HomeMy WebLinkAboutMINUTES - 03092004 - C.44-C.49 � 7Z)
MAR 2 5 2004 m" a
POSITION ADJUSTMENT REQUEST °
OFFICE OF
COUNTY ANN'T ATOR j, � ate:
Department No./ r
Department: General Services Budget Unit No: 0145 Org No.: 4243 Agency No.: 0066
Action Requested: Reclassify Office Services Worker (9X-WC), Yashar Abdelnaby, positi.oQ1790=at salary
level QS5-0805 ($2,212 - 2,689), to Duplicating Machine Operator at salary level QS5,6985 02,644 -
3,213).
Proposed Effective Date: ASAP +
Classification Questionnaire Attached: Yes Z No 0 >
Cost is within Department's Budget: Yes Z No
Total One-Time Costs ;non-salary}Associated With Request: $0 :+
Estimated Total Cost Adjustment(salary/benefits/one time cost): $0
Total Annual Cost $6,258 Net County Cost $5,344
Total This FY $1,572 N.C.C. This FY $1,336
SOURCE OF FUNDING TO OFFSET ADJUST: Charge out to departments.
Department must initlate necessary adjustment and submit to CAO.
Use additional sheet for further expianations or comments.
(for)Department Head
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT
t``7 .
� eputy County Adm% isfrator Dat
HUMAN RESOURCES DEPARTMENT RECOMMENDATION Date
RECLASSIFY Office Services porker (9XWC) position #1790 at salary level QS5
0805 ($2212.51 - 2689.32) to Duplicating Lachine Operator (9XVB) at salary level
QS5 0985 ($2644.15 - 3213.98) .
Amend Resoiutlor:71/1:7 establishing positions and resolutions allocating classes tot Basi /Exempt salary schedule as described above.
Effective: Day following Board Action. ff
51 (Date)
{for} Dirac r of Human Resources
(COUN AdMINISTRATOR RECOMMENDATION Date
pprove Recommendation of Director of Human, Resources
I Disapprove Recommendation of Director of Human Resources
Other: - - I,-_ �'
--r
{for}�Countyinistrator
BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Board of Supervisors
AdjustmerA,,APPROVliD QI APPROVED ❑ and C unity Ad Inistrator
DATE
�'"P a1 b r' �} '" .f j ri-.r By:
APPROVAL-6017 THIS ADJUSTMENT CONSTITUTES A PERSONNELISALAR Y RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING
BOARD ACTION
Adjust classes)/position(s) as follows:
P300 (M347) Rev 7/1/95
P-311,0 Duplicating Maehine Operator.doc
TIDE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this ��n,_ , by the following vote:
AYES: aTMISM MIA, Ninny, aMM2G, DeSMMNM MOM
NOES;
ABSENT-
ABSTAIN:
RESOLUTION NO. 04/
SUBJECT: Abolishing Position and Laying Off Employee in the Library Department.
THE CENTRA COSTA COUNTY BOARD OF SUPERVISORS in its capacity as governing Board of
the County of-Contra Costa and all districts of which it is ex-officio governing Board RESOLVES
THAT:
1. In order to make better use of resources and utilizing the services of Contra Costa County
General Services Print & Mail Services Division, it will be necessary to abolish Graphic Designer
Position Number 6226 effective on July 1, 2004.
2. The County Librarian shall issue layoff or displacement notice, as the -case may be, and give
notice to the affected employee of the Board's action.
3. The Employee Relations Officer shall give nonce of this Resolution to recognized employee
organizations representing employees impacted by this action.
4. To the extent that the subjects of this Resolution are within the scope of representation pursuant
to the Meyers-Milias®Brown Act Government Code Section 3500 et seq.), this Board offers to
meet with recognized employee organizations upon request concerning this Resolution.
b. Recognized employee organizations may submit to the Employee Relations Officer written
requests to meet and confer on specific proposals with respect to the Resolution or resulting
layoff. This authorization and direction is given without prejudice to the Board's right to reduce or
terminate the operations and services of the County and of Districts governed by this Board, and
to eliminate classes of,employees or positions as involving the merits, necessity, or organization
of services or activities of the County or districts governed by the Board and not within the scope
of representation.
6. This action is taken without prejudice to pending consulting, meeting, and meeting and conferring
with recognized employee organizations.
