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HomeMy WebLinkAboutMINUTES - 04062004 - C66-C70 L..Ltlr�l► TO: BOARD OF SUPERVISORS Contra FROM: CARLOS BALTODANO, DIRECTOR -. , Costa BUILDING INSPECTION DEPARTMENT � A.. County DATE: April 6, 2004 SUBJECT: CITY OF BRENTWOOD AGREEMENT AMENDMENT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION'S AUTHORIZE the Director of Building Inspection to execute an amendment to the Agreement with the City of Brentwood, to provide building inspection related services to the City of Brentwood. FISCAL IMPACT None. All costs will be reimbursed by the City of Brentwood CONTINUED ON ATTACHMENT: YES SIGNATURE —j,--RECOMMENDATION OF COUNTY ADMINISTRATOR RE OMOE-NDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE S ACTION dF BOA Amnio, 004 APPROVED AS RECOMMENDED -X_OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ASSENT ) AND CORRECT COPYOFAN ACTIONTAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Carlos Baltodano(9251335-1108) ATTESTED:, cc: County Administrator John Sweeten,Clerk of the Board of Supervisors County Counsel andunty Administrator Community Development CB:td BY L. GC,-C 46-k- DEPUTY \bdord\Amnd-Brentwood 0304.doc .....................I.......................................................................... BACKGROUND/REASONS FOR RECOMMENDATIONS The City of Brentwood has requested the County's continued assistance to perform Building Inspection related services. The County has been providing services to the City since August 2002. The City is requesting an increase in the scope of the services by adding Plan Review Service to the list of services provided by the Department. Currently, the Department only provides assistance in the area of inspections. The commitment to utilize the County's inspection program to augment City staff will require the addition of one Building Inspector to the ranks of the Department. Contra Costa County Building Inspection Department will provide services consistent with the guideline and procedures of the City of Brentwood and applicable codes. The Department will work closely with the City's'Building Official in the implementation of the building inspection services. City of Brentwood Agreement Amendment April 6,2004 Page 2 ..............................I............- TO: BOARD O1= SUPERVISORS p Contra , Costa FROM: CARLOS BALTODANO, DIRECTOR BUILDING INSPECTION DEPARTMENT County pA DATE: April 6, 2004 SUBJECT: CITY OF SAN PABLO AGREEMENT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMME'NDATION'S AUTHORIZE the Director of Building Inspection to execute an Agreement with the City of Ban Pablo to provide building inspection related services to the City of San Pablo. FISCAL IMPACT None. All costs will be reimbursed by the City of Ban Pablo CONTINUED ON ATTACHMENT: YES SIGNATURE _,<`RECOMMENDAT ON OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURES: ACTION OF BOA D 'j,,, 2004 APPROVED AS RECOMMENDED .X—OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ASSENT NONE } AND CORRECT COPYoFANACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Caries Baltodano(9251335.1108) ATTESTED:AP 7.T6. 2004 cc: County Administrator John Sweeten,Clerk of the Board of Supervisors County Counsel and County Administrator Community Development CB:td Blf '"� /` ,DEPUTY \bdord\Agreement SanPablo 0304.doc BACKGRQUNdIREASONS FOR RECOMMENDATIONS The City of San Pablo has requested the County's continued assistance to perform Building Inspection related services. The County has been providing services to the City since September 2001. The City is requesting an increase in the scope of the services provided by the Department. Currently, the Department provides assistance in the areas of plan review, inspections and zoning/building violation investigations. In addition,the City has asked the County to provide the City with Counter Services on temporary basis. This enhancement of services to the City will require temporary reassignment of one pian check employee. In addition, the Department will need to add one employee to perform requested inspections. The language and scope of work has been reviewed and approved by the Risk Management Office. Contra Costa County Building Inspection Department will provide services consistent with the guideline and procedures of the City of San Pablo and applicable codes. The Department will work closely with the City's Community Development Department in the implementation of the building inspection services. City of San Pablo Agreement April 6,2004 Page 2 TO: BOARD OF SUPERVISORSContra'' FROM: TONY COL{ N, DIRECTOR COMMUNITY SERVICES DEPARTMENT ' Costa DATE: APRIL 6, 2004 County SUBJECT: AUTHORIZATION TO EXECUTE AND SUBMIT A 2004 CSBG STATE