HomeMy WebLinkAboutMINUTES - 06032003 - C71-C75 TO: BOARD OF SUPERVISORS Contra
FROM: TONY COLON, DIRECTORCosta
COMMUNITY SERVICES DEPARTMENT '
DATE: JUNE 3, 2003 �$' ` _ County
SUBJECT: AUTHORIZATION TO SUBMIT GRANT APPLICATION FOR HEAD
START PROGRAM SUPPLEMENTAL FUNDS
Specific Request(S)or Recommendation (S)&Background and Justification
RECOMMENDATION IS):
APPROVE and AUTHORIZE the Community Services Department Director or
designee to submit a grant application to the U.S. Department of Health and
Human Services, Administration for Children and Families in the amount of
$397,538 for Head Start Program supplemental funding for the period from
January 1, 2003 through December 31, 2003.
FINANCIAL IMPACT:
If this grant application is approved by the U.S. Department of Health and Human
Services, Administration for Children and Families (ACF), the funding will be
added to the FY 03-04 budget. Funding is requested in the following categories:
Cate , Itemized Total
Head Start Supplemental funding, federal COLA: $232,521 $318,029
dollars Cil: $77,508
T & TA: $8,000 I
Local share throe h in-kind $79,507
Net Count
cost $0
Total $397,538
CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start Program supports two of
Contra Costa County's community outcomes: "Children beady for and
Succeeding in School" and "Families that are Safe, Stable and Nurturing." These
outcomes are achieved by offering comprehensive services, including high
quality early childhood education, nutrition, health, and social services, along with
a strung parent involvement focus, to low-income children throughout Contra
Costa County. The overall goal of the program is to bring about a greater degree
of social competence in preschool children from low-income families.
REASON'S FOR RECOMMENDATIONS/BACKGROUND:
Supplemental funds are in the following three categories stipulated by the
funding source: Cost of Living Adjustments, Quality Improvement, and Training &
Technical Assistance.
Please see attached 16-point narrative. The Head Start Local Policy Council will
review this application on May 21, 2003.
CONTINUED ON ATTACHMENT: _-&—YES SIGNATURE:
___....—__----_-_------------_-------_---------_-d_ M_____
, �2E- COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENBAT#C3N OF BOARD CO MI EE
. APPROVE OTHER
SIGNATURE{S I , I /,'
ACTION OF BOA, - N '. > r ,� APPROVE AS RECOMMENDED ' OTHER
VOTE OF SUPIt1J#SOBS I HEREBY CERTIFY THAT THIS IS A TRUE
:i
AND CORRECT COPY OF AN ACTION TAKEN
k" UNANIMOUS(ABSENT L 2 'w'` -. ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN: r�
ATTESTED
CONTACT: Torry Colon,646-5990 JOHt4 SWEETEN,CLERK OF THE
BOARD OF SUPERVISORS AND
OUN;TY ADM#gl TRAT R
CC: CAO s
` `,T3EPUTY
' a
CSC?(3 original,signed,seated oop#as) BY �. f '`
Contra Costa County Community Services Department
Head Start Supplemental Funding for Cost of Living, Quality Improvement, and
Training and Technical Assistance for FY 2003
EXECUTIVE SUMMARY
INCOMING FUNDS NARRATIVE STATEMENT
1. PROJECT/PROGRAM TITLE. -- Head Start
2. FUNDING AGENCY. Department of Health and Human Services,
Administration for Children and Families (ACF), Arlington, Virginia
3. SUBMITTAL STATUS. One-time supplemental funds for FY 2003, due to
ACF by June 2, 2003.
4. PROPOSED TERM. Grant budget year ends 12-31-03; these are one-time
funds for FY 2003.
6. CURRENT FUNDING. Funding for Head Start is provided by federal dollars.
Contra Costa County, as Grantee, is required to generate a 20% match of the
total project budget, which may be in cash or in-kind contributions, fairly valued.
6. FUTURE FUNDING. Head Start funding is based on a 3 year cycle. Each
year, the grantee must submit an application for continuation funds. FY 20303 is
the second year of the 3 year cycle. COLA, Quality Improvement and Training
Funds are usually administered on a supplemental funding basis.
7. BUDGET SUMMARY
Applying for one-time supplemental funds for Cost-of-Living Allowance, Quality
Improvement Funds, National Reporting System training funds, and Cluster
Training funds. Quality Improvement Funds will be used to supplement costs for
salaries and benefits. Delegate Agency, First Baptist, is included in the
allocation of funds. Local (in-kind) share is also detailed below.
