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HomeMy WebLinkAboutMINUTES - 06172003 - C.50-C.59 TO: BOARD OF SUPERVISORS Contra FROM: Steven L. Bautista, County Probation Officer p Caste DATE: June 17 2003 µ � SUBJECT: FY 2003-2004 Victim Witness Program ` ty Grant Application SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt Resolution No. 2003/400authorizing County Probation Officer to submit an application to the State Office of Criminal Justice Planning in the amount of $488,498 for the continuation of the Victim/Witness Assistance Center and execute related contracts, including any amendments or extensions thereof. FISCAL IMPACT: This federal portion of this grant requires a 20% cash match. However, the grant rules stipulate that the state portion of the grant can be matched against the federal portion, satisfying the cash match requirement. Therefore, the grant requires no County funding. BACKGROUND: The Probation Department's Victim/Witness Program cooperates with other community public and private agencies to help meet the financial, emotional, social and informational needs of victims of crime. The program is part of a statewide effort funded by the Office of Criminal Justice Planning (OCJP) with fines and penalty assessments collected from convicted offenders. Victim/Witness Program staff also work with law enforcement and Court staff to encourage them to be cognizant of the needs of victims and witnesses during the complex and often lengthy judicial process. f CONTINUED ON ATTACHMENT: _Y S SIGNATURE: " ------------------------------------------------------ ----—--------------------------- - ---- ----- -- ----------------------------------- <_,--RECOMMENDATION OF COUNTY ADMINISTRATOR RECOM ATI ON OF OARD COMMITTEE ,�APPROVE OTHER SIGNATURES)`­.__: ----------------- - - ---------------------------------------------------------------------------- ACTION OF 81 RO(ON° APPROVE AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE sl P` AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT..,.,. �,: L' ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN, ABSENT: ABSTAIN: ATTESTE D CONTACT: Richard Birss,6-2527 ,JQHN SWEETEN,CLERK OF THE HARD OF SUPERVISORS AND CC: COUNTY PROBATION OFFICER COUNTY ADMINISTRATOR COUNTY ADMINISTRATOR COUNTY AUDITOR-CONTROLLER z ? r OCJP c/o Probation Dept. 9 BY_ �,>t , d i EPUTY VW2004BO.03 THE BOARDOF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Resolution on June 17, 2003, by the following vote: AYES: SUPERVISOR GIOIA, UILKEMA, GLOVER & DeSAULNIER NOES: NONE ABSENT: NONE ABSTAIN: NONE DISTRICT III IS VACANT Resolution No. 2003/ 400 Subject: Victim/Witness Assistance Program WHEREAS, the Board of Supervisors of the County of Contra Costa, desires to continue'a certain project designated Contra Costa County Victim/Witness Assistance Program, to be funded, in part, from funds made available through the California Victim/Witness Assistance Program, administered by the office of Criminal Justice Planning (hereafter referred to as OCJP). NOW, THEREFORE, BE IT RESOLVED that County Probation Officer Steven L. Bautista of the County of Contra Costa is authorized, on its behalf, to submit the proposal'to OCJP and authorized to execute on behalf of the Board of Supervisors, the Grant Award Agreement, including any extensions or amendments thereof. BE IT FURTHER RESOLVED that the applicant agrees to provide all matching funds required for said project (including any amendment thereof) under the program and the funding terms and conditions of OCJP and that the cash match will be appropriated as required. IT IS AGREED that any liability arising out of the performance of this Grant Award Agreement, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and OCJP disclaim responsibility for any such liability. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown: ATTESTED: June 17,2003 JOHN SWEETEN, Clerk of the Board of Supp lsors and County Administrator � 1 By ✓? s L .' r4r Deputy Contact: Richard Birss, 6-2527 cc: County Probation Officer County Administrator County Auditor-Controller OCJP c/o Probation Department RESOLUTION NO. 2003/ 400 Vvvreso=04.03 TO: BOARD OF SUPERVISORSontr x i �+ iso,• x FROM: Warren E. Rupf, Sheriff Costa DATE: dune 3, 2003 County SUBJECT: Forensic Services Contracts with the Cities of Danville, Hercules, Lafayette, Orinda and San Ramon SPECIFIC REQUEST(S)OR RECOM ENDATIOMS)a BACKGROUND AND JUSTIFICATION 1. RECOMMENDATION: APPROVE. and AUTHORIZE the Sheriff, or