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. Contra
TO: BOARD OF SUPERVISORS
Costa
FROM: John Cullen, Director
N�
Employment and Human Services Department County
DATE: June 6, 2443
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,
to APPLY for and ACCEPT California Department of Social Services, Children and Family
Services Division, funding in the amount of$57,000 to align Child Welfare Services Redesign
implementation strategies with other child welfare reform efforts for the period of
June 1, 2003 through September 30, 2004. (#29-148-0)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to APPLY for
and ACCEPT California Department of Social Services, Children and Family Services Division, funding in
the amount of$57,000 to align Child Welfare Services Redesign implementation strategies with other child
welfare reform efforts for the period of June 1, 2003 through September 30, 2004. (#29-148-0)
FINANCIAL IMPACT:
No County match required. If funded, County to receive $57,000 California Department of Social Services,
Children and Family Services Division Funds.
BACKGROUND:
The funds are made available to plan, access and/or design county and community implementation strategies for
Child Welfare Services (CWS)Redesign with the ultimate goal of achieving outcomes for child safety,
permanency and child/family well being, as required by the federal Child and Family Service Review Program
Improvement Plan and the California Child and Family Services Review Program. The grant activities will
support efforts to confront the trend in child abuse reports to grow increasingly complex and challenge the
current systems' capacity to respond effectively.
CONTINUED ON ATTACHMENT: Y# SIGNATURE:
—4-.--RECOMMENDATION OF COUNTY ADMINISTRATOR __ RECOMMENDATION OF BOARD COMMITTEE
z,-APPROVE OTHER
SIGNATURE(S):
ACTION OF BOAF6 ONtll ;y . APPROVED AS RECOMMENDED _ OTHER
ff •�
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ,. 'u' AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED <'t✓3l 0
JOHN OVEETEN,CLERK OF THE BOARD OF
SUPERIISORS AND COUNTY ADMINISTRATOR
Contact. DNA ' A--;,:'3,'--1S,$3 # 1
cc: EHSD CONTRACTS UNIT(EB) s '
COUNTY ADMINISTRATOR BY DEPUTY
AUDITOR-CONTROLLER r" t ,
CONTRACTOR
TO: BOARD OF SUPERVISORS �- � ,. Contra
� �Iq
Costa
FROM: John Cullen, Director County
and Human Services Depar ° r `J/�_p'
A Cp'�!• W
DATE: May 13, 2003 �
47
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee to
ACCEPT Office of Juvenile Justice and Delinquency Prevention(OJJDP) Grant funds in the
amount of$75,000 for the Truancy Prevention Demonstration Project for the period of
September 1, 2003 through August 31, 2004. (#29-100-1)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION!
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee to ACCEPT
Office of Juvenile Justice and Delinquency Prevention(OJJDP) Grant funds in the amount of$75,000 for the
Truancy Prevention Demonstration Project for the period of September 1, 2003 through August 31, 2004.
(#29-100-1)
FINANCIAL. IMPAC"
County to receive $75,000. No County Match required.
CHILDREN'S IMPACT STATEMENT:
The grant supports Children's Report Card Outcomes#1 "Children Ready for and Succeeding in School" and#2
"Children and Youth Healthy and Preparing for Adulthood"by addressing school attendance and academic
performance for youth and families.
RAC;'K(fI2C1ITND�
The OJJDP grant supports the Truancy Prevention Demonstration Project through John Swett Unified School
District, which includes supportive services from the offices of the District Attorney and Sheriff. The project
targets positive attendance in the School District's elementary and high schools through outreach to families and
services that include, incentive program and awards for improved attendance and academic performance, and
supplies for youth and families. The project provides for technical assistance and staff training through
workshops and conferences.
The project works in coordination with the Weed and Seed Program strategy in Rodeo and North Richmond.
CONTINUED ON ATTACHMENT: YF SIGNATURE: .