Delegate
Agency Grantee Total '
2003 COLA 1.5% 27,241 205,230 232,521
2003 QIF (apply
toward salaries &
benefits) 4,5401 34,214 38,754
2003 QIF (National
Reporting System
,Training) 4,540` 34,214 38,754
' included with
Cluster Trainin Funds grantee 8,000 8,000
Total Supplemental '
Federal Funds 36,321 281,7081 318,029
Local (in-kind) share: 9,080 70,427 79,507
8. STAFFING REQUIREMENTS. As Grantee, Contra Costa County operates
the Head Start Program, which is administered and staffed by the Community
Services Department.
9. PROGRAM NEED. The Community Services Department serves the needs
of low-income children ( -5 years of age under Head Start, and prenatal-3 yrs
under Early Head Start) and their families, by providing quality childcare, child
development and other services such as medical and dental needs.
10. RELATIONSHIP TO OTHER PROGRAMS. The Community Services
Department's Head Start program combines federal Head Start and State child
development funding into one cohesive program. The Department also has
strong collaborations with other departments within the County and partners with
Community Based Organizations, local private businesses, schools, non-profits,
and volunteer organizations.
11. PROJECT GOALS.
GOAL A:
PROVIDE FULL DAY/FULL YEAR SERVICES TO ALL HEAD START ELIGIBLE
CHILDREN AND THEIR FAMILIES WHO DEMONSTRATE A NEED
GOAL B.
TO PROVIDE A COMPREHENSIVE FAMILY LITERACY PROGRAM, WHICH
SUPPORTS READING READINESS IN CHILDREN WHILE IMPROVING LITERACY
RATES IN PARENTS.
GOAL C:
TO PROVIDE MEASURABLE, RESULTS-BASED CHILD AND FAMILY OUTCOMES,
WHICH DEMONSTRATE THE EFFECTIVENESS OF THE FACS PROGRAM
GOAL D:
CONTINUE TO PROVIDE LICENSED QUALITY FACILITIES FOR OUR CHILDREN
AND FAMILIES IN ORDER TO MAINTAIN A SAFE AND DEVELOPMENTALLY
APPROPRIATE LEARNING ENVIRONMENT
GOAL E:
TO ENGAGE IN NEW AND INNOVATIVE, FORMAL COLLABORATIONS WITH
CHILDCARE, HEALTHCARE, AND COMMUNITY-BASED PARTNERS TO MAXIMIZE
QUALITY SERVICES TO CHILDREN AND FAMILIES
GOAL F:
TO PROMOTE TRAINING AND STAFF DEVELOPMENT OPPORTUNITIES THAT
LEAD TO CREDENTIALS AND CERTIFICATIONS THAT MEET AND EXCEED THE
FEDERAL AND STATE REQUIREMENTS
GOAD G:
INCREASE COMMUNITY AWARENESS OF PROGRAM SERVICES THROUGH THE
DEVELOPMENT OF AN OUTREACH PLAN TO BETTER REACH ELIGIBLE FAMILIES,
COMMUNITY VOLUNTEERS, AS WELL AS RECRUIT ADDITIONAL STAFF AND
INCREASE PARTNERSHIPS.
Gaal H:
ENHANCE EXEMPT PROVIDER CARE BY IMPLEMENTING THE HOME START
INITIATIVE
12. STATED OBJECTIVES. Each of the main goals has directly-related
objectives and outcomes, which were included in the continuation grant
application.
13. ACTIVITY SUMMARY. The Head Start program is funded for 1,816
children. The Community Services Department has successfully collaborated
with the California State Department of Education to provide enhanced services
for both Head Start children and State-funded children.
Staff Development includes training and activities in partnership with the three
local community colleges, the Training Institute, the Bay Area Regional Training
Center, Contra Costa Child Care Council, and the Contra Costa Association for
the Education of Young Children,
14. EVALUATION METHOD(S). Measurable, results-based child and family
outcomes have been implemented, such as the required State of California's
Desired Results Developmental Profile, for programs providing services through
collaboration with the State of California Department of Education.
15. CHANGES COMPARED TO PRIOR YEAR (if any). Program Goals are
similar to Y2002 goals, with more emphasis this time on Fatherhood activities,
more involvement of parents in early literacy development, and increased
partnering with faith-based organizations.
16. POTENTIAL CONTROVERSIAL ISSUES, None. Public perception of the
Head Start and Early Head Start programs remain positive. The Parent Policy
Council has been involved in planning for this grant application, and will be
approving submission of the grant at the next meeting on May 21, 2003.
