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HomeMy WebLinkAboutMINUTES - 03092004 - C.91 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on March9,2004, by the fallowing vete: AYES: SUTMISORS UnKM, CUMM AM allVIR NOES: NSE ABSENT: RMWISORS GIOA AM DeSA€Ji.NIE',lt ABSTAIN: wn ACKNOWLEDGED receipt of the Byron-Brentwood-Knightsen Union Cemetery District Annual report for the year 2002-2003. i hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. Attested: March9,,2004 John Sweeten,Clerk of the Board of Supero rs and County Administrator Deputy Clerk Byron-Brentwood-Kn ightsen Union Cemetery District P.O. Box 551,Brentwood, CA 94513 Telephone(925)634-4748 FAX(925)634-9783 February 17, 2004 Board of Supervisors 651 Fine St. Martinez, CA.94553 Dear Board Members; This letter is to acknowledge the need to file with you an annual report of the activities of the Byron-Brentwood-Knightsen Union Cemetery District for the year 2002-2003. As stated in the Health and Safety Code Section 8990, we may use the most recent audit as our annual report. We are sending, herewith, the required copy of the audit for 02-03. Yours very truly, 4yo,� t Barbara Fee Secretary Cc: Santiago Mendoza, Auditor BYRON-BRENTWOOD-KNIGHTSEN UNION CEMETERY DISTRICT Annual Financial Report JUNE 30,2003 BRYON-BRENTWOOD-KNIGHTSEN UNION CEMETERY DISTRICT Table of Contents June 30, 2003 Page Independent Auditor's Report...............................................................1-2 Combined Balance Sheet—All Fund Types and Account Groups............................................................................3 General Fund—Statement of Revenues and Expenditures—Budget and Actual............................................................4 Endowment Care Fund—Statement of Revenues and Expenditures.....................................................................................5 Endowment Care Interest Fund—Statement of Revenues and Expenditures....................................................................6 Section F Reserve Fund—Statement of Revenues and Expenditures....................................................................7 Capital Reserve Fund—Statement of Revenues and Expenditures....................................................................8 Pre-need Trust Fund—Statement of Revenues and Expenditures....................................................................9 General, Endowment Care, Endowment Care Interest, Section F and Capital Reserve, Pre-need Trust Funds—Combined Statements of Changes in Fund Balance..............................10 Notes to Financial Statements................................................................11-15 Supplementary Information. Organization of the District............................................................ ..16 InsuranceCoverage........................................................................17 _F CBI;omberg&Grim Accountancy Corporation Certified Public Accountant Independent Auditor's Report The Board of Trustees Byron-Brentwood-Knightsen Union Cemetery District Brentwood, CA 94513 We have audited the accompany general purpose financial statements of Bryon- Brentwood-Knightsen Union Cemetery District as of June 30, 2003, as listed in the table of contents for the fiscal year then ended. These financial statements are the responsibility of Bryon-Brentwood Knightsen Union Cemetery District's management. Our responsibility is to express an opinion on these financial statements based upon our audit. We conducted our audit in accordance with generally accepted auditing standards and principles. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting standards and principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. -- Due to the absence of adequate cost records, District fixed assets acquired prior to July 1, 1973 are presented at appraised values without verification. Additions subsequent to that time are generally stated at cost except that District labor costs associated with construction of fixed assets are not included. In our opinion, except for the impact of estimated fixed assets, as explained in Note E of the financial statements, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Byron-Brentwood- Knightsen Union Cemetery District as of June 30, 2003 and the results of its operations for the fiscal year then ended in conformity with generally accepted accounting principles. 1013 North California Street, Stockton, California 95202 • (209) 466-3894 • l=ax (209) 466-5545 Our audit was made for the purpose of forming an opinion on the general-purpose financial statements taken as a whole. The supplemental schedules listed in the table of contents are presented for purposed of additional analysis and are not a required part of the general-purpose financial statements of Bryron-Brentwood-Knightsen Union Cemetery District. Such information has been subjected to the auditing procedures applied in the audit of the procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly stated in all material respects in relation to the general purpose financial statements taken as a whole. - BLOMBERG &GRIFFIN ACCOUNTANCY CORP. Certified Public Accountant November 10, 2003 Page 2 G 3 i 3 u) kr) s s �o N t— 0T t71 s M -+ M V) 00 0 M V7 C"• M — oo O\ Nt M ^-+ Ch M -+ 't C) •-+ C) tT M N M 00 -- V") G S V7 C3 V) M r+ CXR C`- C7 0 V 1 ^- M N C '16 oe krs p Q (n .