_i�RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
_A:: CPROVE OTHER
SIGNATURE(S):
ACTION OF BCYAI O'1 ��r '" APPROVED AS RECOMMENDED _ OTHER
VOTE OF SUPERVISORS
fry, I HEREBY CERTIFY THAT THIS IS A TRUE
f---UNANIMOUS(ABSENT v,.•.,�;�<<a..� ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOHNssiVEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: 'Vi EN T� I IN.(3-1 )
cc: EHSD CONTRACTS UNIT(EB) a
COUNTY ADMINISTRATOR BY '; 5'� € ' f ,r ,DEPUTY
AUDITOR-CONTROLLER
CONTRACTORS
L d
` • Centra
TO: BOARD OF SUPERVISORS k". Costa
FROM: John Cullen, Director
Employment and Human Services Dep tment , County
I
DATE: April 30, 2003 LOO/
SUBJECT: APPROVE AND AUTHORIZE the Employment and Human Services Director, or designee to
ACCEPT an additional California Department of Aging(CDA),Title III-E, FY 2002/2003
through FY 2003/2004, funding allocation in the amount of$365,059 for a total agreement
amount of$809,205. (#29-119-3)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ED ACTION*
APPROVE AND AUTHORIZE the Employment and Human Services Director, or designee to ACCEPT an
additional California Department of Aging(CDA), Title III-E, FY 2042/2003 through FY 2003/2004,funding
allocation in the amount of$365,059 for a total agreement amount of$809,205. (#294119-3)
ETNACIAI, IMPACT:
Per California Department of Aging Agreement FC-0204-07, County to receive Federal funding in the total
amount of $801,205 ($444,146 for FY 2002/2403; $312,657 Baseline/$131,489 fine-Time Only and
$365,059 for FY 2003/2004, $342,601 baseline/$22,458 One-Time Only).
25%match required for total program costs to be shared by the contractors.
BACKGROI NM
Due to Federal Amendments of 2000 to the Aider Americans Act(OAA),the provision of national support
services for family caregivers was established under Title III-E. As Federally mandated, the Area Agencies on
Aging will be responsible for the administration of all services funded by the OAA National Caregiver Support
.Program.
The increase of$365,059 to the total allocation is for the second year, FY 2003/2004, of the two-year grant.
CONTINUED ON ATTACHMENT: YES SIGNATURE: `
_i,,:-KECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S): ✓J
ACTION OF BOA ON _ —K°p ; ° �` c��` =, _ APPROVED AS RECOMMENDED� � _ OTHER
V
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT r..' '`{�. 1 AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED r
JOHN SWEETEN,CLERK OF TI{E BOARD OF
SUPI2VISORS AND COUNTY ADMINISTRATOR
Contact: BOB,
SSR 3�t>
cc: EHSD CONTRACTS UNIT(EB)
COUNTY ADMINISTRATOR BY `•f sem; ,DEPUTY
AUDITOR-CONTROLLER
SHARON JOHNSON(SUMMIT)
BARBARA McNAIR (SUMMIT)
SCOTT DANIELSON(SUMMIT)
TO: BOARD OF SUPERVISORS Contra
FROM: TONY COLON, DIRECTOR
COMMUNITY SERVICES DEPARTMENT r e
Costa
DATE: JUNE 03, 2003 �- County
SUBJECT: AUTHORIZATION TO SUMMIT GRANT APPLICATION FOR HEAD
START PROGRAM IMPROVEMENT FUNDS
Specific Request(S)or Recommendation (S) &Background and Justification
RECOMMENDATION SI:
APPROVE and AUTHORIZE the Community Services Department Director or
designee to submit a grant application to the U.S. Department of Health and
Human Services, Administration for Children and Families in the amount of
$506,038 for capital improvements and equipment for Head Start Centers for the
period from January 1, 2004 through December 31, 2004.
FINANCIAL IMPACT:
A one-time waiver of the non-federal in-kind share will be submitted with the
application. No net County cost will be needed to match this grant. If the waiver is
not approved, an in-kind match of $126,735 is available through matching funds
provided by Community Childcare Partners and State Preschool.
CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start/Early Head Start Program
supports two of Centra Costa County's community outcomes: "Children Ready
for and Succeeding in School" and "Families that are Safe, Stable and
Nurturing." These outcomes are achieved by offering comprehensive services,
including high quality early childhood education, nutrition, health, and social
services, along with a strong parent involvement focus, to low-income children
throughout Contra Costa County. The overall goal of the program is to bring
about a greater degree of social competence in preschool children from low-
income families.
REASONS FOR RECOMMENDATIONSIBACKCROUND:
Please see attached 16-point narrative. The Head Start Local Policy Council will
review this application on May 21, 2003.
