HomeMy WebLinkAboutMINUTES - 03232004 - C68 TO: BOARD OF SUPERVISORS CONTRA
COSTA
COUNTY
FINANCE COMMITTEE -J` _
FROM. �, �. /
Jahn Glola, Cher `e------ tCl�
Millie Greenberg, Member
DATE: March 23, 2004
SUBJECT: FOLLOW-UP REPORT ON THE COUNTYWIDE SINGLE AUDIT FOR
THE FISCAL YEAR ENDING JUNE 30, 2002
SPECIFIC REQUEST{S}OR RECOMMENDATION{S}&BACKGROUND AND JUSTIFICATION
Recommendation:
ACCEPT the follow-up reports from the Employment and Human Services and Community
Services Departments emanating from the Countywide Single Audit of 2002.
Background:
The Finance Committee annually reviews the Countywide Single Audit. Last year, the
Committee reviewed and accepted the audit but requested a follow-up report on foster care
reinvestigations and contractor payments using federal funds governed by the Davis-Bacon
Act.
The Committee reviewed the attached reports from the Employment and Human Services and
Community Services Departments and approved the reports.
CONTINUED ON ATTACHMENT: X YES SIGNATURE: sf n y
COMMENDATION OF COUNTY ADMINISTRATORRECOMMENDATION OF BOARD COMMITTEE
tx'APPROVE OTHER
SIGNATUREISI:
�'�
ACTION OF BOARD ON ' ' J 3 / APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT{ABSENT fvU f AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Contact:Tony Enos @5-1094
Cc:EHsD
Community Services
ATTESTED
Jahn Sweeten,CLERK OF THE BOARD OF
SUPERV ORS COUNTY ADMINISTRATOR
r
BY C t DEPUTY
Employment & Human Services Department
Contra Costa County
Children & Family Services Bureau
Date: 12/3/03
Ta: Anthony Enea, Sr. Deputy, CACI
John Cullen, Director, EHSD
From.: Gloria Halverson, Div. Mgr., CFS
Cc: Danna Fabella, Director, CFS
Linda Canan, Div. Mgr., CFS
Subject: Foster Care Reinvestigations
This memo provides an update on the status of overdue Foster Care
Reinvestigations as identified in Single Audit Reports in 2002 and 2003. This
status report is as of 12/01103.
During the month of November, staff processed 247 RV's. At this time, the
number of Overdue RV's is 29.
In September 2002, there were 1,317 overdue RV's. In May 2003, when the
Board of Supervisors first inquired about this issue, there were still 996
overdue RV's. Staff's efforts over the past several months have reduced
overdue RV's to 29.
Attached is a spreadsheet showing progress since September 2002.
There will always be a small number of RV's that are overdue due to a variety of
reasons, such as:
• Verifications critical to determine ongoing eligibility pending
• Court hearing continued
It should be noted that the Internal Audit for FY 2002/2003 has just been
completed and Overdue Foster Care Reinvestigations will again be
identified. Six out of ten cases reviewed had Reinvestigations that were
overdue during this audit period. However, as of the date the audit was
completed, Auditors noted that all 10 cases reviewed had current
Reinvestigations.
Ongoing Challenges
Staff and management continue to be committed to keeping RV's current.
Revisions to procedures and new policies regarding tracking RV's will support
this commitment.
Currently, the division has 2 workers on LOA's, it is also anticipated that there
will be some changes in staff assigned to the Foster Care program during the
next several months. Division and Bureau management will continue to monitor
Reinvestigations and will work to minimize the impact of the LOA's and staff
changes on the RV process.
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CONM COSTA COUNTY
COMMtlUNIrY SER VICES DEPARTMENT
DATE: February 18, 2004
TO: Tony Enea, Senior Deputy, General Government,
Office of the County Administrator
FROM, Tony Coldn, Director, Community Services Department
BY: Al Prince,ASO
SUBJECT: Update on the Davis-Bacon Act
The purpose of the memorandum is to provide your office a brief overview of the
Department's efforts to resolve prior yedtr single audit findings concerning the County's
adherence to the Davis-Bacon Act.
As you are aware,previous auditors seemed to have difficulties in prior year audits in
their attempts to access infonnation from County staff with respect to this Act,which.
prompted said findings.
To that end,we believe that we have taken appropriate action to ensure that we do not
experience the same findings again.
We have been working with our colleagues at the General Service Department to ensure
that all current and future construction projects involving in excess of$2,000.00 in
Federal funds are bid, awarded and. administered in accordance with the Act,
We have also designated specific management staff in the Community Services
Department who are responsible for the administration of the Davis-Bacon Act.
Said staff are currently in the process of closing out last year's CY 2003 Davis Bacon
files and records in order to be adequately prepared to answer questions and provide
izrfdrrnation/docuinentation on.Davis-Bacon Act Compliance for the next Single Audit.
Please telephone me at 646-5910 if you have any questions regarding this matter.
Thank you.