designee, to sign on behalf of the County agreements with the Cities of Danville, Hercules, Lafayette, Orinda and San Raman in the amounts specified to provideforensic services for the period beginning July 1, 2003 and continuing until terminated by either the County or the contracting agency: • City of DANVILLE in an amount not to exceed $54,296; • City of HERCULES in an amount not to exceed $17,0199; • City of LAFAYETTE in an amount not to exceed $51,303; • City of ORINDA in an amount not to exceed $20,063; • City of SAN RAMON in an amount not exceed $127,930 II. FINANCIAL IMPACT: NONE. The revenue from this agreement is included in the Office of the Sheriffs budget. Ill. BACKGROUND: The Forensic Services Division of the Office of the Sheriff provides forensic services to law enforcement agencies on a fee-for-service basis. The Office of the Sheriff and the above named cities have agreed to an estimated fee for services provided to each city during the term of the agreement. The estimated amount of the agreement is based upon the previous years' services provided by the Forensic Services Division to each city named above. The amount will be adjusted based on average level of work each subsequent fiscal year that the agreements continue in force. Execution of these agreements allow both the Office of the Sheriff and the agencies to better budget and simplifies the time-intensive process of preparing monthly invoices. led— CONTINUED ON ATTACHMENT: 0 Y SIGNATURE: Er1iEcommENDATI4N OF COUNTY ADMINISTRATOR 0 RECOMMENDATION OF BOARD COMMITTEE BAPPROVE F I OTHER ACTION OF B!C it)ON }tom APPROVED AS RECOMMEN15ED OTHER 0 VOTE C1F SUP.ERV1SMS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ..UNANIMOUS(ABSENT j V° - :"t 1 ENTERED ON THE MINUTES OF THE BOARD OF AYES: NOES: SUPERVISORS ON THE DATE SHOWN. ABSENT ABSTAIN: ATTESTED f � Contact Gloria Sutter 336-1626 JOHN SWEETkik,CLERK OF THE S0)(RD OF cc•y Office of the Sheriff SUPERVISORS AND COUNTY ADMINISTRATOR CAC?—Justices System Administration � By'. i, I I � s, Deputy r TO. BOARD OF SUPERVISORS � FROM: William Walker, M.U., Health Services Director � f .; � - : •. Centra By Ginger Marieiro, Contracts Administrator Costa DATE: June 4, 2003 d County SUBJECT: --Approval of Interagency Agreement 29-658-5 with the Contra Costa County Superintendent of Schools (Office of Education) SPECIFIC REQUEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION ^ RE QAIMENUATION(S): Approve and authorize the Health Services Director, or his designee (Jeff Smith, M.U.) to execute on behalf of the County, Interagency Agreement #29-658-5 with the Contra Costa County Superintendent of Schools (Office of Education), to pay County in an amount not to exceed $10,212, for the period from July 1, 2003 through June 30, 2004, for the provision of professional medical consultation to enhance health of special needs students. FISCAL IMPACT: [.Indo this Agreement, the County will invoice Contra Costa County Superintendent of Schools (Office of Education) in an amount not to exceed$10,212. BA GR0_ REA UN S R RECO MEN.TDA TUNS : On July 16, 2002, the Board of Supervisors approved Contract #29-658-4 with the Contra Costa County Superintendent of Schools for the period from July 1, 2002 through June 30, 2003. The Health Services Department and the County Office of Education (Special Education Department) have joined in a cooperative effort to enhance the health of special need s students in Contra Costa County. Approval of Interagency Agreement#29-658-5 will allow Contra Costa County Superintendent of Schools (Office of Education) to continue to pay County for the provision of medical consultation services through June 30, 2004. CONTINUEDr rfi'f RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGN ACTION OF BOARD�* APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ASSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: N )^S: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: } ABSTAINN:'{g OF SUPERVISORS ON THE DATE SHOWN. ATTESTED I > ; JOHN VEETEN,CLERK OF THE BOARD OF SUPERL`ISORS AND COUNTY ADMINISTRATOR Contact Person: Jeff Smith, M.D. , (370-5113) yyaa Contractor BY„{ 'r” �° DEPUTY Health Services (Contracts) TO: BOARD OF SUPERVISORS FROM: William Walker, M.D., Health Services Director JContra By: Ginger Mareiro, Contracts Administrator Costa DATE: ,lune 4, 2003 it�Cou my SUBJECT: ..Approval of Submission of Funding Application#29-208-68 to the State Department of Health Services SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: Approve and authorize submission of Funding Application#29-20868 to the State Department of Health Services, in an amount not to exceed$413,645, for the period from July 1,2003 through June 30, 2004, for continuation of the County's Immunization Assistance Program. FISCAL IMPACT: Approval of this application by the State will result in an amount not to exceed$413,645 during Fiscal Year 2003-04 for the Immunization Assistance Program. No County funds are required. RA('TGROUID/REASC?1`T ,LFOR RECOMMENDATIDNfSl: For many years the County has maintained programs to make immunizations available to all persons in need of this service, in order to prevent the occurrence and transmission of childhood diseases. The Immunization Assistance Program is operated by the Public Health Division of the Health Services Department, Funding Application#29-208-68 requests State funding to continue services during Fiscal Year 2003-04. The Department will continue to monitor the compliance of preschool, elementary school, and secondary school in meeting State-mandated immunization requirements. Consultation will be provided to the 1804 Licensed Family Child Day Homes who are now under the California School Immunization Laws effective April, 1996. Consultation,technical assistance and special clinics will be continued as needed Surveillance and Outbreak Control activities of vaccine preventable diseases will be maintained. Coordination with other child-oriented programs will be carried out to promote immunizations awareness in the medical and lay community. Information and resource materials will be made available. Programs for continuing education units will be offered to professionals. Four certified and sealed copies of the Board Order should be returned to the Contracts and Grants Unit for submission to the State Department of Health Services. CQN-TINUED ON AITIACUMENT: T d,``''RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE �-'APPROVE OTHER S1 NURE( ACTION OF BOARDb# \11. ,t n APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE ' UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADM)NISTRATOR Contact,Person: Wendel Brunner, MD (31-6712) CC: State Dept of Health Services DEPUTY Health Services Dept (Contracts) BY TO: BOARD OF SUPERVISORS `- Contra FROM: DENNIS M. BARRY, AICD Costa COMMUNITY DEVELOPMENT DIRECTOR DATE: JUNE 17, 2003 r� -�; i ,�gr .,County SUBJECT: Consultant Contract for the Montalvin Manor Pedestrian and Transit Access Improvement Project. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS APPROVE and AUTHORIZE the Deputy Redevelopment Director to execute a contract with a payment limit not to exceed $75,000 with Moore lacofano Goltsman, Inc. effective June 17, 2003 for planning services for the Montalvin Manor Pedestrian and Transit Access Improvement Project, with a term extending through June 30, 2004. FISCAL IMPACT None to the General Fund. The County will contribute $25,000 from Private Activity Bonds Special Revenue account funds to match a $50,000 "Transportation for Livable Communities" planning grant from the Metropolitan Transportation Commission. BACKGROUND/REASONS FOR RECOMMENDATIONS The County is sponsoring the Montalvin Manor Pedestrian and Transit Access Improvement Project, in the vicinity of Montalvin Manor subdivision, Tara Hills Mobile Manor and Montarabay Community Center in West County. CONTINUED ON ATTACHMENT: ® YES SIGNATURE: El-F&COMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDA&ION OF ARD COMMITTE 2APPROVE ❑ OTHER t t P 444 SIGNATURE(S): .''~< ACTION OF 130 ON APPROVED AS RECOMMENDED' OTHER ❑ VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND . UNANIMOUS(ABSENT d' ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT ABSTAIN: ATTESTED ,w q Contact; JOHN SWEi�EN,CLERIC OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: CAO County Counsel Community Development ✓ �, f f s,' , , By: f Y N t f �, Deputy Montalvin Manor Pedestrian and Transit Access Improvement Project June 2, 2003 Page 2 The Montalvin Manor Pedestrian and Transit Access Improvement Project is a planning program to address 1) pedestrian access to bus transit on San Pablo Ave.; 2) pedestrian access to the Bay Trail; and 3) internal pedestrian circulation. The program will have extensive public outreach and take approximately one year. Consultant contract A competitive request for proposals was circulated to over 74 firms. A consultant selection panel consisting of