--, .-r .-w 00 M Cl '-+ r- 00 3 '-'' t*t •-+ 00 M M M M d7 N C,4 Vim" +V 6s i i Cy s s s i s r i N r s s r s s s s cq s N N u N fV N hl N 69 64 i i r r i s t C7 s s r s r r s s C> r O CD ani b O O cc 00 00 00 U fA 0 W. U CD ' 0 O O 0 O H g � v ptj w <i rMn cMnm O z w Ul ° a i n 0 "t fq 00 c CT N 't V1 V) no oll 00 0t C7 CT C� C uw N N •- N U0 CT C7 �" O CL a� w caw w 8 m � � � t E� dq a a ,� Qdd A4. w BYRON-BRENTWOOD-K NIGHTSEN UNION CEMETERY DISTRICT General Fund Statements of Revenues and Expenditures-Budget and Actual Fiscal Year Ended June 30,2003 Favorable Original (Unfavorable) RHEV_UJIJES Budget Actual Difference Taxes: Property Taxes-Secured $ $ 202,751 $ Property Taxes-Unsecured 9,304 Lieu Tax 83 Aid from Other Governmental Agencies: Homeowners Property Tax Relief 3,462 Property Unitary 4,442 Charges for Current Services: Grave Openings and Closings 69,997 Handling of Liners 11,465 Out of District Charges 2,065 Sale of Vaults,Liners Foundations 15,423 Saturday Funerals 3,750 Headstone Settings 8,550 Pots and Stands 56 Preneed 24,985 Other Revenues: Sales of Plots 80,587 Donations Tree and Bench Fund 675 Miscellaneous 4,435 Sales Tax 1,463 Total Revenues 400,302 443,493 43,191 FXPFNDITI JRFS Salaries and Wages 181,000 170,789 10,211 Employee Benefits 39,000 33,374 5,626 Employee Group Insurance 16,000 18,818 (2,818) 236,000 222,981 13,019 Services and Supplies: Insurance 6,000 7,292 (1,292) Maintenance and Repairs-Equipment 7,500 17,132 (9,632) Maintenance-Grounds 8,000 13,159 (5,159) Fuel 1,500 1,154 346 Office Expense 2,500 4,706 (2,206) Professional and Specialized Services 22,000 22,009 (9) Tubs and Vases 5,000 20,489 (15,489) Tree and Bench 1,300 1,216 84 Meeting and Travel 7,000 6,514 486 Laundry and Uniforms 1,300 1,741 (441) Utilities,Telephones and Refuse Disposal 10,000 10,829 (829) Miscellaneous 5.000 495 4,505 77,100 106,736 (29,636) Capital Outlay 24,460 30,956 (6,496) Total Expenditures 337,560 360,673 (23,113) Revenues Over/(Under)Expenditures 62,742 82.820 20,078 OTHER FINANCING SOURCES(USES) Transfers to other funds Pre-need Trust Fund - (12,092) (12,092) Section F Reserve Fund - (4.500) (4,500) Net Other financing Source(Used) (16,592) (16,592) Net Change in Fund Balance $ 62,742 $ 66,228 $ 3,486 The accompanying notes to fmancial statements are an integral part of this statement. Page 4 BYRON-BRENTWOOD-KNIGHTSEN UNION CEMETERY DISTRICT Endowment Care Fund Statement of Revenues and Expenditures Fiscal Year Ended June 30, 2003 REYENLES Earnings on Investments $ - Transfer In From.Other Funds 8,527 Endowment Deposits(Non-Expendable) 8,455 Total Revenues 16,982 Fx"PEN1;�I'I�I F� Professional and Specialized Services 10 Revenues Over Expenditures $ 16,972 The accompanying notes to financial statements are an integral part of this statement. Page 5 BYRON-BRENTWOOD-KNIGHTSEN UNION CEMETERY DISTRICT Endowment Care Interest Fund. Statement of Revenues and Expenditures Fiscal Year Ended June 30, 2003 REVENUES Earnings on Investments $ 674 Total Revenues 674 EXPENDITURES Professional and Specialized Services 3 Revenues Over Expenditures $ 671 QUIER FINANCING RCES (L Transfer to other funds (8,527) Net other financing sources(used) (8,527) Net change in fund.balance $ ('1,856) The accompanying notes to financial statements are an integral part of this statement. Page 6 BYRON-BRENTWOOD-KNIGHTSEN UNION CEMETERY DISTRICT Section F Reserve Fund Statement of Revenues and Expenditures Fiscal Year Ended June 30,2003 R YENU .. AND TRA SFFR S Section F Reserve Transfers In $ 4,500 Total Revenues and Transfers 4,500 EXPEEDIJURES Professional and Specialized Services - Revenues Over Expenditures $ 4,500 The accompanying notes to financial statements are an integral part of this statement. Page 7 BYRON-BREI TWOOD-KNIGHTSENT UNION CEMETERY DISTRICT Capital Reserve Fund _ Statement of Revenues and Expenditures Fiscal Year Ended June 30, 2003 REQ. IUES AED TRE.RS Capital Reserve Transfers In $ Total Revenues and Transfers - EXPENDITURES Professional and Specialized Services - Revenues Over Expenditures $ - The accompanying nates to financial statements are an integral part of this statement Page 8 BYRQN-BRENTWOOD-KNIGHTSEN UNION CEMETERY DISTRICT Pre-need Trost Fund Statement of Revenues and Expenditures Fiscal Year Ended June 30, 2003 RE-VENUES A�M IRANSFERS Pre-need Trust Transfers In $ 12,092 Total Revenues and Transfers 12,09.2 E22ELMITURES Professional and Specialized Services - Revenues Over Expenditures $ 12,092 The accompanying notes to financial statements are an integral part of this statement. Page 9 -------------- ON C.;,ry C O a � w Z s.. 64 d7 O C7 d ' C> dd 0 CC> 00 00 00 00 U s s, w � -t7 ►.n v, C7 O O � GIs U coo w r- N cd C) d 00 tf) ' �. 