9 hereby certify that this is a true and correct copy of
an actions taken and entered or) the minutes of the
Board of Supervisors on the date shown-
ATTESTED:
hown-ATTESTED < •'a:,� '='``:"
f
r
JOHN SWEETEN,Cierk� the Board of Supervisors
and County Administrator
By y' ! r u i Deputy
cc: Human Resources
Auditor Controller
County Administrator
County Library
TO: BOARD OF SUPERVISORS `"- Contra
FROM: TONY COLON '
Costa
DATE: MAY 255, 2004 U
SUBJECT: APPROVAL OF COMMUNITY' SERVICES
nty
DEPARTMENT HEAD START PROGRAM SUMMER CLOSURE AND
LAYOFF .� d
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
A, APPROVE and AUTHORIZE the Community Services Director, or designee, to
temporarily close part-day, part-year preschool classrooms during the low-enrollment
summer period effective May 20, 2004,
B. ABOLISH project positions as specified in Attachment A, A-1.
C, RE-ESTABLISH project positions as specified in Attachment A, A-1,
BACKGROUND:
Since 1965, with the exception of 2002, the Community Services Head Start Program, in
accordance with funding source regulations, suspends part-day operations during low-
enrollment summer months. This year, CSD proposes to close part-day Head Start
classrooms during low-enrollment summer months beginning May 20, 2004 and implement
corresponding staff layoffs.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
-------------------------�__!-_.�_-^�COUNTY
----_----------_-r----------------------------------------------------- � �.
__�'RECOMMENLDA;ION OUN T Y ADM IN S a RATOR RECOMMENDATIO F BOARD C 'l ;: ,EE
APPROVE OTHER
9
SIGNATURE(S):
---------------------gym__ -- ---' - .v a a x -----------------------------------------------------------------------------------------------
ACTION OF B A ON MAY 251 2fyva APPROVE AS RECOMMENDED_X OTHER
�F
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT T HIS iS A TRUE
AND CORRECT COPY OF AN ACTON TAKEN
X UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: DOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED -
CONTACT: N,C: ERK OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC:
-Illy'
sv r ! f,. ! Y
BY. �� ��.�.� -� �.w DEPUTY
ATTACHMENT A
THE BOARD OF S'UPERV'ISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this order on W 25, 2004 by the following vote:
AYES: K-MMSORS GIOIA, LMKM, QMaW, DeS&'LNM AM GLCVM
NOES:
ABSENT:
ABSTAIN:NOM
SUBJECT:
Resolution No. 2004,E
In the better of Abolishing and
Restoring Positions and Laying
Off and Re-appointing Employees
in the County Head Start Program
For Summer 2004
The Co;nLra Costa County Board of Supervisors in all of its capacities as the governing body of the
County and of the Districts and Agencies of which it is the governing body RESOLVES THAT:
°I. The Board has considered the report of the Community Services Director to the County
Administrator which advises that the Head Start program has been designed and funded generally to
operate on a nine (9) month schedule and that most positions were budgetedin the 2004 Head Start
work plan to stop work daring the month of May, 2004.
2. The Board has considered the impact of limited funding and the staffing necessary for the
efficiency of County government operations and has considered the staff retention plans submitted by
the Community Services Department for the Head Start program under its jurisdiction.
3, in order to keep expenditures within available funding or to beep staffing at the level necessary
for efficient operations, it is necessary to abolish the positions described in Attachment "A-'I" on the
dates indicated for reasons of economy, lack of funds or because the necessity for the position(s)
involved no longer exists and to lay off employees accordingly, In addition, positions required to
support the Head Start program in August and September will be re-established. The positions
shown on Attachment "A" are to be abolished and re-established on the dates indicated.
4. The Community Services Director, in which department such positions are abolished, shall issue
layoff or displacement notices, as the case may be, and give notice to affected employees of the
Board's action.
5. The Employee Relations Officer shall give notice of this Resolution to recognized employee
organizations representing employees impacted by this action.
6. To the extent that the subjects of this Resolution are within the scope of representation pursuant
to the Meyers-Milias-Brown Act (Government Code Section 3500 et seq.), this Board offers to
meet with recognized employee organizations upon request concerning this Resolution`:.