representatives from the Public Works Department, the District One County Supervisors office, the Redevelopment Agency, the Transportation division of the Community Development Department and the Montalvin Manor community, interviewed the five proposing firms. The recommended consultant team includes Moore lacafano Goltsman Inc. of Berkeley as the lead firm, along with DKS Associates of Oakland, Alta Planning and Design of Berkeley and Rosenow Spevacek Group of Santa Ana, TO: BOARD OF SUPERVISORS Contra FROM: Leslie T. Knight, Director of Human Resources �• Costa DATE: June 17, 2003 �County SUBJECT: Deferred Compensation Contract SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: AUTHORIZE THE DIRECTOR OF HUMAN RESOURCES on behalf of the County, Superior Courts, Special Districts, and Children / Families Commission, to execute contract agreements with Hartford Life Insurance Company for plan investment and administrative services for the Internal Revenue Code Section 457 Deferred Compensation Flan. The contract will be for the period of January 1, 2004 through December 31, 2006, with one year options to renew for 2007 and 2003. BACKGROUND: Late in 2001 the County Deferred Compensation Advisory Committee recommended to the Board of Supervisors to seek competitive bids from qualified providers for the County's Deferred Compensation (Section 457) Plan for administrative and investment services. The contract with the current provider, Hartford Life Insurance Company (aka The Hartford), terminates December 31, 2003. Upon completion of the bidding process, the Deferred Compensation Advisory Committee unanimously recommended the selection of Hartford Life Insurance Company (aka The Hartford) as the provider of administrative and investment services over the three year contract period beginning January 1, 2004. CONTINUED ON ATTACHMENT: --A—YES SIGNATURE: ��✓ �•� ,-"RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE „—APPROVE OTHER SIGNATURE(S): ..---------a__.__� ' �:r : -: ACTION OF BO, ON- (i VAPPROVE AS RECOMMENDED k OTHER 3' L} ir''A✓ VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE � '3 ` r- AND CORRECT COPY OF AN ACTION TAKEN _..., UNANIMOUS(ABSENT r r 'd } AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: CONTACT. ATTESTED JOHN SWEET. CLERK OF THE BOARD OF SUPPa )� SqR$ NP COWNTY ADMINISTRATOR t s• :#� t CC: Human Resources Department(5-1747) BY/�� �� �� � County Administrator D � County Counsel Benefits Service Unit,Human Resources Department A summery of the major components of Hartford's offer is provided below: o Guaranteed fixed interest account rate of 5.10% for 2004. • Guaranteed fixed interest account rate for 2005 and 2005 has: o A 'minimum floor rate of 3.50% and a maximum of the lesser of a) Hartford's standard crediting rate plus 0.35% OR b) ING's standard crediting rate for plans of similar size minus 0.15'/0. • Hartford's offer either equaled or exceeded all of the other proposals in the majority of categories considered ® Maintain and increase the Hartford annual $25 participant incentive credits to $50 during the three year contract period. a One-time reimbursement $50,000 from Hartford as recommended by the Deferred Compensation Advisory Committee and directed by the County to either defray plan-related expenses or increase the fixed-interest account rate by approximately .06%for 2004. a Waiver of the annual $50 fee for the self-directed brokerage account o The addition of providing on-line financial guidance services through Morningstar ClearFuture at no additional cost to the plan or participants. Please refer to the attached report by Buck Consultant, John Mayer, for a description of the full Request For Proposal Process followed by the Referred Compensation Advisory Committee. Summary The County's decision, in conjunction with the unanimous recommendation by the Advisory Committee, to subject the 457 plan services to a competitive bidding process resulted in a beneficial impact to plan participants. The enhanced interest rates (estimated $800,00 in increased investment return for participants) and other financial incentives included in Hartford's proposal for the period January 1, 2004 through December 31, 2006 provides for an overall estimated $2,200,000 increased investment return over the three year contract period. Request for Proposal vendor responses and the Consultant's analysis' are located in the Human Resources Department, Benefits Unit. Final Report for the Contra Costa County 