STANDARD AGREEMENT AMENDMENT WITH THE CALIFORNIA DEPARTMENT OF COMMUNITY SERVICES AND DEVELOPMENT, Specific Request(S)or Recommendation(S) & Background and Justification RECOMMENDATION (S3 APPROVE and AUTHORIZE the Community Services Director or designee to execute and submitState Standard Agreement #04F-4433, Amendment No. 1 (County #39-813-21) with the California Department of Community Services and Development in the amount of $477,482 for a new maximum reimbursable amount of $641,225 for 2004 Community Services Black Grant (CSBG) program services for the period from January 1, 2004 through December 31, 2004. FINANCIAL IMPACT: This Contract is federally funded through the California Department of Community Services and Development and is included in the Community Services Department's budget for FY 2003-04. No County funding is required. REASONS FOR RECOMMENDATIONS/BACKGROUND: On January 6, 2004 the Board of Supervisors approved State 'Standard Agreement #04F-4433 for CSBG self-sufficiency programs and emergency services for eligible county individuals and families. Approval of this amendment #1 will provide additional funds for continued CSBG services. CONTINUED ON ATTACHMENT: YES SIGNATURE: R _ - -- _..�ECOMMENDATIONOF COUNTY ADMINISTRATOR RECOMMENDOF BOAR COMMI EE _j,-APPROVE OTHER SIGNATURE(S): _ _..__.. ----------------------------------------------------------­-------------------------- ACTION OF BOAR~0 Apg�, 602 APPROVE AS RECOMMENDED X OTHER t VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED A. 2004 CONTACT: Tony Colon,646-5390 JOHN SWEETEN;CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: CAO odg.,signed,seated copies) t BY , .�. - DEPUTY _ dt 1 Contra �' TO: BOARD OF SUPERVISORS tr is FROM: County Administrator Costa DATE: April 6, 2004 �' County SUBJECT: CONTRACT WITH CONTRA COSTA COUNTY BAR ASSOCIATION FOR PROVISION OF CRIMINAL CONFLICT DEFENSE SERVICES SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract amendment with the Contra Costa County Bar Association, to increase the payment limit by $300,000 to a neve payment limit of $1,550,000, with no change in the contract term, for continuation of mandated criminal conflict defense services through June 30, 2004. FISgAL IMPACT The $300,000 incurred under this contract amendment is currently appropriated for conflict defense services in the Final Budget for FY 2003-04. BACKGROUND/REASON(S) FOR RECOMMENDATION(S'; Since 1983, the County has contracted with the Contra Costa County Bar Association for the provision of conflict defense services. The original contract was in response to the escalating cost of conflict defense services under the old system of court-appointed counsel. Subsequently, in FY 1991-92, the Public Defender created an Alternate Defender's Office to handle conflict cases. Actual expenditures on the Bar Association contract in FY02/03 were $1,500,000. The initial FY03I04 contract with the Bar Association was $1,250,000. It is now estimated that total charges in FY03104 will reach $1,5501,000. If additional funding is not approved, the contractor will exceed the current contract's payment limit in April 2004. CONTINUED ON ATTACHMENT: —.X--YES SIGNATURE.' r _RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE PROVE OTHER SIGNAT RE(S): Action of Board on � _I �-I :�` 'J _ Approved as Recommended Other VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE ' / AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT k' S.: ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: j ATTESTED CONTACT: George Roemer(335.1455) JOHN SWEETEN CLERK OF TH Bt3ARD OF! SUPERVISORS ND COUNTY ADMINISTRATOR CC: County Administration t_. BY ?;.�.k r�z--lam j � f� ._..; ,DEPUTY Amendment to Contract with Contra Costa County Bar Association For Provision of Conflict Defense Services Page 2 April 6, 2004 The contract with the Bar Association for conflict defense services includes only the costs associated with representing criminal and delinquency cases referred to the Bar Association through a written affidavit conflict by the Public Defender and the Alternate defender. It does not include provision for casts of representation of dependency cases. These cases have been excluded from the County's contract since the Lockyer-Isenberg Trial Court Funding Act of 1997 placed the responsibility for payment of costs associated with such cases within the Courts' State Trail Court Funding budget. It is no longer a County financial obligation. CON'SEQUE'NCES OF NEGATIVE ACTION: Payment of criminal conflict attorney services is a mandated County cost. If the recommended action is not approved, the contract with the Bar Association will reach the current contract maximum payment limit in April 