HomeMy WebLinkAboutMINUTES - 03232004 - HA.1 rni t
HOUSING AUTHORITY OR THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Robert McEwan, Executive Director
DATE: March 23, 2005
SUBJECT: ADOPT RESOLUTION NO. 5049 APPROVING THE AGENCY-WIDE BUDGET IN THE
AMOUNT OF $98,532,245 FOR THE HOUSING AUTHORITY OF THE COUNTY OF
CONTRA COSTA FOR FISCAL YEAR ENDING MARCH 31, 2005
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
1. RECOMMENDED ACTION:
ADOPT Resolution No. 5049 approving the Agency-Wide Budget in the amount of$98,532,245 for
the Housing Authority of the County of Contra Costa (HACCC) for fiscal year ending March 31,
2005.
II. FINANCIAL IMPACT:
Approval of this Resolution will appropriate funds for the operation of the Housing Authority of the
County of Contra Costa in the amount of$98,532,245. The primary revenue source is the U. S.
Department of Housing and Urban Development (HUD). There is no cost to the County General
Fund.
Ill. REASONS FOR RECOMMENDATIONIBACKGROUND
This budget of$98,532,245 will provide for the continued operations of the Housing Authority for
the fiscal year 2004-2005. The budget has increased significantly (approximately 12%) from the
previous fiscal year primarily due to an increase in the number of units leased and the number of
families served under the Housing Choice Voucher Program. The major changes effecting this
budget are:
• The Housing Authority has increased the number of families served by the Section 8 Housing
Choice Voucher Program by 1000 during the past FY. The budget projects approximately
7,200 families will be served and that this leasing level will be maintained throughout the year.
This increase represents an increase of revenues of approximately $9.8 million.
CONTINUED ON ATTACHMENT: X YES SIGNATURE
61
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD
COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON March 23, 2004 APPROVED AS RECOMMENDED X OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
X UNANIMOUS (ABSENT None ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED March 23, 2004
JOHN SWEETEN,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
� &4t(4
BY 0 UTY
H:`IudyHayes\MSOFFICE\WINWORD\BOARD\BO-AGENCY WIDE BUDGET 2004-05.doc
The Housing Authority's modernization program activities for its public housing developments
have increased from the previous fiscal year. Funding for these modernization projects has
increased approximately $1.65 million over last years spending level.
• The number of full time employees has decreased from the previous fiscal year
from 131 to 130 staff years. A reorganization of the Operations Department this
year has contributed to a decrease in total staff but also in reducing operational
management and administrative staff from 38 to 29 staff years. Upon review
the reduced nine management positions were determined to be non-exempt
under the Federal Labor Standards Act and are now union represented
employees. Gross salary cost has increased from the previous year. This
increase is attributed to anticipate comparable salary levels for designated
classifications, negotiated salary increases and the increased benefit premiums
related to Worker's Compensation Insurance, medical insurance, and retirement
benefits.
• Attached to the budget is the Housing Authority staffing schedule that also
reflects the reorganization of the Operations Department. Although the
reorganization has marginal impact upon the salary cost it does contribute
significantly to:
• Streamlining operational work processes for the various
departments.
• A standardized, performance based work force.
• Providing promotional ladders for the various represented job
classifications ensuring staff recognition for performance and
increased skills.
• The Operations Department will now have three distinct divisions; the Affordable
Housing Division (Public Housing, Public Housing Home Ownership and Tax
Credit Developments program management); Assisted Housing Division
(Tenant Based Rental Assistance programs including Housing Choice Voucher,
Shelter Plus Care, Voucher Home Ownership and Project Base Vouchers); and,
Facilities Management Division (property and capital asset management).
Operational expense increases include Housing Authority insurance costs which continue to rise at
a greater than proportionate rate due to changes in the overall insurance market. Revenues are
also budgeted for the anticipated development fees for the continued construction of DeAnza
Gardens Project. The budget includes the replacement of Housing Authority vehicles, purchase of
fixed assets, upgrade of the management information system and betterments to public housing
developments. This is a balanced budget and will utilize excess revenues from the previous year
to offset increased anticipated costs.
