HomeMy WebLinkAboutMINUTES - 03232004 - C.16 TO: BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS, CANYON LADES GEOLOGIC
HAZARD ABATEMENT DISTRICT /"j/Al
FROM: MAURICE SHI[J",PUBLIC WORKS DIRECTOR ('•
DATE: March 23, 2004
SUBJECT: APPROVE and AUTHORIZE Gray-Bowen and Company,Inc. as General Manager of the Canyon Lakes
Geologic Hazard Abatement District to execute an amendment to the Consulting Services Agreement
between the Canyon Lakes GHAD and NorCal Engineering Consultants, San Ramon Area. (WO#514$)
SPECIFIC REQUESTS)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE Gray-Bowen and Company, Inc., as General Manager of the Canyon Lakes
Geologic Lazard Abatement District (GLAD) to execute an amendment to the Consulting Services Agreement
between the Canyon Lakes GRAD and NorCal Engineering Consultants for coordination and supervision of the
District's preventative maintenance and major construction programs. This contract amendment effective March
1,2044 will increase the payment limit for this contract from$24,000 to a new payment limit of$40,000.00.
II. Fiscal Impact:
There will not be any impact on the County General Fund. The Canyon Lakes GHAD is funded through special
assessments on properties within the boundaries of the Canyon Lakes GHAD. The proposed contract is consistent
with the FY 03/04 program budget.
Continued on Attachment: X SIGNATURE:
RECOMMENDATION OF BOARD COMMITTEE
,—,APPROVE OTHER
SIGNATURE(S ° ;;; ',
ACTION OF B6A ON MARCH 23, 2004 APPROVED AS RECOMMENDED XX !OTHER
I hereby certify that this is a true and correct
VOTE OF SUPERVISORS copy of an action taken and entered on the
xx UNANIMOUS(ABSENT NC}NE ) minutes of the Board of Supervisors on the date
AYES: NOES: shown.
ABSENT: ABSTAIN:
ATTESTED: MARCH 23, 2004
JOHN SWEETEN,Clerk of the Board of
G:1GrpData\SpDist1Board Orders\2004103-23-04 BO-Canyon Lakes GHAD.doc Supervisors and County Administrator
SE:cmm
Orig.Dlv: Public Works(Special Districts)
Contact! Skip Bpper:y(313.2253) By Deputy
cc: County Administrator
County Counsel
Gray-Botven and Company
SUBJECT: APPROVE and AUTHORIZE Cray-Bowen and Company, Inc. as General Manager of the Canyon
Lakes Geologic Hazard Abatement District to execute an amendment to the Consulting Services
Agreement between the Canyon Lakes GRAD and NorCal Engineering Consultants, San Ramon
Area. (WO#5148)
DATE: March 23, 2004
PAGE: 2
III Reasons for Recommendation and$aciI round:
Keith Halvorson, the President of NorCal Engineering, has experience in responding to and assisting the
CHAD with the repair of landslide related work in the Canyon Lakes area. Mr. Halvorson directs contractors
retained by the District to repair landslides, supervises contractors retained to perform preventative
maintenance activities, responds to emergency calls from property owners and conducts initial site
investigations.
This contract amendment is necessary as the General Manager anticipates that NorCal will exceed their
authorized budget as a result of extra work performed for the District on various CHAD and CHAD related
contracts.
IV. Consequences of N2pat ve Action:
Without Board approval, reimbursements for costs incurred to coordinate repair of landslides and
preventative maintenance activities will not occur and the GHAD will not be able to effectively respond to
emergencies and oversee construction projects during the remainder of this fiscal year.
03/03i2004 16: 44 FAX 925 947 3177 GraY-ioiven & to. c Wrxxs
YJ
SECOND A.MI ENDMENT TO CONTRACT
This Contract amendment is effective March 1, 2004 between the Canyon Wces
Geologic Hazard Abatement District(Public Agency), an agency formed under Section
26600 of the Public Resource Code and NorCal Engineering Consultants, Inc,
(Contractor), a company doing business at 20 Dudley Court,Pleasant Hill, California
94523
WHEREAS, Public Agency and Contractor previously entered into a contract dated May 1,
2003, which Contract was authorized by the General Manager;
WH,ERAS, said contract was previously amended on December 1,2003 to increase the
contract payment limit from$18,000 to $24,000;
THEREFORE, Public Agency and Contractor mutually agree to amend said contract to
increase the payment limits from$24,000 to$40,000.
Tri all other respects, the contract dated May 1, 2003 shall remain in full force and effect.
In WITNESS WHEREOF,Public Agency and Contractor have executed this Contract as of
date written on the first paragraph of this Contract.
PUBLIC AGE CY
.By: 4
Gray-Bowen and Company.-
General Manager
COIN7RACTOR
By:
Keith Halvorson, President,
F.\DATA\Gr LAD ftics\C=yan Lakes\Adnli:-r strai orr\Vendors\NorCat Ellgineering\FY b3-041Contruer
Amendment#ldoc
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