2004. The appointment and payment of private attorneys for conflict cases that cannot be handled by the Alternate Defender's Office will revert to the court-appointed method used prior to the Bar Association contract. All active and new criminal and delinquency conflict cases will be referred to the courts for appointment of defense counsel. Contra TO: BOARD OF SUPERVISORS FROM: STEVE WEIR, County Clerk-Recorder d ��,�,� Costa DATE: April 6, 2004 ( (n't y i SUBJECT: APPROVE and AUTHORIZE the Clerk-Recorder or designee to execute a contract with bdSystems for the acquisition, installation, implementation and training of a geographical information system (G.I.S.) based precincting and redistricting system SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: APPROVE AND AUTHORIZE the Clerk-Recorder or designee to execute a contract with bd Systems for acquisition, installation, implementation and training of a geographical information system (G.I.S.) for precincting and redistricting. The cost of the contract is $347,254 and covers the period from May 1, 2004 through April 30, 2005 and thereafter provides for ongoing maintenance and licensing on an annual basis. FINANCIAL IMPACT: The cost of the contract is $347,254. This project will be funded within the Clerk-Recorder Department's 03-04 and 04-05 budgets. REASONS FOR RECOMMENDATION/BACKGROUND: The Contra Costa Elections Division currently uses a completely manual process that requires drafting of paper maps by hand. As Contra Costa continues its rapid rateof development and annexation, the constant movement of precinct and district lines has complicated the ability to provide accurate and up-to-date information. The Elections Office does not currently have the ability to conduct any type of automated crosscheck to prevent errors. We believe the serious budget situation at the County and State levels will cause more agencies and districts to conduct special elections in the attempt to increase funding. This will place additional stress and strain on the existing system as the number of elections increase, overlap and become more complicated. In June 2003, the Elections Division was authorized by the Board of Supervisors to conduct a gap analysis to clarify the scope and costs related to a precincting and redistricting G.I.S. system. This was completed in August 2003; the proposed contract was developed from that analysis. CONTINUED ON ATTACHMENT: X YES SIGNATURE: rr RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMM DATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): , ACTION OF BR ON APRIL 6, 20()4 APPROVED A 'COMMENDED RX OTHER f VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND X UNANIMOUS(ABSENT NOM ? CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF THE BOARD OF AYES: NOES: SUPERVISORS ON THE DATE SHOWN. ABSENT: ABSTAIN: Candy Lopez, Contact: 6-4173 ATTESTED:(DATE) Awn, hi 2j cc: R.Seithel JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS T.Whittington AND COUNTY ADMINISTRATOR 1", i BY: ` Deputy ._. __....... ......... ..... . ......._._.....__ . _.._ .. ...._.......... ........................... _ . ............................................................................... April 6, 2004 Page two The Elections Division has worked with the County's Department of Information Technology and the Geographical Information Officer to assure the proposed system will integrate with the existing County G.I.S. program. This project will provide an improvement to the County's base maps by accelerating the correction of the existing street center line file, which is currently inaccurate and out of date. This system will eliminate the need for manual drafting of maps. it will provide a logical way to check precinct and district lines and a method to double-check the Elections proprietary database information. The proposed system will provide three primary functions: • Produce maps that show precinct information in a graphical format • Allow for on-screen manipulation of the precinct and district lines • Produce a report that indicates the changes to be made to the street file to have it match the newly modified district lines (crosscheck of existing data) CONSEQUENCES OF NEGATIVE ACTION: Failure to move forward with a solution to identify and correct precincting and redistricting errors could cause a mistake severe enough to require an election to be conducted again, at a substantial cost to the County. If a race is close and an error or omission has been made that could have prevented voters from exercising their right to vote, those voters could sue the County to mandate the election be conducted again. The complete cost of the election would be the responsibility of the County.