CONTINUED ON ATTACHMENT: ___Y4S SIGNATURE:
_.W -------—..._ �---------------
MMEN€7ATION OF COUNTY ADMINISTRATOR RECOMMENDATI BOARD C—MMITT"EEyY
APPROVE � ,OTHER
SIGNATURE
ACTION OF BOAEONs t.fay „': APPROVE AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
' AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
F6ti,: Ls a.a .`+ -' ATTESTED
CONTACT: Tony Colon,646-5990 PPHN SWEETEN,CLERK OF THE�
BOARD OF SUPERVISORS AND
CC: CAO COUNTY ADMINISTRATOR
CSD(3 original,signed,sealed copies) y 1 r
BY i ttA' y r ,DEPUTY
TO: BOARD OF SUPERVISORS Contra
FROM: TONY COL6N, DIRECTOR
COMMUNITY SERVICES DEPARTMENT Costa
DATE: JUNE 3, 2003 '" e7,fou nt
SUBJECT: AUTHORIZATION TO SUBMIT GRANT APPLICATION FOR EARLY
HEAD START PROGRAM SUPPLEMENTAL FUNDS
Specific Request(S)or Recommendation(S)&Background and Justification
RE OMMENDATIMS):
APPROVE and AUTHORIZE the Community Services Department Director or
designee to submit a grant application to the U.S. Department of Health and
Human Services, Administration for Children and Families in the amount of
$81,877 for Early Head Start Program supplemental funding for the period from
January 1, 2003 through December 31, 2003.
FINANCIAL IMPACT:
If this grant application is approved by the U.S. Department of Health and Human
Services, Administration for Children and Families (ACF), the funding will be
added to the FY 03-04 budget. Funding is requested in the following categories:
Category Itemized Total
Early Head Start Supplemental funding, COLA: $28,072 $65,502
federal dollars til: $9,358
T & TA: $28,072
Local share through in-kind $16,375
Net County cost $0
Total $81,877
CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start/Early Head Start Program
supports two of Contra Costa County's community outcomes: "Children Ready
for and Succeeding in School" and "Families that are Safe, Stable and
Nurturing." These outcomes are achieved by offering comprehensive services,
including high quality early childhood education, nutrition, health, and social
.services, along with a strong parent involvement focus, to low-income children
throughout Contra Costa County. The overall goal of the program is to bring
about a greater degree of social competence in preschool children from low-
income families.
REASONS FOR RECOMMENDATIONS/BACKGROUND:
Supplemental funds are in the following three categories stipulated by the
funding source: Cost of Living Adjustments, {duality Improvement, and Training &
Technical Assistance.
Please see attached 16-point narrative. The Head Start Locaal", ttCy Council will
review this application on May 21, 2003. -�
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
._..—___---a-_-------------- ----------------- ------- ------ ----
-,-'RF,COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMI EE
M 'APPROVE OTHER
SIGNATURE(S)� l,� '
���ar'�".Y�s"'
ACTION OF BOAR ON zi^, . ; %'„i? 'PROVE AS RECOMMENDED OTHER
VOTE OF SUP , ISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT ,a ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT ABSTAIN
ATTESTED ✓ ..?
a
CONTACT: Tony Colon,646-5990 •J,HN SWEETEN,CLERK OF THE
BOARD OF SUPERVISORS AND
COU TY.ApMtTRATC3
CC: CAO ;
CSD(3 original,signed,seated copies) BY a r Av ,,.DEPUTY
Contra Costa County Community Services Department
Head Start/Early Head Start Program Improvement Grant Application For 2003
EXECUTIVE SUMMARY
INCOMING FUNDS NARRATIVE STATEMENT
1. PROJECT/PROGRAM TITLE. 2003 Head Start/Early Head Start One-Time Program
Improvement funding.
2. FUNDING AGENCY. Department of Health and Human Services, Administration for
Children and Families(ACF), Pacific-West Regional Hub(Region IX).
3. SUBMITTAL STATUS. Request for one-time program improvement funding. This
application is due June 2, 2003.
4. PROPOSED TERM. Funding is requested for the period from January 1, 2004 through
December 31,2004.
5. CURRENT FUNDING. Funding is provided by federal dollars and local in-kind.
County, as Grantee, is required to generate a 20% in-kind match of the total project
budget.
