HomeMy WebLinkAboutMINUTES - 06102003 - C.75 TO: BOARD OF SUPERVISORS 4r. 7S_
FROM: William Walker,M.D.,Health Services Director Contra
By: Cringer Mareiro,Contracts Administrator
Costa
DATE: May 28, 2003 County
SUBJECT: Approval of Contract Amendment Agreement#74-203-1 with Center for Applied Local Research
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)$BACKGROUND AND JUSTIFICATION
RECONP ENDATION(S):
Approve and authorize the Health Services Director, or his designee (Chuck Deutschman) to
execute on behalf of the County, Contract Amendment Agreement #74--203--1 with Center for
Applied Local Research, a non-profit corporation, effective May 15, 2003 to amend Contract
#74-203 to increase the Contract payment limit by $$,000, from $20,000 to a new total of$28,0001
and extend the Contract term through September 30, 2003.
FISCAL IMPACT:
This Contract is funded 92.9%n by Federal funds and 7.1%by County CRIT funds..
BACKGROUND/REASON(S)FOR RECOMMENDATION(S): ,
In May 2003, the County Administrator approved, and the Purchasing Services Manager executed
Contract #74-203 with Center for Applied Local Research for the period from March 1, 2003
through June 30, 2003,for the provision of grant writing services for the Department.
Approval of Contract Amendment Agreement #74-203-1 will allow the Contractor to provide
additional grant writing services through September 30,2003.
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CONTINUED ON-ATTACHMENT: _Ys� SIGNATURE:
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'RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMWTTEE
*''APPROVE OTHER
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ACTION OF BOARD ONZ APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENTi`L 11 1� AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
%
ATTESTED
JOHN SWkETEN,CLERK OF THE BOARD OF
Con#aG#•Person: Chuck Deutschman 313-6350 SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Health Services Dept. (Contracts)
Auditor-Controller
Risk Management BY DEPUTY
Contractor
CPM:250-0003/A.1.1
TO: BOARD OF SUPERVISORS CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES � COSTA
DATE: JUNE 10, 2003 COUNTY
SUBJECT: APPROVE THE SIXTH AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT WITH GEORGE MIERS & ASSOCIATES FOR THE NEW
ANIMAL SERVICES FACILITY, 4800 IMHOFF PLACE, MARTINEZ FOR
THE ANIMAL SERVICES DEPARTMENT (WH415F) 41, 74
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOM'M'ENDATION
1. APPROVE the Sixth Amendment authorizing extra work under the Consulting Services
Agreement dated August 17, 1999, with George Miers & Associates, 1150 Moraga Way, Suite
150, Moraga for additional architectural services for the New Animal Services Facility, 4800
Imhoff Place, Martinez. The Sixth Amendment increases the scope of services and increases
the Payment Limit from $617,188 to $639,368.
2. AUTHORIZE the Director of General Services, or designee, to execute the Sixth Amendment to
the consulting services agreement and to issue written authorizations for extra work, in addition
to the authorization for the Sixth Amendment, provided that the cumulative total cost for all such
authorizations shall not exceed $25,000.
FINANCIAL IMPACT
Funds are budgeted in the Plant Acquisition to pay for the additional architectural services.
BACKGROUND
On August 17, 1999 the Board of Supervisors approved and authorized the Director of General
Services to execute a Consulting Services Agreement with George Miers & Associates to provide
design services for a New Animal Control Facility in Martinez.
The First Amendment increased the scope of services to provide additional architectural design
services relating to the Pinole Animal Services Facility.
