HomeMy WebLinkAboutMINUTES - 06032003 - C86-C90 Contra
Costa
County
TO; BOARD OF SUPERVISORS ✓! +
FROM: Dennis M. Barry, AICD
Community Development Director
DATE: June 3 , 2003
SUBJECT: CONTRACT WITH JIM CUTLER FOR GIS MAPPING SUPPORT, ZONING MAPS &
OTHER ADMINISTRATIVE SERVICES (Contract 048021)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
Authorize the Community Development Director or his designee to execute a contract with Jim
Cutler in the amount of$35,000.00 for GIS Mapping Support, Zoning Maps and other
administrative assistance as assigned through November 30, 2003.
FISCAL IMPACT
The cost is covered by revenue received from back end fees received on applications paid by
developers and applicants.
BACKGROUND/REASONS FOR RECOMMENDATIONS
The Community Development Department has contracted with Jim Cutler for this type of
service since July 1, 2002. Mr. Cutler will provide GIS Mapping Support and other
administrative assistance as requested.
CONTINUED ON ATTACHMENT: YS SIGNATUR
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
-'APPROVE OTHER
SIGNATURE(S) _
ACTION OF BOO ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT > , ` TRUE AND CORRECT COPY OF AN
AYES: NOES: _ ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Orig: Judy Coons (92 a) 335-1287 ATTESTED
CC., Community Development Department ,.
Carol Ramirez, Auditor-Controller JOHN SWEETEN, CLERK OF
County Administrator THE BOARD OF SUPERVISORS
Judy Coons (CDD) AND COUNTY ADMINISTRATOR
BY i.. € .. DEPUTY
TO: BOARD OF SUPERVISORS Contra
r
,r _. .
FROM: John Sweeten ; Costa
County Administrator as _
DATE: June 3, 2003 `���.;��:�,�
County
SUBJECT: FISCAL
YEAR 700312004 COUNTY JUSTICE SYSTEM PR RA S
COMPONENT OF STATE PROGRAM REALIGNMENT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
1. Approve FY 2003/2004 projects required to implement Justice System Programs
component of State Program Realignment as follows, subject to cancellation if not
approved as part of Final FY 2003-2004 Budget.
Organization/Project Amount Not to Exceed
DA/Performance of AB 3121 Functions $199,697
Public Defender/Defense of Juveniles 50,057
Probation/Home Supervision 386,660
Probation/Grin Allen Rehabilitation Youth Center 422,060
Criminal Justice/Planning, Coord. & Admin. 20,001
Health Serv./Deten. Facil. Mental Health Services 75,802
Brentwood/East Contra Costa Youth & Family Services 42,108
STAND!/Battering Abatement Training Program 12,426
YSB/West Contra Costa Youth Service Bureau 91,600
$1,302,611
2. Authorize the County Administrator, or designee, to execute on behalf of the County
those contracts required to continue the following FY 2002/2003 Justice System
Programs projects:
Organization Amount Not to Exceed
West Contra Costa Youth Service Bureau $ 91,600
Brentwood Police Department (Serves East County) 42,108
STAND! 12,426
3. Direct County Administrator's Office to notify each project that final approval is contingent
upon inclusion into the County's Final Adopted Budget for Fiscal Year 2003-2004.
k
CONTINUED ON ATTACHMENT: ®X�YES SIGNATURE:
�------------- - -��------ ----- --- _.
, RECOMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
Z7--APPROVE OTHER
SIGNATURE(S): 4 _ p
Action of Board!op' ri c t� Approved as Recommended X. Other
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN.,
ATTESTED
CONTACT: George Roemer(335-1055) JOHN SWEETEt4,CLERK OF THE BOARD OF
SUPERVISOR&AND COUNTY ADMINISTRATOR
CC: CAO-Justice System Program r z
Auditor-Controller
BYr' i DEPUTY
Page 2
June 3, 2403
FINANCIAL IMPACT:
All the above-listed projects are integral to the continued operation of the County Justice System
Programs component of State Program Realignment and are also consistent with the County's
approved Continuum of Care Program. The amounts reflect a continued maintenance of effort
based upon approved FY 2042/2043 amounts. All of these projects will be built into the County
Administrator's proposed FY 2003/2004 budget. All of the Projects and contracts will contain a
s ecial condition that permits the elimination or reduction of the prggram in order to conform to
the final adopted County budget for FY 2403/2004,
REASONS FOR RECOMMENDATION/BACKGROUND:
All of the above projects were designed to meet mandated and other vital County Justice
System goals. The District Attorney, Public Defender and Probation Department (Home
Supervision) projects all are State mandated programs related to the prosecution, adjudication
and supervision of delinquent juveniles. The Orin Allen Youth Rehabilitation Facility project
funds approximately 8.2% of the program. The East County Youth and Family Services and the
West Contra Costa Youth Service Bureau both provide diversion projects to law enforcement
and school districts that assist in decreasing the referrals to Juvenile Hall and Juvenile Court.
All of the projects are designed to provide an integrated approach to justice system processing
of various types of cases, particularly juvenile cases, or to provide the system with services that
ultimately would have to be provided at an increased County cost. Projects were monitored to
ensure that the outcome measures of numbers of cases handled and reduced costs of the
County criminal justice system were met.
Three of these projects will require continuation of existing contracts with the County. All of
these projects are continuing projects. So that there will be no break in services July 1, 2403, l
am recommending that the Board of Supervisors, as it did last year, authorize the County
Administrator or his designee to execute on behalf of the County those contracts for the above-
listed projects. Each contract will have a termination clause that permits the County to eliminate
or adjust the contract as dictated by the adopted FY 2003/2044 County Budget and the status of
State Program Realignment funds.
TO: BOARD OF SUPERVISORS r°r-° CONTRA
FROM: JOHN SWEETEN, COUNTY ADMINISTRATOR ;. ,, i'
COSTA
COUNTY
DATE: June 5, 2003
SUBJECT: APPROVE AND AUTHORIZE AN AMENDMENT TO THE CONSULTING SERVICE
AGREEMENT WITH CANNON DESIGN FOR DESIGN DEVELOPMENT SERVICES FOR THE
SHERIFF'S PUBLIC SAFETY COMMAND CENTER
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S1:
1. APPROVE and AUTHORIZE the County Administrator, or designee, to execute the first amendment to
the Consulting Services Agreement with Cannon Design increasing the payment limit by $975,000 to a
new payment limit of $1,425,000 for design development services associated with the Sheriff's Public
Safety Command Center.
2. APPROVE and AUTHORIZE the County Administrator, or designee, to issue written authorizations for
extra work to the above referenced contract, provided that the cumulative cost for all such authorizations
does not exceed $25,000.
FINANCIAL IMPACT.
Funds were previously set aside in the capital accounts for the Sheriff. No general fund revenue is required to
support this effort.
BACKGROUND:
In May 2002 the County retained the services of CannonDesign Architects to develop detailed requirements,
a schematic design, and a cost estimate for a new Public Safety Command Center. As part of this study the
Architect identified a future location for the Crime Lab, but under direction from the Sheriff-Coroner did not
incorporate the building with the schematic design proposal. Therefore, the approved design incorporates an
83,928 square foot Emergency Operations Center and administration building, 32,000 square feet of
underground, secure parking and a 107,000 square foot parking structure. The estimated construction cost
for these improvements along with associated sitework is $39,159,000. The Sheriff now proposes preceding
with the design development phase of the project.
On May 6, 2003, the County Board of Supervisors approved recommendations of the Capital Facilities
Committee that included this action as a reasonable next step in planning a new Public Safety Command
Center.
