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HomeMy WebLinkAboutMINUTES - 07152003 - C.45 TO: BOARD OF SUPERVISORS CONTRA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA DATE: JULY 15, 2003 COUNTY SUBJEcT: LEASE FOR THE PREMISES AT 829 2Nd STREET, BRENTWOOD FOR THE ONE STOP EMPLOYMENT CENTER (WLP 513) (CP03-35) SPECIFIC REQUEST($)OR RECOMMENDATION(S)B BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE a one year Lease, commencing no earlier than July 1, 2003 with the Liberty Union High School District for a portion of the premises at the District Alternative Education Center, 9292 Id Street, Brentwood, for occupancy by the Workforce Investment Board (WIB) One..Stop Employment Center, under the terms and conditions more particularly set forth in the Lease. 2. AUTHORIZE the Director of General Services, or designee, to execute the Lease on behalf of the County. 3. DETERMINE that the project is a Class 1(a) Categorical Exemption under the California Environmental Quality Act (CEQA). 4. DIRECT the Director of Community Development, or designee, to file a Notice of Exemption with the County Clerk, and DIRECT the Director of General Services, or designee, to arrange for the payment of the handling fees to the Community Development Department and County Clerk for filing of the Notice of Exemption. FINANCIAL IMPACT Approval of this lease will result in a onetime expenditure not to exceed $50,000 for improvements required by the One Step Employment Center. These funds are budgeted within the Employment and Human Services Department (WIB) operating budget. The rent for the one year lease is $1.00. CONTINUED ON ATTACHMENT: YES SIGNATURE: _L ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE PPROVE _ OTHER SIGNATURE(S): ACTION OF SO RD N. JULY 15, 2003 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS X UNANIMOUS(ABSENT IV I AYES: NOES: ABSENTS: ABSTAIN: DISMCr III SM VACANT MEDIA ONTACT:BARTON J.GILBERT(319-7100) Origi ting Dept.:General Services Department cc• General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE Lease Management Divlslon AND CORRECT COPY OF AN ACTION TAKEN Accounting AND ENTERED ON THE MINUTES OF THE BOARD Auditor-Controller(via L/M) OF SUPERVISORS ON THE DATE SHOWN. Risk Management(via LIM) ATTESTED-EHS(via LJM) OI �ARKOF THE BOARDOSUERVISORS Liberty Union High School District(via UM) AND COUNTY /ADMINISTRATOR BY_. $✓ r" --/t DEPUTY 1:1LeaseMgt\CAROL\BrentwoodWIBBoardOrder.doc CC.tb Page 1 of 2 M382(10188) Leese for the Premises at 929 2nd Street, July 1 , 2003 Brentwood for the One Stop Employment Center BACKGROUND In August, 1995 the County assumed the lease for the City owned premises at 120 Oak Street and operation of an employment training program provided at that location by the United Council of Spanish Speaking Organizations when that organization ended. Since 1998, the County has occupied these premises on a month to month basis. In April, 2003, the County received notification from the City that the County must vacate the premises no later than July 15, 2003. The permanent replacement location for the One Stop Employment Center is a modular building at the District Alternative Education Center. However placement of the building and site improvements will not be completed until April, 2004. In order to avoid the termination of employment services in Brentwood until April, 2004, Liberty Union High School District, EHS and WIB representatives worked out the interim solution of locating the Brentwood One Stop Employment Center in three existing classrooms at the District Alternative Education Center. The School District will install the required data and voice cabling and minor remodeling required by the One Stop. The County will reimburse the District for all costs not to exceed $50,000. Approval of this lease will allow for employment services to continue in Brentwood while the permanent replacement site is being developed. LEASE between LIBERTY UNION HIGH SCHOOL DISTRICT and CONTRA COSTA COUNTY for ONE STOP EMPLOYMENT CENTER 9292 nd ST. BRENTWOOD, CALIFORNIA TABLE OF CONTENTS SECTION A: BASIC TERMS AND CONDITIONS A.I. PARTIES.........................................................................................................I A.Z. LEASE OF PREMISES .................................................................................1 A.3. PURPOSE........ .............................................................................................I AA. USE OF PREMISES. ......................................................................................I A.5. TERM..............................................................................................................2 A.6. RENT...............................................................................................................2 A.7. UTILITIES/JANITORIAL..............................................................................2 A.8. MAINTENANCE AND REPAIRS.................................................................2 A.9. NOTICES........................................................................................................3 A.10. ATTACHMENTS...........................................................................................3 A.11. WRITTEN AGREEMENT .............................................................................3 A.12. TIME IS OF THE ESSENCE .........................................................................4 A.13. SIGNATURE BLOCK....................................................................................4 SECTION B: STANDARD PROVISIONS B.I. HOLDING OVER...........................................................................................5 B.Z. HOLD HARMLESS........................................................................................5 B.3. ALTERATIONS, FIXTURES, AND SIGNS.................................................5 B.4. DESTRUCTION.............................................................................................6 B.5. QUIET ENJOYMENT....................................................................................6 B.6. DEFAULT.......................................................................................................6 13.7. SURRENDER OF PREMISES.......................................................................7 B.8. SUCCESSORS AND ASSIGNS.....................................................................7 B.9. SEVERABILITY ............................................................................................7 B.10. WASTE; NUISANCE.....................................................................................8 B.11. CANCELLATION..........................................................................................8 B.12. INSPECTION..................................................................................................8 SECTION C: SPECIAL PROVISIONS C.1. ASSIGNMENT OR,SUBLEASE ...................................................................9 C.2. SERVICE BY DISTRICT...............................................................................9 C.3. INSURANCE..................................................................................................9 CA. ACCOMPLISHMENT OF IMPROVEMENTS...........................................10 C.5. COMPLETION AND OCCUPANCY..........................................................I 1 C.6. HAZARDOUS MATERIALS ......................................................................I I EXHIBITS A-PREMISES B- JANITORIAL SPECIFICATIONS LEASE between LIBERTY UNION HIGH SCHOOL DISTRICT AND CONTRA COSTA COUNTY FOR ONE STOP EMPLOYMENT CENTER 9292 nd STREET BRENTWOOD, CA SECTION A: BASIC TERMS AND CONDITIONS A.I. PARTIES: Effective on , the LIBERTY UNION HIGH SCHOOL DISTRICT, a school district duly organized and existing under the laws of the State of California, hereinafter called "DISTRICT" and the COUNTY OF CONTRA COSTA, a political subdivision of the State of California,hereinafter called"COUNTY," mutually agree and promise as follows: A.2. LEASE OF PREMISES: DISTRICT, for and in consideration ofthe rents,hereby leases to COUNTY, and COUNTY leases from DISTRICT those certain premises described as follows: a portion of DISTRICT owned property located at the DISTRICT Adult Education Center ("Center"), 929-2"d St. Brentwood, CA consisting of Rooms #t9,920 and#21 totaling approximately 1,535 square feet ("Premises"). Said Premises is shown on Exhibit"A", attached hereto and made a part hereof,together with rights of ingress and egress. COUNTY shall have non-exclusive use of exterior walkways, common interior corridors, restrooms and faculty staff room. Upon a pre-scheduled basis, COUNTY may have use of Center meeting rooms, as available. COUNTY, its employees, agents, and invitees shall also have non-exclusive use of the Center parking lot. A.3. PURPOSE: The purpose of this Agreement is for the DISTRICT to provide for interim occupancy for the COUNTY operation of a One Stop Employment Center pending completion of site improvements and placement of a modular building on the Center grounds for a permanent One Stop Employment Center. A.4. USE OF PREMISES: The Premises shall be used during the term ofthis Lease solely for the purpose of conducting an employment service center that may be operated GALeaseM2t\CAR0LL1nterim