The Second Amendment increased the scope of services to provide architectural and mechanical
design services for a reclaimed water system.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
�_AECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
r.--APPROVE OTHER
i
SIGNATURE SS: r
ACTION OF BOA6/()N_ +� r" 'w r ( ? APPROVED AS RECOMMENDED OTHER
F�e� `v
VOTE OF SUPERVISORS
' UNANIMOUS(ABSENT U )
AYES: NOES:
ABSENTS: ABSTAIN:
A.L.-
MEDIA CONTACT:BARTON J. GILBERT(313-7100)
Originating Dept.:General Services Department t HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
CPM File: 250-0003/A.5 r\
County Administrator's Office ATTESTED 11 �I�>
County Counsel JOHNS SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
Auditor Controller ,SND COIAjTY ADMINTRATOj2
Animal Services Department(via CPM) 3 f
George Mlers&Associates(via CPM) BY DEPUTY
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APPROVE THE SIXTH AMENDMENT TO THE 250-0003/A.1.1
CONSULTING SERVICES AGREEMENT WITH GEORGE June 10, 2003
MIERS +& ASSOCIATES FOR THE NEW ANIMAL
SERVICES FACILITY, 4800 IM'HOFF PLACE, MARTINEZ
FOR THE ANIMAL SERVICES DEPARTMENT
The Third Amendment increased the scope of services to provide revised architectural drawings and
to develop additive alternate bid items to the plans and specifications to increase the capacity of the
facility.
The Fourth Amendment increased the scope of services to provide architectural and mechanical
design services for revisions to the Cat Adoption/Get Acquainted area.
The Fifth Amendment increased the scope of services to provide additional architectural renderings.
The Sixth Amendment increases the scope of services to design the build-out of three additional dog
wards.
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File:250-0003/A.1.1
SIXTH AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR NEW ANIMAL SERVICES FACILITY,4800 IMHOFF PLACE,MARTINEZ
FOR THE ANIMAL SERVICES DEPARTMENT
(WH415B)
1. Effective Date and Parties: Effective June 10,2003, George Miers&Associates(herein called"Consultant"),a California Corporation, and the
County of Contraasta( erein called"County") a political subdivision of the State of California,mutually agree as follows:
2. Purpose: On August 17, 1999,the parties entered into a contract entitled"Consulting Services Agreement,"referred to as the"Agreement,"which
covers full design and construction observation services for a New Animal Control Facility in Martinez.. The Agreement has previously been
amended as follows: First Amendment dated March 1, 2000, Second Amendment dated March 7, 2001, Third Amendment dated September 11,
2001, Fourth Amendment dated September 6, 2001, and Fifth Amendment dated October 8, 2001. The parties desire to further amend the
Agreement to expand the scope of service and to increase the payment limit accordingly.
3. Amendments to Agreement:
A. In the Agreement, Section 1(c),change the Payment Limit from$617,188.00 to$639,368.00, an increase of$22,180.00. This change shall
apply to charges from and after May 12,2003
B. In accordance with Section 14 of the Agreement provide the following:
Increase the scope of services to design the build-out of three additional dog wards.
4. Effect:
Subiect to the revisions made by this and any prior amendments,the Agreement shall remain in full farce and effect.
5. Sl2nature:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: Type of business:
Barton J.Gilbert (Designate type—corporation,sale proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
By:
Title:
(Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president, the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
..................................................................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
)
County of ss
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant.personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their signature(s)on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
[Notary's Seal]
Notary Public
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Director,Capital Facilities&Debt Management SILVANO B.MARCHESI
County Counsel
By:
Deputy
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GPM:250-03141A.1.1
TO: BOARD OF SUPERVISORS 00.77 ONTRAFROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICESOSSA
DATE: JUNE 10, 2003 COUNTY
SUBJECT: APPROVE THE FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH
INTERACTIVE RESOURCES, INC. FOR ADDITIONAL DESIGN SERVICES FOR THE
UPGRADE OF THE HVAC EQUIPMENT AND ELECTRICAL SYSTEM AT 30 AND 40 MUIR
ROAD, MARTINEZ FOR THE EMPLOYMENT AND HUMAN SERVICES DEPARTMENT
U1tW036
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE the First Amendment authorizing extra work under the Consulting Services
Agreement elated February 25, 2003 with Interactive Resources, Inc., 117 Park Place, Point
Richmond, to provide additional design services for the upgrade of the HVAC equipment and
electrical system at 30 and 40 Muir Road, Martinez. The First Amendment increases the scope
of services and increases the Payment Limit from $130,150 to $186,535.