457 Plan Provider Selection Process Prepared by John Mayer, Buck Consultants Dated 5/16/2003 r Final Report for the Contra Costa County 457 Plan Provider Selection Process Late in 2001, the Deferred Compensation Plan Advisory Committee (the "Committee") recommended that the County seek competitive bids from qualified providers for the plan's administrative, trust and investment services. The contract with the current provider, The Hartford,ends 12/31/2003. Development of the Request For Proposal(RFP) The County Board of Supervisors authorized County staff to contract with John Mayer of Buck Consultants (the "Consultant') to provide consulting services and act as the lead contact in the search process. During meetings with the Consultant to discuss the project, certain key issues surfaced as priorities. * The provider must maintain a local presence and have dedicated staff available to conduct on-site group and one-on-one educational meetings. * As approximately 45%of plan assets are invested in the fixed-interest investment, the provider must maintain a stable value fund. (or similar investment) that offers competitive interest rates. * Portability of the assets -- the provider should place no financial restrictions such as deferred sales charges or market value adjustments, nor in any way delay the transfer or payment of plan assets in the event that the County should choose another provider upon contract expiration. * The County had previously negotiated with The Hartford to fund an annual "participation incentive"of 25 to the account each participant who maintained a plan account as of the last day(12/3 I)of each plan year. This feature is now quite popular among participants and the Committee felt that it should be continued. Working with the Consultant, the Committee developed an RFP which was finalized in August of 2002. A copy of the RFP is included as Exhibit 1. Advertisements seeking respondents were placed in the Contra Costa County Tunes and a nationally recognized retirement industry periodical,Pension &Investments,in September of 2002. RFPs were sent to all respondents (a total of thirty) in early November. The RFP requested that bidders respond assuming an effective date of services of l/1/2004 with a contract term of three years. The Consultant held an open telephone conference to answer prospective bidders' questions and provide any additional information in mid- November. The due date for proposals was set at December 9, 2002. 2 WG' W UNSULTANTS` A Mellon Financial Company" On or before December 9, 2002, the Committee received proposals from the following provider candidates: The Hartford Lincoln Financial ICMA Nationwide ING Scudder Investments Fidelity Investments IAAFfINVESCO Great-West Life CNA Trust T. Rewe Price VALIC CaIPERSlCitiStreet Prudential Wachovia Bank Copies of all proposals are on file in the Contra Costa County HR Department. The Review Process The Consultant reviewed and scored each proposal's responses on a broad list of services plus certain plan specific issues identified in the Committee meetings. A scaring system was used that assigned a score of 1,3,5,7, or 9 in each category, with a score of I being the least desirable, a score of 5 being neutral, and a score of 9 being most desirable. In addition, the investment funds recommended in each proposal were reviewed for reasonability (that they had a Morningstar ranking of 3 or above, their return histories were in line with appropriate benchmarks, their expense ratios were reasonable and comparable to other funds with similar investment styles, etc.). The initial review concluded when the Consultant presented his results at a 1/30/2003 meeting with the Committee (a copy of the report summarizing the proposals is included as Exhibit 2, and a summary of the scores can be found on the final page of that report). Each proposal was reviewed and discussed by the Committee. Based on the initial review and the results of the scores assigned by the Consultant, some of the proposals were tentatively earmarked for rejection. Eleven of the fifteen proposals received scores of 300 or higher and were earmarked for further consideration. Before the meeting adjourned, the Consulted listed items that needed clarification and it was agreed that no final decisions regarding finalist selections would be made until all proposals were clearly understood. Selecting Finalists The Consultant presented the additional information requested by the Committee in their