CONTINUED ON ATTACHMENT: 4s SIGNATURE:
COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF OARD #
----APPROVE APPROVE OTHER
}
SIGNATURE(S)'.\ t`
ACTION OF BO x ON ,rte -5 pq . APPROVED AS RECOMMENDED OTHER
tt
3
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
_ UNANIMOUS(ABSENT f_ a;'�tt'�' # TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOfiN SWEETEN,CLERK O
s;
THEA-BOARD OF SUPERVISORS
BV DEPUTY
Contact: George Roemer, CACI(5-1055)
cc: Laura Lockwood, CAO
Ronald Jarrell, Sheriffs Office
Auditor/Controller
Terry Mann, GSD Accounting
URS(via CAO)
S:IEVERMARK Comprehensive PM SemceslBoard Order fotCannon Asnendi.doe
CPM: 135-0101/A.1.1
TO: BOARD OF SUPERVISORSCONTRA
FROM: BARTON v , . GILBERT, DIRECTOR OF GENERAL SERVICES
CO STA
DATE: JUNE 3, 2003 COUNTY
SUBJECT: APPROVE THE FOURTH AMENDMENT TO THE CONSULTINGel
SERVICES AGREEMENT WITH DANIEL L. RAINEY, ARCHITECT FOR
THE REMODELING OF 3811 BISSELL AVENUE, RICHMOND FOR THE
PUBLIC DEFENDER (WH462B)
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE the Fourth Amendment authorizing extra work under the Consulting Services
Agreement dated June 4, 2002, with Daniel L. Rainey, Architect for additional architectural
services for the Remodeling of 3811 Bissell Avenue, Richmond for the Public Defender. The
Fourth Amendment increases the scope of services and increases the payment limit from
$115,850 to $131,998.
2. AUTHORIZE the Director of General Services to execute the Fourth Amendment to the
consulting services agreement and to issue written authorizations for extra work, in addition to
the authorization for the Fourth Amendment, provided that the cumulative total cost for such
additional authorizations shall not exceed $5,000.
FINANCIAL IMPACT
There are sufficient funds appropriated in the plant acquisition budget (4405-4462) to pay for the
additional architectural services for this project.
BACKGROUND
Since 1978 the County has leased approximately 3,600 square feet on the second floor at 3811
Bissell Avenue, Richmond for the Public Defender. On December 4, 2001, the Board of Supervisors
approved the acquisition of this building for the consolidation of the Public Defender West County
offices. The building project will include remodel of the first floor, installation of an elevator,
replacement of the heating and air conditioning system, ADA improvements, electrical system
upgrades, and building seismic reinforcements. Upon completion of the remodeling, the Public
Defender will terminate the rental agreement for office space at 3707 Bissell Avenue, Richmond and
the consolidated West County Office will be located at 3811 Bissell Avenue, Richmond.
CONTINUED ON ATTACHMENT:_ N -YES SIGNATURE:
..:..�
RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
APPROVE , -OTHER
SIGNATURE(S): ' `✓' -'
_ 5. s i, APPROVED AS RECOMMENDED OTHER
ACTION OF BOA O _
VOTE OF SUPERVISORS
_ UNANIMOUS(ABSENT
AYES: - -- NOES
ABSENTS: ABSTAIN:
h^,
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department
I HEREBY CERTIFY THAT THIS ISA TRUE
cc: General Services Department
CORRECTAND ACTION
Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
CPM File: 135-0101/k5
County Administrator's Office ATTESTED :: ;
County Counsel JOHN SUVEETIN,CLERK OF THE BOARD OF SUPERVISORS
Auditor Controller AND CtEJNTYADMINISTRATOR
Public Defender(via CPM) ;
Daniel L.Rainey,Architect{via CPM} BY t ;s„ t:r
DEPUTY
H:E2001t1360101101100169b.doc EW:TB Page 1 of 2 M382(10/88)
APPROVE THE FOURTH AMENDMENT TO THE 135-01011A.1.1
CONSULTING SERVICES AGREEMENT WITH DANIEL June 3, 2003
L. RAINEY, ARCHITECT FOR THE REMODELING OF
3811 BISSELL AVENUE, RICHMOND FOR THE PUBLIC
DEFENDER
The First Amendment increased the scope of services to provide additional architectural and
consulting services for communications engineering, elevator engineering, and environmental
abatement services. The First Amendment also added $2,500 reimbursable expenses for data
processing, reproductions and postage for drawings, schedules, specifications and other documents
related to the project.