TO: Bt]ARI!OF SUPERVISORS
VVv
FROM: William Walker, M.D., Health Services Director .' ,ty Contra
By: Ginger Marieiro, Contracts Administrator
Costa
DATE:
GATE: May 21, 2003 -r G.r l )Coufi Its/
If
SUBJECT: Approval of Grant Agreement #28-714 with the Los Medanos Health Care
District
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND}AND JUSTIFICATION
RECOMMENDATION(S) :
Approve and authorize the Health Services Director, or his designee (Wendel
Brunner, M.L. ) to execute on behalf of the County, Grant Agreement #28-714
with the Los Medanos Health Care District, in an amount not to exceed
$125, 852, for the period from April 1, 2003 through March 31, 2004, for the
Nutrition, Exercise, and Wellness (N.E .W) Program.
FISCAL IMPACT:
Approval of this Grant Agreement will result in an amount not to exceed
$125, 852 from Los Medanos Community Health Care District for the Nutrition,
Exercise and Wellness (N.E.W. ) Program. No County funds required.
B.ACKGROUND/REASON(S) ]POR RECOMMENDATION(S) :
In collobration with Los Medanos, Centra Costa Regional Medical Center, the
Public Health Clinic Services, CHDP, Contra Costa Health Plan, Community
Wellness and Prevention Program, and other Health Services Divisions, this
program will address the epidemic of childhood obesity and its impact in the
Pittsburg area of the County, where a greater proportion of children are
overweight. This program is the first-of-its-kind program that will address
not only the treatment of pediatric obesity in the clinical setting, but
also the prevention of obesity in the community. The goal of the program
is to is to reduce childhood obesity and its health consequences in the
Pittsburg area..
Los Medanos Health Care District has requested to be held harmless and
indemnified as part of their standard for approval of the grant agreement
with the County. County Risk Management has reviewed and approved the
indemnification and hold harmless language, and the Health Services
Department desires to expedite approval of the contract as written.
Three certified/sealed copies of this Board Order should be returned to the
Contracts and Grants Units for submission to the Contractor.
Y
----RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
.-- 'APPROVE _OTHER
ACTION OF BOARD } s`"7z`, w- APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT ,, I.1`Y'�_�! AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT; ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JO SWEETEN,CLERK OF THE BOARD OF
ConMendel. .Brunner, M.D. (31305712) SUPERVISORS AND COUNTY ADMINISTRATOR
#aCIXF edanos Health Care District
Health Services Dept (Contracts)
8Y.' f b'L/t/ ` d� �e. DEPUTY
TO: BOARD of SUPERVISORS �• �e�<+
FROM: William Walker, M.D. , Health ,Services Director - ������
By: Ginger Marieiro, Contracts Administrator
Costa
BATE: May 21,'-2003 �►�, County
SUBJECT: Approval of Contract #29-780ry-2 with Siskyou Hospital (dba Fairchild
Medical Center)
SPECIFIC REQUEST($)OR RECOMMENDATION(S)S BACKGROUND AND JUSTIFICATION
REC AC�'� :
Approve and authorize the Health Services Director, or his designee (Milt
Camhi) , to execute on behalf of the County, Contract #29-780-2 with Siskyou
Hospital (dba Fairchild Medical Center) to pay Contra Costa County a
minimum amount of $45, 600, for the period from June 1, 2003 through May 31 ,
2004, for Contra Costa Health Plan to provide Advice Furse services to
Fairchild Medical Center Health Plan members.
EL IMPACT:
For a fee the Contra Costa Health Plan will provide Advice Nurse Services
to Contractor. The revenue generated by this Contract will be used to
offset the cost of Contra Costa Health Plan' s Advice Nurse services .
On May 14, 2002, the Board of Supervisors approved Contract ##29-780-1 with
Siskyou Hospital (dba Fairchild Medical Center) for the period from June 1,
2002 through May 31, 2003, for the Contra Costa. Health Plan (Health Plan)
to provide Contractor' s Health Plan members with telephone advice nurse
services including, but not limited to, information about how to access
urgent care services; authorization for emergency care; and clinical
advice.
Approval of this Contract will allow Contra Costa Health Plan to continue
to provide advice nurse services to Siskyou Hospital, through May 31, 2004.
CONTINUF.0 ON A-TTA ENT' 9 T c coat v
f"kECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
--.,,--APPROVE OTHER �—
ACTION OF BOARD( .. :� .M?; s. . , APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT,'', '` ? AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT. ABSTAIN; OF SUPERVISORS ON THE DATE SHOWN.