Lease Apt w-Countv.DOC -]- by the COUNTY or through a contractor or subtenant of the COUNTY. A.5. TERM: The term of this Lease shall be one(1)year,commencing July 1, 2003 and ending June 30,2004,unless earlier terminated in accordance with this Lease or upon mutual agreement of the parties. A.6. RENT: COUNTY shall pay to DISTRICT as rent for the use of the Premises an annual rental of ONE AND NO/100 DOLLARS($1.00). Payment shall be mailed to: Liberty Union High School District 20 Oak St. Brentwood, CA or to any other location designated by the District. A.7. UTILITIES/JANITORIAL: DISTRICT shall pay for all gas, electric, sewer, water and refuse collection services provided to the Premises. DISTRICT shall provide janitorial services to the Premises in accordance with the specifications contained in Exhibit "B"-Janitorial Specifications, which is attached hereto and incorporated herein. COUNTY shall pay to DISTRICT as additional rent the costs of such janitorial services. A.8. MAINTENANCE AND REPAIRS: A. DISTRICT shall be responsible for all maintenance and repairs to the Premises, including the roof and exterior, maintenance of the structural integrity of the Center, the exterior doors and their fixtures, closers and hinges, glass and glazing, security, locks and key systems used in the Premises and Center. B. COUNTY shall keep and maintain the interior of the Premises in good order, condition, and repair. C. DISTRICT shall be responsible for the maintenance and repair of the electrical, lighting, water, plumbing, heating, ventilating, and air-conditioning systems serving the Premises. D. DISTRICT shall provide for the maintenance and repair of the Center parking lot, landscaping, sprinkler system, and exterior lighting system. E. DISTRICT shall provide and install at its sole cost and expense, at the GALeaseMP-ACAROBInterim Lease Aat w-Caunty.DOC _7 direction of the Fire Marshal, the necessary number of A-B-C fire extinguishers for the Premises. DISTRICT shall thereafter maintain, repair, and replace said extinguishers. P. DISTRICT shall be responsible for delivery of the Premises in compliance with all applicable building and state codes. DISTRICT shall not be liable for correction of code violations that arise out of and are directly related to a change in COUNTY'S occupancy or use of the Premises. A.9. NOTICES: All notices given hereunder shall be in writing and shall be deemed to have been given if personally delivered or deposited in the United States mail postage prepaid, certified or registered, return receipt requested, and addressed to the other party as follows or as otherwise designated by written notice hereunder from time to time: To District: Liberty Union High School District 20 Oak St. Brentwood, CA To County: Contra Costa County General Services Department Lease Management Division 1220 Morello Avenue, Suite 100 Martinez, CA 94553 A.10. ATTACHMENTS: Section B, Standard Provisions, Section C, Special Provisions, and Exhibits A -"Premises" and B -"Janitorial Specifications" are attached to this Lease and are made a part hereof. A.11. WRITTEN AGREEMENT: Neither party has relied on any promise or repre- sentation not contained in this Lease. All previous conversations, negotiations, and understandings are of no further force or effect. This Lease may be modified only by a writing signed by both parties. The headings of the pages and paragraphs are for convenience only and are not a part of this Lease, nor shall they be considered in construing the intent of this Lease. GALeaseMatTARODInterim Lease Agt w-County.DOC _ A.12. TIlVIE IS OF THE ESSENCE of each and all of the terms and provisions of this Lease. A.13. SIGNATURES COUNTY DISTRICT COUNTY OF CONTRA COSTA, a LIBERTY UNION HIGH SCHOOL political subdivision of the State of DISTRICT, a School District duly California organized and existing under the Laws of the State of California By Director of General Services B � Daniel M. Smith, Superintendent RECOMMENDED FOR APPROVAL: By Directo , Capi a Facilit4ann—aDebt Management �' Employment & Human Services Department Representative By Ca� � Lease Manager APPROVED AS TO FORM: SILVANO B. MARCHESI, County Counsel By: Deputy GALeaseMet\CAROL\1nterim Lease Aet w-Countv.DOC _A- LEASE between LIBERTY UNION HIGH SCHOOL DISTRICT AND CONTRA COSTA COUNTY FOR. ONE STOP EMPLOYMENT CENTER 9292 nd ST. BRENTWOOD, CA SECTION B: STANDARD PROVISIONS B.I. HOLDING OVER: Any holding over after the term of this Lease as provided hereinabove shall be construed to be a tenancy from month to month, subject to the terms of this Lease so far as applicable. B.2. HOLD HARMLESS: COUNTY agrees to indemnify and