HomeMy WebLinkAboutMINUTES - 04272004 - HA1 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA A4. 1
TO: BOARD OF COMMISSIONERS
FROM: Robert McEwan, Executive Director
DATE: April 27, 2004
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING MARCH 31, 2004
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
1. RECOMMENDED ACTION:
ADOPT Resolution No. 5051 approving collection loss write-off in the amount of$37,271.51 for the
quarter ending March 31, 2004 as recommended by the Advisory Housing Commission.
11. FINANCIAL IMPACT:
Uncollectable accounts impact on the budget by reducing total rental income. At the end of each
quarter, the Housing Authority takes action to write off those accounts that have been determined to be
uncollectable. For the quarter ending March 31, 2004 a collection loss write-off in the amount of
$37,271.51 is recommended.
Ill. REASONS FOR RECOMMENDATION/BACKGROUND
This collection loss is for the Conventional Program. The requested collection loss write-off reflects a total
of 7 accounts that are being recommended for write-off, representing an average of$5,278.07 per
account. The following chart illustrates the collection losses per quarter for the past four quarters:
Conventional Program
03/04 $37,271.51
12/03 $26,271.73
00/03 $ 6,671.21
06/03 $19,245.67 --
Prior to submission of an account for write-off, the staff makes every effort, including referral to a
collection agency, to collect money that is owed the Housing Authority.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No. 5051 these accounts would
inflate the total accounts receivable for the Housing Authority and present a distorted financial picture.
CONTINUED ON ATTACHMENT: YES SIGNATURE -
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF HOARD
COMMITTEE
'`APPROVE OTHER
SIGNATURE(S):
r
ACTION OF Bt A ON April 27, 2004 APPROVED AS RECOMMENDED X OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
X UNANIMOUS {ABSENT Teres } TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED April 27, 2004
JOHN SWEETEN,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
i
BY PUTY
H:\JudyHayes\MSOFFICE\WINWORD\BOARD\Bo-elwo.DOC
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5051
RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT
OF $37,271.51FOR THE QUARTER ENDING MARCH 31,2004
WHEREAS, certain accounts of vacated tenants have been determined to be
uncollectable by management, and;
WHEREAS,a majority of these tenants accounts have been, or will be turned over to a
collection agency for continuing collection efforts;
NOW,THEREFORE,BE IT RESOLVED,by the Board of Commissioners of the
Housing Authority of the County of Contra Costa that the following amounts be
written off for collection loss for the quarters ending MARCH 31, 2GO4:
Conventional
Program
Dwelling Rent $209051.24
Legal Charges $ 1,886.40
Maintenance&Other Charges $15,008.83
$37,271.51 I
i
PASSED AND ADOPTED ON April 27, 2004 by the
following vote of the Commissioners.
AYES: %PEM. SMS GIOIA, UnKM, CSR , D6,SAUUM and GLOM
NOES: 1
ABSENT: TM
ABSTAIN: NOW
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED April 27, 2004
JOHN SWEETEN,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY
clwores.board