7. Recognized employee organizations may submit to the Employee Relations Officer written
requests to meet and confer on specific proposals with respect to this Resolution of resulting
layoffs. This authorization and direction is given without prejudice to the Board's right to reduce or
terminate the operations and services of the County and of Districts governed by this Board, and
to eliminate classes of employees or positions as involving the merits, necessity, or organization
of services or activities of the County or Districts governed by the Board and not within the scope
of representation.
3. This action is taken without prejudice to pending consulting, meeting, and meeting and conferring
with recognized employee organizations.
ATTACHMENT A—page
9. For purposes of this specific layoff, employees currently enrolled in a health or dental plan may re-
enroll in health/dental or voluntary supplemental life plan provided they do so within 60 days from
their return to work date.
cc: County Administrator
Human Resources — Records
Duman Resources — Benefits
Auditor-Controller— Payroll
Retirement
Community Services Department
2
ATTACHMENT A-1
RESOLUTION NO. 20041
LISTING OF POSITIONS BY CLASSIFICATION
TO BE ABOLISHED AND LATER RE-ESTABLISHED
DATE DATE
CLASSIFICATION AND CLASS CODE ABOLISH POSITION NOS. ISE-ESTABLISH
FACS TEACHER - PR J. 9MH5 -26-04 12107 8-23-04
(40/40)
TO: BOARD OF SUPERVISORS
CONTRA
FROM: Patricia F. Wiegert, Retirement Administrator
COSTA
DATE. May 25, 2004
COUNTY
SUBJECT. Layoff of One (I f Retirement Accounting Specialist I
SPECIFIC REQUEST S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
RATIFY the Contra Costa County Employee Retirement Association (CCCERA) Board or
designee's action to abolish one Retirement Accounting Specialist I position and lay off one
Retirement Accounting Specialist I due to a reduction of workload in the Retirement Office.
BACKGROUND:
Retirement Accounting Specialist 1, class code JDWC, position 11512, was filled on February
19, 2002. The existing workload at the time warranted an additional position. On January 31,
2003, the sale of Deutsche Bank Global Security Services to State Street Corporation was
completed. Effective June 1, 2003, CCCERA's monthly investment reporting was transitioned
from Deutsche Bank's to State Street format. This caused a streamlining of duties and a
significant reduction in workload. These changes resulted in the need to lay off one (1)
Retirement Accounting Specialist I and the abolishment of said position.
At the CCCERA's Board of Retirement Meeting on May 19, 2004, the Board of Retirement
took action and communicated to the Board of Supervisors the 1) confirmation of authority
delegated to the Retirement Administrator, including the "authority to carry out all personnel
actions as to officers and employees who report directly or indirectly to the Administrator, as is
required for the proper management of CCCERX (Attachment 1), and 2) the abolishment of
one Retirement Accounting Specialist I position and layoff of one Retirement Accounting
Specialist I (Attachment 2).
CONTINUED ON ATTACHMENT:
YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE�Sj.
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS is A TRUE AND CORRECT
UNANIMOUS(ASSENT COPY OF AN ACTION TAKEN AND ENTERED ON THE
AYES. NOES; MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE
ABSENT: ABSTAIN: SHOWN.
Orig.Dept: Patricia F.W':Ogert—646-5747 ATTESTED
Cc: County Administrator JOHN SWEETEN.CLERK OF THE BOARD OF
HurnanRescurces S,)L
PERVi§OR8 AND COUNTY ADMINISTRATOR
Auditor-Controller—Payroll
,Retirement Association(3 copies)
DEPUTY
M382(10/88) BY
TIDE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on MAY 25. 2 , by the following vote:
AYES: ROWIsORs GIOTA, unKM, MMERG, Ds�� AIM aD .
NOES:
ABSENT: NMELE
ABSTAIN: ,E
SUBJECT: Abolish one (1) Retirement Accounting } Resolution No. 2004f 84
Specialist I Position and Layoff of one (1) }
Retirement Accounting Specialist I }
The Board of Supervisors RESOLVES THAT:
1. Ander Gov. Code Section 31521.2, personnel of the County Employees' Retirement
Association (CCCERA) are subject to the County's merit system rules and covered by any
Memoranda of Understanding entered into between the County Beard of Supervisors and
recognized employee organizations.