Head Start
Approved 2002 Basic Federal.Funding: $15,811,146
Grant Funding Local Share: $3,952787
Total $19,763,933
6. FUTURE FUNDING.This is a one-time program improvement-funding request.
7. BUDGET SUMMARY.
Head Start
I Replacement of four cargo vans,three passenger vans,one truck and one 7
164,462
car
R,eTlace roofing at various Head Start sites 50,091-
Replace the Boiler at Brookside. 29,790
Re lace the furnace at Crescent Park. 8,400
Replace the furnace at Balboa 5,920
Install HVAC Roofixop unit at Balboa $16,750
Ceilin&Lepairs at Brookside 9,700
Demolition and removal,of portable buildinLs 18,000
Information technoloyy: hardware and software upgrades 203,825
[.Sub-total federal dollars requested-Read Start Grantee
I
A one-time request for waiver of the non-Federal share will be submitted with the
application. If the waiver is approved, no County funding will be required. The
County's one-time request for waivers has never been denied,
8. STAFFING REQUIREMENTS. As Grantee, CCC operates the Head Start and Early
Head Start Programs, which is administered by the Community Services Department, no
new staff will be required. The CCC Community Services Department and General
Services Architectural Services Division will be responsible for design and management
of the construction projects proposed and any and all subcontractors utilized.
9. PROGRAM NEED.
A. The Grantee is in need of replacing ten of their vehicles as it has been determined that
five cargo vans, three passenger vans, one truck and one car are in need of
replacement as they do not meet Contra Costa County's vehicle guidelines due to age
and/or mileage.
B. Replace roofing at various sites due to age and integrity.
C. Replace the boiler at Brookside. The current boiler, which is 28 years old, is in poor
condition.
D. Replace the furnace at Crescent Park. The current furnace is in excess of 25 years
old.
E. Replace the furnace at Balboa. The current furnace is in excess of 25 years old.
Install HVAC rooftop units at Balboa. The current HVAC units are in poor
condition and should be replaced as soon as possible.
F. Ceiling repairs at Brookside. Current ceiling dates from the 1970's and is a health
and safety hazard.
G. Demolition and removal of portable buildings at Balboa site due to health and safety
hazard.
H. Information Technology upgrades to ensure security and increase productivity.
10. RELATIONSHIP TO OTHER PROGRAMS. There are no other known projects to
accomplish these tasks. The Community Services Department Child Development
program will derive benefit through collaborative use of the projects. The CCC General
Services Division will be responsible for design and management of the construction
projects proposed and interface with any and all subcontractors utilized for all projects.
11. PROJECT GOALS.
1. Replace five cargo vans, three passenger vans, one truck and one car in order to
meet county vehicle maintenance/replacement standards.
2. Replace roofing at various sites due to age and integrity to maintain health and
safety.
3. Replace the boiler at Brookside due to.
4. Replace the furnace at Crescent Park.
5. Replace the furnace at Balboa
2
6. Install HVAC rooftop unit at Balboa
7. Ceiling repairs at Brookside
8. Demolition and removal of portable buildings
9. Information Technology upgrades
12. STATED OBJECTIVES.
To meet the goals outlined above, the CCC General Services Division will provide
project management services to make the necessary renovations and purchases. They will
be responsible for establishing the scope of the individual projects, contractual
arrangements, and oversight of all installation phases. A detailed project time line will be
developed, as funding becomes available. The Community Services Department will
stage and install all information technology projects.
13. ACTIVITY SUMMARY. The CCC General Services Division will be responsible for
design and management of the installation projects proposed and interface with any and
all subcontractors utilized for their respective projects.
14. EVALUATION METHOD(S). Completion of projects as determined by the CCC
General Services Division.
15. CHANGES COMPARED TO PRIOR YEAR(if any).N/A, this is a one-time program
improvement-funding opportunity.
16. POTENTIAL CONTROVERSIAL ISSUES» None. Public reception of the county's
Head Start Program remains positive. Improvement of services in the County will foster
this public image.
3
Centra Costa County Community Services Department
Early Head Start Supplemental Funding for Cost of Living, Quality
Improvement, and Training and Technical Assistance for FY 2003
EXECUTIVE SUMMARY
INCOMING FUNDS NARRATIVE STATEMENT
1. PROJECT/PROGRAM TITLE. -- Early Head Start
2. FUNDING AGENCY. Department of Health and Human Services,
Administration for Children and Families (ACF), Arlington, Virginia
3. SUBMITTAL STATUS. One-time supplemental funds for FY 2003, due to
ACF by June 2, 2003.
