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HomeMy WebLinkAboutMINUTES - 06172003 - HA3 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Robert McEwan, Executive Director DATE: June 17, 2003 SUBJECT: APPROVE REVISED AGENCY PLAN FOR FISCAL YEAR 2003-04 FOR THE HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA HOUSING AUTHORITY AS MANDATED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD). SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION 1. RECOMMENDED ACTION: APPROVE the Public Housing Agency (PHA) Revised Annual Plan for Fiscal Year 2003-04. ADOPT the "PHA Certification of Compliance with the PHA Plans and Related Regulations Board Resolution to Accompany the PHA Plan" (Resolution No. 5041). AUTHORIZE the Chair to sign the above mentioned Board Resolution. AUTHORIZE the Executive Director to sign any other required documentation related to the PHA Agency Plan. II. FINANCIAL IMPACT: None. Ill. REASONS FOR RECOMMENDATION/BACKGROUND The Housing Authority is requesting approval for its revisions to the fiscal year 2003-04 PHA Five Year and Annual Plan as required by the federal Quality Housing and Work Responsibility Act of 1998 (QWHRA). The Housing Authority's 2003-04 PHA Annual Plan was approved by your Board, Resolution No. 5035, on February 11, 2003, and subsequently submitted to the U.S. Department of Housing and Urban Development (HUD) for approval. Since February 11, 2003 there have been significant changes to the Housing Authority's financial resources and program operations that significantly impacted the approved Annual Plan for 2003. The magnitudes of these changes warrant revisions to the Annual Plan that will require further approval by CONTINUED ON ATTACHMENT: YES SIGNATURE A�, ��� RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMI'T'TEE APPROVE -OTHER SIGNATURE(S): ACTION OF BOARD ON June 17, 2t D3 APPROVED AS RECOMMENDED X OTHER VOTE OF COMMISSIONERS X UNANIMOUS (ABSENT I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ~ABSTAIN: MINUTES OF THE BOARD OF **District III Seat VACANT** COMMISSIONERS ON T14E DATE SHOWN. **Advisory Housing Oxmission Seat VACANT** ATTESTED June 17, 2003 JOHN SWEETEN,CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY DEPUTY H:\JudyHayes\NISOFFICE,\WINWORD\BOARD\BO-AnnuaI Plan 2003-04.doc Housing Authority of the County of Contra Costa Board Order: Revised Annual Pian for Fiscal Year 2003-04 Page 2 the Hoard and HUD. Notices were published in newspapers of general circulation and posted at each of the Housing Authority's developments to inform the residents of the new Annual Plan, the scheduled public hearings date and to solicit comments. At a scheduled public hearing on May 29, 2003 there were no comments or recommendations concerning the revisions received from the public. The public was also welcomed to provide comments and recommendations at the regularly scheduled Housing Authority Advisory Commission meeting on May 19, 2003, at which time the Advisory Commission recommended approval of the Housing Authority's revisions to the Annual Plan for fiscal year 2003-04. Attachment 1, the Executive Summary, indicates the revisions to the Housing Authority Annual Plan for fiscal year 2003- 04. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect not to adopt Resolution No. 5041 approving the Housing Authority's Annual Plan for fiscal year 2003-04, the Housing Authority would not be in compliance with HUD mandates and the QHWRA. Attachment 1 Housing Authority Revised Agency Plan, Fiscal Year 2003-04 Executive Summary Of Changes The Advisory Housing Commission had approved the FY 2003 Housing Authority Annual Plan on January 27, 2003, Report 03-005, for submission to the Board of Commissioners for their meeting on February 11, 2003. The Board of Commissioners approved the Housing Authority Annual Plan by approving Resolution No. 5035. The Housing Authority Annual Plan was subsequently submitted to the U.S. Department of Housing and Urban Development (HUD) for approval. Since February 11, 2003 there have been significant changes to the Housing Authority's financial resources and program operations that significantly impacted the approved Annual Plan for 2003. The magnitudes of these changes warrant revisions to the Annual Plan that will require further approval by HUD. The revisions to the Agency Plan were presented and approved at a meeting of the Residents Advisory Board (RAB) on May 19, 2003. The RAB had given their tentative approval pending the outcome of the public hearing that was conducted on May 29, 2003 following the required 45-day notice period. There were no comments or recommendations to the Annual Plan revisions from the public. Under QHWRA, each public housing authority must revise the annual plan when there are significant changes to the annual plan. The Housing Authority believes that the changes in financial resources and program operations warrant revisions that require your Board and HUD approval. A summary of changes is as follows` Change in Funding Resources (Page 16 of Annual Plan) On March 29,2003 the Housing Authority Board of Commissioners approved this Agency's Fiscal Year 2003-2004 Budget in the amount of$36.0 million. This is an $8.7 million increase from the original annual plan approved by the AHC on January 27, 2003. Change in Program Operations (Attachment M — housing Choice Voucher Program Project Based Assistance) In accordance with HUD Regulations (24 CFR part 903) the Housing Authority has attached a statement to the annual plan the circumstances exist that indicate the project basing, rather than tenant basing on the same subsidy assistance, is an appropriate action. The Housing Authority included the projected number of project-based units, which is 150 vouchers, and that project- basing these vouchers is consistent with the Housing Authority's Annual Plan. Addition of Definition for Significant Changes or Substantial Deviation/Modifications (Page 45 of Annual Plan) In accordance with HUD regulations (24 CFR 903.21) and PIH Notice 99-51 the Housing Authority has 'defined what Significant Changes or Substantial Deviation/Modifications would warrant revising the Annual Plan and initiate the public hearing process. U.S. De artrrient of Housing-and Urban Development Office o Public and Indian Housin Resolution No. 5 0 4 1 PHA Certifications of Compliance with the PHA Plans and Related Regulations Board Resolution to Accompany the PHA Plan Resolution No.5041 Acting on behalf of the Board of Commissioners of the Public Housing Agency(PHA)listed below,as its Chairman or other authorized PHA official if there is no Board of Commissioners, I approve the submission of the 5-Year Plan and Annual Plan for PHA fiscal year beginning 2 0 0.3 ,hereinafter referred to as the Plan of which this document is a part and make the following certifications and agreements with the Department of Housing Development(HOD) in connection with the submission of the Plan and implementation thereof: 1. The Plan is consistent with the applicable comprehensive housing affordability strategy(or any plan incorporating such strategy)for the jurisdiction in which the PHA is located. 2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan,which includes a certification that requires the preparation of an Analysis of Impediments to Farr Housing Choice,for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan. 3. The PHA has established a Resident Advisory Board or Boards,the membership of which represents the residents assisted by the PHA, consulted with this Board or Boards in developing the Plan,and considered the recommendations of the Board or Boards(24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations. 4. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing,published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. S. The PHA will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964,the Fair Housing Act, section 504 of the Rehabilitation Act of 1973,and title II of the Americans with Disabilities Act of 1990. 6. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any irnpeditnents to fair housing choice within those programs, address those impe'Imcnts in a reasonable fashion in view of the resources available and work with local jurlsdict�ons to impplement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and maintain records reflecting these analyses and actions. 7. For PHA Plan that includes a policy for site based waiting lists: • The PHA regularly submits required data to HUD's MCS in an accurate, complete and timely manner(as specified in I'IH Notice 99-2); • Tl�e system of site-based waiting lists provides for full disclosure to each applicant in the selectlon of the development in which to reside, including basic information about available sites, and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; • Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; • The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing; • The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR part 903.7(c)(1 ). 8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41,Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968,Employment Opportunities for Low-or Very-Low Income Persons,and with its implementing regulation at 24 CFR Part 135. 11. The PHA has submitted with the Plan a certification with regard to a drug free workplace required by 24 CFR Part 24, Subpart F . 12. The PHA has submitted with the Plan a certification with regard to compliance with restrictions on lobbying required by 24 CFR Part 87,together with disclosure forms if required by this Part, and with restrictions on payments to influence Federal Transactions, in accordance with the Byrd Amendment and implementing regulations at 49 CFR Part 24. 13, For PHA Plan that includes a PHDEP Plan as specified in 24 CFR 761.21: The PHDEP Plan is consistent with and conforms to the "Plan Requirements" and"Grantee Performance Requirements" as specified in 24 CFR 761.21 and 761.23 respectively and the PHA will maintain and have available for review/inspection(at all times), records or documentation of the following: • Baseline law enforcement services for public housing developments assisted under the PHDEP plan; • Consortium agreements between the PHAs participating in the consortium and a copy of the payment agreement between the consortium and HUD(applicable only to PHAs participating in a consortium as specified under 24 CFR 761.15); • Partnershi agreements(indicating specific leveraged suppport)with agencies/organizations roviding 1 dig, services or other in-kind resources for FI EP-funded activities; • oordination wi other law enforcement efforts; H;\dudyHayes\MSOFFICE\WTNWORD\BOARD\BO-Annual Pian Res..doc U.S. Det3artment of Housing and Urban Development Office 6T Public and IndianHousing Resolution No. 5 O 4 1 • Written agreements)with local law enforcement agencies receiving any PHDEP funds); and .All crime statistics and other relevant data(including Part ands ecified Part II crimes)that establish need for the public housing sites assisted under the PHDEP Plan. 14. The PHA will comply with a uisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 15. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 16. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58. 17. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 18. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 19. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35. 20. The PHA will comply with the policies, guidelines,and requirements of OMB Circular No. A-87 (Cost Principles for State,Local and Indian Tribal Governments)and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments.). 21. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. 22. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and attachments at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA. HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA CA01 I PHA Name PHA Number bh&, _7 Date: , 16——0 Signed/mated by PHA Board Chair or other authorized PHA official PHA Certifications of Compliance with the PHA Plans and Related Regulations PASSED AND ADOPTED ON June 17, 2003 by the following vote of the Commissioners. AYES: Supervisors Gioia, Uilkema, Mover and DeSaulnier NOES: None ABSENT: Noche ABSTAIN: Now **District III Seat VACANI** ***Advisory Ding Gmmission Seat VACANT'*** I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN, ATTESTED June. 17, 2003 JOHN SWEETEN, CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY H:\JudyHayes\MSOFFICE\WINWORD\BOARD\BO-Annual Plan Res-doe HUD 50075 U.S. Department of Housing and Urban Development Office of Public and Indian Housing PHS Plan Revised Annual Plan for Fiscal Year 2003 Five-Year Plan 2003-2007 Housing Authorily of the Counly of Contra Costa HUD 50075 01VfB Approval No. 2577-0226 Expires: 03/31/2004 HUD 50075 NOTE: THIS PITA PLANS TEMPLATE(HUD 50075)IS TO BE COMPLETED IN ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES FY 2003 Annual flan Page 2 HUD 50075 OMB Approval No:2577-4226 Expires;03/31/2004 HUD 50075 PHA Plan Agency Identification PHA Name: Housing Authority of the County of Contra Costa PITA Number: CA 011 PHA Fiscal Year Beginning: 4/1/2003 Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting.- (select all that apply) Z Main administrative office of the PHA Z PHA development management offices Z PHA local offices Display Locations For PHA Plans and Supporting Documents The PHA Plans(including attachments) are available for public inspection at: (select all that apply) Main administrative office of the PHA PHA development management offices PHA local offices Main administrative office of the local government Z Main administrative office of the County government El Main administrative office of the State,government Public library { PHA website Other(list below) PHA Plan Supporting Documents are available for inspection at: (select all that apply) Z Main business office of the PHA PHA development management offices E] Other(list below) PHA Identification Section, Page I FY 2003 Annual Plan Page 3 HUD 54475 OMB Approval No:2577-4226 Expires:03/31/2004 HUD 54(175 Annual PHA Plan PHA Fiscal Year 2003 [24 CFR Part 903.71 i Annual Plan T .� . �� ll1 [] Standard Plan Streamlined Plan: Z High Performing PHA [j Small Agency (<250 Public Housing Units) Administering Section 8 Only Troubled Agency Plan I Executive Summary of the Revised Annual PHA Plan [24 CFR Part 903.7 9(r) �. This Revised Annual Plan includes a newly updated and significantly changed Housing Authority 2043/2004 Budget that was adopted by the Board of Commissioners on March 25, 2003. In addition to the budget revisions to the 2043/44 Annual Plan other significant changes are: • The Housing Authority budget increased from. $77 million to over$85 million, to include increasing amount funded for Housing Choice Voucher Program housing assistance payments, and,modifying the Capital Improvement program to move funding to operations for public housing(Page 15 and 16). • The Housing Authority has received preliminary approval from HUD, San Francisco to allocate Housing Choice Vouchers for a Project Based Assistance Program to assist the Housing Authority's deconcentration plans. (Attachment M) Housing assessments,rent strategy and other planning information is remains unchanged from the previous Annual Plan submittal. Some information not required of high performing agencies is still included as a prudent measure. FY 2443 Annual Plan Page 4 — ---- HUD 50075 OMB Approval No:2577-0226 Expires:03/3112004 HLM 50075 Annual Plan Table of Contents [24CFR Part DO3.74(d] Provide utable ofcontents for the Annual plan, including attachments,and ulist ofsupporting documents available for public inspection, Table mfContents Pa Annual Plan i. Executive Summary.................................,..........^........................- 4 ii. Table ufContents.......................................................................... ..........5 1. Housing Needm,...........................^....^....^...^...,...................... .....0-l5 2...FiouncialResources ..............................^^^.......................,.....-..-.. 15 I-.Pol viesmoEligihilitc Selection and Admissions....................................l0-25 4..,Rent Determination Policies.................................................... ........25-Z9 5....Operations and Management Po}ioicm-lyOT REQUIRED 6....Grievance Procedures-NOT REQUIRED T.-Capital Improvement Need .............,...........'......'...'.'...^..............3l'33 8....Demolitionazul Disposition....,.........................................................33-34 9... of Housing-NOT REQUIRED 10..Conversions of Public Housing-REQUIRED ll.. --NOT REQUIRED 12.. Service Programs-SUSPENDED I3..Crine and Safety-PHDEP-NOT REQUIRED 14..Pets-NK}Z REQUIRED l5..CivilRigrts Certifications(included with PHA Plan Certifications) l6..Andit...............................