hold harmless DISTRICT from any and all claims, costs, and liability for any damage, injury or death of or to any person or the property of any person, arising out of negligent acts, errors or omissions of the COUNTY, its officers, employees or invitees. COUNTY shall not be responsible for the negligence or willful misconduct of DISTRICT, which results in damage to any person or property. DISTRICT agrees to indemnify and hold harmless COUNTY from any and all claims, costs, and liability for any damages, injury or death of any person or the property of any person, arising out of negligent acts, errors or omissions of the DISTRICT, its agents or employees. DISTRICT shall not be liable for the negligence or willful misconduct of COUNTY, which results in damage to any person or property. B.3. ALTERATIONS, FIXTURES , AND SIGNS: COUNTY may mare any lawful and proper minor alterations, attach fixtures, equipment and signs in or upon the Premises, which shall remain COUNTY property and be removed therefrom by COUNTY, at DISTRICT request, prior to the termination of this Lease. Any such alterations, signs, or fixtures shall be at COUNTY'S sole cost and expense, and all signs shall meet with existing Center signage requirements. GALeaseMzt\CAROL\interim Lease Ast w-County.DOC _S_ BA. DESTRUCTION: A. In the event of damage causing a partial destruction of the Premises during the term of this Lease from any cause, and repairs can be made within sixty (60) days from the date of the damage under the applicable laws and regulations of governmental authorities, DISTRICT shall repair the damage promptly and within a reasonable time. E. If such repairs cannot be made in sixty (60) days, DISTRICT may, at its option, make the same within a reasonable time. In the event DISTRICT does not elect to make such repairs, which cannot be made in sixty (60) days, or such repairs cannot be made under such laws and regulations, this Lease may be terminated at the option of either party. C. A total destruction of the Premises shall terminate this Lease. B.5. QUIET ENJOYMENT: DISTRICT covenants that COUNTY shall at all times during the said term peaceably and quietly have, hold, and enjoy the Premises without suit, trouble or hindrance from or on account of DISTRICT as long as COUNTY fully performs hereunder. B.6. DEFAULTS: The occurrence of any of the following shall constitute an Event of Default under this LEASE: A. Event of Default by COUNTY COUNTY'S failure to comply with any material term or provision of this Lease shall constitute a default by COUNTY if such failure continues sixty(60) days after written notice of failure from DISTRICT to COUNTY specifying in reasonably sufficient detail the nature of said breach. If the required cure of the noticed default cannot be completed within sixty(60)days,COUNTY'S failure to perform shall constitute a default under this Lease unless COUNTY has attempted to cure the failure within sixty (60) days and diligently and continuously attempts to complete the cure as soon as reasonably possible. On the occurrence of an Event of Default by COUNTY,DISTRICT GALeaseMat\CAROL\Interim Lease Ae1 w-Countv.DOC —6— shall give COUNTY written notice of such default and proceed to repossess the Premises in accordance with due process of law. B. Event of Default by DISTRICT DISTRICT'S failure to perform any of its obligations under this Lease shall constitute a default by DISTRICT if the failure continues for sixty(60) days after written notice of the failure from COUNTY to DISTRICT specifying in reasonably sufficient detail the nature of said breach. If the required cure of the noticed default cannot be completed within sixty (60) days., DISTRICT'S failure to perform shall constitute a default under the Lease unless DISTRICT has attempted to cure the failure within sixty (60) days and diligently and continuously attempts to complete this cure as soon as reasonably possible. On the occurrence of an Event of Default by DISTRICT, COUNTY shall have the right to terminate this Lease or make repairs and invoice the DISTRICT for the cost of said repairs. Upon receipt, DISTRICT shall promptly pay said invoice. B.7. SURRENDER OF PREMISES: On the last day of the said term, or sooner termination of this Lease, COUNTY will peaceably and quietly leave and surrender to DISTRICT these Premises with their appurtenances and fixtures (except signs and fixtures referred to hereinabove) in an "AS IS" condition, including reasonable use and wear thereof and except for damage by earthquake, fire, public calamity, by the elements, by Act of God, or by circumstances over which COUNTY has no control. B.8. SUCCESSORS AND