HomeMy WebLinkAboutMINUTES - 06032003 - C81-C85 TO: BOARD OF SUPERVISORS ` ' �-✓ �. �;.
FROM: Steven Steinbrecher „�+
CIO, Department of Information Technology
DATE: May 20, 2403
SUBJECT: Consulting Services
Specific Request(s)or Recommendations(s)&Background&justification
I. RECOMMENDED ACTION:
APPROVE and ALTMORIZE the Chief Information Officer of Department of Information Technology or his
designee to execute on behalf of the County an agreement with Mary Beth Paris to provide consulting services for
the Peoplesoft system at a cost of$93,600 effective July 1, 2003 through June 30,2004
II. FINANCIAL IMPACT:
Funding for this contract has been budgeted for in the Peoplesoft project.
III. REASON FOR RECOMMENDATION AND BACKGROUND:
In the next twelve months the following projects have been approved which require modifications to the
Peoplesoft Human Resource Payroll system:
• Convert to a salary table,which will accommodate actual percentage increments instead of
approximate.
• Modifications to the system that will allow portions of the Superior Court employee's payroll to be
done on a state mandated system
• Assist DoIT in processing 65 change control requests that haw been approved for processing by
the Human Resources,Auditor's and County Administration.Office.
• Provide technical assistance in the plannedupgrade to Release 8.8 of Peoplesoft.
To accomplish this, staff from those 3 departments will be required to add an additional 50%to their daily
workload. This contract is to provide technical assistance to support the production Peoplesoft system and allow
permanent staff the time to work on the upgrade and reduce the amount of overtime work.
IV. CONSEQUENCES OF NEGATIVE ACTION:
If this contract is not approved,the system upgrade may not be installe e r aired t' e.
CONTINUED ON ATTACHMENT:`.Yo SIGNATURE: l f .
Recommendation of County Administrator
Recommendation of Board Committee
Approve Other
ti
Action of Bckird on = Approved as Recommended Other
, ,
VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous(Absent h ) AND ENTERED ON THE MINUTES OF THE
Ayes. Noes: BOARD OF SUPERVISORS ON DATE SHOWN,
Absent:— Abstain
•
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Attested-
cc:
ttested cc: (2) Department of information Technology John Sweet, Clerk of the Board of
(1)Auditor Controller of Supervisors and County Administrator
By: i I a z t
DEPUTY
M382(10/88)
TO: BOARD OF SUPERVISORS
i*
FROM: Steven Steinbrecher `
CIO,Department of Information Technology
DATE: May 20, 2003
SUBJECT: Agreement for Data Entry Services
Specific Request(s)or Recommendations(s)&Background&justification
I. RECON %TENDED ACTION:
APPROVE and AUTHORIZE the Chief Information Officer of Department of Information
Technology or his designee to execute on behalf of the County an agreement with DESI (Data
Entry Services,Inc.) to provide data entry services in the amount of$73,804.00 effective Julyl,
2403 through June 30,2044.
II. FINANCIAL IMPACT:
Funds are budgeted for this contract. DoIT will recover this contracts cost through charges to user
departments.
III. REASON FOR.RECOMMENDATION AND BACKGROUND:
DMT formerly had a large data entry section that provided data entry services for most County
departments. Over the last 10 years our data entry activities have decreased because of the installation
of online interactive systems in most departments making it possible for departments to perform most
of their own data entry. DoIT reached a point where it is no longer cost effective to maintain an
inhouse data entry section. We have been using data entry service bureaus for years to assist with
peak workloads and have found them to be very cost effective and efficient.
IV. CONSE!QLUENCES OF NEGATIVE ACTION
If the request is not approved Information Technology will not be le provide a la ent vendor
for various county departments.
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CONTINUED ON ATTACHMENT: SIGNATURE: "
Recommendation of County Administrator
Recommendation of Board Committee
Approve Other
x
Sr natures • �- `"'° .�.,,,�., -� . s
Approved as Recommended X. Other
Action of
139
Action £ pp
VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous(Absent } AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: -- BOARD OF SUPERVISORS ON DATE SHOWN.
Absent: Abstain:
Attested: 'w sK -
cc: (4) Department of Information Technology John Sweeten,`,,Clerk of the Board of
of Supervisors and County Administrator
By: tic
DEPUTY
M382(10/88)
TO: BOARD OF SUPERVISORS Contra
FROM: Warren E. Rup#, Sheriff Costa
[SATE: May 20, 2003 County
SUBJECT: Contract for Background investigation and Polygraph Services
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROLM ANC}JUSTIFICATION
1. RECOMMENDATION:
APPROVE and AUTHORIZE the Sheriff, or his designee, to execute a Contract on behalf of
the County with Cynthia Kirby to provide and supervise background and polygraph services
for the Office of the Sheriff, in an amount not to exceed $80,000, for the period of June 16, 2003
through dune 30, 2004.
11. FINANCIAL IMPACT:
NONE. Funding for background investigation and polygraph services is included in the
Office of the Sheriffs budget.
Ill. BACKGROUND:
The Office of the Sheriff is responsible for conducting a thorough applicant screening process
for selected jab classes that include background investigations and polygraph tests. Recruitment
efforts generate a substantial number of applicants who are required to go through the screening
process. The contractor has the licensing and experience necessary to supervise and coordinate
the activities of the background investigation processes and manage the assignments of
backgrounds and polygraphs,
IV. CONSEQUENCE OF NEGATIVE ACTION:
If the applicant screening process in not effectively managed and completed in a timely manner,
the Office of the Sheriff risks losing qualified candidates to competing employers.
CONTINUED ON ATTACHMENT, ❑ Y S SIGNATURE,
Q*EcoMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION dF BOARD COMMITTEE
-APPROVE [ OTHER.
