Board approval, staff requests that this amendment be approved. CONTINUED ON ATTACHMENT: YES SIGNATURE: j_�ECOMMENDATION OF COUNTY ADMINISTRATOR ,RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S)') y ACTION OF BOR ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS(ABSENT '{ ) TRUE AND CORRECT COPY OF AN AYES: NOES: `" ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JOHN SW TE CLERK O THE BOAD OF SUPERVIS RS AICD COUNTY ADMINISTRATOR cc:CAO I' BY; '' f r`"�'^f� �z,DEPUTY 3 Contra `-" Costa ♦County TO: BOARD OF SUPERVISORS FROM: Dennis M. Barry, AICD Community Development Director DATE, May 11, 2004 SUBJECT: CONTRACT AMENDMENT WITH FOWLING ASSOC, INC FOR TRAFFIC ANALYSIS OF THE WINDEMERE RANCH PHASES 3-5 TRAFFIC PROJECT (Contract ## 048584- 00) (Amendment 2) SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS APPROVE and AUTHORIZE the Community Development Director, or his designee,to execute a contract amendment with Dowling Associates,Inc., effective May 12, 2004, to increase the payment limit by$42,552 to a new payment limit of$121,688 to finalize the traffic analysis for Windermere Ranch,with no change in the term through June 30, 2004. FISCAL IMPACT The cost is covered by revenue received from application fees paid by developers. BACKGROUND/REASONS FOR RECOMMENDATIONS The Community Development Department chose Dowling Associates to perform a traffic impact analysis for Phases 3, 4, and 5 of the Windemere Ranch.Project. The analysis is assisting in determining the application's compliance with applicable plans,policies, regulations and.agreements. This amendment will increase the payment limit to $121,688. CONTINUED ON ATTACHMENT; YES SIGNATURE , J RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF `130ARD COMMITTEE 4'APPROVE OTHER SIGNATURE(S) : OTHER APPROVED AS RECOMMENDED3'I' ACTION OF BC.7A � ON �'b'( !�� iv, VOTE OF SUPERVISORS ✓ I HEREBY CERTIFY THAT THIS IS A XUNANIMOUS (ABSENTA_ TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Or i.g: Raymond Wang (9 2 5) 335-1282 ATTESTED ' . cc: Community Development Department r Marie Rulloda, Auditor-Controller JOHN SWEETEN, CLERK OF County Administrator THE BOARD OF SUPERVISORS Jahn Cunningham(CDD) AND COUNTY ADMINISTRATOR a BY DEPUTY Contra TO: BOARD OF SUPERVISORS Costa FROM: John Cullen, Director` Employment and Human Services Department °'r - County lie- DATE: April 21,2004 `" ' ` `W SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee to EXECUTE a contract with F.M. Blake, Inc. (#21-458-6) in the amount of$100,000 for SSI benefits application services for children in foster care, for the period from July 1, 2004 through June 30, 2005. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION APPROVE and AUTHORIZE the Employment and Human Services Director, or designee to EXECUTE a contract With F.M. Blake, Inc. (#21-458-6) in the amount of$100,000 for SSI benefits application services for children in foster care, for the period from July 1, 2004 through June 30, 2005. FINANCIAI. I_: PACT. $100,000- 100%Federal (from SSI revenues generated by this contract). No County cost. CHII,DRENIS IMPAC STATEMENT, This contract directly supports all five community outcomes: 1) Children heady for and Succeeding in School; 2) Children and Youth Healthy and Preparing for Productive Adulthood; 3)Families that are Economically Self- Sufficient; elfSufficient; 4)Families that are Safe, Stable and Nurturing; and 5) Communities that are Safe and.Provide a Nigh Quality of Life for Children and Families,"by generating SSI income for Child Welfare Services. HACKGR IN F.M. Blake provides application, reapplication, representation and follow-up services in the process of obtaining SSI benefits for children in foster care. Employment and Human Services:Department(EHSD)requires this assistance because federal welfare reform and ongoing legislative action as it affects Social Security Administration regulations,make the application process and case follow-up a specialized, intensive and tedious process. Contractor was selected after publishing Request for Interest# 176 in May 2002. Payment under this contract is on a contingency fee basis,with contract costs covered by generated SSI revenues. EHSD pays contingency fees to contractor only after SSI benefits are approved for a child. The one- time fee per approved child paid to contractor is a percentage of the benefits received on the first month. The child continues to receive monthly benefits for as long as he or she meets the disability criteria and the fee paid to contractor is generally offset in savings to the County by the second or third month of benefits. Funds generated by this contract enhance Child Welfare Services' ability to meet children's special needs and help offset County and State maintenance costs. - , t CONTINUED ON ATTACHMENT: YES SIGNATURE: s. ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S).- ACTION IGNATURES:ACTION OF BOLI ON, fC ,a £ _ _ APPROVED AS RECOMMENDED OTHER 'v VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT tf' ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES; _ _ AND ENTERED ON THE MINUTES OF THE BOARD ABSENT; ABSTAIN:_ OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JOHN SW. TEN CLERK OF HE BOARD OF SUPERV ORS AND COUNTY ADMINISTRATOR Contact: D'X , AJ ELLA, 4$83 ' CC. ERSIl CONTRACTS UNIT(VM) COUNTY ADMINISTRATOR BY E . e 'C` € _ DEPUTY AUDITOR-CONTROLLER CONTRACTOR