The Second Amendment provided a detailed feasibility and cost analysis for a proposed inter-building
conduit connection between 3811 Bissell Avenue and 100 37th Street, Richmond and increased the
reimbursable limit an additional $150,
The Third Amendment increased the scope of service to prepare construction documents and provide
construction contract administration for the inter-building conduit connection.
The Fourth Amendment increases the scope of service to provide architectural services to prepare
design changes, additional estimating service, attend meetings, preparation of contract documents
and evaluation of bids.
Ew:tb
File: 135-0101/A.1.1
FOURTH AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR REMODELING OF 2811.BISSELL AVENUE,RICHMOND
FOR THE PUBLIC DEFENDER
(WH462B)
I. Effective Date and Parties: Effective ,lune 3, 2003, Daniel L. Rainey, Architect (herein called "Consultant"), a Sole Proprietorship, and the
County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Purpose: On Tune 4,2002, the parties entered into a contract entitled "Consulting Services Agreement," referred to as the "Agreement," which
covers Remodeling of 3811 Fussell Avenue, Richmond for the Public Defender. The Agreement has previously been amended as follows: First
Amendment dated June 11,2002, Second Amendment dated July 8,2002 and Third Amendment dated September 19,2002, The parties desire to
further amend the Agreement to expand the scope of service and to increase the payment limit accordingly.
3. Amendments to Aureement:
A. In the Agreement, Section 1(c), change the Payment Limit from$115,850.00 to $131,998.00, an increase of$16,48.00, This change shall
apply to charges from and after May 8,2003.
B. In accordance with Section 14 of the Agreement provide the following:
Provide architectural services to prepare design changes,additional estimating service,attend meetings,preparation of contract documents and
evaluation of bids.
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Signature:
These signatures attest the parties`agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: _ _ Type of business:
Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
By:
Title:
(Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers, The first signature must be that of the chairman of the board,president
or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public,
..................................................................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California }
ss
County of
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
[Notary's Sea]] Notary Public
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Director,Capital Facilities&Debt Management SILVANO B.MARCHESI
County Counsel
By:
Deputy
EW:tb
II:t2001\1350101\01100170a.doc Page I of I
CPM:307-0201/A.1.1
TO: BOARD OF SUPERVISORS .-. '. CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES � COSTA
DATE: JUNE 3, 2003 OI NTY
SUBJECT: APPROVE THE SECOND AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT WITH MURAKAMI/NELSON FOR THE HEADSTART CLASSROOM
EXPANSION AT RIVERVIEW MIDDLE SCHOOL, 206 PACIFICA AVENUE, BAY
POINT FOR THE COMMUNITY SERVICES DEPARTMENT (WH466B)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE the Second Amendment authorizing extra work under the Consulting Services
Agreement dated November 5, 2001, with MurakamifNelson of Oakland for additional project
and construction management services for the Headstart Classroom Expansion at Riverview
Middle School, 200 Pacifica Avenue, Bay Point. The Second Amendment increases the scope
of services and increases the Payment Limit from $101,494 to $107,974.
2. AUTHORIZE the Director of General Services, or designee, to execute the Second Amendment
to the Consulting Services Agreement and to issue written authorizations for extra work, in
addition to the authorization for the Second Amendment, provided that the cumulative total cost
for such additional authorizations shall not exceed $1,500.
FINANCIAL IMPACT
Funds are appropriated in the plant acquisition budget (4421-4465) for this project. All funding is
from Health and Human Services Headstart grant funds.