On March 15, 2004 the Budget Committee of the Advisory Housing Commission reviewed the
proposed 200412005 Agency-Wide Budget and forwarded its recommendation to the full Advisory
Housing Commission. At its regular meeting the same day, the Advisory Housing Commission
voted to recommend adoption of Resolution No. 5049 approving the Agency-Wide Budget for the
fiscal year ending March 31, 2005.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No. 5049 approving the Agency-
Wide Budget for the fiscal year ending March 31, 2005, the Housing Authority of the County of
Contra Costa would not be in compliance with the financial requirements for the operation of the
Housing Authority. Further, the Housing Authority would not be able to fulfill its obligations with
program participants, Section 8 landlords and property owners or Housing Authority employees,
contractors and vendors.
H:\JudyHayes\MSOFFICF\WINWORD\BOARD\BO-AGENCY WIDE BUDGET 2004-05.dae
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5049
ADOPTING AGENCY-WIDE BUDGET
FOR FISCAL YEAR ENDING MARCH 31, 2005
WHEREAS, the State of California in Division 24, Part 2, Sec.34327.6 of the
Health and Safety Code, requires that all agencies being audited in
accordance with Government Auditing Standards generate an
agency-wide budget; and,
WHEREAS, the Housing Authority is audited in accordance with generally
accepted auditing standards and Government Auditing Standards
issued by the Comptroller General of the United States; and,
WHEREAS, the U.S. Department of Housing and Urban Development (HUD)
requires the Housing Authority Board of Commissioners to formally
adopt by resolution the Housing Authority budget and,
WHEREAS, staff has prepared and submitted to the Board of Commissioners
for their review and approval a proposed agency-wide budget of
$98,532,245 for the fiscal year 2004-2005;
NOW, THEREFORE BE IT RESOLVED that the Board of Commissioners,
hereby approve the Housing Authority fiscal year 2004-2005 budget
and make the fallowing certifications:
a. That the proposed expenditures are necessary in the efficient
and economic operation of housing for the purpose of serving
low-income families.
b. That the financial spending plan is reasonable.
C. That all proposed revenues and expenditures are consistent
with the provisions of law.
d. That no PHA employee reflected in the operating budget is
serving in a variety of positions that will exceed 100%
appropriation of his/her time or salary.
e. That the Housing Authority will continue to provide for a drug-
free workplace.
PASSED AND ADOPTED ON March 23, 2004 by the following
vote of the Commissioners.
AYES: Gioia, Uil.k eim, Greenberg, DeSaulnier, Glover and Tenes
NOES: Nome
ABSENT: Nome
ABSTAIN: None
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED March 23, 2004
JOHN SWEETEN, CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY
H:\JudyHayes\MSOFFICE\WPVWORD\BOARD\Agnoy Wide Budget Res.doc
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HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
PROPOSED CAPITAL IMPROVEMENT BUDGET
FISCAL YEAR 2003-2004
PUBLIC HOUSING (AIDED)
CAPITAL. IMPROVEMENTS AND BETTERMENT: $4.074,000
CA001 Alhambra Terrace 66,000
1450 Walkway Repairs 6,000
1470 Office/Maint. Improvements 60,000
CA006 Las Deltas 85,000
1450 Parking Lot Repaving 30,000
1460 Unit Rehab 55,000
CA010 Bayo Vista 1,250,000
1460 Interior Modernization Phas 1,250,000
CA01 1 Hacienda Martinez 588,000
1460 Exterior Modernization 588,000
CA015 Elder Winds 900,000
1460 Interior Modernization 900,000
CA045B Kidd Manor 1,185,000
1460 Interior Modernization 1,185,000
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
PROPOSED FIXE} ASSET BUDGET
FISCAL YEAR 2004-2005
TOTAL FIXED ASSETS $378,000
GENERAL ADMINISTRATION/SUPPORT SERVICES: $30,000