ASSIGNS: The terms and provisions of this Lease shall extend to and be binding upon and inure to the benefit of the heirs, successors, and assigns of the respective parties hereto. B.9. SEVERABILITY: In the event that any provision herein is held to be invalid by any court of competent jurisdiction, the invalidity of any such provision shall not materially prejudice either COUNTY or DISTRICT in its respective rights and obligations contained in the valid provisions of this Lease. WLeaseMeCAROLUnterim Lease Apt w-County.DOC -7- B.10. WASTE; NUISANCE: COUNTY shall not commit, or suffer to be committed, any waste upon the Premises, or any nuisance or other act or thing that may disturb the quiet enjoyment of any occupant of the Center on which the Premises are located. B.11. CANCELLATION. At any tune after February 29, 2004, the COUNTY shall have the right to cancel this Agreement upon provision of a thirty (30)day written notice to the DISTRICT. B.12. INSPECTION: DISTRICT reserves the right to enter the Premises by prior appointment only between the hours of 9:00 a.m. and 4:30 p.m., Monday through Friday, holidays excepted, or at any time in the event of an emergency and to employ the proper representative or contractor in order to see that the Premises are being reasonable cared for, that no waste is being made, and that all things are done in the manner best calculated for the preservation of the property, and in full compliance with the terms and conditions of this Lease. (Remainder of Page Intentionally Left Blank) GALeaseMRt\CAROL\Intetim Lease Av w-Countv.DOC _5�. LEASE between LIBERTY UNION HIGH SCHOOL DISTRICT AND CONTRA COSTA COUNTY FOR ONE STOP EMPLOYMENT CENTER 929 2n` STREET BRENTWOOD, CA SECTION C: SPECIAL PROVISIONS C.I. ASSIGNMENT OR SUBLEASE: COUNTY shall not have the right to assign this Lease or sublease the Premises at any time during the term of this Lease. C.2. SERVICE BY DISTRICT: It is understood and agreed DISTRICT may provide certain landscaping,maintenance,construction,remodeling or like services,beyond those which are the responsibilities of the DISTRICT, as specified in Paragraph A.B. Maintenance and Repairs,as requested by COUNTY from time to time during the term of this Lease. COUNTY shall pay to DISTRICT as additional rental one hundred percent (100%) of the costs of the service. .DISTRICT shall consult with COUNTY and select either licensed, insured contractors or employees of DISTRICT to provide the service. DIS'T'RICT shall obtain COUNTY'S prior approval on the scope,term,and cost of the contracts. COUNTY shall have the right to change the level of service from time to time by giving DISTRICT thirty (30) days' prior written notice, including the right to terminate any or all service, or to require different contractors to provide the service. C.3. INSURANCE: A. General Liability Insurance: Throughout the term of this Lease, COUNTY, at its sole cost and expense, shall maintain in full force and effect, a general self-insurance program covering bodily injury (including death), personal injury, and property damage, including loss of use. COUNTY shall provide DISTRICT a letter of self-insurance indicating the aforementioned provisions are in effect and naming the DISTRICT as additional GALeaseMgt\CAROL\Interim Lease Apt w-Countv.DOC _Q— insured. B. Liability Insurance by DISTRICT : Throughout the term of this Lease, DISTRICT, at its sole cost and expense, shall maintain in full force and effect comprehensive or commercial General Liability insurance or a self-insurance program covering bodily injury (including death), personal injury, property damage, and loss of use. DISTRICT shall provide COUNTY a certificate or letter of insurance indicating the aforementioned provisions and naming the COUNTY as additional insured. C. COUNTY shall provide fire insurance on the Premises, any improvements and betterments, its own contents and its personal property contained within or on the Premises under a standard all-risk policy. DISTRICT shall have no interest in the insurance proceeds upon COUNTY'S Improvements, equipment and fixtures and will sign all documents necessary or proper in connection with the settlement of any claim or loss by COUNTY. C.4. ACCOMPLISHMENT OF IMPROVEMENTS: A. DISTRICT and COUNTY agree that DISTRICT shall complete improvements requested by COUNTY ("County Improvements") to prepare the Premises for COUNTY occupancy. County Improvements shall include installation of voice and data cabling per specifications provided by COUNTY, minor remodeling and expenses incurred by DISTRICT to relocate the previous occupants of Rooms #19, #20 and#21 to other locations