06 ii ci W U I-oq nEl Q O s b N N d- z o cn oc cV �t kn C) C O w w cra tr 06 00 � Il �C o N o � v N oc CST ON t7 00 G> ' et ,-- r N� 00 00 00 fT 69 b9 aj U 4-+ Ln Cfi 7= X Euo ° w C=liLn H z' f: BY RON-BRENTWOOD-KNIGHTSEN UNION CEMETERY DISTRICT Notes to Financial Statements June 30, 2003 I. Summary_of Significant Accounting Policies The following is a summary of the District's more significant accounting policies: A. Principles Determining Scope of Reporting Entity The District is governed by an elected Board of Trustees that exercises the powers allowed by State Statutes. The financial statements of the District consist only of the funds of the District. The District has no oversight responsibility for any other governmental entity since no other entities are considered to be controlled by or dependent on the District. B. Basis of Presentation—Fund Accounting The accounts of the District(a governmental entity) are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for within a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures as appropriate. The following funds and account groups are used in the District's financial statements: General Fund—The General Fund is the general operating fund of the District. It is used to account for all financial resources except those required to be accounted for in another fund. Endowment Care Fund—The Endowment Care Fund was established in fiscal year 1984-85 in accordance with the Health and Safety Code Section 9000, to account for fees collected for endowment care of burial lots in the cemetery. The principal of deposits for burial rights sold shall remain intact and expenditures are limited to the earnings of the fund. Endowment Care Interest Fund—The Endowment Care Interest Fund was established in fiscal year 1990-91 to account for expendable earnings of the Endowment Care Fund. Fixed Assets Account Group—The Fixed Assets Account Groups is used to account for the fixed assets of the District. Page 11 BYRON-BRENTWOOD-KNIGHTSEN UNION CEMETERY DISTRICT Notes to Financial Statements June 30, 2003 1. Summary of Significant Accounting Policies (Continued) B. Basis of Presentation—Fund Accounting (Continued) Pre-Need Trust Fund - The Pre-Need Trust Fund established in Fiscal year 2002-2003 is to account for money received on account from cemetery customers whom are prepaying intermit services. The prepayments received on accounts accrue interest. The interest is used to cover inflationary increases on burial cost when used. Capital Reserve Fund--The Capital Reserve Fund established in fiscal year 2001-2002 is to account for purchasing equipment or general capital improvement as needed. The amount of money transferred to this fund is determined by the amount of funds not used by the district at the end of each fiscal year. Section F Reserve Fund—The Section F Reserve Fund established in fiscal year 2001-2002 is to account for improvements in Section F portion of the cemetery. This is a$500.00 surcharge on each grave sold in Section F. C. Basis of Accounting The District's financial transactions are accounted for using the modified accrual basis of accounting. The District's financial statements were prepared in conformity with generally accepted accounting principles on the modified accrual basis of accounting in which revenues are recognized when they become available and measurable and expenditures are generally recognized in the accounting period in which the fund liability is incurred. D. District Budget The Byron-Brentwood-Knightsen union Cemetery District is exempt from provisions of Article XIII B of the State Constitution. The annual budget of the District is determined and approved by its Board of Trustees. Page 12 BYRON-BRENTWOOD-KNNIGHTSEN UNION CEMETERY DISTRICT Notes to Financial Statements June 30, 2003 1. Summary of Significant Accounting Policies (Continued) E. Property, Plant and Equipment(Continued) Generally accepted accounting principles require that fixed assets be accounted for at cost, or estimated cost if the cost is not practical to determine. Land is shown at historical costs based on the District's research of records. Structures and Improvements and Equipment acquired prior to July 1, 1973 are shown at appraised values due to inadequate cost records. Additions to equipment subsequent to that time are generally shown at cost. Structures and improvements - acquired after July 1, 1973 include the cost of materials identified with assets constructed by the District personnel. The District does not maintain detail cost records for these projects and some of the costs may have been charge to operating expenses. However, major elements of material costs have been capitalized. The District's personnel labor costs associated with the construction of assets have not been capitalized because the accounting system does not provide this information. In accordance with District policy, only items with a cost of$300 or more are capitalized. The following is a summary of asset values used: Assets Shown at Assets Shown Total Appraised Value At Cost June 30, 2002 Land $ $ 65,336 $ 65,336 Structures and Improvements 19,000 82,812 101,812 Equipment 19,315 172,872 192,187 $ 38,315 $ 321,020 $ 359,335 F. Total Column of the Combined Statements The total