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Home My WebLink AboutMINUTES - 06172003 - D2 r� GENERAL SERVICES DEPARTMENT CapitalProjects Management Division 1220 Morello Avenue,Suite 100 Martinez,California 94553-4711 (925) 313-7200 FAX (925)313-7299 File: 135-0101/B.4.4 Authorization No. WH462B TO 13oard of Supervisors FROM: Barton J. Gilbert,Director of General Services >' DATE: June 17 2003 SUBJECT: CONTRACT AWARD RECOMMENDATION Bids for REMODEL AT 3811 BISSELL AVENUE, RICHMOND' FOR THE PUBLIC DEFENDER were received' and opened'at the County Capital Projects Management Division Office on May 1, 2003. Option#1—Award contract to P.J.Atkinson Construction without PLA It is recommended that the Board of Supervisors award the construction contract to the lowest responsive and responsible bidder, P. J. Atkinson Construction of Walnut Creek, in the amount of$1,221,300,which includes $1,219,000 base bid and$2,300 Additive Alternate No. 3. The Contract Compliance Officer has reported that P J. Atkinson has documented an adequate good faith effort to comply with the requirements of the County's Outreach Program. 'Therefore, it is recommended that the`Board award the contract to the lowest responsible bidder, P.J. Atkinson,who has complied with the Outreach Program. On January 15, 2002, the Board adopted a policy requiring the use of Project Labor Agreements on County construction projects, :setting a threshold' of $1 million at which projects will be subject to the PLA policy. It is somewhat unclear"under the policy whether the $1 million threshold',applies to the estimated project cost,or the contract award amount. The Consulting Architect for the project estimated the probable construction cost to be $947,500. Accordingly, the project was not bid as a PLA' project. It'is recommended that the Board of Supervisors determine that the Board's PLA policy does not apply to this project and award the contract to P.J.Atkinson without a PLA. On June 4, 2003, our department received a letter from Aram Hodess of United Association' Local Union No. 159 (see attached copy). Mr. Hodess has been notified that the Board will consider this matter on June 17,2003 and may address the Board on the PLA issue. CADocuments and Settings\mlango\Local Settings\Temporary FntemetFiles\OLKE\3811 Bissell board memo 6-17-03.doc Option#2—Reject All Bids and Rebid Project with.PLA Requirement If the Board determines that the PLA policy should apply to this project,the Board may decide to reject all bids and rebid the project as a PLA project. This alternative is not recommended because it would delay the start of construction by at least three months. Other bids received: Base Bid Add. Alt. #3 Total 1. Alten Construction $1,223,000 $8,800 $1,231,800'' San Rafael 2. Vila Construction Company $1,240,000 $6,000 $1,246,000 Richmond 3. Albay:Construction Company $1,265,000 $3,000 $1,268,000' Martinez 4. Sausal Corporation $1,384,508 $6,038 $1,390,546 San Leandro EW:tb cc wlattach.: County Administrator's Office County''Counsel Clerk of the Board(w/bids) Contract Compliance Officer CADocuments and Settings\miango\Local Settingffemporary Internet Files\OLKE\3811 Bissell board memo 6-17-03.doc UNITEP LOCAL:,UNION 159 Comprised of Plumbers, Steamfitters & Refrigeration Journeymen & Apprentices ARAM HODESS ROBERT SEWELL Business Manager Fin.Sec.Treas. HENRY R. ALCARAZ President June 4, 2003 ICES DEPARTMENT CAPITAL PROJECTS JKT MANAGEMENT DIVISION Mike Lange JUN 0 5 2M3 Acting Director Contra Costa Coon ,� ty � FILE: Architectural Division TOSS 1220 Morello,Ave., Suite 100' Martinez,CA 94553 RE: Public Defender Office(Remodel) Dear Mr. Lango: Ed Woodard of your office suggested 1 contact you. 1 am informed that the above-referenced project is currently under review by County staff and may be soon recommended for award. The bid results your office has provided me show that P.J Atkinson,the low-bidder on this project submitted a base bid of$1,219,000. As you know, on January 15, 2002,the County Board of Supervisors adopted a Project Labor Agreement. This policy set a threshold of$1 million at which County construction projects would be subject to the policy requiring a project labor'agreement. This project exceeds the $1 million threshold requiring implementation of a PLA. Please inform me if and when this project will be coming before the Board for consideration and also,please provide me a copy of any staff recommendation regarding award, including any discussion of PLA implementation on it. Thank you in advance for your assistance. Please feel free to contact me if you have any questions. 