within the Center. B. DISTRICT and COUNTY agree that the estimated limit to complete the County Improvements shall not exceed FIFTY THOUSAND AND NO/100 DOLLARS ($50,000.00). C.S. COMPLETION AND OCCUPANCY: The following procedure shall apply for completion and acceptance of the County Improvements: A. Upon completion of the County Improvements and written notice thereof GALeaseMet\CAR0L\Interim Lease Aat w-County.D©C —1()_ by DISTRICT to the County Lease Manager, COUNTY shall inspect within three (3) workdays after receiving the notice and shall accept or reject the County Improvements within six(6)workdays of receipt of such written notice. B. The sole basis for rejection of the County Improvements shall be nonconformity with specifications or applicable laws or ordinances. In the event COUNTY rejects the County Improvements, COUNTY shall provide DISTRICT with a reasonably detailed list of the deficient portions or details of the improvements. C. DISTRICT shall immediately commence to complete or correct the rejected portion. D. In accordance with Paragraph CA.B. and subparagraphs A, B and C above, COUNTY shall pay to DISTRICT an amount not to exceed FIFTY THOUSAND AND NO/140 DOLLARS ($50,040.00) for County Improvements. After Lease execution,DISTRICT may submit to COUNTY a properly documented payment request on form approved by COUNTY for the expenses incurred by DISTRICT in completing the County Improvements. DISTRICT shall provide lien releases from all contractors and suppliers, along with the payment request. Payment shall be due to DISTRICT within (10) business days of approval of request by COUNTY. E. Acceptance of the improvements shall not constitute a waiver of any warranty of any defect in regard to workmanship or material of the County Improvements on the Premises. C.6. HAZARDOUS (MATERIALS: A. As used herein, "Hazardous Materials"is defined to mean any substance,material or waste,including asbestos and petroleum(including crude oil or any fraction thereof), which is or becomes designated,classified or regulated as being"toxic", „hazardous", a"pollutant" or similar designation under any federal,state or local law,regulation or ordinance. G:\LeaseMet\CAROL\Interim Lease Aet w-Countv.DOC 1 1 B. DISTRICT warrants that it has no knowledge of the presence of any Hazardous Materials on the Premises. In the event that Hazardous Materials are discovered, DISTRICT, at its sole cost and expense, shall be responsible for removal or disposal of any such materials. DISTRICT shall indemnify, defend, save, protect and hold harmless COUNTY and COUNTY'S successors and assigns, officers, directors and employee's from all liability, damages, penalties, expenses and costs, for any necessary or required remediation,repair,removal or cleanup of Hazardous Materials from the Premises. COUNTY shall indemnify,defend,save,protect and hold harmless,DISTRICT and DISTRICT'S successors and assigns, officers, directors and employees from all liability, damages, penalties, expenses and costs, for any necessary or required remediation, repair, removal or cleanup of Hazardous Materials resulting from COUNTY'S activities on the Premises or COUNTY'S use, release or disposal of Hazardous Materials on or from the Premises. 'The provisions of this paragraph shall survive the termination of this Lease. GALeaseMet\CAROL\Interim Lease Av w-County.DOC —19— r� w x LJ w Fa >q© H31IMs w w w NOU-10 3WI. UJ w 51�II�3 OVAL z � N d 0 rx w�'� �3 3 tl � MOTION DETECTOR —— CHALK BOARDS �LJ v ELECTRIC PANEL, SINK 5-DRAWER d� HVAC GRILLS LJ >Li THERMOSTAT' G J ¢ TIME CLOCK � x SWITCH W Y J U FIRE EXT, ti Gi u 71 ry O J 41 W Lai Y d � w J ZZ z w cu z z CD CE d i z c w iz �i Ni- U EXHIBIT A.-PREMISES page 1 of 2 U COMMUNITY EDUCATIONCENTER ' PINE STREET H fi h CSL7 +5 ' t7 0 0 o a s tD tl N � � f W❑W C D D U fY G S mm CL JLL f fi N , g o�FrcE .. fi 0 Au cc V) :. FACILITY O N C d d 0 0 N N EXHIBIT A- PREMISES page 2 of 2 EXHIBIT B-CONTRA COSTA COUNTY JANITORIAL CLEANING SPECIFICATIONS The scope of work is as follows: A. Exterior 1. Nightly a) External Area: Empty trash containers and ashtrays into dumpster. b) External Lobby Entrvwav: Sweep from entry door to curb. c) Drinking Fountains: Sanitize and polish all drinking fountains. 