February meeting. In that meeting, all 15 proposals were re-evaluated and it was agreed (again)that the four that were assigned scores of less than 300 should be eliminated from further consideration. The Committee then re-evaluated the remaining eleven with a focus on the key issues listed on the first page of this report. Six of the remaining eleven proposals did not satisfactorily address all of the key issues, leaving a group of five possible finalists. The Committee agreed to offer all five the opportunity to make finalist presentations. Prior to the meeting's adjournment, the finalist presentations were scheduled for March 201h and March 215t. 3 MNSULTANTS7 A Mellon f=inancial Company` The Consultant sent letters to the finalists on March I 11h notifying them that they had been selected to make finalist presentations. Included in the letter was a suggested outline of points to be covered (a sample finalist letter and a copy of the outline is included as Exhibit 3). In addition, the Consultant sent letters to the other firms who submitted proposals, thanking them for their efforts and notifying them that they had not been selected as finalists. Finalist presentations were held as scheduled on 3/20 and 3/21. At the conclusion of the presentations, the Committee met in private and discussed each finalist. As it was late Friday afternoon and the Committee had been presented with an abundance of information in less than a 48-hour period,a final decision was not reached at that time. Provider Selection The Committee reconvened on April P. During that meeting, the Consultant presented a summary of each of the five finalist bids and discussions regarding those bids ensued. At the conclusion of approximately 2 hours of discussion, the Committee voted unanimously to recommend that the contract be awarded to The Hartford. Included in their decision were the following considerations: • The Hartford is a known commodity. They have delivered high-quality participant services consistently for the past 4 years. Their local representatives have been responsive to the needs of the County and to those of plan participants. • The Hartford satisfied each of the four key issues listed on page 2 of this report: - The Hartford will continue to provide dedicated local representatives who will hold group and one-on-one educational meetings on a variety of topics with participants at County work sites. Such meetings wi - There are no financial restrictions, such as deferred sales charges or market value adjustments, on The Hartford's investment options. The plan's assets are portable -- fully transferable to another provider at full value -- should the County choose to do so at the expiration of The Hartford's contract. - The Hartford will maintain the "participation incentive" (in fact, they will increase it from$25 to$50 per participant). • The County is The Hartford's flagship account in northern California and they priced their proposal very aggressively in order to retain the County's business. Including their proposed. "fee sharing" (Hartford fee revenue that is redirected hack to the plan for the benefit of participants), their financial incentives were the highest of the five finalists. • The Hartford has proposed an enhancement to their services by adding on-line financial guidance through Morningstar ClearFuture at no additional cost to the plant. In addition, they've agreed to waive the $50 annual fee for maintaining self-directed brokerage accounts (about 70 participants are currently using self-directed brokerage accounts). • Finally, The Hartford's offer either equaled or exceeded all of the other proposals in nearly every major category considered. The Committee presented their recommendation to the CACI, John Sweeten, at the conclusion of their April P meeting. The Proposed Agreement A summary of the major components of The Hartford's offer is as follows: ♦ Fred-interest account rate of 5.10%rate for 2004 ♦ For 2005 and 2006, a minimum fixed-interest account rate of 3.50%, and a maximum of the lesser of a,) Hartford's standard crediting rate plus 0.35%, or b.) ING's standard crediting rate for pians of similar size minus 0.15% r $50 annual participant incentive for all 3 contract years ♦ $50,000 one-time reimbursement(for 2004 only) to the County to defray plan-related expenses(alternatively, if the County elects prior to 9/30/03, this amount may be used to increase the fixed-interest account rate of return by approximately 0.06%for 2004) ♦ $50 annual fee for self-directed brokerage accounts waived On-line investment guidance for plan participants through Morningstar ClearFuture at no cast ♦ Contract term of 3 years from 1/1/2004 through 12./31/2006, with one-year options for 2007 and 2008 t The Hartford has committed to working with the Committee and the Consultant to develop a written investment policy for the plan. 5 WNSULTANTY A Motion Financial Company' Closing Comments It is my opinion that: • The intent of the Committee at the outset of this process was to obtain the hest possible services and investment options for plan participants at the most competitive cast. • The Committee's decision to subject the 457 plan ,services to a competitive bidding process has had a beneficial impact on plan participants. It encouraged The Hartford to enhance the interest rate on their fixed-interest investment, resulting in an estimated $800,000 in increased investment return for 2003. The enhanced interest rates and other financial incentives included in The Hartford's proposal covering 1/1/2004 -- 12/31/2006 translate to an estimated $2,200,000 in increased investment return over that 3-year period. • The Committee was careful to conduct a search that was fair and deliberate. The Committee members worked to understand all of the issues and make informed decisions—there was no pre-determined outcome. This report is intended to convey the steps taken in the Contra Costa County 457 Plan Provider Search. If you should have any questions about the information contained in this report or any other issue regarding the process, please feel free to contact me by phone directly at(760) 889-3414. Sincerely, BUCK CON 3b T NTS ohn M. May --� Senior Consultant 6 BuWNSULTANTS' N Mellon Finanriol Compoay" TO: BOARD OF SUPERVISORS Contra FROM: Warren E. Rupf, Sheriff Costa DATE: dune 2, 2043 County SUBJECT: Contract to Provide Law Librarian Services SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND ANIS JUSTIFICATION 1. RECOMMENDATION: APPROVE and AUTHORIZE the Sheriff, or designee, to execute a contract on behalf of the County with Frank Ross Weaver, in an amount not to exceed $55,t 40.00, to provide Law Librarian Services to inmates at Contra Costa County Detention Facilities for the period of July 1, 2003 through June 30, 2404. If. FINANCIAL IMPACT: NONE. This contract is fully paid from the Inmate Welfare Fund. Ill. BACKGROUND: The Law Librarian provides law documents and information in response to inmate requests. This service increases the inmates' understanding of the criminal justice system. The Law Librarian also maintains the supply of law books, materials and documents in the detention law libraries, conducts legal research, and meets with inmates to facilitate their access to the Courts. CONTINUED ON ATTACHMENT: ❑ IS- SIGNATURE: `RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION© SOARD COMMITTEE a0PROVE ❑OTHER SIGNATURE(S): ACTION OFF SOON APPROVED AS RECOMMENDED [ OTHER ❑ VOTE OE Al MERVISORS: I HERESY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ��UNANIMOUS(ABSENT r . �, ) ENTERED ON THE MINUTES OF THE BOARD OF AYES: NOES: SUPERVISORS ON THE[SATE SHOWN. ABSENT ABSTAIN ATTESTED Contact Gloria Sutter 336-1626 JOHN SWE ,CLERK OF THE BOARD OF cc: Office of the Sheriff SUPERVISORS AND COUNTY ADMINISTRATOR CAO-Justice System Administration 0 By; Deputy s, TO: BOARD OF SUPERVISORS Contra FROM: Warren E. Rupf, sheriff Costa DATE: June 2, 2004 County SUBJECT: Contract to Provide Graphic Arts Instruction A>1 SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. RECOMMENDATION: APPROVE and AUTHORIZE the Sheriff, or designee, to execute a contract on behalf of the County With Beverly Leary, in an amount not to exceed $40,040.00, to provide Graphic Arts Instruction to inmates at the West County Detention Facility for the period of July 1, 2003 through June 30, 2004. 