^.................................................. ......43 17..Asset Management-NOT REQUIRED 18..Other Information..........................................................................44-47 PHA Plans Certifications CertifioateufConsistency with the Contra Costa Coppty Consolidated Plan Attachments Required Attachments: Z Admissions Policy for Deconcentration Z FY 2003 Capital Fund Program Annual Statement E] Most recent board-approved operating budget(Required Attachment for PHAs that are troubled or at risk of being designated troubled ONLY) Z Component 3 (6), Deconcentration and Income Mixing Z Component 10 (B) Voluntary Conversion Initial Assessments Optional Attachments: PHA Management Organizational Chart Public Housing Drug Elimination Program(PfDIP)Plao-oee PBDEP temol�e Conuoueosoff�mid� Board template Comments PHA Plan text) FY 2003 Annual Plan Page 5 HUD 50075 OMB Approval No:zsnf2zm Expires:03/31/2004 HUB 50075 ® Other(List below,providing each attachment name) Attachment A: List of Members of Governing Board of Commissioners Attachment B: List of Members of Advisory Housing Commission Attachment C: Statement of Progress Attachment D: Contra Costa Consolidated Plan,April 2000 Cover Sheet Attachment E: HUD 50075;Annual Statement/Performance and Evaluation Report, Capital Fund Program Attachment F: List of Members of Resident Advisory Board(RAB),2003 Attachment G: Minutes ofRA.B; 11/13/02, 12/12/42 Attachment H: Public Hearing Agenda; January 16, 2043 Attachment I: Minutes of the Public Hearing Meeting Jan. 16, 2403 Attachment J Certification by State or Local Official of PHA Plans Attachment K Law Enforcement Letters of Support Attachment L Certifications of Compliance with the PHA Plans&Related Regulations Attachment M: Housing Choice Voucher Project-Based Assistance Supporting Documents Available for Review �SeJa.doc - i � rt�c �w�y � e�* .. List of Supporting Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Display X PHA Plan Certifications of Compliance with the PHA Plans 5 Year and Annual Plans and Related Regulations X State/Local Government Certification of Consistency with 5 Year and Annual Plans the Consolidated Plan X Pair Housing Documentation: 5 Year and Annual Plans Records reflecting that the PHA has examined its programs or proposed programs,identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available,and worked or is working with local jurisdictions to implement any of the jurisdictions' initiatives to affi Tnatively further fair housing that require the PHA's involvement. X Consolidated Plan for the jurisdictions in which the PHA is Annual Plan: located(which includes the Analysis of Impediments to Fair Housing Needs Housing Choice(AI)and any additional backup data to support statement of housing needs in the jurisdiction X Most recent board-approved operating budget for the public Annual Plan: housing program Financial Resources; X Public Housing Admissions and(Continued)Occupancy Annual Plan: Eligibility, Policy(A&O),which includes the Tenant Selection and Selection,and Admissions Assignment Plan[TSAP] Policies X Section 8 Administrative Plan:Eligibility,Selection,Admis- Annual Plan: Eligibility, sions,Continued Tenancy,Grievance and Hearing Process, Selection,and Admissions Project Base of Vouchers,and other admin requirements. Policies FY 2043 Annual Plan Page 6 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 List of Supp2rting Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Display X Public Housing Deconcentration and Income Mixing Annual Plan: Eligibility, Documentation: Selection,and Admissions L PHA board certifications of compliance with Policies deconcentration requirements(section 16(a)of the US Housing Act of 1937,as implemented in the 2118/99 Quality Housing and Fork Responsibility Act Initial Guidance;Notice and any further HUD guidance)and 2. Documentation of the required deconcentration and income P#*g anal sis X Public housing rent determination policies,including the Annual Plan: Rent methodology for setting public housing flat rents Determination 0 check here if included in the public housing A&O Policy A&O Polic X Schedule of flat rents offered at each public housing Annual Plan: Rent development Determination Z check here if included in the public housing A&O Policy A&O Policy X Section 8 rent determination(payment standard)policies Annual Plan: Rent Z check here if included in Section 8 Determination Administrative Plan Section 8 HCV Admin Plan X Public housing management and maintenance policy Annual Plan: Operations documents,including policies for the prevention or and Maintenance eradication of pest infestation(including cockroach Infestation X Public housing grievance procedures Annual Plan:Grievance ® check here if included in the public housing Procedures A&O Policy A&O Policy X Section 8 informal review and hearing procedures Annual Plan: Grievance Z check here if included in Section 8 Procedures Administrative Plan Section 8 HCV Admin Plan X The HUD-approved Capital Fund/Comprehensive Grant Annual Plan: Capital Needs Program Annual Statement(HUD 52837)for the active grant year X Most recent CTAP Budget/Progress Report(HUD 52825)for Annual Plan: Capital Needs any active CIAP grant X Most recent,approved 5 Year Action Plan for the Capital Annual Plan: Capital Needs Fund/Comprehensive Grant Program,if not included as an attachment rovided at PHA option NA Approved HOPE VI applications or,if more recent, Annual Plan: Capital Needs approved or submitted HOPE VI.Revitalization Plans or any other! roved proposal for develo went of public housing X Approved or submitted applications for demolition and/or Annual Plan: Demolition disposition of public housin and Disposition X Approved or submitted applications for designation of public Annual Plan:Designation of housin (Designated Housing Plans Public Housin FY 2003 Annual Plan Page 7 HUD 50075 (7M$Approval No:2577-0125 Expires:03/3112004 HUD 50075 List of Supporting Documents Available for Review Applicable Supporting Document Applicable Plans & Component On Display X Approved or submitted assessments of reasonable Annual Plan: Conversion of revitalization of public housing and approved or submitted Public Housing conversion pians prepared pursuant to section 202 of the 1996 HUD Appropriations Act NA Approved or submitted public housing homeownership Annual Plan: ro / lens Homeownership NA Policies governing any Section 8 Homeownership program Annual Plan: check here if included in the Section 8 Homeownership Administrative Plan NA Any cooperative agreement between the PHA and the TANP Annual Plans.: Community Mency Service&Self-Sufficient X PSS Action Plans for public housing and/or Section 8 Annual Plan: Community Service&Self-Sufficiency X Most recent self-sufficiency(EDSS,TOP or ROSS or other Annual Plan: Community resident services ELmjt grant progranireports Service&Self=Sufficient X The most recent Public Housing Drug Elimination Program Annual Plan: Safety and (PHEDEP)semi-annual performance report for any open Crime Prevention grant and most recently submitted PHDEP application PHDEP Plan X The most recent fiscal year audit of the PHA conducted Annual Plan: Annual Audit under section 5(h)(2)of the U.S.Housing Act of 1937(42 U. S.C. 1437c(h)),the results of that audit and the PHA's response to EX findings NA Troubled PHAs:MOA/Recovery Plan Troubled PHAs X Other supporting documents(optional) (specify as needed) list individually;use as man lines as necessary) Detached Executive Summa 1. Statement of Housing Needs [24 CPR Part 903.7 9(a)] A. Housing Needs of Families in the Jurisdiction/s Served by the PHA Based upon the information contained in the Consolidated Plans applicable to the jurisdiction,and/or other data available to the PHA,provide a statement of the housing needs in the jurisdiction by completing the following table.In the"Overall' Needs column,provide the estimated number of renter families that have housing needs. For the remaining characteristics, rate the impact of that factor on the housing needs for each family type,from 1 to 5,with 1 being"no impact"and 5 being"severe impact." Use N/A to indicate that no information is available upon which the PHA can make this assessment. Revised 4/04/01 FY 2003 Annual Plan Page 8 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HLM 50075 Housing Needs of Families in the Jurisdiction by Family Type Family Type Overall Afford- supply Quality Access- Size Loca- abili ibili tion Income<= 30% 11,296 5 5 3 2 5 5 of AMI Income>30%but 9,810 5 5 3 2 4 5 <-50%of AMI Income>50%but 9,363 5 5 3 2 3 4 <80%of AMI EldeEll 6,136 5 5 4 4 2 3 Families with 8,208 5 4 4 4 3 3 Disabilities Race/Ethnicity 30,569 4 3 3 2 2 2 White Race/Ethnicity 4,607 5 5 4 3 5 4 Hispanic Race/Ethnicity 1,166 2 2 2 2 2 2 Asian/Pac.Island Race/Ethnicity 3,088 5 5 1 4 j 3 4 4 Black What sources of information did the PHA use to conduct this analysis? (Check all that apply, all materials must be made available for public inspection.) Z Consolidated Plan of the Jurisdictions Indicate year: 2000 - 20175 Z U.S. Census data: the Comprehensive Housing Affordability Strategy ("CHAS")dataset American Housing Survey data Indicate year: Other housing market study Indicate year: Z Other sources: (list and indicate year of information) Consolidated Plan of the City of Richmond 1997-2002 Consultant - 1999 FY 2003 Annual Plan Page 9 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 B. Mousing Needs of Families on the Public Housing and Section 8 Tenant- Based Assistance Waiting Lists State the housing needs of the families on the PHA's waiting lists.Complete one table for each type of PHA wide waiting list administered by the PHA. PHAs may provide separate tables for site- based or sub-jurisdictional public housing waiting lists at their option. Revised 4/04/01 Housing Needs of Families on the Waiting List Waiting list type: (select one) Z Section 8 tenant-based assistance Public Housing [� Combined Section 8 and Public Housing Public Housing Site-Based or sub-jurisdictional waiting list(optional) If used, identi which development/sub jurisdiction: #of families %of total families Annual Turnover Waiting list total 5,550 1,755 Extremely low income 3,888 70.0% <=30%AMI Very low income >30%but<50°lo AMI) 1,160 21.0% Law income 50olobut<80oJo AMI 502 9.0% Families with children 4,376 78.8% Elderly_families 233 4.2% Families with 760 13.7% Disabilities Race/ethnicity 4,316 77.8% Black non-His anis Race/ethnicity 2,576 46.4% White,non-Hispanic Race/ethnicity 88 1.6% Asian,non-Hispanic Race/ethnicity 415 7.5% Native American Race/ethnicity 378 6.8% White Hispanic Characteristics by NA NA NA Bedroom Size (Public Housing Only) 1BR NA NA NA 2 BR NA NA NA 3 BR NA NA NA 4 BR NA NA NA 5 BR NA NA NA 5+BR NA NA NA FY 2003 Annual Plan Page 10 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 Housing Needs of Families on the Waiting List Is the waiting list closed(select one)? LJ No Yes If yes: How long has it been closed(#of months)? 11 Does the PHA expect to reopen the list in the PHA Plan year? © No Z Yes Does the PHA permit specific categories of families onto the waiting list, even if generally closed? Z No Q Yes Revised 4/04/01 Housing Needs of Families on the Waitin List Waiting list type: (select one) M Section 8 tenant-based assistance Z Public Housing 0 Combined Section 8 and Public Housing Public Housing Site-Based or sub jurisdictional waiting list(optional) If used, identi which development/ ub jurisdiction: #of families %of total families Annual Turnover Waiting list total 4,203 955 Extremely low 3,761 89.6°l0 income<=30010 AMI Very low income (>30010 but<-54010 393 9.3% AMI :Low income (>50%but x'.80010 42 1.0010 AI�II Families with 3,268 77.9010 children Elderly families 668 15.5% Families with 1025 23.8010 Disabilities Race/ethnicity 1,914 44.4010 White Race/ethnicity 573 13.7% Hispanic Race/ethnicity 320 6.5010 Asian/Pac.Islander Race/ethnicity 1,995 46.3010 Black FY 2003 Anmual Plan Pale 11 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 Housing Needs of Families on the Waiting List Characteristics by Bedroom Size (Public Housing Only) IBR 22015 52% 0 2 BR 1363 32% 74 3 BR 542 13% 42 4 BR 93 3% 58 5 BR NIA NIA 0 5+BR NA NA NA Is the waiting list closed (select one)? No ❑ Yes Z If yes: How long has it been closed(# of months)? 24 months Does the PHA expect to reopen the list in the PHA Plan year? ® No ❑ Yes Does the PHA permit specific categories of families onto the waiting list, even if generally closed? [] No E Yes C. Strategy for Addressing Needs Provide a brief description of the PHA's strategy for addressing the housing needs of families in the jurisdiction and on the waiting list IN THE UPCOMING YEA]k and the Agency's reasons for choosing this strategy. The HA anticipates the opening of the Section 8 Waitlist. The HA continues to have the Public Housing Waitlist open to seniors and the disabled. L i Stratggies Need: Shortage of affordable housing for all eligible populations Strategy 1. Maximize the number of affordable units available to the PHA within its current resources by: Select all that apply Z Employ effective maintenance and management policies to minimize the number of public housing units off-line Reduce turnover time for vacated public housing units Reduce time to renovate public housing units Z Seek replacement of public housing units lost to the inventory through mixed finance development Z Seek replacement of public housing units lost to the inventory through Section 8 replacement housing resources Z Maintain or increase Section 8 lease-up rates by establishing payment standards that will enable families to rent throughout the jurisdiction Undertake measures to ensure access to affordable housing among families assisted by the PHA, regardless of unit size required FY 2003 Annual Plan Page 12 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 Z Maintain or increase Section 8 lease-up rates by marketing the program to owners,particularly those outside of areas of minority and poverty concentration Z Maintain or increase Section 8 lease-up rates by effectively screening Section 8 applicants to increase owner acceptance of program Participate in the Consolidated flan development process to ensure coordination with broader community strategies ❑ Cather(list below) Strategy 2: Increase the number of affordable housing units by: Select all that apply Z Apply for additional Section 8 units should they become available ER Leverage affordable housing resources in the community through the creation of mixed- finance housing Z Pursue housing resources other than public housing or Section 8 tenant-based assistance. ❑ Cather: (list below) Need: Specific Family Types: Families at or below 30% of median Strategy 1: Target available assistance to families at or below 30 % of AMI Select all that apply Z Exceed HUD federal targeting requirements for families at or below 30%of AMI in public housing Exceed HUD federal targeting requirements for families at or below 30%of AMI in tenant-based Section 8 assistance ❑ Employ admissions preferences aimed at families with economic hardships f Adopt rent policies to support and encourage work ❑ Cather: (list below) Need: Specific Family Types: Families at or below 50% of median Strategy 1: Target available assistance to families at or below 50% of AMI Select all that apply ® Employ admissions preferences aimed at families who are working Z Adopt rent policies to support and encourage work ❑ Other: (list below) Need: Specific Family Types: The Elderly Strategy 1: Target available assistance to the elderly: Select all that apply ❑ Seek designation of public housing for the elderly FY 2003 Annual Plan Page 13 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 Apply for special-purpose vouchers targeted to the elderly, should they become available Z Other: (list below) Consider near elderly outreach in future. Need: Specific Family Types: Families with Disabilities Strategy 1: Target available assistance to Families with Disabilities: Select all that apply Seek designation of public housing for families with disabilities Z Carry out the modifications needed in public housing based on the section 544 Needs Assessment for Public Housing Apply for special-purpose vouchers targeted to families with disabilities, should they become available Affirmatively market to local non-profit agencies that assist families with disabilities Q Other: (list below) Need: Specific Family Types: Races or ethnicities with disproportionate housing meds Strategy 1: Increase awareness of PHA resources among families of races and ethnicities with disproportionate needs: Select if applicable Affirmatively market to races/ethnicities shown to have disproportionate housing needs [ Other: (list below) Strategy 2: Conduct activities to affirmatively further fair housing Select all that apply Z Counsel Section 8 tenants as to location of units outside of areas of poverty or minority concentration and assist them to locate those units Market the Section 8 program to owners outside of areas of poverty/minority concentrations [� Other: (list below) Other Housing Needs & Strategies: (list needs and strategies below) Reasons for Selecting Strategies Of the factors listed below, select all that influenced the PHA's selection of the strategies it will pursue: Funding constraints Z Staffing constraints FY 2003 Annual Plan Pae 14 HUD 50075 OMB Approval No:2577-3226 Expires:03/31/2004 HUD 50075 Limited availability of sites for assisted housing Extent to which particular housing needs are met by other organizations in the community �( Evidence of housing needs as demonstrated in the Consolidated Plan and other information available to the PHA Influence of the housing market on PHA programs Z Community priorities regarding housing assistance Z Results of consultation with local or state government Z Results of consultation with residents and the Resident Advisory Board Z Results of consultation with advocacy groups Other: (list below) Federal funding priorities. Housing Authority's experience and knowledge. 