?i
ATTESTED
JOHN EETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: Milt C mh i (313-6004)
CC: Health Services (Contracts)
Contractor BY DEPUTY
TO: BOARD OF SUPERVISORS �'• . =k'. Contra
Costa
FROM: Dennis M. Barry, AICP County
Community Development Director
DATE: June 3, 2003
SUBJECT: Legal Services Contract Amendment for CDBG and HOME Programs
SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
APPROVE and AUTHORIZE the Deputy Director,Redevelopment or his designee to execute a contract
amendment with Goldfarb&Lipman,effective July 1,2002,to increase the payment limit by$10,000 to
a new payment limit of$40,000 to provide legal services for the CDBG and HOME programs,with no
change in the term through June 30, 2003.
FISCAL IMPACT
No General Fund impact. HOME and CDBG funds are provided to the County on a formula allocation
basis through the U.S.Department of Housing and Urban Development(HUD).The additional$10,000
in funds will come from administrative funds currently allocated to the HOME program.
BACKGROUND/REASONS FOR RECOMMENDATIONS
Contra Costa County receives an annual allocation of approximately$5 million in federal CDBG and
HOME funds for use in developing housing affordable to lower income households in the County.
Typically, the County's funds are provided as part of a structured financing with deeds trust and
I
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
,-RECOMMENDATION OF COUNTY ADMINISTRATOR RECOM DATION OF B ARD
COMMITTEE
, PROVE OTHER
y
SIGNATURE(S):
ACTION OF BOA /ON .�: ° :� . APPROVED AS RECOMMENDED OTHER
r:
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT :", V -k ) TRUE AND CORRECT COPY OF AN
®AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
- SUPERVISORS ON THE DATE SHOWN.
Contact: Dara Douglas (925) 335-1253 ATTESTED � ; � '
Orig/cc: Community Development Dept. JOHN SWEETEN, CLERK OF
cc: County Administrator THE BOARD OF SUPERVISORS
County Counsel AND COUNTY ADMINISTRATOR
Goldfarb and Lipman via CDD '
BY f, $. t i,-yti�. DEPUTY
specific affordability and use restrictions incorporated into loan and regulatory agreements.In addition,
approximately $500,000 in CDBG funds is used for economic development projects which involve
structured financings. The law firm of Goldfarb and Lipman provides the County with legal assistance
in negotiating loan terms and preparing the required legal documents.
A higher level of activity than anticipated has occurred this year,which has depleted the original$30,000
contract amount with Goldfarb and Lipman. The proposed amendment to increase the maximum
payment limit under the contract by$10,000 to a maximum of$40,000 will be adequate to ensure the
provision of legal services required to meet the needs of the CDBG and HOME programs through the
remainder of this fiscal year.
- Contra
-= Costa
a� County
.,
TO. BOARD OF SUPERVISORS 7,5
,
FROM: Dennis M. Barry, AICD
Community Development Director
DATE: June 3 , 2003
SUBJECT: CONTRACT WITH GUEATONNO SCOLA FOR TECHNICAL ASSISTANCE WITH COMPUTER
SERVICES (Contract # Payroll)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
Authorize the Community Development Director or his designee to execute a contract with
Gueatonno Scola in the amount of$45,000.00 for technical assistance with computer services
through June 30, 2004,
FISCAL IMPACT
The cost is covered by revenue received from back end fees received on applications paid by
developers and applicants.
BACKGROUND/REASONS FOR RECOMMENDATIONS
The Community Development Department has contracted with Gueatonna Scola since
September 23, 2002. This contract would allow the services to continue through June 30,
2004. Mr. Scola will provide technical support for desktop computers and network expansion
to enhance Department mapping data bases.
CONTINUED ON ATTACHMENT: Y ,SIGNATU
t }
wl- RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
,--'APPROVE OTHER
SIGNATURE(S) :
ACTION OF BOA 21 ON , >t`�x f 'x APPROVED AS RECOMMENDED K OTHER
� l
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT ... ` TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Orig: Judy Coons (92 5) 335-1287 ATTESTED
s
cc: Community- Development Department
Carol. Ramirez, Auditor-Controller JOHN SWEETEN, CLERK OF
County Administrator THE BOARD OF SUPERVISORS
Judy Coons (CDD) AND C0UNTY ADMINISTRATOR
BY `„ ` ` K° r; £u ., `... DEPUTY