HomeMy WebLinkAboutMINUTES - 06102003 - C.87 TO: BOARD OF SUPERVISORS •. CONTRA
FROM: BARTON J. GILBE•RT, DIRECTOR OF GENERAL SERVICES COSTA
DATE: JUNE 10, 2003 COUNTY
SUBJECT: REQUEST TO PURCHASE TWO REPLACEMENT PASSENGER , !
VANS FOR THE PROBATION AND HEALTH SERVICES
DEPARTMENTS
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase two passenger
vans; one for the Probation Department and one for the Health Services Department.
2. AUTHORIZE the attached appropriation adjustments totaling $30,358 for these purchases.
FINANCIAL IMPACT
The Health Services Department is replacing one vehicle estimated at $19,670, which will be
financed by funds from accumulated depreciation and estimated salvage. The Probation Department
is replacing the one vehicle estimated at $19,679 financed from accumulated depreciation and
estimated salvage value, plus $2,701 from the FY2002-03 Fleet Replacement Budget.
BACKGROUND
The Probation Department is replacing Unit 5881, which has more than 90,000 miles. The Health
Services Department is replacing Unit 5879 with mileage exceeding 88,000.
These vehicles are not on the Master List for Vehicle Replacement in FY2002-03. Therefore, in
accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and
Replacement Policy with Guidelines," approval is requested for the purchase of the above-referenced
vehicles. Based on a review of the need for the neve vehicles and consideration of alternative fueled
vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed
and approved by the County Administrator for consideration by the Board of Supervisors.
CONTINUED ON ATTACHMENT: YES SIGNATURE: / �/
LfRECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMI E
"APPROVE OTHER
SIGNATURES
ACTION OF B R ON June 10, 2003 APPROVED AS RECOMMENDED X OTHER
—
V
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT None }
AYES: NOES: — -
ABSENTS ABSTAIN: —
**District III Set VACANT**
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department i HEREBY CERTIFY THAT THIS i5 A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
Fleet Management Division
Auditor-Controller(via FIM) ATTESTED_ IQ. 2003
HEALTH SERVICES DEPARTMENT JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
PROBATION DEPARTMENT(via F/M) AND COUNTY ADMINISTRATOR
BY £ DEPUTY
F:\VehicleReplacementBoaMOrderstHealthSvcstigO Pucrh PassVanJune102003.doc FM:MAK Page 1 of 1
M382(10/88)
AUDITOR-CONTROLLER USE ONLY
CONTK, ;OSTACOUNTY FINAL APPROVAL NEEDFnBY:
APPROPRIATION ADJUSTMENT
TIC 27 BOARD OF SUPERVISORS
COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES
ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
SUB-ACCOUNT
Budget Unit 0063 Fleet Operations
r
4263 4953 AUTOS&TRUCKS 39,358.00
0990 6301 RESERVE FOR.CONTINGENCIES 39,358.00
0990 5301 APPROPRIABLE NEW REVENUE 39,358.00
t
TOTALS; $39,358.00 $78j16.00
l
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER To appropriate accumulate deprecl on and estimated.
salvage from equipment#5 9 and 5 Probation and
av' Dots: Health Services are each replacing a vehicle. The
accumulated depreciation & salvage covers the purchase
COUNTY ADMINISTRATORaccumulated
of the Health Services vehicle. Funds from the
By: Date. FY2002/03 Fleet Replacement Budget will cover the
additional costs of the Probation replacement vehicle.
BOARD OF SUPERVISORS
YES:
Deputy Director
NO: General Services 5/1212003
TURF TITLE BATE
By. - Date: APPROPRIATION
Ina$134 Rev.arca) Aw. JOURNAL NO. APOO
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
T/C 24
r-
ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES
ORGANIZATION ReVENUE REVENUE DESCRIPTION INCREASE <DECREASE>
AC, OUNT
Buffet Unit 0063 Fleet Services
4005 8982 EQUIPMENT.REPLACEMENT RELEASE 36,158.00
0005 9922 SALE OF EQUIPMENT 31200.00
TOTALS: $39,358.00 $ 0.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER To appropriate accumulated depreciation &
By: - Date: - - estimated salvage from the following vehicles:
Eq# Acc Depr Est Salvage Total
COUNTY ADMINISTRATOR 5879 18,079 19600 19,679
By: Date: 5881. 18,07919600 199,679
Total 369158 _31200 399358
BOARD OF SUPERVISORS
YES:
NO: Deputy Director
General Services 5112/2003
S1tgN TUBE TITLE DATE
By: Date:
`-- .— REVENUE ADJ.
(M 4134 Rev.WSW, JOURNAL NO. RAOO
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°- VEHICLE AND EQUIPMENT REQUEST FORM
(See Instruction Sheet)
Department: ®. �*t Date: C:> `. o-t
Authorized Signature: Telephone: 1—'
PrintedName: td n a
1. Reason and justification for vehicle request;
w --
2. Funding Source: (Budget information will be used to prepare ward Order):
Is an appropriation adjustment needed? Yes 13 No
Fiscal Officer Name: Telephone:
3. Description of vehicle or equipment requested (if applicable.carnphAe an accessories form):
4. Is aA alternative fuel vehicle acceptable? ® Yes No
If no, mason clean air vehicle will not work: _,�`!
A-A-Vyl 41004K
5. If replacement, which vehicle or equipment is being replaced:Type:_ C.A..) 01*Sr -►,
Vehicle/Equipment Number: ? 16 Odo eterMours: "" c 7od;)
Ci. Reason purchase cannot wait until next budget cycle: � r r
Ad r
4$406
FOR GSD FLEE"MANAGEMENT AND COUNTY ADMINISTRATOR'S USE
1. Is vehiclelequipinent an addition to the fleet? 0 Yes � No
2. If vehicle/equipment Is for replacement,an inspectionlevaluation to be completed by Fleet Manager:
Date Inspected: k - t 2-0 2�
Vehicle/Equipment: Make: CA egg, 1&..= Model: AS 77W cmo., Year.-
Condition
eas:Condition of vehicle and/or equipment and life expectancy:
CEJ e'W"Ue wo*s 6qn.!"wLC .s
Accumulated Depreciation: /J-.- o ? c) �"r`" Estimated Salvage Value:
Estimated Cost of Request: 1-7
3. Fleet Manager Signature: _ bate:
4. CAC?Approval: E3 Yes 0 No If Yes, Crate of Board Order:
CAC?Approval Signature: Date:
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