2 Statement of Financial Resources [24 CFR Part 903.7 9(b)] List the financial resources that are anticipated to be available to the PHA for the support of Federal public housing and tenant-based Section 8 assistance programs administered by the PHA during the Plan year. Note: the table assumes that Federal public housing or tenant based Section 8 assistance grant funds are expended on eligible purposes;therefore,uses of these funds need not be stated. For other funds,indicate the use for those funds as one of the following categories:public housing operations, public housing capital improvements,public housing safety/security,public housing supportive services, Section 8 tenant-based assistance, Section 8 supportive services or other. Financial Resources. Planned Sources and uses Sources Planned$ Planned Uses 1. Federal Grants (FY 2001 rants a Public Housing_Qperating Fund $3,150,040 b Public Housing Ca ital Fund 4,056,508 c HOPE VI Revitalization 0 d HOPE VI Demolition 0 e) Annual Contributions for Section 73,991,793 8 Tenant-Based Assistance f) Public Housing Drug Elimination 0 Program(including any Technical Assistance funds g) Resident Opportunity and Self- 230,000 Sufficient Grants h) Community Development Block 200,000 Grant i HOME NA 2. Prior Year Federal Grants (unobligated funds only) (list N/A below See above 1 -0- FY 2003 Annual Plan Page 15 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 Financial Resources: Planned Sources and Uses Sources Planned$ Punned Uses DOJ Weed&Seed -U- IDA/HHF Grant 187,500 33.. Public Housing Dwelling Rental Income 3,277,900 PH Operations 4. Other income list below Charges 34,525 PH Operations Management Fees 40,000 Other TC ro . 5. Non-federal sources list below County Head Start facilities 50,000 Other County Homeless facilities 166,000 Other Total resources 85,324,228 Total page 15 & 16 3. PHA Policies Governing Elizibility, Selection, and Admissions [24 CFR Part 903.7 9(c)] A. Public Housing Exemptions: PHAs that do not administer public housing are not required to complete subcomponent 3A. (1)Eligibility a. When does the PHA verify eligibility for admission to public housing? (select all that apply) ❑ When families are within a certain number of being offered a unit: (state number) (❑ When families are within a certain time of being offered a unit: (state time) Z Other: (describe) At initial application and re-verified prior to admission. b. Which nonincome (screening) factors does the PHA use to establish eligibility for admission to public housing(select all that apply)? Criminal or Drug-related activity Z Rental history ❑ Housekeeping [� Other(describe) FY 2003 Annual Plan Page 16 HUD 50075 OMB Approval No:2577-0225 Expires:03/31/2004 HUD 50075 c. Z Yes ❑ No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? d. ❑ Yes Z No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? e. ❑ Yes IZ No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC- authorized source) (2) Waiting List Organization a. Which methods does the PHA plan to use to organize its public housing waiting list (select all that apply) Z Community-wide list Sub jurisdictional lists ❑ Site-based waiting lists b. Where may interested persons apply for admission to public housing? Z PHA main administrative office ❑ PHA development site management office Z Other(list below) Central Waiting List Office and area offices c. If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each of the following questions; if not, skip to subsection(3) Assignment 1. How many site-based waiting lists will the PHA operate in the corning year? 2. ❑ Yes ❑ No: Are any or all of the PHA's site-based waiting lists new for the upcoming year(that is, they are not part of a previously-HUD- approved site based waiting list plan)? If yes,how many lists? 3. ❑ Yes ❑ No: May families be on more than one list simultaneously If yes, how many lists? 4. Where can interested persons obtain more information about and sign up to be on the site-based waiting lists (select all that apply)? ❑ PHA main administrative office ❑ All PHA development management offices ® Management offices at developments with site-based waiting lists ❑ At the development to which they would like to apply ® Other(list below) Revised 4/04/01 FY 2003 Annual Plan Page 17 HUD 50075 OMB Approval No:25770226 Expires:03/31/2004 HUD 50075 (3)Assiunment a! How many vacant unit choices are applicants ordinarily given before they fall to the bottom of or are removed from the waiting list?(select one) Z One Two Three or More b. Z Yes F7 No: Is this policy consistent across all waiting list types? c. If answer to b is no, list variations for any other than the primary public housing waiting list/s for the PHA: (4)Admissions Preferences a. Income targeting: 7 Yes Z No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 40%of all new admissions to public housing to families at or below 30%of median area income? b. Transfer policies: In what circumstances will transfers take precedence over new admissions? (list below) Emergencies Overhoused (� Underhoused Z Medical justification Z Administrative reasons determined by the PHA(e.g., to permit modernization work) 0 .Resident choice: (state circumstances below) Z Other: (list below) Victim/Witness Protection(upon request from law enforcement agency) c. Preferences 1. ® Yes ❑ No: Has the PHA established preferences for admission to public housing(other than date and time of application)? (If"no"is selected, skip to subsection(5) Occupancy) 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences: Involuntary Displacement(Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Z Victims of domestic violence FY 2003 Annual flan Page 18 HUD 500'75 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 F1 Substandard housing 0 Homelessness ❑ High rent burden(rent is >50 percent of income) Other preferences. (select below) ❑ Working families and those unable to work because of age or disability Veterans and veterans' families Residents who live and/or work in the jurisdiction (� Those enrolled currently in educational,training, or upward mobility programs [� Households that contribute to meeting income goals(broad range of incomes) Households that contribute to meeting income requirements(targeting) Those previously enrolled in educational, training, or upward mobility programs �] Victims of reprisals or hate crimes Z Other preference(s) (list below) Other Disability Preferences 3. If the PHA will employ admissions preferences,please prioritize by placing a"I" in the space that represents your first priority, a"2"in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use"1"more than once, "2"more than once, etc. 1 Date and Time Former Federal preferences. Involuntary Displacement(Disaster, Government Action, Action of Housing Owner,Inaccessibility, Property Disposition) 2 Victims of domestic violence Substandard housing Homelessness High rent burden Other preferences (select all that apply) El Working families and those unable to work because of age or disability Z Veterans and veterans' families Z Residents who live and/or work in the jurisdiction [1 Those enrolled currently in educational, training, or upward mobility programs ❑ Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements(targeting) (� Those previously enrolled in educational, training, or upward mobility programs Other preference(s) (list below) Disabled persons or families with disabled members FY 2003 Annual Plan Page 19 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 4. Relationship of preferences to income targeting requirements: The PHA applies preferences within income tiers Z Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements (5)Occupancy a. What reference materials can applicants and residents use to obtain information about the rules of occupancy of public housing(select all that apply) The PHA-resident lease The PHA's Admissions and(Continued) Occupancy policy Z . PHA briefing seminars or written materials Z Other source(list) Family Obligations document "One Strike"document b. How often must residents notify the PHA of changes in family composition? (select all that apply) At an annual reexamination and lease renewal Z Any time family composition changes Z At family request for revision ❑ Other(list) (6) Deconcentration and income Mixiniz (Revised Template per PIIS 2001-04 attached to Component 18(D) on page 45) a. ® Yes ❑ No: Did the PHA's analysis of its family(general occupancy) developments to determine concentrations of poverty indicate the need for measures to promote deconcentration of poverty or income mixing? b. ❑ Yes Z No: Did the PHA adopt any changes to its admissions policies based on the results of the required analysis of the need to promote deconcentration of poverty or to assure income mixing? c. If the answer to b was yes,what changes were adopted? (select all that apply) ❑ Adoption of site-based waiting lists If selected, list targeted developments below: ❑ Employing waiting list"skipping"to achieve deconcentration of poverty or income mixing goals at targeted developments If selected, list targeted developments below: ❑ Employing new admission preferences at targeted developments If selected, list targeted developments below: FY 2003 Annual Plan Page 20 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HLM 50075 Other(list policies and developments targeted below) Safeguard policies for correction of possible future imbalances. Affirmative actions adopted to attract higher income households. d. Z Yes ❑ No: Did the PHA adopt any changes to other policies based on the results of the required analysis of the need for deconcentration of poverty and income mixing? e. If the answer to"d"was yes,how would you describe these changes? (select all that apply) Z Additional affirmative marketing Z Actions to improve the marketability of certain developments ❑ Adoption or adjustment of ceiling rents for certain developments Z Adoption of rent incentives to encourage deconcentration of poverty and income-mixing Z Other(list below) Adoption of reasonable flat rents in highly inflationary rental market. f Based on the results of the required analysis, in which developments will the PHA make special efforts to attract or retain higher-income families? (select all that apply) Not applicable: results of analysis did not indicate a need for such efforts List(any applicable)developments below: All. g. Based on the results of the required analysis, in which developments will the PHA make special efforts to assure access for lower-income families? (select all.that apply) Z Not applicable: results of analysis did not indicate a need for such efforts ❑ List(any applicable) developments below: B. Section 8 Exemptions: PHAs that do not administer Section 8 are not required to complete sub-component 313. Unless otherwise specified,all questions in this section apply only to the tenant-based Section S assistance program(vouchers,and until completely merged into the voucher program, certificates). (1) Egg biiity a. What is the extent of screening conducted by the PHA? (select all that apply) Z Criminal or drug-related activity only to the extent required by law or regulation Criminal and drug-related activity, more extensively than required by law or regulation More general screening than criminal and drug-related activity(list factors below) FY 2003 Annual Plan Page 21 HUB 500'75 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 Other(list below) Income Verification through third party Credit History,if fraud is suspected b. ® Yes El No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? c. 0 Yes E No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? d. 7 Yes Z No: Does the PHA access FBI criminal records from the FBI for screening purposes?(either directly or through an NCIC- authorized source) e. Indicate what kinds of information you share with prospective landlords? (select all that apply) Criminal or drug-related activity Other(describe below) Rental history and related lease compliance. (2) Waiting List Orianiz;ation a. With which of the following program waiting lists is the Section 8 tenant-based assistance waiting list merged? (select all that apply) None Federal public housing Federal moderate rehabilitation Z Other federal or local program(list below) 1. The Section 8 Community Investment demonstration program 2. Designated housing for persons with disabilities (Special 200) b. Where may interested persons apply for admission to Section 8 tenant-based assistance? (select all that apply) EJ PHA main administrative office Other(list below) Central Waiting List Office. (3 Search Time a. ® Yes ❑ No: Does the PHA give extensions on standard 60-day period to search for a unit? Revised 4/01/0; If yes, state circumstances below: Extensions beyond 120 days given if applicant demonstrates extensive but futile efforts. (4)Admissions.Preferences a. Income targeting FY 2003 Annual Plan Page 22 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 El Yes 0 No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 75%of all new admissions to the Section 8 program to families at or below 30%of median area income? b. Preferences 1. ® Yes ❑ No: Has the PHA established preferences for admission to Section 8 tenant-based assistance? (other than date and time of application) (if no, skip to subcomponent(5)Special purpose Section 8 assistance programs) 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences Involuntary Displacement(Disaster, Government Action, Action of Housing Owner, Inaccessibility,Property Disposition) Z Victims of domestic violence ❑ Substandard housing Homelessness ❑ High rent burden(rent is > 50 percent of income) Other preferences(select all that apply) ❑ Working families and those unable to work because of age or disability Z Veterans and veterans' families Z Residents who live and/or work in your jurisdiction ❑ Those enrolled currently in educational, training, or upward mobility programs [� Households that contribute to meeting income goals (broad range of incomes) ❑❑ Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational,training, or upward mobility programs Z Victims of reprisals or hate crimes Z Other preference(s) (list below) Terminally 111. Victim/'Witness Protection. Lottery Selections (if utilized). 3. If the PHA will employ admissions preferences,please prioritize by placing a"1"in the space that represents your first priority, a"2"in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use "1"more than once, "2"more than once, etc. 1 Date and Time FY 2403 Annual Plan Page 23 HUD 500'75 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 Former Federal preferences Involuntary Displacement(Disaster, Government Action, Action of Mousing Owner, Inaccessibility, Property Disposition) 2 Victims of domestic violence Substandard housing Homelessness High rent burden Other preferences(select all that apply) [] Working families and those unable to work because of age or disability 3 Veterans and veterans' families I Residents who live and/or work in your jurisdiction Those enrolled currently in educational, training,or upward mobility programs Households that contribute to meeting income goals(broad range of incomes) El Households that contribute to meeting income requirements (targeting) 7 Those previously enrolled in educational, training, or upward mobility programs 2 Victims of reprisals or hate crimes Other preference(s) (list below) Terminally Ill—2 Victim/Witness Protection—2 Lottery Selections (if utilized)-- 1 4. Among applicants on the waiting list with equal preference status, how are applicants selected? (select one) Date and time of application Z Drawing(lottery) or other random choice technique 5. If the PHA plans to employ preferences for"residents who live and/or work in the jurisdiction"(select one) This preference has previously been reviewed and approved by HUD Z The PHA requests approval for this preference through this PHA Plan 6. Relationship of preferences to income targeting requirements: (select one) The PHA applies preferences within income tiers Z Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements (5) Special Purpose Section 8 Assistance Propra s a. In which documents or other reference materials are the policies governing eligibility, selection, and admissions to any special-purpose Section 8 program administered by the PHA contained? (select all that apply) Z The Section 8 Administrative Plan FY 2003 Annual flan Page 24 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 Z Briefing sessions and written materials Other(list below) b. How does the PHA. announce the availability of any special-purpose Section 8 programs to the public? Through published notices Z Other(list below) Through direct service providers. 4. PHA Ment Determination Policies [24 CFR Fart 903.7 9(d)] A. public Housing Exemptions: PHAs that do not administer public housing are not required to complete sub-component 4A. (1) Income Based.Bent Policies Describe the PHA's income based rent setting policy/ies for public housing using,including discretionary(that is,not required by statute or regulation)income disregards and exclusions, in the appropriate spaces below. a. Use of discretionary policies: (select one) The PHA will not employ any discretionary rent-setting policies for income based rent in public housing. Income-based rents are set at the higher of 30% of adjusted monthly income, 10%of unadjusted monthly income,the welfare rent, or minimum rent(less HUD mandatory deductions and exclusions). (If selected, skip to sub-component(2)) ---or--- The PHA employs discretionary policies for determining income based rent(If selected, continue to question b.) b. Minimum Rent 1. What amount best reflects the PHA's minimum rent? (select one) $0 $1-$25 $26-$50 2. ® Yes Q No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? 