2. Semi-Annual a) External Lobby Entryway: High pressure wash external lobby entry way from entry door to curb. B. Lobby, Public, Common, Office, Classroom, and Staff Room 1. Nightly a) Carpeted Areas: Thoroughly vacuum and spot clean carpets and floor mats to remove spots and spills. b) Uncarpeted Areas: Thoroughly sweep (being sure to pick up all dust balls) and spot mop with a germicidal solution to remove all marks, spills and stains. c) Walls Doors,-- and Frames: Spot clean to remove all finger marks and smudges. Thoroughly clean all glass entry way doors. d) Drinking Fountains: Sanitize and polish all drinking fountains, e) light Bulb Replacement: Check for burned out light bulbs and replace (less than 15 feet high). Contractor to notify GSD- Custodial Services at 925/645-5900 of supply needs. f) Trash Can and Liners: Empty all trash cans and replace liners as necessary. g) Counter Tops: Wash reception and kitchen counter tops, where applicable. h) Waste Materials: Break down cardboard and place at Recycle Pickup Point. Deposit other waste materials in outside trash dumpster. i) Gum Removal: Remove all gum from under tables and chairs where applicable. 2. Semi-Weekly (2x) a) Uncarpeted Areas: Remove area rugs/mats, sweep and damp mop to remove all loose dirt and grit. Thereafter buff all vinyl, _ 1 - the and linoleum floors to a uniformly bright condition as required. 3. Weekly a) Carpeted Areas & Carpet Mats: Thoroughly vacuum and edge carpeted floors using pile lifter to remove all embedded dirt and grit. b) Chairs & Tables: Thoroughly wipe down all chairs and tables with a mild germicidal solution, leaving the same in a streak-free condition (pay particular attention to the children's reading areas in all library locations). 4. Monthly a) Dusting: Dust all mini-blinds, partitions, window sills, and other horizontal surfaces. Remove all cobwebs from walls and ceilings including ventilation grills 15 feet and lower. b) Wipe all telephones with treated dust cloth. 5. Bi-Monthly (Every 2 months) a) Area Rugs and Carpets: Thoroughly vacuum, edge, and Buff"Bonnet Bufall carpeted areas and area rugs. 6. Yearly a) Uncarpeted Areas: Completely strip down all vinyl, tile, and linoleum floors to the bare floor surface, totally free of any wax, sealer or other finish. After stripping, apply 3 coats of finish. At the next service date, or after 24 hours, buff the floors to a uniformly bright condition. Walls, baseboards, furniture and adjoining carpeted areas shall be free of wax, water, and other marks. b) Carpeted Area and Area Rugs/Mats: Thoroughly vacuum, hot water extract all carpeted floors including stairways and area rugs to remove any spots, stains or other spills, and leave same in a uniformly clean condition. (Fridays only for Community Services and "Others"; Saturday for Library to allow for drying.) c) Windows: Wash windows inside and out and wipe window sills. d) Window Blinds: Remove, wash and rehang window blinds as required. e) Light Fixtures and Diffusers: Wash and clean all light fixtures and diffusers, 15 feet and lower. C. Restrooms 1. Nightly a) Uncarpeted Areas: Sweep clean and remove all debris from floors. Wet mop using a germicidal detergent paying particular attention to corners and areas around the toilet and under urinals. - 2 - b) Metal Fixtures: Wash and polish all mirrors, powder shelves, bright work (including exposed piping below wash basins and behind toilet fixtures), towel dispensers, receptacles, metal partitions, and any other metal accessories. Contractor shall use only non-abrasive, non-acidic materials to avoid damage to metal fixtures. c) Ceramic Fixtures: Wash and disinfect all basins, including faucet handles, bowls, and urinals and the walls around the urinals with a germicidal detergent solution. Wash both sides of all toilet seats with a non-abrasive cloth/sponge and a germicidal solution and wipe dry. Special care must be taken to inspect and clean areas of difficult access, such as underside of toilet bowl rings and urinals to prevent building up of calcium and iron oxide deposits. d) Dispensers: Fully restock all dispensers nightly, excluding the sanitary napkin machine. e) Trash Cans and Liners: Empty trash cans and sanitary napkin disposal containers and replace liners. f) Dusting: Dust the edges of all partitions, ledges, and mirror tops. 2. Bi-Weekly a) Restroom Floors: Sweep, damp mop, and thereafter buff all hard surfaces, except ceramic surfaces, leaving the floor in a streak free and uniform condition. 3. Monthly a) Drains: Pour water down floor drains to prevent gaseous odor. 4. Every 4 Months a) Chemical Enzyme Solution: Pour a chemical enzyme solution (specified by County) down all floor drains. D. Stairwells 1. Weekly a) Uncarpeted Stairs: Sweep all uncarpeted stair treads and landings with a treated dust mop daily and spot clean as necessary, to remove all spills and stains. b) Carpeted Stairs: Vacuum carpeted stairs and spot clean to remove all spills and stains. c) Stair Rail: Wipe down all stair rails with a germicidal solution. DocumenQ - 3 -