1308 Roman Way • Martinez,.Catifornia 94553 • Telephone (925) 229-0400 + FAX (925) 229-1101 8 GQW 73 .......rnfv...... Ah/Public Defenders Office Remodel/PLA Since e y, Aram 140dess attachment: cc: Supervisor Mark DeSaulnier Supervisor John Gioia 2 ADDENDUM D:2 June 17, 2003 On this date,the Board of Supervisors CONSIDERED awarding and authorizing the General Services Director,or designee,to execute a contract in the amount of$1,221,300 with P. J. AtkinsonConstruction,the lowest responsive and responsible bidder for the Remodel at 3811 Bissell Avenue,Richmond'for the Public Defender. The Board invited comments from the public, and there were no speakers. After further discussions,the Board took the following action:' 1. Awarded and authorized the General Services Director,or designee,to execute a contract in the amount of$1,221,300'with P. J. Atkinson Construction.,the lowest responsive and responsible bidder for the Remodel at 3811 Bissell Avenue, Richmond for the Public Defender; 2..' Directed General Services Department to return to the Board of Supervisors with language for policy. File: 135-0101/B.4.4, THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY,CALIFORNIA Adopted this Order of June 17,2003,by the following vote: AYES: SUPERVISORS'GlOIA, UILKEMA, GLOVER AND pESAULNIEF2 NOES: None ASSENT: None ASstAIN: None 13M'STRMCT 111 SEAT VACANTmom r SUBJECT: Award of Contract for the Remodel at 3811 Bissell Avenue,Richmond' for the Public Defender' Budget Line iteln No. 4405-4462 Authorization No. 0928-V I462B Bidder Total Amount Bond Amounts P.J.Atkinson Construction $1,221,300 Payment: $1,221,300 23 Acorn Court (which includes Performance $1,221,300 Walnut Creek., CA 94595 $1,219,000 Base Bid and $2,300 Add.Alt.No. 3) Alten Construction SanRafael Vita Construction Company Richmond Albay Construction Company Martinez Sausal Corporation Sari Leandro The above-referenced project and the plans and specifications therefore having been previously approved, Addendum No. 1 'having been issued and approved, and bids having been duly invited and received by the Director of General Services on May 1, 2003; and The bidder listed first above, P.J. Atkinson Construction ("P. J. Atkinson"), having submitted the lowest responsive and responsible bid,which is$10,500 less than the next lowest bid; and The Contract Compliance Officer having reported that P. J. Atkinson has documented an adequate good faith effort to comply with the requirements:of the County's Outreach Program; and The Director of General Services recommending that the bid submitted by P. J. Atkinson is the lowest responsive'and responsible bid, and this Board concurring and so finding,' NOW,THEREFORE,,the Board finds, determines and orders as follows: The Board DETERMINES that P. J. Atkinson, as the lowest responsive and responsible bidder, has demonstrated an adequate good faith effort, pursuant to the specifications for this project, to comply with the requirements of the County's Outreach Program, and the Board WAIVES any; irregularities in such compliance;:.and The Board FURTHER DETERMINES that consulting architect for the project estimated the probable construction cost for the base bid to be $947,500, and the Board, therefore, FURTHER WAIVES the requirement for a Project Labor Agreement for this project only; and The Beard, therefore, ORDERS that the contract for the fun-Ashing of labor and materials for said work is awarded to P. J Atkinson at the listed amount and at the prices submitted in said bid, and that said contractor shall present sufficient payment and performance surety bonds as indicated above, and that the Director of General Services, or designee, shall prepare the contract therefore; and HA2001\1350101\01100174b aoc itir2 Award of Contract for the 135-0101/B.4.4 REMODEL AT 3811 BISSELL AVENUE, RICHMOND June 17, 2003 FOR THE PUBLIC DEFENDER The Beard FURTHER. ORDERS that after the contractor has signed the contract and returned it, together with the bands as noted above and any required certificates of insurance or other required docurnents, and the Director of General Services, or designee, has reviewed and found them to be sufficient, the Director of General Services, or designee, is authorized to sign the contract for this Board; and The Board FURTHER ORDERS that in accordance with the project specifications and/or Ripon signature of the contract by the Director of General Services, or designee,any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned; and The Board FURTHER'ORDERS that the Director of General Services, or designee, is authorized to sign any escrow agreements prepared for this project to permit the direct payment of retention into escrow or the substitution of securities> for moneys withheld by the County to ensure performance under the contract, pursuant to Section 22300 of the Public Contract Code and pursuant to Public Contract Code Section 4114, the Board DELEGATES its functions under Public Contract Code Sections 41.07 and 4110 to the Director of General Services, or designee. The Board'DECLARES that, should the award of the contract to P. J. Atkinson be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the Beard from`'reawarding the contract to another bidder in cases where the successful bidder establishes a mistake,refuses'to sign the contract or fails to furnish required bonds or insurance in accordance'with Public Contract Code Sections 5100-5107. Orig. Dept. General Services Dept. - Capital Projects Management Division cc General Services Department Capital'Projects Management Division Accounting CPM File: 135-0101/A.5 County Administrator's Office County Counsel Contract Compliance Officer(via CPM) Auditor-Controller P. J. Atkinson Construction(via GPM) Surety(via CPM) Daniel Rainey,Architect (via CPM) Ewty I hereby certify that this>>is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. __,-17 ATTESTEp;< - JOHN SWEETEN, disk of the Board of Su rvtsom and CoTtT "7/ r n..uty HA200 1\1 3501 01\01 1001 746.doc 2of 2`