3. If yes to question 2, list these policies below: See HACCC Public Housing Manual Page 6-3; Criteria for Hardship Exemptions c. Rents set at less than 30% than adjusted income FY 2003 Annual Plan Page 25 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HUL3 50075 1'. [I Yes E No: Does the PHA plan to charge rents at a fixed mount or percentage less than 30%of adjusted income? 2. If yes to above, list the amounts or percentages charged and the circumstances under which these will be used below: d. Which of the discretionary(optional) deductions and/or exclusions policies does the PHA plan to employ(select all that apply) QFor the earned income of a previously unemployed household member For increases in earned income [� Fixed amount(other than general rent-setting policy) If yes, state amount/s and circumstances below: Q Fixed percentage(other than general rent-setting policy) If yes, state percentage/s and circumstances below: M For household heads 7 For other family members [] For transportation expenses For the non-reimbursed medical expenses of non-disabled or non-elderly families E] Other(describe below) e. Ceiling rents 1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income) (select one) Yes for all developments (l Yes but only for some developments E No 2. For which kinds of developments are ceiling rents in place? (select all that apply) 0 For all developments For all general occupancy developments (not elderly or disabled or elderly only) For specified general occupancy developments E] For certain parts of developments, e.g.,the high-rise portion For certain size units; e.g., larger bedroom sues Other(list below) FY 2043 Annual Plan Page 26 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 I Select the space or spaces that best describe how you arrive at ceiling rents(select all that apply) [] Market comparability study [� Fair market rents(FMR) El 95'x'percentile rents 75 percent of operating costs 100 percent of operating costs for general occupancy(family) developments E] Operating costs plus debt service The"rental value"of the unit F1 Other(list below) f: Rent re-determinations: 1. Between income reexaminations, hove often must tenants report changes in income or family composition to the PHA such that the changes result in an adjustment to rent? (select all that apply) El Never 7 At family option E] Any time the family experiences an income increase, or a change in family composition Any time a family experiences an income increase above a threshold amount or percentage: (if selected, specify threshold) Z Other(list below) Any time the family experiences an income decrease or a change in family composition. g. F] Yes Z No: Does the PHA plan to implement individual savings accounts for residents(ISAs)as an alternative to the required 12 month disallowance of earned income and phasing in of rent increases in the next year? (2) Flat Reaps 1. In setting the market-based flat rents,what sources of information did the PHA use to establish comparability? (select all that apply.) ED The Section 8 rent reasonableness study of comparable housing E] Survey of rents listed in local newspaper Survey of similar unassisted units in the neighborhood Z Other(list/describe below) Rental market and operating costs plus reasonable reserve. B Section S Tenant-Based Assistance Exemptions: PHAs that do not administer Section 8 tenant-based assistance are not required to complete sub-component 4B.Unless otherwise specified,all questions in this section apply only to FY 2003 Annual.Plan Page 27 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 the tenant-based section 8 assistance program(vouchers,and until completely merged into the voucher program,certificates). (l)P#meat Standards Describe the voucher payment standards and policies. a. What is the FHA's payment standard? (select the category that best describes your standard) At or above 90%but below 100% of FMR 100% of FMR 0 Above 100%n but at or below 110%of FMR Z Above 110%0 of FMR(if HUD approved; describe circumstances below) HUD SF approved exception payment standards above 110%of FMR on October,2002 b. If the payment standard is lower than.FMR, why has the PHA selected this standard? (select all that apply) FMR.s are adequate to ensure success among assisted families in the PHA's segment of the FMR area (� The PHA has chosen to serve additional families by lowering the payment standard (� Reflects market or submarket (� Other(list below) c. If the payment standard is higher than FMR.,why has the PHA chosen this level? (select all that apply) Z FMR.s are not adequate to ensure success among assisted families in the FHA's segment of the FMR area Reflects market or submarket Z To increase housing options for families Z Other(list below) Preserve high lease-up rate. Maintain landlord interest and participation. Ensure Deconcentration of low income families. d. How often are payment standards reevaluated for adequacy? (select one) Annually Z Other(list below) Regularly as needed; requesting administrative authority to revise 90%- 110%as conditions change. May also ask HUD approval for 110%- 120%o and exception payment standards. e. What factors will the PHA consider in its assessment of the adequacy of its payment standard? (select all that apply) Z Success rates of assisted families FY 2003 Annual Plan Pa e 28 14UD 50675 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 Z Rent burdens of assisted families Z Other(list below) Mix of market pressure, landlord participation, lease-up rate and greatest number of households served. (21 Minimum Rent a. What amount best reflects the FHA's minimum rent? (select one) E] $0 �] $1-$25 $26-$50 b. E Yes 7 No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? (if yes, list below) Hardships granted only through clear documentation demonstrated in an informal hearing. 5 Operations and Management -- NOT REQUIRED (24 CFR Part 903.7 9(e)] Exemptions from Component 5: High performing and small PHAs are not required to complete this Section. Section 8 only PHAs must complete parts A,l3,and C(2) A. PHA Management Structure Describe the PHA's management structure and organization. (select one) El An organization chart showing the PHA's management structure and organization is attached. A brief description of the management structure and organization of the PHA follows: B. HUD Programs Under PHA Management List Federal programs administered by the PHA,number of families served at the beginning of the upcoming fiscal year,and expected turnover in each. (Use"NA"to indicate that the PHA does not operate any of the pro ams listed below. Program Name Units or Families Expected Served at Year Turnover Beginning Public Housin Section 8 Vouchers Section 8 Certificates Section 8 Mod Rehab Special Purpose Section 8 CertificatesNouchers list individual) FY 2003 Annual.Plan Page 29 HUD 50075 OMB Approval No:2577-0226 Expires:0313112004 HUD 50075 Public Housing Drug Elimination Program P EP Other Federal Programs(list individually C. Management and Maintenance Policies List the PHA's public housing management and maintenance policy documents,manuals and handbooks that contain the Agency's rules,standards,and policies that govern maintenance and management of public housing,including a description of any measures necessary for the prevention or eradication of pest infestation(which includes cockroach infestation)and the policies governing section 8 management~ (1) Public Housing Maintenance and Management: Public Housing Manual (2) Section 8 Management: Section 8 Admin plan 6 PRA Grievance Procedures -- NOT REQUIRED [24 CFR Part 903.7 9(f)] Exemptions from component 6. High performing PHAs are not required to complete component 6. Section 8-Only PHAs are exempt from sub-component 6A. A. Public Housing 1. [j Yes 7 No: Has the PHA established any written grievance procedures in addition to federal requirements found at 24 CFR:Part 966, Subpart B, for residents of public housing? If yes, list additions to federal requirements below: 2. Which PHA office should residents or applicants to public housing contact to initiate the PHA grievance process? (select all that apply) E] PHA main administrative office Q PHA development management offices 0 Other(list below) B Section 8'Tenant-used Assistance 1. 7 Yes 0 No: Has the PITA established informal review procedures for applicants to the Section 8 tenant-based assistance program and informal hearing procedures for families assisted by the Section 8 tenant- based assistance program in addition to federal requirements found at 24 CFR 982? If yes, list additions to federal requirements below: FY 2003 Annual Plan Pae 30 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 ...... HUD 50075 2. Which PHA office should applicants or assisted families contact to initiate the informal review and informal hearing processes'.' (select all that apply) [� PHA main administrative office Other(list below) 7 Capital Improvement Needs [24 CFR Part 903.7 9(g)] Exemptions from Component 7: section 8 only PHAs are not required to complete this component and may skip to Component 8. A. Capital Fund Activities Exemptions from sub-component 7A: PHAs that will not participate in the Capital Fund Program may skip to component 7B. All other PHAs must complete 7A as instructed. tl') Capital Fund Program Annual Statement Using parts I,II,and III of the Annual Statement for the Capital Fund Program.(CFP),identify capital activities the PHA is proposing for the upcoming year to ensure long-term physical and social viability of its public housing developments. This statement can be completed by using the CFP Annual Statement tables provided in the table library at the end of the PHA Plan template OR,at the PHA's option,by completing and attaching a properly updated HUD-52837. Select one: Z The Capital Fund Program Annual Statement is provided as an attachment to the PHA Plan at Attachment HUD 52834—Attachment E -Or- The Capital Fund Program Annual Statement is provided below: (if selected, copy the CFP Annual Statement from the Table Library and insert here) (2) Optional 5-Year Action Plan Agencies are encouraged to include a 5-Year Action Plan covering capital work items.This statement cann be completed by using the 5 Year Action Plan table provided in the table library at the end of the PITA Plan template OR by completing and attaching a properly updated HUD-52834. a. ❑ Yes [K No: is the PHA providing an optional 5-'Year Action Plan for the Capital Fund? (if no, skip to sub-component 7B) b. if yes to question a, select one: [� The Capital Fund Program 5-Year Action Plan is provided as an attachment to the PHA Plan at Attachment(state name -or- [� The Capital Fund Program 5-Year Action Plan is provided below: (if selected, copy the CFP optional 5 Year Action Plan from the Table Library and insert here) --_ FY 2003 Annual Plan.Page 31 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HIM 50075 B. HOPE VI and Public Housing Development and Replacement .Activities (Non-Capital Fund) Applicability of sub-component 7B: All PHAs administering public housing. identify any approved HOPE VI and/or public housing development or replacement activities not described in the Capital Fund Program Annual Statement. [❑ Yes Z No: a)Has the PHA received a HOPE VI revitalization grant? (if no, skip to question c; if yes,provide responses to question b for each grant, copying and completing as many times as necessary) b) Status of HOPE`tri revitalization grant(complete one set of questions for each grant) 1. Development name: 2. Development(project)number: 3. Status of grant: (select the statement that best describes the current status) ❑ Revitalization Plan under development ❑ Revitalization Pian submitted,pending approval ❑ Revitalization Plan approved ❑ Activities pursuant to an approved Revitalization Plan underway ❑ Yes Z No: c)Does the PHA plan to apply for a HOPE VI Revitalization grant in the Plan year? If yes, list development name/s below: Z Yes ❑ No: d) Will the PHA be engaging in any mixed-finance development activities for public housing in the Plan year? If yes, list developments or activities below: (11-2)Los Medanos, Bay Paint Yes ❑ No: e)Will the PHA be conducting any other public housing development or replacement activities not discussed in the Capital Fund Program Annual Statement? If yes, list developments or activities below: (11-2) Los Medanos,Bay Point 8. Demolition and Disposition [24 CFR Part 903.7 9(h)] Applicability of component 8: Section 8 only PDAs are not required to complete this Section, 1. Z Yes ❑ No: Does the PHA plan to conduct any demolition or disposition activities(pursuant to Section 18 of the U.S. Housing Act of FY 2003 Annual Plan PaLe 32 HUD 50075 CIMS Approval No:2577-0226 Expires:03/31/2004 HTM 50075 1937 (42 U.S.C. 1437p))in the plan Fiscal Year? (If"No", skip to component 9; if"yes", complete one activity description for each development.) Demolition/Disposition 11-9A& 11-913 2. Activity Description Yes ❑No: Has the PHA provided the activities description information in the optional Public Housing Asset Management Table? (If "yes", skip to component 9. If"No", complete the Activity Desai tion table below. Demolition/Disposition Activity Description 1 a. Development name: Las Deltas 1b. Develo mento`St number: 11009A, 110498 2. Activity type: Demolition Disposition 3.. Application status(select one) Approved ❑ Submitted,pending aproval ❑ Planned a lication 4 Date lication or planned for submission: 12/18/03 5.Number of units affected: 12 6. Coverage of action(select one) Part of the development Total develo anent 7. Timeline for activity: a. Actual or projected start date of activity: 09/04 b. Projected end date of activity: 09/05 Demolition/D!a2sition Activt Description No. 2 1 a. Development name: Inas Medanos Pueblo 1b. Develo entro'ect number: CA 011002 2. Activity type: Demolition LJ Di osition 3. Application status(select one) Approved E Submitted,pending approval ❑ Planned application 4. Date l cation approved,eWmR4tt*d or for submission: 10/18/02 1~Y 2003 Annual Plan Pae 33 HUD 50075 OMB Approval Nfl:2577-0226 Expires:03/31/2004 HUD 50075 5. Number of units affected: 86 6. Coverage of action(select one) Part of the development Total development, 7. Timeline for activity: a. Actual or projected start date of activity: 04/03 b. Proected end date of activi : 04/05 9. Desi nationf public Rousine for Clecu anc b ElderlyFamilies or Families with Disabilities or Elderly Families and Families with Disabilities [24 CPR Part 903.7 9(i)3 Exemptions from Component 9; Section 8 only PHAs are not required to conVIete this Section. 1. [] Yes Z No: Has the PHA designated or applied for approval to designate or does the PHA plan to apply to designate any public housing for occupancy only by the elderly families or only by families with disabilities,or by elderly families and families with disabilities or will apply for designation for occupancy by only elderly families or only families with disabilities, or by elderly families and families with disabilities as provided by Section 7 of the U.S. Housing Act of 1937 (42 U.S.C. 1437e) in the upcoming fiscal year? (If"No", skip to component 10. If"yes", complete one activity description for each development,unless the PHA is eligible to complete a streamlined submission;PHAs completing streamlined submissions may skip to component 14.) 2. Activity Description Yes [] No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table?If"yes", ship to component 10. If "No", complete the Activity Description table below. Desi ation of Public Housing Activity Description 1 a. Development name: lb.Develo Hent ro'ect number: 2. Designation type: Occupancy by only the elderly 0 Occupancy by families with disabilities(� Occupancy by only elderly families and families with disabilities 1~Y 20013 Annual Plan Pae 34 HUD 50075 OMS Approval No:2577-0226 Expires:03131/2004 HUD 50075 3. Application status(select one) Approved;included in the PHA's Designation Plan Submitted,pending approval Planned a lication 4. Date this deli ation a roved, submitted, or planned for submission: DDi aj/YY 5. If approved,will this designation constitute a(select one) New Designation Plan Revision of a reviousl -a roved Designation Plan? 6. Dumber of units affected: 7. Coverage of action(select one) �] Part of the development Total development 1.0. Conversion of Public Housing to Tenant-Based Assistance [24 CFR Part 903.7 9 6)] Exemptions from Component 10; Section 8 only PHAs are not required to complete this Section. A. Assessments of Reasonable Revitalization Pursuant to Section 202 of the HUTS FY 1996 HUT) Appropriations Act 1. ] Yes Z No: Have any of the FHA's developments or portions of developments been identified by HUD or the PHA as covered under Section 202 of the HUD FY 1996 HUD Appropriations Act? (If"No", skip to component 11; if"yes", complete one activity description for each identified development, unless eligible to complete a streamlined submission. PHAs completing streamlined submissions may skip to component 11.) 