4. PROPOSED TERM. Grant budget year ends 9-29-03; these are one-time
funds for FY 2003.
5. CURRENT FUNDING. Funding for Early Head Start is provided by federal
dollars. Contra Costa County, as Grantee, is required to generate a 20% match
of the total project budget, which may be in cash or in-kind contributions, fairly
valued.
6. FUTURE FUNDING. Each year, the grantee must submit an application for
continuation funds. COLA, Quality Improvement and Training funds are usually
Supplemental Funds, i.e., are not guaranteed every year.
7. BUDGET SUMMARY
Applying for one-time supplemental funds for Cost-of-Living Allowance, Quality
Improvement Funds, Quality (Training) funds, and Training & Technical
Assistance Funds. Quality Improvement Funds will be used to supplement costs
for salaries and benefits. Local (in-kind) share is also detailed below.
2003 COLA 1.5% 23,072
2003 QIF (apply
toward salaries &
benefits) _ 4,679
2003 Quality (Training)
.Funds 4,679
20033 Training and
Technical Assistance 28,072
Total Supplemental
lFederal Funds 65,5021
Local (in-kind) share. 16,375
8. STAFFING REQUIREMENTS. As Grantee, Contra Costa County operates
the Early Head Start Program, which is administered and staffed by the
Community Services Department.
9. PROGRAM NEED. The Community Services Department serves the needs
of low-income children (3-5 years of age under Head Start, and prenatal-3 yrs
under Early Head Start) and their families, by providing quality childcare, child
development and other services such as medical and dental needs.
10. RELATIONSHIP TO OTHER PROGRAMS. The Community Services
Department's Early Head Start program combines federal Early Head Start and
State Child Development funding into one cohesive program. The Department
also has strong collaborations with other departments within the County and
partners with Community Based Organizations, local private businesses,
schools, non-profits, and volunteer organizations.
11. PROJECT GOALS for 2003:
GOAL. A:
TO PROVIDE A COMPREHENSIVE FAMILY LITERACY PROGRAM, WHICH
SUPPORTS READING READINESS IN CHILDREN WHILE IMPROVING
LITERACY RATES IN PARENTS
GOAL B:
TO PROVIDE MEASURABLE, RESULTS-BASED CHILD AND FAMILY
OUTCOMES, WHICH DEMONSTRATE THE EFFECTIVENESS OF THE FACS
PROGRAM
GOAL. C:
TO ENGAGE IN NEW AND INNOVATIVE, FORMAL COLLABORATIONS WITH
CHILDCARE, HEALTHCARE, AND COMMUNITY-BASED PARTNERS TO
MAXIMIZE QUALITY SERVICES TO CHILDREN AND FAMILIES
GOAL D:
ENHANCE EXEMPT PROVIDER CARE BY IMPLEMENTING THE HOME
START INITIATIVE
12. STATED OBJECTIVES. Each of the main goals has directly-related
objectives and outcomes, which were included in the continuation grant
application.
13. ACTIVITY SUIIIf'MAR`1'. The Early Head Start program is funded for 204
children. The Community Services Department has successfully collaborated
with the California State Department of Education to provide enhanced services
for both Early Head Start children and State-funded children.
Staff Development includes training and activities in partnership with the three
local community colleges, the Training Institute, the Bay Area Regional Training
Center, Contra Costa Child Care Council, and the Contra Costa Association for
the Education of Young Children.
14. EVALUATION METHOD(S). Measurable, results-based child and family
outcomes have been implemented, or are in the process of being implemented
for Early Head Start children, such as the required State of California's Desired
Results Developmental Profile, for programs providing services through
collaboration with the State of California Department of Education.
15. CHANGES COMPARED TO PRIOR YEAR (if any). Program Goals are
similar to Y2002 goals, with more emphasis this time on Fatherhood activities,
more involvement of parents in early literacy development, and increased
partnering with faith-based organizations.
16. POTENTIAL CONTROVERSIAL ISSUES. None. Public perception of the
Head Start and Early Head Start programs remain positive. The Parent Policy
Council has been involved in planning for this grant application, and will be
approving submission of the grant at the next meeting on May 21, 2003.