SIGNATURE(S):
ACTION of 80*t ON
anti `< ..✓ ...aS'R
,v
APPROVED OMMENDED [Q OTHER E]
VOTE OESI-1 ER3AS0RS I HEREBY CERTIFY THAT THIS IS A TRUE AND
CORRECT COPY OF AN ACTION TAKEN AND
UNANIMOUS(ABSENT, ",� `:. - ' '- ) ENTERED ON THE MINUTES OF THE BOARD OF
AYES: NOES: SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN: ATTESTED '4
Cc rftct: dloiai Sutter 335-9526 JOHN swEiftEN,CLERK OF TIME BOARD OF
cc: Office of the Sheriff SUPERVISORS AND COUNTY ADMINISTRATOR
CAD-Justice System Administration
S `
By: Deputy
TO: BOARD OF suPERvlsORs .. .. Contra
._ ,
FROM: STEVE WEIR, County Clerk- Costa
Recorder
ounty
DATE: June 3, 2002 Com",9
SUBJECT: APPROVE and AUTHORIZE the Clerk-Recorder or designee to execute a contract
with bd Systems in an amount not to exceed $23,303 to provide a gap analysis
study for the acquisition of a Geographical Information Systems precincting and
redistricting mapping system.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
Recommendation:
APPROVE and AUTHORIZE the Clerk-Recorder or designee to execute a contract with bd Systems
in an amount not to exceed $23,303 to provide a gap analysis study for the acquisition of a
Geographical Information Systems precincting and redistricting mapping system.
FINANCIAL IMPACT:
The cost of the gap analysis is $23,303. These funds are available in the non-County professional
specialized services budget of the Elections Division.
REASONS FOR RECOMMENDATION/BACKGROUND:
The Precincts Section of the Contra Costa County Election Division currently uses a completely
manual mapping process that requires drawing maps on paper and comparing the precinct and
district lines generated as columns of data by the Elections Information Management System against
a drawn representation of the data in the form of a paper map. As the County continues its rapid rate
of development and annexation, the almost continual movement of precinct and district lines has
outstripped the ability to produce accurate data.
The Elections Division of the Clerk-Recorder's Office, in coordination with D.oJ.T and County G.I.S.
staff, has identified a Geographical Information System-based solution from bd Systems that will
increase the efficiency and accuracy of the precinct and district lines. Upon recommendation of the
County Information Officer, a "gap analysis" has been requested from bd Systems.
The purpose of the gap analysis is to identify the complete scope and related costs prior to entering
into a contract for the purchase of the GIS system, i.e. maintenance, shipping, installation, software
and licensing issues. Once all components are identified, a contract will be written for approval by the
Board of Supervisors that will be complete, and should not require any adjustments after the project is
started.
r:
CONTINUED ON ATTACHMENT: Y SIGNATURE:
- RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEND TION OF BOARD COMMITTEE
APPROVE OTHER
r�Y�.�4 ✓
SIGNATURE(S):
ACTION OF EX RD N ~' APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
" UNANIMOUS(ABSENT
AYES: NOES:,
ABSENT: ABSTAIN:
Contact: J.Kelly 6-4174
Cc: R. SeiThel ATTESTED c5 �•` „'`w'
S.Steinbrecher JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
+'3
BY: Mum bird �11,/`; DEPUTY
TO: BOARD OF SUPERVISORS
Contra
FROM: Steven L. Bautista f
Costa
DATE: May 21, 2003 0 :r _ `✓o u n t
SUBJECT: Contract amendment with Mark Morris Associates ►
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the County Probation Officer to execute a contract
amendment with Mark Morris and Associates, effective April 1, 2003,to increase the
payment limit by$4,651 to a new payment limit of$205,275,until June 30, 2003, to provide
consulting and evaluation services for the Juvenile Crime Enforcement and Accountability
Challenge II Demonstration Grant.
BACKGROUND:
In fiscal year 1999-00,the Probation Department was awarded$3,157,828 in Juvenile Crime
Enforcement and Accountability Challenge II Demonstration Grant funds to be expended
over a 36-month period for services to at-risk girls in the county. The Probation Department
developed subcontracts with three community-based programs to provide services for at-risk
county girls. These services were established as a joint and collaborative effort among the
Probation Department,the County Office of Education, three community-based programs
and Antioch school district. Three Deputy Probation Officer positions and one Probation
Supervisor position were added in July and August of 1999 to provide these services.
On May 20, 2002, the Board of Corrections notified the Probation Department that 4"'year
funding for the Challenge Grant project was eliminated from the State Budget. The Board of
Corrections is allowing the residual funding from the first 3-year grant period to be spent on
closeout of the grant and completion of the required evaluation. In September 2002
Probation was notified that$100,000 in fourth year funding was made available through the
Board of Corrections. In January 2003 the contract was finalized.
For the past 3 years Mark Morris and Associates has been collecting and evaluating data as a
component of the grant award. This amendment will allow Mark Morris and Associates to
complete the collection of data and in-depth evaluation.
FISCAL IMPACT:
The Board of Corrections requires a 25%county match.
CONTINUED ON ATTACHMENT: _,Y `S SIGNATURE:
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RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENUATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES)"\,
--------w----_---- .,.c.c r d -A ----------_--Y.._..,—-------------------------------w......._...._...------w-----_
ACTION OF BOA �N t 't33 APPROVE AS RECOMMENDED §' OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
- UNANIMOUS(ABSENT {
•.'z, a��.� ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN: ,1
ATTESTED �
CONTACT: Steven L.Bautista(3-4180) JCON SWEETEN,CLERK OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC: County Probation Officer
County Administrator
Auditor-Controller i : 1r
BY w t „t s l DEPUTY
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