2. Activity Description Yes [3 No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table? If"yes", skip to component 11. If "No",complete the Activity Description table below. Conversion of Public Housing Activity Description 1 a. Development name: 1b Development ro"ect number: 2. What is the status of the required assessment? [� Assessment underway Assessment results submitted to HUD F } Assessment results approved by HUD (if marked,proceed to next question) Cather(explain below) FY 2003 Annual Plan Page 35 HUD 50075 OMB Approval No:25774)226 Expires:03/31/2004 HUD 50075 3. D 'Yes No: Is a Conversion Plan required? (If yes, go to block 4; if no, go to black 5. 4 Status of Conversion Plan(select the statement that best describes the current status) ® Conversion Plan in development El Conversion Plan submitted to HUD on: (DD/MMIYYYY) [� Conversion Plan approved by HUD on: (DD/MM/YYYY) [� Activities pursuant to HUD-approved Conversion Plan underway 5. Description of how requirements of Section 202 are being satisfied by means other than conversion(select one) } Units addressed in a pending or approved demolition application(date submitted or approved: ® Units addressed in a pending or approved HOPE VI demolition application (date submitted or approved: ) Units addressed in a pending or approved HOPE VI Revitalization Plan (date submitted or approved: Requirements no longer applicable: vacancy rates are less than 10 percent Requirements no longer applicable: site now has less than 300 units Other: (describe below) B Reserved for Conversions pursuant to Section 22 of the U.S.Housing Act of 1937 (See Page 46 for Component 10B) C. Reserved for Conversions pursuant to Section 33 of the U.S.Housing Act of 1937 11. Homeownership Programs Administered by the PHA [24 CFR Part 903.7 9(k)] A. Public Housing Exemptions from Component I IA: Section 8 only PHAs are not required to complete I IA. 1. Yes No: Roes the PHA administer any homeownership programs administered by the PHA under an approved Section 5(h) homeownership program(42 U.S.C. 1437c(h)), or an approved HOPE I program(42 U.S.C. 1437aaa) or has the PHA applied or plan to apply to administer any homeownership programs under Section 5(h),the HOPE I program, or Section 32 of the U.S. Housing Act of 1937 (42 U.S.C. 1437za4). (If"No", skip to component 11$;if"yes",complete one activity description for each applicable program/plan, unless eligible to complete a streamlined submission due to small PHA or high performing FY 2003 Annual Plan Page 36 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 _.. HUD 50075 PHA status. PHAs completing streamlined submissions may ship to component IIB.) 2. Activity Description 0 Yes [I No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table? (If"yes", skip to component 12. If "No", complete the Activity Description table below.) Public Housing homeownership Activity Description Com fete one for each development affected 1 a. Development name: 1 b. Develo mentro'ect)number: 2. Federal Program authority: HOPE I 5(h) ® Turnkey III Section 32 of the USHA of 1937 effective 1011/99 3.Application status: (select one) (� Approved; included in the PHA's Homeownership Plan/Program Submitted,pending approval Planned a lication 4. Bate Homeownership Plan/Program approved, submitted, or planned for submission: DD/M.MIYYYY 5. Number of units affected: 6. Coverage of action: (select one) (� Part of the development Total development B. Section 8 Tenant Based Assistance 1. E Yes No: E3 Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section $(y)of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 ? (If"No", skip to component 12; if"yes", describe each program using the table below (copy and complete questions for each program identified), unless the PHA is eligible to complete a streamlined submission due to high performer status. High performing PHAs may skip to component 12.) 2. 'Program Description: a. Size of Program FY 2003 Annual Plan Page 37 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 Yes[] No: Will the PHA limit the number of families participating in the Section 8 homeownership option? If the answer to the question above was yes,which statement best describes the number of participants? (select one) [� 25 or fewer participants 26 - 50 participants 51 to 104 participants more than 104 participants b. PHA-established eligibility criteria Yes 7 No: Will the PHA's program have eligibility criteria for participation in its Section S Homeownership Option program in addition to HUD criteria? If yes, list criteria below: 12. PI„ A Commun�,�`..,�ty,Service and Self-sufficiency Programs -- NOT REQUIRED [24 CFR Part 903.7 9(1)) Exemptions from Component 12: High performing and small PHAs are not required to complete this component. Section 8-Only PHAs are not required to complete sub-component C. A. PHA Coordination with the Welfare( `ANF)Agency 1. Cooperative agreements: Yes [] No: Has the PHA has entered into a cooperative agreement with the TANF Agency, to share information and/or target supportive services (as contemplated by Section 12(4)(7) of the Housing Act of 1937)? If yes,what was the date that agreement was signed? 03/20/01 2. Other coordination efforts between the PHA and TANf`agency(select all that apply) Client referrals Information sharing regarding mutual clients(for rent determinations and otherwise) ❑ Coordinate the provision of specific social and self-sufficiency services and programs to eligible families Jointly administer programs Partner to administer a HUD Welfare-to-Work voucher program D Joint administration of other demonstration program Other(describe) FY 2003 Annual Plan Pae 38 HUD$0075 OMB Approval No:2577-0225 Expires:03/3112004 HUD 50075 B. Services and programs offered to residents and participants (I)G� e�neral a. Self-Sufficiency Policies Which, if any of the following discretionary policies will the PHA employ to enhance the economic and social self-sufficiency of assisted families in the following areas? (select all that apply) Public housing rent determination policies Public housing admissions policies Section 8 admissions policies Preference in admission to Section 8 for certain public housing families Preferences for families working or engaging in training or education programs for non-housing programs operated or coordinated by the PHA (� Preference/eligibility for public housing homeownership option participation �] Preference/eligibility for Section 8 homeownership option participation Cather policies (list below) b. Economic and Social self-sufficiency programs M Yes ® No: Does the PHA coordinate,promote or provide any programs to enhance the economic and social self- sufficiency of residents? (If"yes", complete the following table; if"no" skip to sub-component 2, Family Self Sufficiency Programs. The position of the table may be altered to facilitate its use. ) Services and Programs Program Name&Description Estimated Allocation Access Eligibility (including location,if appropriate) Size Method (development office/ (public horsing or (waiting PHA train office/ Section 8 list/random other provider name) participants or selection/specific both) criteria/other FY 2003 Annual Plan Page 39 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 (Z) Family Self uf'icienc grogramis a. Participation Desai tion Farnil Self Suffielenev TSS Partici stion Program Required Number of Participants Actual Number of Participants start of FY 2002Esti ate As of 10/31/02 Public Housing Section 8 260 260 b. [K Yes [] No: If the PHA is not maintaining the minimum program size required by HUD, does the most recent FSS Action Plan address the steps the PHA plans to take to achieve at least the minimum program size? If no, list steps the PHA will take below: C. Welfare Benefit Reductions 1. The PHA is complying with the statutory requirements of Section 12(d) of the U.S. Housing Act of 1937 (relating to the treatment of income changes resulting from welfare program requirements)by: (select all that apply) [� Adopting appropriate changes to the PHA's public housing rent determination policies and train staff to carry out those policies Informing residents of new policy on admission and reexamination �] Actively notifying residents of new policy at times in addition to admission and reexamination. Establishing or pursuing a cooperative agreement with all appropriate TAINT agencies regarding the exchange of information and coordination of services El Establishing a protocol for exchange of information with all appropriate TANK` agencies F1 Other: (list below) D. Reserved for Community Service Requirement pursuant to Section 12(c) of the U.S. Housing Act of 2937 13. PRAafy endr% venton Measures—NOT REQUIRED [24 CFR fart 903.7 9(m)] Exemptions from Component 13: High performing and small PHAs not participating in PHDEP and Section 8 Only PHAs may skip to component 15. High Performing and small PHAs that are participating in PHDEP and are submitting a PHDEP Plan with this PHA Plan may skip to sub- component D. A. Need for measures to ensure the safety of public housing residents FY 2003 Annual Plan Pae 40 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 1. Describe the need for measures to ensure the safety of public housing residents (select all that apply) High incidence of violent and/or drug-related crime in some or all of the PHA's developments High incidence of violent and/or drug-related crime in the areas surrounding or adjacent to the PHA's developments Residents fearful for their safety and/or the safety of their children Observed lower-level crime,vandalism and/or graffiti People on waiting list unwilling to move into one or more developments due to perceived and/or actual levels of violent and/or drug-related crime Other(describe below) 2. What information or data did the PHA used to determine the need for PHA actions to improve safety of residents(select all that apply). Safety and security survey of residents Analysis of crime statistics over time for crimes committed "in and around" public housing authority ® Analysis of cost trends over time for repair of vandalism and removal of graffiti Resident reports PHA employee reports D Police reports Demonstrable, quantifiable success with previous or ongoing anticrime/anti drug programs Other(describe below) 3. Which developments are most affected? (list below) B Crime and Drug Prevention activities the PHA has undertaken or plans to undertake in the next PHA fiscal year 1. List the crime prevention activities the PHA has undertaken or plans to undertake: (select all that apply) Contracting with outside and/or resident organizations for the provision of crime- and/or drug-prevention activities (� Crime Prevention Through Environmental Design Activities targeted to at-risk youth, adults,or seniors ® Volunteer Resident Patrol/Block Watchers Program �] Other(describe below) 2. Which developments are most affected? (list below) FY 2003 Annual Plan PaLe 41 HUD 50075 OMB Approval No:2577-4226 Expires:03/31/2004 HUD 50075 C. Coordination between PIA and the police 1. Describe the coordination between the PHA and the appropriate police precincts for carrying out crime prevention measures and activities: (select all that apply) 0 Police involvement in development,implementation, and/or ongoing evaluation of drug-elimination plan Police provide crime data to housing authority staff for analysis and action [] Police have established a physical presence on housing authority property(e.g., community policing office, officer in residence) El Police regularly testify in and otherwise support eviction cases Police regularly meet with the PHA management and.residents [] Agreement between PHA and local law enforcement agency for provision of above-baseline law enforcement services [� Other activities(list below) 2. Which developments are most affected? (list below) D. Additional information as required by PHDEP/PHDEP Plan PHAs eligible for FY 2001 PHDEP funds must provide a PHDEP Plan meeting specified requirements prior to receipt of PHDEP funds. Z Yes E] No: Is the PHA eligible to participate in the PHDEP in the fiscal year covered by this PHA Plan? Z Yes 0 No: Has the PHA included the PHDEP Plan for FY 2001 in this PHA Plan? Z Yes El No: This PHDEP Plan is an Attachment. (Attachment: PHDEP 'Template) 14. RESERVED FOR PET POLICY [24 CFR Part 903.7 9(n)]-NOT REQUIRED 1_5. Civil Rights Certifications [24 CFR Part 903.7 9(o)) Civil rights certifications are included in the PHA Plan Certifications of Compliance with the PHA Plans and Related Regulations. 16. Fiscal Audit [24 CFR Part 903.7 9(p)] 1. Z Yes 7 No: Is the PHA required to have an audit conducted under Section 5(h)(2)of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))? (If no, skip to component 17.) 2. Yes No: Was the most recent fiscal audit submitted to HUD? 3. ❑ Yes ( ;( No: Were there any findings as the result of that audit? -- FY 2003 Annual Plan Page 42 HUD 50075 OM13 Approval No:2577-0226 Expires:03/31/2004 HUD 50075 4. ( Yes No: If there were any findings,do any remain unresolved? If yes, how many unresolved findings remain? N/A 5. Yes No: Have responses to any unresolved findings been submitted to HUD? N/A If not,when are they due(state below)? 17. PHA Asset 1V, na ement _- NOT REQUIRED [24 GFR Part 903.7 9(q)] Exemptions from component 17: Section 8 Only PHAs are not required to complete this component. High performing and small PHAs are not required to complete this component. 1. F-1 Yes 0 No: Is the PHA engaging in any activities that will contribute to the long-term asset management of its public housing stock , including haw the Agency will plann for long-term operating, capital investment, rehabilitation,modernization,disposition, and other needs that have not been addressed elsewhere in this PHA Plan? 2. What types of asset management activities will the PHA undertake? (select all that apply) 0 Not applicable Private management Development-based accounting Comprehensive stock assessment Other: (list below) 3. 0 Yes D No: Has the PHA included descriptions of asset management activities in the optional Public Housing Asset Management Table? 18. Other Information [24 GFR Part 903.7 9(r)] A Resident Advisory Board: Recommendations 1. Z Yes D No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Board/s? 2. If yes, the comments are: (if comments were received, the PHA MUST select ane) Attached at Attachment(File name) Z Provided below: Capital improvements in PH developments Discussion of Community Services Requirement suspension for fiscal year 2003 New 180 unit DeAnza:Development replacing Los Medanos Development in Bay Point, CA FY 2403 Annual Plan Pale 43 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 HUD 50075 3 In what manner did the PHA address those comments? (select all that apply) N Considered comments, but determined that no changes to the PHA Plan were necessary. Resident Services Manager to conduct RAB quarterly meetings More input is needed from Bayo Vista residents regarding installation of new playground equipment Other: (list below) B. Description of Election process for Residents on the PHA Board 1. ❑ Yes ® No: Does the PHA meet the exemption criteria provided Section 2(b)(2) of the U.S. Housing Act of 1937? (If no, continue to question 2; if yes, skip to sub-component C.) 2. ❑ Yes ® No: Was the resident who serves on the PHA Board elected by the residents? (If yes, continue to question 3; if no, skip to sub- component C.) 3. Description of Resident Election Process a.Nomination of candidates for place on the ballot: (select all that apply) ❑ Candidates were nominated by resident and assisted family organizations ❑❑ Candidates could be nominated by any adult recipient of PHA assistance Self-nomination: Candidates registered with the PHA and requested a place on ballot Other: (describe) b. Eligible candidates: (select one) ❑ Any recipient of PHA assistance ❑ Any head of household receiving PHA assistance ❑ Any adult recipient of PHA assistance ❑ Any adult member of a resident or assisted family organization ❑ Other(list) d. Eligible voters: (select all that apply) ❑ All adult recipients of PHA assistance(public housing and Section 8 tenant- based assistance) ❑ Representatives of all PHA resident and assisted family organizations ED Other(list) FY 2003 Annual Plan Page 44 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2004 IRM 50075 C. Statement of Consistency with the Consolidated Plan A 1. Consolidated Plan jurisdiction: Contra Costa County(excluding the city of Richmond) Revised April 4,2001 2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply) The PHA has based its statement of needs of families in the jurisdiction on the needs expressed in the Consolidated Plants. Z The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. Z The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Z Activities to be undertaken by the PHA.in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below) Full utilization of assisted housing programs. Rental rehabilitation program. Other: (list below) 3. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) Coordination and consultation with planning process. Partnership in housing activities. D. Other Information Required by HUD Use this Section to provide any additional information requested by HUD. a. Significant Changes or Substantial Deviation/Modifications: In accordance with 24 CFR 903.21 and PIH Notice 99-51 the Housing Authority shall consider significant changes or substantial deviation/modifications to the Annual Plan to be defined as follows: ➢ Changes to rent or admissions policies or organization of the waiting list; ➢ Substantial additions of non-emergency work items not included in the current annual statement or changes in the use of replacement reserve fund under the Capital Fund; ➢ Addition of new activities not included in the current Annual Plan; > Any change with regard to demolition or disposition, designation homeownership program or conversion activities. The Housing Authority shall exercise due diligence and the "reasonable or prudent person" concept when determining the materiality of significant or substantial deviation/ modifications. FY 2003 Annual Plan PaLe 45 BUD 50075 OMB Approval No:2577.0226 Expires:03/31/2004 HUD 50075 Component 3.(6i Deconcentration and Income lfixing a.Z Yes Ej No: Does the PHA have any general occupancy(family)public housing developments covered by the deconcentration rule? If no,this Section is complete. If yes, continue to the next question. b.F-1 Yes 0 No: Do any of these covered developments have average incomes above or below 85°1 to 115%of the average incomes of all such developments? If no,this Section is complete. If yes, list these developments as follows: Deconcentration Policy for Covered Developments Development Name: Number Explanation(if any) [see step 4 at Deconcentration policy(if of Units §903.2(c)(1)((iv)J no explanation)[see step 5 at§903.2(c)(1)(v)1 FY 2003 Annual Plan Page 46 HUD 50075 OMB Approval No:2577-0226 Expires:03131/2004 HUD 50075 Ccmncneut IUB)V Conversion Initial Assessment a. How many of the PHA`s developments are subject to the Rewired Initial Assessments? Response: Eleven (11) PHA developments are subject to the Required Initial Assessment. b. How many of the PHA`s developments are not subject to the Required Initial Assessments based on exemptions(e.g. elderly and/or disabled developments not general occupancy projects)? Response: Five of the PHA's developments. C. How many Assessments were conducted for the PHA`s covered developments? Response: Eleven assessments were conducted. d. Identify PHA developments that may be appropriate for conversion based on the Required Initial Assessments: Las Deltas CA011-009A 81 Units Las Deltas CA011-0098 56 Units ! Los Mledanos CA011-002 86 Units e. If the PHA has not completed the Required Initial Assessments, describe the status of these assessments. N/A Attachments Use this Section to provide any additional attachments referenced in the Plans. FY 2003 Annual Plan Pae 47 HUD 50075 OMB Approval No:2577-0228 Expires:03/31/2004 HUD 50075 Attachment A HOUSING AUTHORITY of the COUNTY OF CONTRA COSTA 3133 Estudillo Strcct * P.O.Box 2759 * Martinez,California 94553 PHONE:(925)372-7400 FAX(925)372.0236 MEMBERS OF THE GOVERNING BOARD OF COMMISSIONERS District 1 John Gioia,'Vice Chair 11780 San Pablo Avenue, Suite D El Cerrito,CA 94530 District 2 Gayle B.Uilkema,Chair 651 Fine Street,Room 108A Martinez,CA 94553 District 3 Donna Gerber 309 Diablo Road Danville,CA 94526 District 4 Mark Deaulnier 2425 Bisso Lane, Suite 110 Concord,CA 94520 District 5 Federal D.Glover 315 East Leland Road Pittsburg,CA 94565 Julie Medina Housing Authority Resident Commissioner 112 Cordova Way,Apt. 19 Concord,CA 94519 48 Attachment B HUD 50075 HOUSING AUTHORITY of the COUNTY OF CONTRA COSTA 3133 Estudillo Street • P.O.Box 2759 + Martinez,California 94553 PHONE:(925)372-7400 FAX(925)372-0236 MEMBERS OF ADVISORY HOUSING COMMISSION Sary Tatpaporn 1340 Bush Avenue San Pablo,CA 394806 Peter Garcia 1473 Autumnwind Court Pittsburg, CA 94565 Richard Lujan,Chair 3810 Crestview Drive Pittsburg,CA 94565 Julie Medina Housing Authority Resident Commissioner 112 Cordova Way# 19 Concord, CA 94519 Nancy Dotson 312-1 Atlas Hercules,CA 94547 Geneva Green 2100 Buchanan Road,Apt.0504 Antioch, CA 94509 Alfred W.deck,Jr.,Vice Chair 174 Marcus Avenue Richmond, CA 94801-1704 49 Attachment C HUD 50075 DOUSING AUTHORITY of the COUNTY OF CONTRA COSTA 3133 Estudillo Street + P.O.Box 2759 • Martinez,California 94553 PHONE: (125)372-7400 FAX(925)372-0236 Statement of Progress in meeting the 5 year pian mission and goals: The Housing Authority of the County of Contra Costa(HACCC) in its efforts to increase the availability of decent safe and affordable housing in a good state of repair(DSA/GR)has implemented or accomplished the following: • The HACCC has applied for and received funding for two Family Self-Sufficiency staff. • The HACCC has developed a five-year action plan to increase the available housing in the Bay Point Community of the county from 86 to 180 units by developing available land and leveraging available funds.The new development will be known as De Anza Gardens. In addition to the above, the HACCC has also implemented or initiated the following activities to meet its 5 year goals: • A strategic planning meeting for the upcoming fiscal year has been scheduled for February, 2003 to assess the HACCC goals' accomplishments and activities. This meeting includes HACCC management staff and advisory board members. • Maintains a landlord newsletter to develop better communications between Section 8 property owners and the HACCC. • Increased security at HACCC targeted public housing complexes by continuing communications and cooperation with local law enforcement agencies. This was accomplished through the renewal security service agreements and purchasing direct voice communication devices between management staff and local sheriffs at two public housing complexes. The HACCC has rehabilitated one targeted public housing office to increase security and safety of staff and restricting public access to staff areas. Staff is exploring the possibility of installing surveillance security devices at select sites to protect staff, tenants, and buildings. Other remedies to diminish crime at its public housing locations include a Neighbor Hood Watch and Block Captains programs. • Through a combination of Resident Services funds, Economic Development Self-Sufficiency Program (EDSS) funds and partnerships with Cypress Mandella,Martinez Adult School and the Painters Apprenticeship Training Center, a painters job skills training program was successfully completed which actually graduated 16 students with 12admitted to Local 3, Painter's Union as apprentices. The remaining four entered the Youth build Program(3)and one is studying for his GED. • Through the Public Housing Drug Elimination Program the HACCC is currently operating a recreational facility for the youths at the Las Deltas Public Housing complex in North Richmond. This program will be re-evaluated for other funding sources since Congress has stopped grant funding the Public Housing Drug Elimination Program. • The HACCC Family Self-Sufficiency (FSS) increased enrollment in the program from 160 participants in October 2001 to approximately 260 participants by November 1, 2002. Since January 1, 2002 there have been twelve graduates from the FSS Program. 50 HUD 50075 Attachment D FY 2001/02 - 2004/5 Contra Costa Consolidated Plan April 2000 City of Antioch Concord California The Seal of Contra Costa County California Pittsburg City of Walnut Creek 51 c � � U 0 e-� W � d _kf) wl cis w � X.w Z y a o a CCx� � jz m 00 PQ ° .�.. o © � � 0578 -44 +.+ c�� y Ol e� ,,, '� � °� .� �- v> c> oca � v; r� v, �,•, arv � cr, ra es � � �v d4d—i—INI n _ i C> G l n ° itl Ci w U p� w U o V2 6 C3 CS c> G7 r C7 00 0 r� �coo� C7 C) Q C5 C5 � �, c� CD c� o a) 0 ci c5 �;o C� c> c> k car C� �t cv � z a� C u as co w 00 0 o 0 o 0 cro fl 0 0 d a cwtZ 't 't o c7 0 5 S 0 —ca ,Q v' Er 'Ct' e}" "It V, � ��}` sit' 'E C1 A 41 45 CA 00 Ix cr CC 72 �a L/1 Gov C/� ✓ ani s ° p n c r v "� y 0 � CC) rh C ess 4> fit) C> C� U � U u U r4 rA A cc I f 4 1 1 Iwo ci r2 24 3 rz mar a w L V �t ((c Pq � C.r 6r, tt CSS 'C w "CC�t c a cc b t > Z c M vN °° N °` � a c o a a 0 ,0 N = N LE :j tr r C71 r- uq FN c ' C� c`� � e^ p{CD tich"f00 N tlg N GR C,yi� fes+ L.e G7 C? N � � � �D N N '*.t N � � N C,7}rA � 1�4 � �` ^4.., ',7 c��, ❑ 4" W N't G5 V ` pG . G t ^� ,wcct s M vt .gi "`` �'e C L7 U 63 vi ren W k.. C .� C:✓ rs. Cr b�... -, S 9.+ C7 w "p '�' ,`.`j..'� q ..., t3 R N Z; oa C U ca U c> U M OW D C.3 W C 7 c w °Pi OD rA Ttz m Cl 44 1 v 04 w a cm: -Z 192 460 42 N be .*`' �.� �� � � �• � ani ,��`, � ��" c4 C> +=e 94 o > 45 2 Q_ co fiG ' z� r IX) cam cccaoc> ani 4z a u MW t ffUD 50075 Attachment F HOUSING AUTHORITY of the COUNTY OF CONTRA COSTA 3133 Estudillo Street P.0,Box 2759 Martinez,CA 94553 Telephone (925)372-7400 Fax(925)372-3206 RESIDENT ADVISORY BOA" MEMBERS 2003 Paul Hardin Cynthia Avila Debra Drake Bayo Vista Resident Council Bayo Vista Resident Council Bayo Vista Resident Council 101 California Street 23 California Street 23 California Street Rodeo,CA 94572 Rodeo,CA 94572 Rodeo,CA 94572 Dianne Angle Wendell Booth Mary Dempsey,President Elder Winds Resident Council Elder Winds Resident Council Elder Winds Resident Council 2100 Buchanan Rd.,#A216 2100 Buchanan Rd.,#A1O4 2100 Buchanan Rd.,#B314 Antioch,CA 94509 Antioch,CA 94509 Antioch,CA 945019 Geneva Green Frances Moore Ben Laskari Elder Winds Resident Council Casa Serena Resident Council Casa Serena Resident Council 2104 Buchanan.Road,#C5O4 1055 Clearland Drive 1055 Clearland Drive Antioch,CA 94509 Bay Point,CA 94565 Bay Point,CA 94565 Robert Bartlow,President Los Medanos Resident Council 122 Los Medanos Avenue Bay Point,CA 94565 57 HLM 50075 Attachment G HOUSING AUTHORITY of the COUNTY NTY OF CONTRA COSTA 3133 Estudillo Street P.0.Box 2759 Martinez,CA 94553 Telephone(925)372-7400 Fax(925)372-0236 MINUTES RESIDENT ADVISORY BOARD Wednesday,November 13, 2002 Attendees: Robert Bartlow,President Los Medanos Resident Council,Bay Point; Wendell Booth,Elder Minds Resident Council; Dianne Angle, Secretary Elder Winds Resident Council,Antioch; Mary Dempsey,Elder Winds Resident Council; Paul Hardin,Bayo Vista Resident Council; Lucretia Wallace,El Pueblo Resident Council; Behram►Laskari, Casa Serena Resident Council; Geneva Green,Elder Winds Resident Council; Amy Fisher,El Pueblo Resident Council; Renee Roberts,Section 8 Participant; Rudy Tamayo,Deputy Executive Director,Operations,HACCC; Ralph Rosario,Director, of Affordable Housing Programs,HACCC; Tommie Hodge,Resident Services Manager; Mary Frances Granacha, Secretary Housing',Operations,HACCC. Next Meeting: 'Wednesday,December 12,2002 at 5:30 P.M. The meeting was called to order at 5:45 P. M.by Acting President Dianne Angle. Rudy spoke about the HACCC Annual flan for 2003,which will be advertised for public comment for 45 days. A draft copy was distributed to all the RAB members at the meeting, and a revised draft will be mailed out a week before Thanksgiving. This draft does not include the figures for the planned improvements to the developments. January 16, 2003,is the date for the public hearing,at the Board of Commissioners meeting. In.December we will review the Public Housing Manual, as well, which is almost finished. Discussion fallowing regarding the revisions to the Public Housing Manual. Ralph indicated that the manual is a"big picture of the Lease". M/SCP Dianne asked for approval of the minutes of the last meeting,members voted approval with three abstentions. Dianne addressed the process of electing officers. It was suggested that two people from each development be selected to attend each RAB meeting,and have voting rights for their Resident Council. Discussion followed regarding the voting representation for each Resident Council. All members of the RAB are encouraged to attend meetings. M/S/P Each Resident Council will delegate two persons to have voting rights when attending the RAB meetings. M/SCP The length of the terms of officers for the RAB,President,Vice President and Secretary-Treasurer,will be for two years, on probation for the first year.. The duties of these officers are attached. Nominations were taken for the office of RAB President. M/S/P unanimously to elect Dianne Angle to the office of President of the RAB. Nominations were asked for the office of Vice President. 58 HIM 50075 M/S/P unanimously to elect Amy Fisher to the office of Vice President. ',Nominations were asked for the office of Secretary/Treasurer. Geneva Green volunteered to serve in this office. MfSlP unanimously to elect Geneva Green to the office of Secretary Treasurer. Funding for resident participation was discussed briefly,then tabled for a later meeting. Ralph made some suggestions about how to best review the Public Housing Manual. This needs to be approved or amended by the next meeting,December 12th- The meeting was adjourned at 8:00 P.M. Respectfully submitted, Mary F. Granacha Secretary,Housing Operations Attachments 59 HUS 50075 HOUSING AUTHORITY of the COUNTY OF CONTRA COSTA 3133 Estudillo Street P. O.Box 2759 Martinez,CA 94553 Telephone(925)372-7400 Fax(925)372-0236 MINUTES RESIDENT ADVISORY BOARD Thursday ;t? December 12,2002 W 5.30 P.M. Attendees: Robert Bardow,President Los Medanos Resident Council,Bay Point; Wendell Booth,Elder Winds Resident Council; Dianne Angle,RAB President; Mary Dempsey,Elder Winds Resident Council; Paul Hardin,Bayo Vista Resident Council;Shirley Marion,Bayo Vista Resident Council; Frances Moore,Casa,Serena Resident Council; Robert Bar#low,Los Medanos Resident Council; Behram Laskari,Casa Serena Resident Council; Geneva Green,Elder Winds Resident Council; Rudy Tamayo,Deputy Executive Director,Operations,HACCC; Robert Moore, Ralph Rosario,Director,of Affordable Housing Programs,HACCC; Tommie Hodge, Resident Services Manager; Mary Frances Granacha, Secretary Housing Operations,HACCC. The meeting was called to order at 5:40 P.M. The minutes of the last meeting were approved as corrected. In the absence of Ralph Rosario,Rudy asked for comments or suggestions for changes to the Public Housing Manual(ACOP). Discussion followed,chapter by chapter,until 6.50 P.M. The meeting for Public Comment on the Manual is scheduled for January 16,2003,at 5:00 P.M.in the large conference room in Central office. Robert Moore addressed the group regarding the Annual Statement/Performance and Evaluation Report,including 2403 figures. A question and answer period followed. Rudy asked if the RAB members had any comments or changes on the PHA Annual Plan for 2003. After a long review and suggested changes,Rudy promised to incorporate some of our comments in the Plan,and he said he would send an updated version of the Plan to us before the January 16,2003 Public Hearing at 5:00 P.M. MiSlP to approve the PHA Annual Plan 2003 as presented. The members still need to review the new information and figures in the Annual Statement/Performance and Evaluation Report for 2403 before the Public Hearing. During the reviews,Casa Serena plumbing issues were discussed,with a plan of action to resolve them. Management also informed those with questions that the security at Los Medanos has been increased,to ensure that vagrants aren't using the vacant units. MtSfP to adjourn 7:15 P.M. Respectfully submitted, Mary P.Granacha Secretary Housing Operations 60 HUD 50075 Attachment H HOUSING AUTHORITY Of the COUNTY OF CONTRA COSTA 3133 Estudillo Street P. 0. Box 2759 Martinez, CA 94553 Telephone(925)372-74€10 Fax(925)372-0236 PUBLIC HEARING January 16, 2003, 6.00 P.M. AGENDA The Annual Pian for Fiscal Year 2003 for the Housing Authority of the County of Contra Costa will be made available to all interested persons attending this Public Hearing. This plan includes goals and objectives for the Housing Authority's future involvement in the provision of affordable housing in Contra Costa County, particularly through Its Public Housing and Section 8 rental subsidy programs. This hearing is being held to solicit public comment. 