2. The Board has considered the County Employees' Retirement Association (CCCERA) staff
reduction plan as it pertains to the affected position and ratifies the action taken by the
County Employees' Retirement Association (CCCERA).
3. The reduction is in recognition of the reduction in workload as a result of a Retirement
Association custodial bank change.
4. The Board of Retirement authorized said abolishment of position and layoff at their May
19, 2004 meeting.
5. CCCERA will issue layoff notice as necessary, and give notice to the affected employee
impacted by this action.
6. The Labor Relations Officer shall give notice of this Resolution to the recognized employee
organization representing the employee impacted this action.
7. CCCERA has offered to meet with the recognized employee organization upon request
concerning this resolution.
3. This action is taken without prejudices to pending consulting, meeting, and meeting and
conferring with recognized organizations.
9. To recognize the significant change in workload, CCCERA will lay off the fallowing position:
Position Class Status on
Number Classification CodeLq # 03/24/03
11512 retirement Accounting Specialist I JGWC 4930 Filled
€ HERESY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE
SHOWN.
Orifi.Dept, Patricia F.Wiegert—646-5747 ATTESTED MAY 25, 2004
Cc: County Administrator JOHN SWEETEN,CLERK OF THE BOARD OF
Human Resources ,SUPERVISORS AND COUNTY ADMINISTRATOR
Auditor-Contro ler—Payroll
Retirement Association(3 copies)
BY ,DEPUTY
ATTACHMENT 1
MOTION OF CCCERA'S BOARD OF RETIREMENT
CONFIRMING AUTHORITY DELEGATED TO THE ADMINISTRATOR
More to confirm to.the Board of Supervisors that,
The Board of Retirement remains the governing body as to its officers and employees,
such that it retains the ultimate authority, as recognized in Concoran v. Contra Costa
County Employees Retirement Board((1997)60 Cal.AppAth 89), to appoint, promote
and discharge the officers and employees who work as staff of the ContraCosta County
Employees' Retirement Association.
The Board of Retirement has delegated to the'Retirement Administrator, however, the
authority to carry out all personnel actions as to officers and employees who report
directly or indirectly to the Administrator, as is required for the proper management of
CCCERA.
This delegation of authority has been in place since the Administrator's hire.
It is the Board of Retirement's intent that this delegation of authority will continue into the
future.
In delegating this authority to the Administrator, the Board of Retirement retains
complete authority to supervise the actions of the Administrator, pursuant to Section
31522.2 of the Government Code. The Board of Retirement also retains the right to be
apprised of all material personnelact€ons, such as hiring and laying off personnel
working at CCCERA who report directly or indirectly to the Administrator, such that the
Board of Retirement may take action If it deems appropriate.
All personnel actions shall be In accordance with applicable merit system regulations, or
equivalent local rules, and, where applicable,the terms and conditions of employment
established by the board of supervisors for county employees, including those set forth
in any applicable memorandum of understanding.
I hereby certify that this is a true reflection of
an action taken and entered in the minutes
of the Retirement Board on the date shown.
Date of A I n: 0-t
By. , V
Retirement Administrator -
Dote. Yes. Glo€a, hast, Pollacek, Rey, Shea, VIramontes,Wed ington
No. none
Abstain: Cabral, Katz
17985:6388311.4
ATTACHMENT 2
MOTION OF CCCERA'S BOARD OF RETIREMENT
ACKNOWLEDGING ELIMINATION OF POSITION OF RETIREMENT
ACCOUNTING SPECIALIST I
Move to communicate to the Board of Supervisors that:
The Burd of Retirement acknowledges the Administrators recent lay off action will
result in the Board of Supervisor's action to eliminate the position of Retirement
Accounting Specialist 1, in conformance with the applicable merit system regulations and
memoranda of understanding.
I hereby certify that this is a true reflection.of
an action taken and entered in the minutes
of the Retirement Board on the date shown.
Date of Action:
By:
Retirement Administrator
Vote: Yes: Gioia, Nast, Pollacek, Viramontes, Wedington
No: Cabral, Rey, Shea
Abstain: Katz
17485:6388311.4
E U 7 200 00
:aJ i /(4 V
F;`lf 1-.
OF
Ct UNTY ADVi `�.�. . . q
STI( �T JUST iV�I REQUEST Nd.