column on the Combined Balance Sheet is captioned "Memorandum Only"to indicate that it is presented only to facilitate financial analysis. Data in this column does not present financial position - in conformity with generally accepted accounting principles nor is such data comparable to a consolidation. Page 13 BYRON-BRENTWOOD-KNIGI ITS EN UNION CEMETERY DISTRICT Notes to Financial Statements June 30, 2003 1. Summary of Significant Accounting Policies{Continued G. Retirement and Deferred Compensation Plans The Syron-Brentwood-Knightsen Union Cemetery District has been a member of the Contra Costa County Employee's Retirement Association, a multi-employer plan since July 1, 1989. The plan description and provisions are included in the Comprehensive Annual Financial Report for Contra Costa County. The District does not offer a deferred compensation plan to its employees. H. Compensated Absences The District employees are granted vacation and sick leave in varying amounts depending on the length of their service. Employees are compensated for accumulated vacation time upon termination of employment. A year-end accrual for compensated absences for active employees have been made in the General fund Account. 1. Investments The Districts Investments are handled by the Contra Costa County Treasurer as directed by the District. These investments are authorized by statutes that govern the District and the Contra Costa County Treasurer and are carried at cost. All District investments are in Category 1 includes investments that are insured or registered or for which the securities are held by the District or its agent in the agent's nominee name, with subsidiary records listing the District as legal owner. The District's investments and related fair value as of June 30, 2003 were as follows: Carrying Fair Amount Value Local Agency Investment Fund $ 152,355 $ 152,355 Total $ 152,355 $ 152,355 Page 14 BYRON-BRENTWOOD-KNIGHTSEN UNION CEMETERY DISTRICT Notes to Financial Statements June 30, 2003 1. Summary of Significant Accounting Policies(Continued) 2. Changes in Property, Plant and Equipment Following is a summary of changes in property,plant and equipment for the fiscal year ended June 30, 2003: Balance Balance July 1, 2002 Additions Deletions June 30, 2403 Land $ 65,336 $ - $ - $ 65,336 Structures And Improvements 73,953 27,859 - 101,812 Equipment 194,469 25,528 27,414 192,187 $ 333,358 $ 53,387 $27,410 $ 359,335 The District's fixed assets are not depreciated for accounting purposes. 3. Report to Board of Supervisors Section 8990 of the Health and Safety Cade requires the District to file with the Board of Supervisors and annual report of its transactions for each fiscal year. Upon authorization of the Board of Supervisors, the Board of Trustees may file a verified copy of this audit report, in lieu of the required report, as provided by section 8991 of the same code. Page 15 Supplementary Information BYRON-BRENTWOOD-KNIGHTSEN UNION CEMETERY DISTRICT Supplementary information Fiscal Year Ended June 30, 2003 Organization of the District The Byron-Brentwood-Knightsen Union Cemetery District was formed in 1928, under the provisions of the Statutes if 1921 as amended, through petition of the local residents by a resolution of the Contra Costa County Board of Supervisors. The Contra Costa County Auditor-Controller's Office maintains records of the District's Administrative Secretary-Treasurer maintains a manual Cash Disbursements Journal and Cash Receipts Journal, Original invoices, and copy of warrants issued. The Byron-Brentwood-Knighted Union Cemetery District, is an independent legal entity located in Contra Costa County, is governed by an appointed Board of Trustees. During fiscal year 2002-2003,members of the District's Board of Trustees were: Trustees Term Expires Barbara Guise, Chairman May 1, 2004 Delma Webb May 1,2004 Mary Piepho (Vacated Seat on November 1, 2002) Sharon Marsh October 1, 2006 District Manager Mark White Administrative Secretary-Treasurer Barbara Fee. Page 16 _. . . _. BYRON-BRENTWOOD-KNIGHTSEN UNION CEMETERY DISTRICT Supplementary Information Fiscal Year Ended June 30,2003 Insurance Cover= Type and Provider Limit Deductible Property (Coregis Insurance Company) $ 121,458 $ 500 Per Occurrence Mobile&Contractor's Equipment(Coregis Insurance Company) $ 137,846 $ 500 Per Occurrence Crime/Employee Dishonesty(Coregis Insurance Company) Blanket Employee Dishonesty $ 25,000 $ 500 Per Occurrence Forgery&Alteration $ 25,000 $ 500 Per Occurrence Theft,Disappearance&Destruction of Money& Securities on or off premises $ 10,000 $ 500 Per Occurrence General/Professional Liability(Coregis Insurance Company) Each Occurrence $ 1,000,000 Nil Professional Liability $ 1,000,000 Nil Personal Injury $ 1,000,000 Nil Advertising Injury $ 1,000,000 Nil General Aggregate $3,000,000 Nil Products&Completed Operations Aggregate $3,000,000 Nil Medical Payments $ 10,000 Nil Fire Damage Legal $ 100,000 Nil Herbicide/Pesticide Sub limit $ 1,000,000 Nil Employee Benefits-Claims Made $ 1,000,000 Nil Public Officials E&O Liability(Coregis Insurance Company) Each Wrongful Act $ 1,000,000 Nil Policy Aggregate $3,000,000 Nil Owned Automobile(Coregis Insurance Company) Combined Single Limit $ 1,000,000 - Non-owned&Hired Auto Liability $ 1,000,000 - Uninsured Motorists Liability $ 1,000,000 - Auto Medical Payments $ 5,000 - Physical Damage,Comprehensive ACV $ 500 Physical Damage Physical Damage,Collision ACV $ 500 Physical Damage Workers'Compensation(Fremont Compensation Company) $ 1,000,000 - This resume of insurance should not be construed as providing,interpreting,or confirming coverage under the insurance policies referred to above Page 17 ............ ........................................................................................................................................................................................................................................................................... ............................................................................................................................................................................................................................................................................................. ................................ ..........-.....I..''...I....I...... ......................................................................................................................................... ...........11................................................................................................................................................................................................................................................................... .................................................................... .............I...............I.,.......I...........I..,........................................................................................................................................ ............................I.,.....I........I....I............................................................................................................................................................................................................................................................... ........................................................................................I.,.....I I.......I........................................11............I................................................................................................................................................... ................................................................................................................................................................................................................................................................................................................... ....................................................................I..................I...........................I....................................I................................................................................................................................................................ ..................................................................................................................................................................................................................................................................................................................... ......................................................................................................................................................................................................................................................................................................................... ............................................................................................................................................................................................................................ ............ .:.,.-X : ...................................... ............................. ...... ............................................................................................................................................................................................... ............................... ................................... ...................................................................................................................................................................................................................... ... .................. ..................................................................................................................................................................................................................... ............................. ....................... ... ..................................................................................................................................................................................................................... .............................. .....................: . 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