61 Attachment I HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA affordable housing solutions PUBLIC HEARING JANUARY 16, 2003 5:00 F.M. PHA ANNUAL PLAN PHA ADMISSIONS AND CONTINUED OCCUPANCY PLAN Attendees. Sunnee Archie,Hacienda Martinez; Lillian Martin,Hacienda Martinez; Elisa Chanadan,Hacienda Martinez; Calvin Landis,Hacienda Martinez; Geneva Green,Elder Winds; Wendell Booth,Elder Winds; Dianne Angle,Elder Winds; Kay Smith,Bayo Vista; Paul Hardin,Bayo Vista; Lillie Bairos,Bayo Vista; Bobby Mitchell,Bayo Vista; Sharon Hochderffer,Bridge ont; Belen Ramirez,Bayo Vista, Donna K.Mezei, Bayo Vista; Karl Mezei,Bayo Vista; Mary Dempsey,Elder Winds; Behram Laskari,Casa Serena; Shirley Martin,Casa Serena; Linda Russo,HACCC; Rosalinda Morales,HACCC; Jodi Pineda,HACCC; Robert Moore,HACCC; Ralph Rosario,HACCC; Rudy Tamayo,HACCC; Mary F.Granacha,HACCC. Rudy Tamayo called the meeting to order at 5:20 p.m. The Housing Managers were introduced to the public. Mr.Tamayo described the Public Housing Plan and the allotment of the funds it covers. Then he asked for comments from the public. Ms.Archie asked for a copy of the Plan so that she could examine it. Mr.Tamayo explained that there was a copy placed in every Resident Council office for review. If she needed her own personal copy,she would have to pay by the page for it. Ms.Hochderffer asked about the funding from HUD in the coming year. Mr.Tamayo explained that there has been a thirty percent(30%)decrease in federal funding to HUD across the county,and we will all be tightening our belts. Some of the things we would like to do or give to our residents will not be available for a while. Ms.Martin stated that is important to have good communication,periodic meetings. Mr.Rosario answered that a Resident Council could be set up in her housing development,they need only contact Tommie Hodge. Mr.Tamayo spoke about the Public Housing flan,and outlined a"Readers Digest"condensed version of the Plan. Mr.Rosario went over the entire PH Pian point by point,and a question and answer period followed. He stated that every Resident Council was given a copy of each plan,the Public Housing Plan and the Annual Plan. 3133 ESTUDILLO STREET* P. O. BOX 2759 *CALIFORNIA 44553* PHONE (925) 372-7400*FAX (925) 372-0236 www.contracostahousing.org 62 HLT.? 50075 Mr.Hodge introduced Dianne Angle as the RAB President,and suggested that people plan to meet with her regarding the policies and plans made available to resident councils, Further,he suggested that more resident councils need to be developed. Mr.Tamayo spoke abut the job done by the Resident Advisory Board editing the Public Housing Plan and getting it ready for approval. Some discussion followed regarding cats and dogs running loose in the developments. Some discussion followed about the manner in which Resident Advisory Board members are selected. Ms.Green had some questions regarding the Pet Policy. Ms.Archie spoke about evicting thos&persons who seem to be drug dealers. Mr.Rosario explained that we are a Housing Authority,not a Police Department. Please always call the police to investigate these suspicions,so that a report is made. We must observe due process. Mr.Mezei stated that he had examined the Plan and,relating to policy changes,he couldn't tell where they were. Mr.Rosario answered that any changes in policy would have been discussed at the RAB meeting. Mr.Mezei stated that under the"old guidelines"there was a reference to the mandatory notice to tenants of any policy changes. Mr.Rosario answered that in fact,sometimes policy changes are not offered for comment because they do not affect residents. Ms.Matson inquired about some wording to be placed in the Plan regarding resident participation. Discussion followed regarding approval of the Public Housing Plan(ACOP). Mr.Rosario called for any further comments. Ms. Smith inquired if the Plan could be put onto the website. Mr.Tamayo replied that our web page is currently being revamped,but that he would consider it. Mr.Tamayo announced that the portion of the meeting relating to the Public Housing Manual(ACOP)was finished, and excused the attendees for a break,to resume for discussion of the Annual Plan in IS minutes. The Public Hearing resumed at 6:20 p.m. Mr.Tamayo stated that the Housing Authority Annual Plan is a dynamic document,constantly changing as the rulings from HUD change. The PHDEP Grant was terminated. The ROSS monies are becoming depleted,we will apply to the Super NOFA when it comes out. The operating subsidy for all Housing Authorities across the nation has been cut by thirty percent(30%). This makes a$900,000 drop in our housing dollars. However,we have increased Section 8 Housing Choice Voucher lease-up from$54,000,000 last year to$72,500,004 so far in 2043. Our Public Housing operating costs are being reduced,but the Section 8 costs and revenue are increasing. The HACCC is planning an IDA Program of up to$187,400, and there is$50,004 in the Weed and Seed Grant award. The other change of significance is that we have met our goal of 260 participants in Family Self- Sufficiency. Our new goal for Fiscal Year 2003 will be 320 participants. 63 HUD 50075 Mr. Tamayo asked how many people had a chance to look over the Annual Plan. The law enforcement letters of support have been added,and the new figures from the Development Department. Mr.Moore explained the proposed funding for work in the developments,and then took comments regarding the Capital Fund allotments. He also noted that the County Public Works Department would be addressing the installation of curb cuts at Bayo Vista in Rodeo. Ms.Matson asked for an explanation of the Family Self-Sufficiency Program. Mr.Tamayo answered with a brief outline of how the program works. The common goals are to buy a home, start a business,get a vehicle to aid in finding employment,or to pay for extended education. Mr.Hodge briefly explained the IDA Program,saying that it allows people who are not in Section 8 housing but who are enrolled in the PSS Program,to get a match of the money they are able to save toward the same goals of home ownership, starting a new business,buying a vehicle to aid in finding employment,or to pay for extended education. Mr.Hodge explained the Weed and Seed Program,in which the money awarded is used to eliminate(or weed out) drug activities and encourage teens to go to college. At present the program is active in Rodeo and North Richmond. Ms.Matson asked about getting funds for these purposes in the Bayo Vista development. Mr.Hodge explained that these Weed and Seed funds have already been awarded for the specific areas mentioned. Mr.Mezei submitted a copy of a closely typed,two page document,which he then proceeded to read aloud. (see attached) Discussion followed regarding Mr.Mezei's remarks. Discussion followed regarding the changes in the Annual Plan since last year. Ms. Smith suggested that new changes should be noted on a list separate from the plan, so that people could be better informed. Ms.Matson stated that there are communication problems between the Authority and the residents, Mr.Tamayo explained that the Annual Plan is our guide until 2004,along with the Five Year Plan,which began in 1999. Budgets always change,and some of the other changes are not of large significance. He stated further that in the last year he attended many meetings,at which no one suggested any changes in any plans. He has offered to meet with people regarding these plans,and no one was interested. We have had Town Meetings,bypassing the resident councils,in the interest of better communication. In Las Deltas,a complex of 171 units and 900 tenants, nobody attends the meetings to ask questions. Ms.Matson stated that the Bayo Vista concerns have not been addressed. Discussion followed about Bayo Vista concerns,which included safety and security issues. Rudy stated that we are working toward increased security in Bayo Vista in the form of a consolidation of several agencies put into one office so that residents can address specific concerns. We will try to focus on the needs in our elderly and family complexes,within the limits of our financial sources. Ms.Archie asked if these activities are available in other housing complexes. Mr. Tamayo answered that we have extra assistance programs from Richmond to Oakley,and then he described projects present or planned. 64 HUD 50075 Ms. Green inquired whether this would be voted on at the Advisory Housing Commission meeting on January 27, 2003, Mr.Tamayo replied that the Annual Plan is on that agenda. The deadline to get it to HUD is January 30`x. The portion of the meeting relating to the Annual Plan ended at 7:25 p.m. A brief RAB meeting followed at 7:35 p.m.,attended by: Dianne Angle,Ben Laskari,Paul Hardin,Geneva Green,Wendell Booth, Shirley Marion,Mary Dempsey,Robert Moore,Tommie Hodge,and Mary F.Granacha. Ms.Angle asked for a vote on the Public Housing Manual. TNVSfP unanimously to approve the Public Housing Manual. Mr.Moore stated that regarding the Annual Plan,the only revision made to the Capital Fund was to include a more liberal description in the wording of the budget for Casa De Serena--the money figures did not change. MfSIP unanimously to approve the Annual Plan. M/S/P to adjourn the RAB meeting at 7:40 p.m. Respectfully submitted, Mary F.Granacha Secretary,Housing Operations Attachment 65 g �.A ' ✓f:xtn a $ i i ) - Y' a4 if d A R; s t •#.$.:"j ,a 4 ! a:>.��i• r_tfi is a._ � i R 1r. e,.. $ :i:.- ;-tt ar �' iar: ,�@ 4 'i i b;ih?6 ; $t. ,@ i6..- - P! '49'i•$' F.. R' G t 3At 't' 3', y ':.f. ! •S3tir� -. Y'T i '�i -$'i qF' !.'T i �w d '� 1 s iM -.i •�' t«. ,i-- aye ^a ' 'fh' ! a^ E E' i�`�.t:s'. $i i z7•.t x, a"•o-(�• r t i C:.isli 'i"11 T-1l/4{ aM 9 R J17- 777-71 ; k' ft i- 1 .t 7"T r.7 77,M F7.7's$: i:i:,Isj-7 I j I IT 77 i.R 'i 'i Ff:21i, AR„fR. jP, f17 i .•x 77 }% :' a:,. ♦ a i A. 3:%: .r4r y' ♦ i'.} a. fc:R:.:' P $ -i Cr E,- o-e R* _71". R%"£ % I. 01:* x '"• k'. c`. M' $ G'M.. 7- 4'j. a 7is4,.:•...b i♦ 4 : R. !` 4 Q ! =7174419-1 f 1E B a #;. ',e•-: a ,ai x.: a. R i,: Re s %. a ��:...;-a'.a,.. =.q•., i-�.i 3 i ' R �� � -"}F�'�:.i P f '�`aF� i 5 F ►"! i i "i.. } i i T' i 9 :# i# •.:� { P$ }♦ `.7�,.' }.. «•'�. .2 ti vii R ,:. = �•i :: � t :s�. s o i i {,�,. ,� F i i s �s s ' !R a � Yw t _ _ ;A s; 1 ... O s i�, 1.. ♦ i•4t !-. -,. a ii ti X .:- i a.. 1�.- f,^4: r t► HUD 50075 Abe a lfntinatiorr of a«policy or a nsctnrrent:at s now policy.y. i grant poofto f the fact that in thee old Guidebook the MR W111 twulkscion shtlenrwrrrt v h satyas.in}a t lit#W*!HousirQ Andras can not:as`Wtr u*y disconthrataa or a;,rhreW aotrqw arwvJce that it hes pt to- e:ift rillsoftoutthe Propw r Aftio ticm Os:used ollimination or,chaggs to thiliv side tre in order that they havielhe oppoiftwifty,to voice it concerns_r srdlpg o chanip. The subjec` of mandatory notification of tenants is-something that shouuld be very important to every resident in.Low.Income Public Housing, it is one of our tights-rind;we must fightto preserve it. Since the.RAS is=npcssd of our representoves it is only logical that they should lead any effort that is brought to there which meals Wlth preserving our rightszs.resideants. S. 1 assn:asserft+#tudtate Housing Authority.has not been in.c ompliance withS"150 C nding #errant pw p cin. (a) Funding duly elected resident coundWand jurisdiction wile mmkient courie is. (1')The'HA shell:provide tunas It receives fear this purpose toft duly e►ledthd resident council at each development and/or those jurisdiction-VAde c ounolls eligible to mossivae the resident portion of the taenaritzorvir •account to use for resident parkicipation adtivitles.This atWi be an additioin'to ttw Porforiniance Funding Sysftm{M),as provided by 24 CPR part M,tea penritt HAs to fund 5 psis unit peryear etc, I have been a board member of the Bayo Nista Resident Council for roughly 5 years,and da sing those,fire yam we have never rs lived such funding. As a mater of fact the funding we always Heard aboutitorn the HA was-the'$25 per unit per year as provided by 24 CPR part W. The fact is for the length of time that I have been on the Sup Vift Resident Council Board nand buring the 2 Yx years that 1 served as our organizations PrMiderct, the HA did not even agree offier us the information that we were otibia for funds under 984.160 Funding tenarnt participation. S. The RAS members should be made aware of the fact that the reason a second public hearing had to be scheduled ffor the HA 2002 Annual flan was because the HA did not meet HUDs<requ arnents acre noillficslion df as public membrig. 7. The RAB members should also be made-aware of tate fact that although thet HA maintains That the draft of the 2002 Annual Plan was distributed to RAB members during the-month month of November,in 2DO1.-1n reality tate draft'of the 200 Annual Plan did not become available until,January 28,2,002 just,before the start of tate-ascheduled Advisory-Housing Commisassion.meaft that evening, The RASs recently elected president can verify fts infDrmat on. 8. Ding tho public hearing for the HAs 2002 Annual Pian the residents from the Bayo Vista developmentpresent at the hearing were taid as documented in the minutes of that hearing thaetsil of the warn out playground equipment at Bayo Vistas would be repisood.This was in January, 2002 and-roughly 3 months later we tate residents of Bayo Vista were ming told that all 3 of our playgrounds were going to be demolished and a new one would be emoted between ti°te tennis courts and the YMCA, Since neither of these two items were mentioned in the 20# 2*Annuaal Plan one is loft to wonder were the funds used to,erect the now playground came from. We are also left wondering were the funds came from to re-surface the tennis courts since that was not ae part of the HAs 2002 Annual Plan either. g. I believe there is more than the appearance of a conflict of interest in having the HA,provide the training for the RAS, since the HA Itself is not in compliance with faders#relations dealing with the RASs right to participate In the planning stages of the HAs plans. 10. 1 firmly believe that the HA,has created a situation for Itsetf sof having overcharged an unknown number of former and currant tenants on their resit, teased cin their misconception that mandatory income disregards only applied to individuals corning of raid. In this situation would advise the RAB to contact Ms. Catherine M. Bishop an attorney with the National 67 HUD 500'75 +tousing taw Projdct She is oca led at 614 Grand Avenue,Sulte 320,091dand, GA W1:0 Her phone number is(510)251- ext.106 herr Fax (510)451-2300 and here-mail: in order for the RAR to get a tue picture of the training duty efieated Resident Councils and residents have been missing out on simply bemuse to HA did not volunteer thisi Information to us for one reason or ether n through our'Resident Council were;woriring in a partnership-with the HA. Aft we had to do all these years was just to request this training, but how to you go about requesting training If you do not know that it is avallabie. i would Nice to suggest to the RA B to go over WAS 1 role In activitko under subparts 8.&C and 164.136`PhoWetnt tnvollvement in 14A management ap erutWns. 68 HUD 50G75 UD 50075 AttschmestJ U.S.t�epeatt�f-Houaiag aid urban Development Ufi`s�c.o€:b3icanttIn3ianpTaus��_,_,, Certtticatlou by St ite or Local Offleial* PHA Plans Consistency with The Cowtelidated Plan 1,lames Kennedy,:the Deputy Director of Redevelopment,certifythat.the Five Year and Annual PHA Plan of the Housing authority of the County.of Contra Costa is consistent,with:theConsolidated Pian,ofthe Contra-Costa Conor ium.prepared pursuant-to 24 CFR Part 9L 'i January 21,2003 Signed!D Y mpriate 5ta of cal Ofileial r r Cert#lication,hy State and Local U�r:tal of PHA Plans Consistency with the C onsotidated Plan to Accompany the HLO 50075 OMB Approval No.2.577-0266 apires 03131103 69 HUD 50075 Attachment K HOUSING AUTHORITY of the COUNTY OF CONTRA COSTA 31.33 Estudillo Street P. U.Box 2759 Martinez, CA 94553 Telephone(925)372-7400 Fax(925)372-0236 Attachment K. Law Enforcement Letters of Support K.1. Office of the Sheriff of the County of Contra Costa K.2. City of Martinez Police Department K.3. City of Antioch Police Department K.4. Pittsburg Police Department K.5. City of Oakley Police Department K.6. City of Brentwood Police Department 70 HUD 50075 Attachment K.1. ' U,lnuxtitx esf{�l:axxtrzr Cfrs��txs (Off;rf t �erff Warren E.Ruci June 18, 2002 &Is.,r Mr.Robert McEwain, Executive Director Housing Authority of Contra Costa County 3133-EstudilloStreet Martinez,California 94553 Dear Mr.McEwan: This letter will confirm our continuing partnership with the Housing Authority of Contra Costa County. Historically;our successful collaboration has demonstrated significant improvement in public safety. Exchange of crime related information between our deputies and the housing managers at Housing Authority developments has enhanced the capabilities of both departments to reduce crime and increase residential security. The cooperative system of tracking and reporting illegal criminal activity minimizes crime in public housing developments and assists the Housing Authority in identifying those families that are involved in illegal criminal activity. With this process in place, the Housing Authority has been able to successfully initiate and execute evictions in the public housing developments and continue to provide safe, decent,and sanitary housing conditions. I believe that the partnership between our agencies will continue to ensure the highest quality of service and safety for all public housing residents in Contra Costa County. Sincerely, WARREN E.RUPI~,Sheri alhryn J.Holmes,Undersheriff KJH:ny Pos!office Box 391 - martinex,California 945530039 (925) 335-4500 "Community Policing Since 1850—." 71 IUD 50075 Attachment K.2. 5 ibk 44Xij 6=333 r fR R . , r � #�i. rtc +1tCitlgaAi�3t wr€ty 'y# yy4A�$S $ vj j.T!�.:� uarnY .iA �7i7J 13eartr; lvkar,: ' PrsaFttis r isanfirrrsi 4he pt�t helill laa hrlat#inez i�-dice tp�tr3m't�rat�r�easi���A+d#hei�ty t�#'�ci�tra ta,�t'su' '�Ysras�uca�s�ft�l •.7��r.#netti���s��ut#� �fc�C>n�ar��+xy�ers . .-, _ . Ctd�ei�#e��p�blerna�t�t��usrrag Au#i�r�gr dtar�efc��m+srrt�i�re�+�ar�.�ra{�5r#�aci tib?fit by tsc rr #o �t tea r< Pie,7,7 rt��taltai„rxi�r�aBer.