DATE
Department: EHSD Department No./ CODERS
Employment&Humana Services Budget Unit No., 50.2 Org. No, 5230 Agency No. A19
Action requested: Rename the SS Division Manager CMDD)to Employment and Human Services Division Manager
And revise the Job specllicatlon.
Proposed Effective Date: Day after Board action
Clas cation Questionnaire attached: Yes 0 No 0 . /Cost is within Departments budget: Yes 0 No 0'
Total One-Time Costs(non-s'alery)associate with request; $00
Estimated total cost adjustment(seiary/benefits/one time):
Total annual cost $0 Net County Cost $0
Total this F"Y :. N.C.C.this FY to
SOURCE OF FUNDING TO?}FFSET ADJUSTMENT Notinanclat Impact
Department must initiate necessary adjustment and submit to CAO.
Use additional sheet for fuelher explanations or comment&
11 C 0—
(for)DeparbWnt He
Ri VIEWED BY CAO AND RELEASED TO HUM _ ROESDEP . TME
eputy County inl ator Gate
HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS _ DATE_ 10 �
RETITLE the classifications of Social Service Division Manager(XADD) at salary level 1382-1841
($6357-$7746)to Employment and Humero Services Division Manager; and Social Service Division
Manager-Project (XAD'I) at salary level B851826 ($6080-$7390) to Employment and Human
Services Division Manager-Project.
Amend Rssolulkn-11/17 estaWM[ng peettt m and rewudons eftmenfl dame to ft sa*1 Exwwt sal ached
€ffiective: C3 Daly following Board Action.
M---3 (Date) 42! }
r)Director of Human Resources
"OUNTY ADMINISTRATOR RECOMMENDATION DATE
M--Approve Recommendation of director of Humeri Resources
r0 Disapprove Recommendation of Director of Human Resources
E3 Othero
(for)County Administrator
BOARD OF SUPERVISORS ACTION: John Sweeten,Clerk of Me Board of Supervisors
AdJuStment APPROVED EX •DISAPPROVED o and County Administrator
DATE -/"
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMEND T
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust class(es)/position(s)as follows:
P300(M347)Rev 311,5/01
FEB 2 3 U04 POSITION ADJUSTMENT„ QUEST �
DATE 2
DEPARTMENT/ COPERS
DEPARTMENT: Health Services/Finance BUDGET UNIT NO, 0540, ORG NO, 6567 AGENCY NO. A-18
Action Requested: Reclassify Account Clerk Advanced Level Position #7079 and incumb nt(E. Noctuera emplp-)ee
#60758)to Accountant I ( AWAY
Proposed Effective Date:
Classification Questionnaire attached: Yes 1 No ❑ / Cast within Department's budget: Yes ./ No
r+;
Total ane-Time Costs (non-salary) associated with request: $ 0
Estimated total cost adjustment(salary/benefits/one time):
Total annual coast $ 5265.87 Net County Cost $ 0
Total this FY $ 816.47 N.C.C. this FY $ 0 `
C.,r1
SOURCE OF FUNDING TO OFFSET ADJUSTMENT Substance Abuse State General Fund monies �
Department must initiate necessary adjustment and submit to CAO.
Use additional sheet for further explanations or comments,
((for Department Head`'
REVIEWED BY CAO AND RELEASED TO HUMAN RECOURCES DEPARTMENT
Deputy Coun dministrator ate
HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATES—
RECLASSIFY one (1) 40/40 FTE Account Clerk—Advanced Level (JDTD) position #7079 at salary
level 3RX-1133 ($3053.53 - $3899.48) to Accountant l (SAWA) at salary level 585-1332 ($3728.20 -
$4531.55)
Amend Resolution 71/17 establishing positions and resolutions allo ting gasses to the Basic/Exempt salary schedule.
Effective: ❑ Day following Board Action.
(Date)
(for) Director of Human Resources
COUNTY ADMINISTRATOR RECOMMENDATION DATE:
�� Approve Recommendation of Director of Human Resources
* Disapprove Recommendation of Director of Human Resources
* Other: ' .
(=(for}tun Administrator
BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Board of Supervisors and County
Adjustment APPROVED DISAPPROVED D Administrator
Curate. l rt r: ./ . t�' t BY.
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION,
Adjust class(es)/position(s) as follows:
If Request is to Add Project Positions/Classes, please complete other side