BACKGROUND
Can November 6, 2001 the Director of General Services approved a consulting services agreement for
architectural and construction management services for the Headstart Classroom Expansion at
Riverview Middle School.
The First Amendment increased the scope of services to provide architectural services to revise the
construction documents, obtain Division of the State Architect (DSA) permits, provide a fully designed
fire alarm system as required by DSA, prepare DSA approved drawings and calculations for the trash
enclosure and increase the reimbursable limit to cover DSA permit fees.
CONTINUED ON ATTACHMENT:_ X _YES SIGNATURE:
,-R COMMENDATION LTE COUNTY ADMINISTRATOR �RECOMMENDATION OF BOARD COMMITTEE
__A .APPROVE E OTHER
SIGNATURES 4.-'
ACTION OF BOA DON �% t '`_ APPROVED AS RECOMMENDED ` OTHER__
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT v''-k, }
AYES: NOES:
ABSENTS:_ABSTAIN:
E
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department i HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISO, S ON THE DATE SHOWN.
CPM File: 3070201/A.5
County Administrator's Office ATTESTED ;is r e
County Counse€ JO f(VEETEN,CLERK OF THE BOARD OF SUPERVISORS
Auditor Controller AND CL�7UNTY ADMINISTRATOR
Community Services Department(via CPM)
Murakaml/Nelson(via CPM)
f n�� DEPUTY
H:t2002=70201102C001058b.doc RK:TB Page 1 of 2 M382(10/88)
APPROVE THE SECOND AMENDMENT TO THE 307-0201tA.1.1
CONSULTING SERVICES AGREEMENT WITH June 3, 2003
MURAKAMUNELSON FOR THE HEADSTART
CLASSROOM EXPANSION AT RIVERVIEW MIDDLE
SCHOOL, 205 PACIFICA AVENUE, BAY POINT FOR
THE COMMUNITY SERVICES DEPARTMENT (WH486B)
The Second Amendment increases the scope of services to provide additional construction
administration services due to weather related delays and to resolve issues associated with new
water service, including permitting and redesign of water distribution.
H1200213O702O1102COO1058b.doc Page 2 of 2 M382(10/88)
File:307-0201/A.I.1
SECOND AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR HEADSTART CLASSROOM EXPANSION AT RIVERVIEW MIDDLE SCHOOL,
20 PACIFICA AVENUE,BAY POINT FOR THE COMMUNITY SERVICES DEPARTMENT
(WII466B)
I. Effective Date and Parties: Effective June 3,2003, Murakami/Nelson(herein called"Consultant"),a California Corporation, and the County of
Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Purnase: On November 6, 2001, the parties entered into a contract entitled "'Consulting Services Agreement," referred to as the "Agreement,"
wh2°ch covers predesign, schematic design, construction documents, bidding phase and construction administration for the Headstart Classroom
Expansion at Riverview Middle School,Bay Point. The Agreement has previously been amended as follows:First Amendment dated December 1,
2002. The parties desire to further amend the Agreement to expand the scope of service and to increase the payment limit accordingly,
3. Amendments to Agreement:
A. In the Agreement, Section I(c), change the Payment Limit from$101,494.00 to $107,974.00, an increase of$6,480.00. This change shall
apply to charges from and after May 19,2003
B. In accordance with Section 14 of the Agreement provide the following:
Increase the scope of services to provide additional construction administration services due to weather related delays and to resolve issues
associated with new water service,including permitting and redesign of water distribution.
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Si_Vature:
These signatures attest the parties"agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Bate: Type of business:
Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
By:
Title:
(Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
...................................................................................................................................................................I..............................
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
ss
County of
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their signature(s)on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
[Notary's Seal] Notary Public
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Director,Capital Facilities&Debt Management SILVANO B.MARCHESI
County Counsel
By:
Deputy
RK:tb
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