2. AUTHORIZE the Director of General Services, or designee, to execute the First Amendment to
the Consulting Services Agreement and to issue written authorizations for extra work provided
that the cumulative total extra cost for all such authorizations shall not exceed $10,000.
FINANCIAL IMPACT
The project will be funded with proceeds from 2003 Series A Lease Revenue Bonds.
BACKGROUND
On February 25, 2003, the Director of General Services executed a Consulting Services Agreement
with Interactive Resources, Inc. to upgrade HVAC equipment for County facilities located at 30 and
40 Muir Road, Martinez, currently occupied by the Employment and Human Services Department.
The First Amendment increases the scope of services to provide architectural, structural, mechanical
and electricalconsultant services to upgrade the electrical service to both office buildings located at
30 and 40 Muir Road, Martinez. Included in additional services is the engineering of a new electrical
service and main switchboard at 40 Muir Road, lighting replacement, Title 24 calculations, switchgear
modifications, transformer and switchgear pads with exterior enclosure drawings.
CONTINUED ON ATTACHMENT: Y S SIGNATURE: &dv�
#"`RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BO
,AR 'ON N. Oilr APPROVED AS RECOMMENDED a. OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT)
AYES: OEs:
ABSENTS:_ABSTAIN: /
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department
cc: General Services Department I HEREBY CERTIFY THAT THIS 1S A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN,
CPM File 250-0314/A.5
County Adm'inistrator's Office ATTESTED
County Counsel JOHN S ETEN,CLERK OF THE BOARD OF SUPERVISORS
Auditor Controller AND COUNTY ADMINISTRATOR.
Employment&Human Services Department(via CPM)
Interactive Resources,Inc.(via CPM) # `
BY 6 L:14/ , DEPUTY
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File:250-0314/A.I.1/A.1.1
FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR UPGRADE OF THE HVAC EQUIPMENT AT 30 AND 40 MUIR ROAD,MARTINEZ
FOR THE EMPLOYMENT AND HUMAN SERVICES DEPARTMENT
(W W0352)
1. Effective Date and Parties: Effective June 10, 2003, Interactive Resources, Inc. therein called "Consultant"), a California Corporation, and the
County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. PurMse: On February 25, 2003, the parties entered into a contract entitled "Consulting Services Agreement," referred to as the "Agreement,"
wsM covers architectural, structural, mechanical and electrical services for the Upgrade of the HVAC equipment for 30 and 40 Muir Road,
Martinez. The parties desire to further amend the Agreement to expand the scope of service and to increase the payment limit accordingly.
3. Amendments to Aareement:
A. In the Agreement, Section I(c), change the Payment Limit from$130,150 to 5186,535 an increase of$56,3$5. This change shall apply to
charges from and after May 15,2003.
B. In accordance with Section 14 of the Agreement provide the following:
Increase the scope of services to provide architectural,structural,mechanical and electrical consultant services to upgrade the electrical service
to both office buildings located at 30 and 40 Muir Road, Martinez. Included in additional services is the engineering of a new electrical
service and main switchboard at 40 Muir Road, lighting replacement, Title 24 calculations, switchgear modifications, transformer and
switchgear pads with exterior enclosure drawings.
4, Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Sienature:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: Type of business:
Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency;limited liability company,etc.)
If corporation,state of incorporation:
By:
Title:
(Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president, the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
..................................................................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
ss
County of
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
Notary Public
[Notary's Seal]
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Director,Capital Facilities&Debt Management SILVANO B.MARCHESI
County Counsel
By:
Deputy
Wamc
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