11. FINANCIAL IMPACT: NONE. This contract is fully paid from the Inmate Welfare Fund. 111. BACKGROUND: Ms. Leary provides assistance to the Inmate Industries Supervisor and graphics art instruction to selected inmates participating in the sign making/engraving program. This program provides inmates with training and experience in modern technological methods of sign malting and engraving, developing skills that can prepare them for employment upon their release. In addition, the program offers signs and other products to County and other non-profit organizations at a competitive price. CONTINUED ON ATTACHMENT: M YOS SIGNATURE: Q 1 ECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION dsoARD CC31mm TTEE 9-APPROVE [I OTHER SIGNATURES}: ACTION OF s(>ARb ON APPROVED AS RECOMMENDED ] OTHER F1 VOTE OF SI 19ERViSQRS- I HEREBY CERTIFY THAT THIS IS A TRUE AND h CORRECT CONY OF AN ACTION TAKEN AND UNANIMOUS(ABSENT ENTERED ON THE MINUTES OF THE BOARD OF AYES: NOES: SUPERVISORS ON THE DATE SHOWN. ANENT: 5 _ABSTAIN: w ATTESTED _ i�h '/ 'st � . �y,.,.:✓'vt, 7C-",.1�✓tJti § Mir :`�}'�-� `"i Cc�ntaat Glorl�utte; 33'6-1626 JOHN SWEE7tN,CLERK OF THE BOARD OF cc: Office of the Sheriff SUPERVISORS AND COUNTY ADMINISTRATOR CAU--Justice System Administration j Puty v` TO: BOARD OF SUPERVISORS Contra FROM: Warren E. Rupf, Sheriff Costa DATE: ,lune 2, 2003 County SUBJECT: Contract to Provide Library Services SPEC€F€C REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUST€FICAT€ON 1. RECOMMENDATION: APPROVE and AUTHORIZE the Sheriff, or designee, to execute a contract on behalf of the County with Maria A. Lideros, in an amount not to exceed $48,840.00, to provide Library Services to inmates at Contra Costa County Detention Facilities for the period of July 1, 2003 through June 30, 2004. 11. FINANCIAL IMPACT: NONE. This contract is fully paid from the Inmate Welfare Fund. Ill. BACKGROUND: Maintaining a Detention library that can provide an adequate supply of reading material for the recreational enjoyment of inmates is an important component of the mission of the Inmate Welfare Fund. Qualified personnel with knowledge of library practices and policies are critical to the success of the program. CONTINUED ON ATTACHMENT: ❑ Y SIGNATURE: �'"�tECOMMENDATK?N OF COUNTY ADMINISTRATOR ❑RECOMMENDATION d BOARD COMMITTEE O'iicPPROVE ❑ OTHER } SIGNATURE(S):- - . ACTION OF 80*ON `1^_ ti i -7, APPROVED AS RECOMMENDED OTHER ❑ VOTE C)F SUPERVISORS- I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND UNANIMOUS(ABSENT J tv a. �'�� ) ENTERED ON THE MINUTES OF THE BOARD OF AYES: NOES: SUPERVISORS ON THE DATE SHOWN. ABSENT: ABSTAIN: ATTESTED a Contact: Gloria Sutter 335-1526 JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: Office+®f the Oheriff CAO-Justice Oystern Administration By: f �i`r #� € . s - Deputy TO: Beard of Supervisors �' - Centra ` Costa FROM: Linda Dippel, Director County DATE: June 4, 2003 r'S7 SUBJECT: New Service Contract-Laboratory Corporation of America(aka.LabCorp) SPECIFIC RFQUBST(S)OR RECOMMENDATIONS&BACKGROUND AND JUSTIFICATION RECOM WENDATIONS. APPROVE and AUTHORIZE the Child Support Services Director, or designee, to execute a contract with Laboratory Corporation of America, (aka LabCorp)in the amount of$85,000.00 for genetic parentage testing services for the Department of Child Support Services for the period July 1, 2003, through June 30, 2004. FINANCIAL EAPACT: The cost of this Contract is budgeted within.the State's allocation to Child Support Services. There will be no impact on the General Fund. REASONS FOR RECOMMENDATIONS/BACKGROUND.- The ECOMMENDATION IBACKGRDUND.-The Department of Child Support Services is empowered to enter into contracts with private organizations, as necessary, to carry out the responsibilities imposed by the State plan for securing support for children and families. The Department has had an ongoing Purchase{order Contract with LabCorp since July 1, 2001, and the current Purchase Carder will expire on June 30, 2003. The Department wishes to continue to contract with Lab Corp and we have been directed by the Purchasing Department that future agreements must now be administered under a County Service Contract which this order will provide for. CONSEQUENCES OF NEGATIVE ACTION: Failure to approve this request would restrict the Department of Child Support Services' ability to collect child support for the children of Contra Costa County. p COINTITINUEED ON AT TACHM-Mr:_YidS SIGNATURE: _, 'iMCOM&ffiNDATION OF COUNTY ADMINISTRATOR. �_RECOMMENDATION OF BOARD COMMITTEE 'ABOVE __—OTHER SIGNATURF.(S):`�,, ACTION-OF B¢SA'ON f i t.- W APPROVED AS RECOMMENT3ED OTHER___ VOTE OF SUPERVISORS I HEREBY C:ER 7Y THAT THUS IS A TRUE; ..UNANIMOUS{ABSENT _ . v �) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: _ AND ENTERED ON TIM MIN'U'TES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN, ATTESTED T ., 3 t – •c t nzttsat: Linda DippeL Dueccor,DCSS(3-4455) JOHN SMkETSN,CLERK OF TBE BOARD OF c': Auditor-,mtroller SUPERVISORS AND COUNTY ADMINISTRATOR DOSS,Adn:David Kincaid CAO-Ju*Um Aft:Gearp Roemer ell BY� DEPUTY