�n kt���, p�rr�; y oll our” ow �'41, iftt r �r s/a#nreT#ot r k nt c�rt[ra�'lte -d ,0 n IM.ix�e arrcl � f#ha P jiic i aus►r►g eV bust ; ityita ade g# iamiG tha# irrval+ rsin itJ l Ci rMIMAI attf �aast��senai�li��`93�n�n��;�#h <#�su , ullyr�l�� s��l� ai�ty�i�trrstss " �1r�' �tlie-h#t�1 � 3 :N3�rx�t t�r;�t�� f#�a�c+ts#�nta3�tt�p�rs9vid�s, ,"�Boartt�{d - �r�'�ic+c�i�> �4IEi�ri� " r it�s,rtay i��t�f#h#itth�s p�rt�etst�Ip e'tfo�#Weil,ccyrl#ft�uet+hi'��nhar�e�##���t�ltty�ot f#fa far �a�lic�i-trs�rsing ta���# �1rf�a�#�tr�i��5�#��bU►tty. ' WOO �#esf'�e�licae ai Mdav: Z For EM&Va;y and 7rATAC infdrmatien Turnto Sao AM 72 HUD 50075 Attachment K.3. MARK A.MOCZul_SKI Rolloa DepartmentChief of Police .i 800 L Street,Antioch,CA 9450,9.1100 � u „ (925)779-6900 June 18,2002 Robert McEwan,Executive Director Contra Caste Housing Authority 3133 Estudillo Street Martinez,CA 94553 Dear Mr.McEwan: Thisletterwill confirm our association with the Housing Authority of Contra.Costa County. This successful partnership has been in existence for the past few years. The tracking of crime-related problems at the dousing Authority developments is reported by our officers to the housing manager,or the housing manager reports to the officers when an incident is suspected or occurs which involves Illegal criminalactivity. This cooperative system for tracking and reporting illegal criminal activity was designed to minimize and eliminate crime at the public housingdevelopments and to assist the.Housing Authority In identifying those families that are involved In illegal criminal activity. With this process in place,the dousing Authority has been able to successfully initiate and carry out evictions In the public housing developments and continue to provide safe,decent and sanitary housing conditions. I believe this partnership and effort will continue to contribute to enhancing the quality of life for all public housing residents in Contra C tos�a County. Sincerely, r MA. A, ULSKi Chief of P ice W�)" MAM:dkw 73 HUT) 50075 Attachment K.4. Affib Pittsburg Police Department June l 9,7002) Robert McEwan Executive Director Contra Costa Housing Authority P.O.Box 2759 Martinez,CA 94553 Dear Mr,McEwaw. Please accept this letter as a,confirmation of our successful partnership with the Housing Authority of Contra Costa County. Crime related problems at the El Pueblo Housing Authority development are tracked and reported daily by police officers to the housing manager. Or, when an incident is suspected or occurs that involves illegal criminal activity, the housing manager will report this information to the police officer. This tracking system and reporting of illegal criminal activity was designed to minimize and rid crime from the public housing development-and to assist the Housing Authority in identifying those families that are involved in illegal criminal activity. This process has enabled the .Housing Authority to successfully initiate and carry out evictions in the public housing development and continue to provide safe, decent and sanitary housing conditions. It is my belief that this partnership will continue to enhance the quality of life for all public housing residents in the City of Pittsburg. S' re:4z.A �---. Aaron L.Baker Chief of Police ALBldp 65 Civic Avenue • Pittsburg„California 94565 74 HUD 50075 Attachment K.5, OAKLEYOLI EDEPARTMENT June 19,2002 Mr.Robert McEwan, Executive Director Housing Authority of the County of Contra Costa P.O.Box 2759 Martinez,CA 94553 Clear Mr.'McEwan: This letter will confirm our continued working relationship with the Housing Authority of the County of Contra Costa. This successful partnership has been in existence for the past several years. The tracking of crime related problems at the Housing Authority developments is reported by our officers to the housing manager,or the housing manager reports to the officers-when an incident is suspected or occurs that involves illegal criminal activity. This cooperative system for tracking and reporting Illegal.criminal activity was designed to minimize and rid crime off the Public Housing developments and to assist the Housing Authority in identifying those families that are involved in illegal criminal activity. With this press in place,the Housing Authority has been:able to-sucoessfuily initiate and carry out evictions in the Public Housing developments and continue to provide safe, decent and sanitary housing conditions. I believe our relationship will continue to contribute to enhancing the quality of life for all Public Housing residents in Contra Costa County. Sincerely, Tom Lambert Chief of Police 0rry or C2AKip-Y PC>ucE DEPARTxmENr.210 0°tfARA Avg.,P.O.Sox 6,OAKLEY,CA 94561 (925)625.67170 FAX (925):623.1479 75 HUD 50075 Attachment K 6. NNTW GDD POLICE DEPARTMENT June 18,2002 Mr.Robert McEwan,Executive Director Housing Authority of the County of Contra Costa P.0.Box 2759 Martinez,CA 94553 Dear Mr.McEwan: This letter will confirm our continued working relationship with the Housing Authority of the County of Contra Costa, This successful partnership has been in existence for the past several years. The tracking of crime related problems at the Housing Authority developments is reported by our officers to the housing manager,or the housing manager reports to the officers when an incident is suspected or occurs that involves illegal criminal activity. This cooperative system for tracking and repotting illegal criminal activity was designed to minimize and rid crime off the Public Mousing developments and to assist the Rousing Authority in identifying those families that are involved in illegal criminal activity. With this process in place,the delousing Authority has been able to successfully initiatc and carry out evictions in the Public Housing developments and continue to provide safe,decem and sanitary housing conditions. I believe our relationship will continue to contribute to enhancing the quality of life for all Public Housing residents in Contra Costa County. Sinter�y, r Michael R.Davies Chief of Police Police Department-500 Chestnut Street,Brentwood,CA 94513-1377 Phone:(825)634.6911 Fax:(925)516-5247 City Hats-706 Third Street,Brentwood,California 94513-1396 Phone:(925)$46.5400 Fax:(925)516-5401 Public Works-161 Sycamore Avenue,Brentwood,California 94513.1396 Phone:(925)516-5498 Fax:(925)516-5497 Community Development-104 Oak Street,Brentwood,California 94513-1396 Phone:(925)516-5405 Fax:(925)596.5407 76 HUD 50075 Attachment L U.S.Department of Housing and Urban Development Office of Public and Indian Housing Resolution Na 5 O 3 5 PISA Certifications of Compliance with the PRA Plans and Related Regulations Board Resolution to Accompany the PHA Plan Acting on behalf of the Board of Commissioners of the Public Housing Agency(PHA)listed below, as its Chairman or other authorized PHA official if there is no Board of Commissioners, I approve the submission of the 5-Year Plan and Annual Plan for PHA fiscal year beginning 2 0 0 3 ,hereinafter referred to as the Plan of which this document is a part and make the following certifications and agreements with the Department of Housing Development(HOD)in connection with the submission of the Plan and implementation thereof- 1. The Plan is consistent with the applicable comprehensive housing affordability strategy(or any plan incorporating such strategy)for the jurisdiction in which the PHA is located. 2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan,which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing Choice,for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan. 3. The PHA has established a Resident Advisory Board or Boards,the membership of which represents the residents assisted by the PHA,consulted with this Board or Boards in developing the Plan,and considered the recommendations of the Board or Boards(24 CFR 903.13).The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations. 4. The PHA made the proposed Pian and all information relevant to the public hearing available for public inspection at least 45 days before the hearing,published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. 5. The PHA will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964,the Fair Housing Act,section 504 of the Rehabilitation Act of 1973,and title 11 of the Americans with Disabilities Act of 1990. 6. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any impediments to fair housing choice within.those programs,address those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and maintain records reflecting these analyses and actions. 7. For.PHA Plan that includes a policy for site based waiting lists: • The PHA regularly submits required data to HUD's MTCS in an accurate,complete and timely manner(as specified in PIH Notice 99-2); • The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside,including basic information about available sites;and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; • Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; • The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing; • The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications,as specified in 24 CFR part 903.7(c)(1 ). 77 HUD 50075 U.S.Department of Housing and Urban Development Office of Public and Indian Housing Resolution No 5 O 3 5 8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41,Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968,Employment Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135. 11. The PHA has submitted with the Plan a certification with regard to a drug free workplace required by 24 CFR Part 24,Subpart F . 12. The PHA has submitted with the Plan a certification with regard to compliance with restrictions on lobbying required by 24 CFR Part 87,together with disclosure forms if required by this Part,and with restrictions on payments to influence Federal Transactions,in accordance with the Byrd Amendment and implementing regulations at 49 CFR Part 24. 13. For PHA Plan that includes a PHDEP Plan as specified in 24 CFR 761.21:The PHDEP Plan is consistent with and conforms to the"Plan Requirements"and"Grantee Performance Requirements"as specified in 24 CFR 761.21 and 761.23 respectively and the PHA will maintain and have available for review/inspection (at all times),records or documentation of the following: • Baseline law enforcement services for public housing developments assisted under the PHDEP plan; • Consortium agreements between the PHAs participating in the consortium and a copy of the payment agreement between the consortium and HUD(applicable only to PHAs participating in a consortium as specified under 24 CFR 761.15); • Partnership agreements(indicating specific leveraged support)with agencies/organizations providing funding,services or other in-kind resources for PHDEP-funded activities; • Coordination with ether law enforcement efforts; • Written agreement(s)with local law enforcement agencies(receiving any PHDEP funds);and.All crime statistics and other relevant data(includingPart I and specified Part II crimes)that establish need for the public housing sites assisted under the PHDEP Plan. 14. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 15. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 16. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58. 17. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 18. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 19. The PHA.will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35. 20. The PHA will comply with the policies,guidelines,and requirements of OMB Circular No.A-87(Cost Principles for State,Local and Indian Tribal Governments)and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State,Local and Federally Recognized Indian Tribal Governments.). 21. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. 78 HUD 50075 U.S.Department of Housing and Urban Development Office of Public and Indian Houggg., Resolution No. 5© 3 5 22. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection.All required supporting documents have been made available for public inspection along with the Plan and attachments at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA. Housing Authority of the County of Contra Costa CAO 11 - PHA.Name PHA Number Signed/Dated by PHA Board Chair or other authorized PHA official PHA Certifications of Compliance with the PHA Plans and Related Regulations Page 79 HUD 50075 Attachment M Housing Choice 'toucher Program Project-Based Assistance effort able housing solutions Agency Plan Attachment Background As a result of the Fiscal Year 2001 HUD Appropriations Act, new regulations were issued incorporating the Project-Based Assistance requirements into the merged voucher program. These new regulations were published in the Federal Register on January 16, 2001, and allow the Housing Authority of the County of Contra Costa (HACCC) to enter into a housing assistance payments (HAP) contract to provide project-based assistance only if the HAP contract is consistent with the Public Housing Authority (PHA) Plan (42 U.S.C. 1437c-1, implemented at 24 CFR part 903). HUD defines "consistency with the PHA Plan" as a demonstration by the PHA that circumstances exist that indicate that project basing of the units, rather than tenant- basing of the same subsidy assistance, is an appropriate option. PHA Plan HUD's initial guidance published 1-16-01 specifies that PHAs that wish to use the project-based voucher options must attach a statement to the PHA Plan template. 66 Fed. Reg. 3606. ❑ The statement must include the projected number of project-based units and general locations, and ❑ how project-basing would be consistent with the PHA pian The PHA has determined, on the basis of established criteria, that this attachment does not rise to the level of being a "significant amendment or modification" to the Agency Plan. Through its review of the plan, HUD may determine whether the proposed location of project-based units complies with the goal of deconcentration of poverty, thereby expanding housing opportunities and affirmatively furthering fair housing. This will be consistent with existing deconcentration requirements. Page 80 HUD 50075 The Projected Number of Project-Based Units Under the new regulations, the HACCC has the option to convert up to 20% of our tenant-based voucher allocation to project-based assistance. With the HACCC's present portfolio size of 6,687 tenant-based units, 0% would equate to 1,337 units. The HACCC intends to initially issue 160 Project-Based Vouchers, and work incrementally towards the goal of converting 20 '/0 of our tenant-based voucher allocation to Section 8 project-based voucher assistance over the forthcoming years. However, the actual number of units converted to the Section 8 project-based voucher assistance will be dependent on regulatory amendments, community needs and future Voucher allocation increments. General Locations of Projects The HACCC may project base vouchers only if the contract is consistent with the goals of deconcentrating poverty and expanding housing and economic opportunities. Projects may not be sited in areas where the census data reflects a poverty rate of less than 20%, unless there is evidence that the project will further deconcentration goals. HUD must approve exceptions to this requirement. Page 81 Attachment M Housing Choice Voucher Program Project eased Assistance aflorryabie frousrng eolvuana Agency Plan Attachment Background As a result of the Fiscal Year 2001 HUD Appropriations Act, new regulations were issued incorporating the Project Based Assistance requirements into the merged voucher program. These new regulations were published in the Federal Register on January 16, 2001 and allow the Housing Authority of the County of Contra Costa (HACCC) enter into a housing assistance payments (HAP) contract to provide project-based assistance only if the HAP contract is consistent with the Public Housing Authority (PHA) Plan (42 U.S.C. 1437c-1, implemented at 24 CFR part 903.) HUD defines "consistency with the PHA Plan" as a demonstration by the PHA that circumstances exist that indicate that project basing of the units, rather than tenant-basing of the same subsidy assistance is an appropriate option. PHA Plan HUD's initial guidance published 1-16-01 specifies that PHAs that wish to use the project- based voucher options must attach a statement to the PHA Plan template. 66 Fed. Reg. 3608. LI The statement must include the projected number of project-based units and general locations, and LI how project basing would be consistent with the PHA plan The PHA has determined on the basis of established criteria that this attachment does not rise to the level of being a "significant amendment or modification" to the Agency Pian. Through its review of the plan, HUD may determine whether the proposed location of project-based units complies with the goal of deconcentration of poverty thereby expandinghousing opportunities and affirmatively furthering fair housing. This will be consistent with existing deconcentration requirements. The Projected Number of Project Based Units Under the new regulations, the HACCC has the option to convert up to 20% of our tenant based voucher allocation to project based assistance. With the HACCC's present portfolio size of 5,687 tenant-based units, 20% would equate to 1,337 units. The HACCC intends to initially issue 150 project Based Vouchers and work incrementally towards the goal of converting 20% of our tenant based voucher allocation to Section 8 project based voucher assistance over the forthcoming years. However, the actual number of units convertedto the Section 8 project based voucher assistance will be dependent on regulatory amendments, community needs and future Voucher allocation increments. General Locations of Projects The HACCC may project base vouchers only if the contract is consistent with the goals of deconcentrating poverty and expanding housing and economic opportunities. Projects may not be sited in areas where the census data reflects a poverty rate of less than 20% unless there is evidence that the project will further deconcentration goals. HUD must approve exceptions to this requirement.