HomeMy WebLinkAboutMINUTES - 06102003 - C.79 TO: BOARD OF SUPERVISORS CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES 0 COSTA
DATE: JUNE 10, 2003 COUNTY
SUBJECT: APPROVE AND AUTHORIZE THE FLEET MANAGER TO
PURCHASE A VEHICLE FOR THE PROBATION DEPARTMENT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
I. APPROVE and AUTHORIZE the Fleet Manager to purchase a vehicle for the Probation
Department.
2. AUTHORIZE the attached appropriation adjustment transferring $17,000 from the Probation
Department to the General Services Department/Fleet Management Division for the purchase.
FINANCIAL IMPACT
The Probation Department is adding a vehicle, which will be purchased with grant funds from a
Juvenile Accountability Incentive Block Grant.
BACKGROUND
The Probation Department is adding one new vehicle that will be used to support the Juvenile Drug
Court Officer in East County. The vehicle is being purchased with a Juvenile Accountability Incentive
Black Grant.
This vehicle is not on the Master List for Vehicle Replacement in FY2002-03. In accordance with
Administrative Bulletin No. 503: "County Vehicle and Equipment Acquisition and Replacement Policy
with Guidelines," approval is requested for the purchase of the above-referenced vehicle. Based on
a review of the need for the new vehicle and consideration of alternative fueled vehicles, the Fleet
Manager recommends approval of this request. This request has been reviewed and approved by the
County Administrator for consideration by the Board of Supervisors.
CONTINUED ON ATTACHMENT: YES SIGNATURE: &&A&Ld
ay 4ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
--APPROVE� OTHER
SIGNATURES: %
a
ACTION OF BO,�(ON 'ue 10, W03 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT NMe _)
AYES: NOES:
ABSENTS: ABSTAIN:
**District III Seat VACANT"
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
Fleet Management Division
Auditor-Controller(via FIM) ATTESTED Jme 14 2003
Probation(via F/M) JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTR/�OR
BY r ,DEPUTY
G:1Admin\VehicieRepiacementBoardOrders\Probation\BrdOrdPurchSedanforProbation8-17-03.doc FM:dp Page 1 of 1
M382(10/88)
MAY-14-2003 14:24 PROBRT I ON ASPM I N I S`CRRT I CN 510 313 4191 P.02/04
VEHICLE AND EQUIPMENT REQUEST FORM -
(Use a separate request for each vehicle request)
ktf Tr* S /
Department. ' fr d3
Authorized Signatory r
1. Description of vehicl or piece of equipment requested. /�.� '7"+ttc r
2. Reason for vehicle request: 7� ' ` t j �b,�►�
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3. Funding Source. 4 4# t. Y i�v ��► t �
Is an appropriation adjustment tment needed and attached? Y w' No
4. is an alternative fueled vehicle acceptable? Yes No ✓ „�
It answer is no, mason clean sir vehicle will not work: dar* 40
5. if replacement vehi
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t;10/20,ci TGTV £;£ OTS NO I iU6iSINIWCIU NO I ib4dO8d £eee-V!-A H
MAY-14-2003 14:24 PROBATION ADMINISTRATION 510 313 4191 P.04/04
AVV ft71t CONT#0LLRt tJSt ONLY
CONTRA COSTA COUNTY tJALA"110VAL M ID
APPROPRIATION ADJUSTMENT (Z] t30AItZ OF SUPERVISORS
TtC 27
C COUNTY ADMINISTRATOR
ACCOUNT CODING 800ORT f UNIT: 030$ Prab,%6on Rm!!s m
ORCtANIZAT071iA EXPENLSTTUP-CACCOUNT DESCRIPTION <DE0kf!A$E> INCREASE
SUBCCOUNT
Genera)Services Dept;
4283 4953 AUTOS&TRACKS 17,000.00
Probation Dept:
307.E 1011 PERMANENT SALARIES 17,000,00
TOTAI.s 17,000.001 17.000.00
EXPLANATION OF REQUEST
Al ti317`OR-CONTRt�1.L�R
Due
To transfer funds to GSD for acquisition of grant-funded vehicle.
COLNTY ADMINISTRATOR funds are unused salary and supplies allocation from the
Juvenile Accountability Incentive Block Grant(00P').
BY! Date
BOARD OF SUP€RVISOPS
YF-&
NO:
.kJnli&Svcs.Officer 3t1412W3
S110NAfUW TALE DATE
APPROPRIATION APOO
By; _.. - - Out AD3.JOURNAL NO.
TOTAL P.04