General Administration $30,000
Computer Equipment $30,000
CAPITAL FUND: $141,000
CTAP/COMP Grant $141,000
Trucks Pickup-3 $66,000
Dump Truck- 1 $30,000
Expendable Minor Equipment $20,000
Computer equipment, printers $5,000
Document Imaging System $20,000
AFFORDABLE HOUSING : $117,000
Affordable Housing (Fixed Assets/Non Exp Equip) $62,000
Maint. Equip. (various) $14,000
Sewer Machine (Los Medanos) $4,000
Airless Paint Sprayer $3,000
Pressure Washer $1,000
Ergonometric/Modular Furniture $15,000
Truck $25,000
Office - N. Richmond $55,000
Security System Upgrade $5,000
Project Pride Bldg Remodel $50,000
HOUSING ASSISTANCE (Section 8): $90,000
Administration $40,000
Copier $5,000
Printer $5,000
Document Imaging System $30,000
Fixed Assets/Expendable Equip $50,000
Ergonomic Furniture/Apparatus' -
Automobiles $50,000
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
PROPOSED FACILITIES BETTERMENTS&EXTRAORDINARY
MAINTENANCE BUDGET
FISCAL YEAR 2004x2005
GENERAL ADMINISTRATION: $80,000
Facility Improvements 80,000
Central Office Remodel 80,000
PUBLIC HOUSING Extraordinary Maintenance: Contracted Svcs. $173,000
11-5 El Pueblo 8,000
Hydro Flush Sewer Lines 8,000
11-6 Las Deltas 23,000
Seal Coat Parking Lot 8,000
Tree Trimming 10,000
Hydro Flush Sewer Lines 5,000
11-8 Los Arboles 10,000
Upgrade Security Fencing 10,000
11-10 Bayo Vista 50,000
Tree Trimming 50,000
11-11 Hacienda Martinez 10,000
Tree Trimming 5,000
Signage 5,000
11-12 Casa de Manana 22,000
Tree Trimming 10,000
Roof Repair/Ext Paint 12,000
11-13 Casa Serena 6,000
Tree Trimming 6,000
11-15 Elder Winds 18,000
Landscape&Irrigation 8,000
Paint Exterior Bldg Trim 10,000
11-6 Las Deltas 10,000
Signage 10,000
11-9A Las Deltas-Annex 1
11-98 Las Deltas-Annex 2
45-01 San Pablo 8,000
Tree Trimming 3,000
Water Heater Shed replacement 5,000
45-02 Kidd Manor 8,000
Signage 8,000
Staffing Schedule FY 2004-05
Actual Prop
Program Position Staff Staff
ADMIN Executive Director 1 1
ADMIN Dep Ex Dir for Operations 1 1
ADMIN Director of Finance 1 1
ADMIN Human Res/Trng Off 1 1
ADMIN Internal Program Auditor/Fiscal Analyst 1 1
ADMIN Accounting Supervisor 1 1
ADMIN Budget/Fiscal Analyst 1 1
ADMIN Housing Program Analyst 1 1
ADMIN Administrative Services Officer 1 1
ADMIN Personnel/Benefits Officer 1 1
ADMIN Purchasing Agent 1 1
ADMIN Senior Accounts Clerk 2 2
ADMIN Junior Accounts Clerk 1 1
ADMIN Computer Data Tech Trainee 0 1
ADMIN Office Assistant it 0 1
ADMIN Office Assistant 3 2
ADMIN Secretary 1 1
DEV Director of Development 1 1
DEV Hsng Development Officer 1 1
DEV Hsng Rehab Officer 1 1
DEV Hsng Technical Officer 1 1
DEV Secretary 1 1
MAINT Director, Facility Maintenance 0 1
MAINT Assistant Director, Facility Maintenance 1 0
MAINT Maintenance Manager 0 1
MAINT Maintenance Supervisor 4 3
MAINT Senior Maintenance Mach 0 3
MAINT Maintenance Mechanic A 13 10
MAINT Maintenance Mechanic B 12 11
MAINT Grounds Worker 4 3
MAINT Office Assistant II 0 1
MAINT Office Assistant 1 0 1
HGV Director,Assisted Housing Prog 0 1
HCV Assistant Director, Housing Operations 1 0
HCV Housing Manager 4 4
NCV Housing Specialist 0 7
HCV Sr. Housing Assistant 0 7
HCV Housing Services Assistant 1 1
HCV Housing Assistant 31 18
HCV Housing Services Counselor 2 2
HCV Shelter+Care Coordinator 1 1
HCV Senior Accounts Clerk 2 2
HCV Senior Office Assistant 0 2
HCV Office Assistant 11 0 2
HCV Office Assistant 1 7 10
HCV Unit lnspector(See Housing Specialist) 9 0
PH Dir., Affordable Housing Prog 0 1
PH Assistant director, Housing Operations 1 0
PH Housing Manager 4 3
PH Resident Services Manager 1 0
PH Resident Services Coordinator 0 2
PH Housing Specialist 0 1
PH Housing Services Assistant 0 0
PH Housing Assistant 4 3
PH Housing Clerk 5 0
PH Office Assistant 11 0 4
PH Senior Accounts Clerk 1 1
Total Staff >;; ,