HomeMy WebLinkAboutMINUTES - 03092004 - C.88 TO: BOARD OF SUPERVISORS `. CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA
DATE: MARCH 2, 2004 COUNTY
SUBJECT: REQUEST TO PURCHASE ONE VEHICLE FOR THE PUBLIC ols
WORKS DEPARTMENT
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase one vehicle for the
Public Works Department.
FINANCIAL IMPACT
The Public Works Department is purchasing one vehicle using insurance proceeds. The estimated
purchase cost is $17,769.
BACKGROUND
The Public Works Department is replacing one vehicle damaged in an auto accident. The purchase
will be funded with insurance proceeds. The vehicle is used to haul heavy equipment and is required
for daily road construction and maintenance activities.
This vehicle is not on the Board Approved Master List for Vehicle Replacement in FY 2003/04.
Therefore, in accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment
Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of the
vehicle. Based on a review of the need for the new vehicle and consideration of alternative fueled
vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed
and approved by the County Administrator for consideration by the Board of Supervisors.
CONTINUED ON ATTACHMENT: YES SIGNATURE: 0*04_4�7
"COMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
`APPROVE OTHER
SIGNATURES: 4
ACTION OF B ARD N APPROVED AS RECOMMENDED OTHER
t
VOTE OF SUPERVISORS ,�F
UNANIMOUS(ABSENT'
AYES: NUES:
ABSENTS: ASTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department 1 HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
Purchasing Division /"�, 4 n
County Administrator's Office, ATTESTED j G1ai �,
County Counsel JOHN SWEETEN,CLI D OF SUPERVISORS
Auditor-Controller(via Purch) AND COUNTY ADMINISTRATOR
Public Works Department � r
BY � i' 4 DEPUTY
BrdOrdOneVehforRd Fund 010-2-04.doc FM:dp Page 1 of 1 M382(10/88)
VEHICLE AND EQUIPMENT REQUEST FORM
(See Instruction Sheet)
Department _
d
Authorized Signature:
Printed Name: a -
1. ason and justification for vehicle request: . -
6 ! 1 N
2. Funding Source: (Budget information will be used to prepare Board Carder):
Is an appropriation adjustment needed? ' Yes ❑ No
f=iscal Officer: Name: j - Telephone: n j
a
3. Description of vehicle or equipment requested (If applicable, complete an accessories form):
4. Is an alternative fuel vehicle acceptable' ❑ Yes ONo
/�
If n reason clew it vehicle will not work: �E�-tom- -S
5. If replacement, which vehicle or equipment is being replaced: Type:
Vehicle/Equipment Number:. Odonieter/Hours: 1 00-
6. Rqason purchase nnot wait until next budget cycle:
7. CAO Release to (SSD Fleet Management: 2 s ❑ No Date:
CAO Signature: , } �
FOR GSD FLEE' MANAGEMENT'S USE
1. Is vehicle/equipment an addition to the fleet? ❑ Yes JZ No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date Inspected: .2 .2--c>I>
Vehicle/Equipment: Make: ,�-b,zD Model: f` _� �% Year:
Condition of vehicle and/or equipment and life expectancy: f
Accumulated Depreciation: Estimated Salvage Value:
Estimated Cost of Request: -7
3. Fleet Manager Signature: _ -- ----- Date: .2_ Ll
C:\Documents and SettingsldpellegrlLocal SertingslTempomry Intemet FileslOLK41ADMIN BULL 508 FLEET ACQUISITION FORM.doc 12;12/01
COUNTY OF CONTRA COSTA
DEPOSIT PERMIT t�
OFFICE OF COUNTY,AUDITOR-CONTROLLER
TO THE TREASURER: MARTINEZ,CALIFORNIA
RECENED FROM
J RIS VlAkAGEMiT ORGANIZATION NUMBER
( I -
(Por Cash Collection Procedures see County Administrator's Bulletin t G&)
DESCRIPTION PUNDJORC SU TASKOPT[ON ACTIVITY AMOUNT
ACCT
SUBRO RECOMY995 . REV $ j9I 845 } 5
1505 9969 i 1
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EXPLANATION: TOTAL $ k'
Sublation recovery: Crack # 1329799931 DEPOSIT 26,E It e3
Deposit consists of the following items
dated 10/6/03 from State Fam Mutual. Ina Co. COIN and CURRENCY $
S6kKS,.M.O,ETC. $ s
BANK DEPOSITS $
a" 53531 KLEIN Hiles FOR AUDITOR-CONTROLLERUSE ONLY
DEPOSIT
PERWT L7P
NUMBER
DATE 3
0100L RECEIPT NO.: F '55-1,4107 ASSIGNED
The amount f money desc ed abase is for Treasurer's receipt of above amount is approved. Receipt of above amount is hereby
dep. nto the C ty Trea4 .ylockivowledged.
sign ` Date 1
1
rGTS -yM!§^`. Signed. Signed
Titke' ik14411Deputy County Auditor Deputy County Treasurer
D-34 REV.(7-93)