HomeMy WebLinkAboutMINUTES - 06032003 - C28 TO: BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS,CANYON LAKES GEOLOGIC
HAZARD ABATEMENT DISTRICT (GRAD)
FROM: MAURICE SHIU, PUBLIC WORKS DIRECTOR
DATE: June 3,2003
SUBJECT: APPROVE and AUTHORIZE Gray-Bowen and Company,Inc.,as General Manager of the Canyon
Lakes Geologic Hazard Abatement District to execute a contract amendment with Dover
Construction effective May 1,2003 to increase the payment limit by$20,000 to a new payment limit
of$70,000 for the Preventative Maintenance and Emergency Response Program, San Ramon area.
(District III) Project No. 7761-6X5148
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE Gray-Bowen and Company, Inc., as General Manager of the Canyon Lakes
Geologic Hazard Abatement District (CHAD)to execute a contract amendment with Dover Construction
effective May 1, 2003 to increase the payment limit by$20,000 to a new payment limit of$70,000 for the
Preventative Maintenance and Emergency Response Program.
II. FiscallmUact:
There is no impact to the County General Fund. The Canyon Lakes CHAD is funded through revenues
generated by special assessments on properties within the boundaries of the Canyon Lakes CHAD.Canyon
Lakes CHAD will fund 100%.
j
Continued on Attachment-X SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR
®_RECOMMENDATION OF BOARD COMMITTEE
_,,A'PROVE —OTHER
SIGNATURE(S):
ACTION OF I30 ON TUNE 03, 20OPPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
Xx UNANIMOUS(ABSENT NONE } I hereby certify that this is a true and correct
AYES: NOES: copy of an action taken and entered on the
ABSENT: ABSTAIN: minutes of the Board of Supervisors acting as
the CHAD Board on the date shown.
DISTRICT III SEAT VACANT
NC:sr ATTESTED: JUNE 0.3 200
G:\GrpData\SpDist,Board Orders\2003\05-13-03 BO-(CL)2nd Qtr Exp.Report.doc "
Orig.Div:Public works(Special Districts) JOHN SWEETEN,Clerk of the Canyon Lakes
Contact: Skip Epperly(313-2253) GHAT) Board of Directors and Board
cc: County Administrator Administrator
County Counsel
M.Morton,Eng.Svc.
Gray-Bowen and Company,Inc.
By Deputy
SUBJECT: APPROVE and AUTHORIZE Gray-Bowen and Company,hie.,as General Manager of the Canyon
Lakes geologic Hazard Abatement District to execute a contract amendment with Rover
Construction effective May 1,2003 to increase the payment limit by$20,000 to a new payment limit
of$70,000 for the Preventative Maintenance and Emergency Response Program,San Ramon area.
(District 111)Project No. 7761-6X5148
DATE: June 3, 2003
PAGE: -2-
111. Reasons for..Recommendation and Background;
Dover Construction has assisted. the CHAD with the execution of their Preventative Maintenance and
Emergency Response Program for approximately 11 years. Dover Construction has extensive experience in
responding to and assisting the CHAD with the repair of landslides and landslide related work in Canyon
Lakes and the surrounding area. One significant element of this work is the repair and replacement of
damaged B-58 ditches within the Canyon Lakes CHAD.
A 180-foot segment of B-58 ditch in the Canyon Crest area has been identified by CHAD staff as being in
immediate need of replacement. Repair of this portion of the B-58 ditch is important so that water may be
removed from the hillside effectively,which should decrease the likelihood of land movement in the area.
As a result of the late season rainfall that the Bay Area has been experiencing in April and May of this year,
the General Manager has declared this work to be an emergency, as defined in Section I.D. (Exceptions to
Standard Contract Bidding and Award Procedures) of Resolution 86/406. As an emergency, the General
Manager has the authority to award this contract, as defined in Resolution 98/381, and requests that the
Board of Directors ratify this decision.
IV. Consequences of Nggative Action:
Without Board approval,the B-58 ditches would not be repaired and may result in landslides in the Canyon
Lakes area.
AMND ENS 1O CONTRACT
This Contract asmendmeut is cffactive May 1,2003 betweea the Canyon Lakes Geologic
Hazard Abatement District(Public Agency),an ageozy forraed under"Soot on 26500 of
the Public Resource Code and Dover Cotta uc 6on(Contractor),a company doing
business at 2642 Pyramid Drive,Tracy, CA,95344,
VIM EAS,Public Agency and ContmcT previously entered into a,coorrtrw dated July 1,
.ZOA which Cant iwt was approved by the Boal of Superviscrr°s on My 23,2003;
T 1 ClREI,Public Agency and Contractor muwally agree to amend said contact to
increase the contract payrneut limit from $50,O00 to$70,000.
In all other respects,the c onu t dated July 1,2002 shall remain in hill fbTce and effect.
In W'rINESS Wl"Wl t3lK,Pubtic Agcy and Contractor have executed this Contract as of
date written on the first paragraph ofibis Contract:
PUBLIC AGCY
By
Graty Bowen and Company,fie.,
General Manager
CON I XAC
(Signature)
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