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MINUTES - 06102003 - C.44-C.47
TO: BOARD OF SUPERVISORS � ,� Contra I� Costa FROM: Sohn Cullen, Director County Employment and Human Services-dep nt r =an DATE: May 19, 2003 , SUBJECT: APPROVE AND AUTHORIZE the Employment and Human Services Director, or designee to ACCEPT California Department of Aging funding for FY 2003/2004 in the amount of$631,057 for the Multipurpose Senior Service Program (MSSP). (429-092-4) SPECIFIC REQUEST fS)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMEND D ACTIW APPROVE and AUTHORIZE the Employment and Human Services Director, or designee to ACCEPT California Department of Aging funding for FY 2003/2004 in the amount of$631,057 for the Multipurpose Senior Service Program(MSSP). (429-092-4) FINANCIAL CI,AL IMPACT= Per California Department of Aging Agreement(MS-0304-27)for the Multipurpose Senior Service Program (MSSP), County to receive funding in the amount of$631,057. No County match required. BACKGROUND! The California Department of Aging funding is yearly funding accepted by the Department on behalf of the County to provide case management on a countywide basis for Contra Costa County residents age 65 and over, Medi-Cal eligible, and certifiable for skilled nursing facility care, The Multipurpose Senior Service Program(MSSP)provides case management, assessment, care planning, service arrangement, and client monitoring through a team of health and social service providers. The provision of case management services to this senior population allows individuals who may otherwise require institutionalization, to remain safely in their own residences. Y4CONTINUED ON ATTACHMENT: YES SIGNATURE: -, RECOMMENDATION OF COUNTY (ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE .o APPROVE OTHER SIGNATURE(S): ACTION OF BOA#W(:)N , .% %s"t ;' i APPROVED AS RECOMMENDED OTHER Id s VOTE OF SUPERVISORS r. I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT { ''> } AND CORRECT COPY OF AN ACTION TAKEN AYES: -NOES- AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. '�fir. h .mss yj�i" °6� i.—v'��+1' n ATTESTED JOHN 6#EETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact: BOB I RS 3�IbI35 � cc: COUNTY CONTRACTS ( )ADMINISTRATOR BY _f i a � } iJ� ' ,DEPUTY AUDITOR-CONTROLLER LINDA ANDERSON/RUTH ATKIN (SUMMIT) CONTRACTOR TO: BOARD OF SUPERVISORS FROM: 'William Walker, M.D., Health Services Director 0,05, ContraBy: Ginger Marieiro, Contracts Administrator Caste CRATE: May 28, 2003 County SUBJECT: Approval of Standard Agreement #29-782 with the State of California, Managed Risk Medical Insurance Board SPECIFIC REQUEST(S)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION Approve and authorize the Health Services Director or his designee (Milt Camhi), to execute on behalf of the County, Standard Agreement #29-782(State#03MHF012), with the State of California, Managed Risk Medical Insurance Board., in the amount of$2,352, for the period from July 1, 2003 through June 30, 2004, for non- federally funded Healthy Families Program.services. FISCAL, I RAU: This Agreement provides $2,362 from the State of California, Managed Risk Medical Insurance Board., for Health Families Program services not approved for Federal funding, for Fiscal Year 2003/2004. No County match is required:. BA.CKGROMMEASON(S) FOR RE OMM N"TION(S): The Healthy Families Program provides loco income children and young adults through the age of nineteen with low cost health insurance. For a minimal monthly premium, eligible children can enroll in the Contra Costa Health Plan and receive full health care coverage. The Board of Supervisors approved Standard Agreement #29-775-4 (as amended) with the State of California, Managed Risk Medical Insurance Board, for the period from July 1, 2000 through June 30, 2004, for the County's participation in the Healthy Families Program. Under this Agreement #29-782, the State will provide funding; for certain Healthy Families Program services formerly provided under Contract #29-775-4, through June 30, 2004. Three certified/sealed copies of this Board Order should be returned to the Contracts and Grants Unit for submission to the State. CONTINUED QN T. I Q N AT U B � ,5ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE v_.� APPROVE OTHER ACTION OF BOARD.),6 � {.I . t APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS 2 I HEREBY CERTIFY THAT THIS IS A TRUE ` UNANIMOUS (ABSENT i s'' . AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ;,3-�.+C% 3�....� ..:�.k--aft./, '�j','�. �✓s'�� ATTESTER ;,y ko y _ 1t ��'n JOHN S EETEN,CLERK O`F THE BOA OF SUP T RS AND COUNTY APMINt TRATOR Co to y!fey p� Milt Ca h.a 313-6004) f ' �L''Jw+VI�CLt{�r"+L l�Wi J.�ti• �./� C�� { VC: State Dept. of CA Health Services Dept. (Contracts) I3Y f �1�' � - ' . DEPUTY TO: BOARD OF SUPERVISORS FROM: William Walker, M.D., Health. Services Director Contra By: Ginger Marieiro, Contracts Administrator Costa 0'.-Ij.County DATE: May 2g, 2003 SUBJECT: tW Approval of Standard Agreement (Amendment) #29-775-7 with the State of California, Managed Risk Medical Insurance Board SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED AC'T'ION: Approve and authorize the Health Services Director or his designee (Milt Camhi), to execute on behalf of the County, Standard Agreement (Amendment) #29-775-7 (State#00MHF008, A3), with the State of California, Managed Risk Medical Insurance Board, effective July 1, 2003, to increase the Payment Limit by $2,343,136 to a new total Contract Payment Limit of $6,318,351 and to extend the term through June 30, 2004, for participation in the Healthy Families Program. FISCAL TMPACT: This amendment will make technical adjustments to the fiscal provisions for reimbursing the Contra Costa Health Plan (Health Plan) for services provided to Healthy Family members and increase the Payment Limit by $2,343,136 for Fiscal Year 2003/2004. No County match is required BACKGROI.IND REASQN(S) FOR RECOMMENDATION(S): On April 4, 2000, the Board of Supervisors approved Standard Agreement#29775-4 (as amended by Standard Agreement (Amendments) #29-7755 and #29-775-6) with the State of California, Managed Risk Medical Insurance Board, for the period from July 1, 2000 through June 30, 2003, for the County's participation in the Healthy Families Program. The Healthy Families Program provides low income children and young adults through the age of nineteen with low cost health insurance. For a minimal monthly premium, eligible children can enroll in the Contra Costa Health Plan and receive full health care coverage. Approval of Standard Agreement (Amendment) #29-775-7 will make technical adjustments to the contract, increase the Payment Limit and extend the term through June 30, 2004. Three certified/sealed copies of this Board Order should be returned to the Contracts and Grants Unit for submission to the State. RECOMMENDATION OF COUNTY ADMINISTRATOR APPROVE OTHER RECOMMEIdl7AT10N OF 13t1AF��CMITTIEE SIGNATURE ACTION OF BOAR O _ ',zR; s APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT ' '`I I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD A`+B�SENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED r. L f "� JOHN SijVEETEN,CLERK OF THE BOA D OF Contact Person: Milt Gni (31.3-6004,) sul�ia IsoRs ANDoIdIlMIN! TIZATOR CC: State Dept of CA Health Ser ( ) BY i�Services DEPUTY TO: BOARD OF SUPERVISORS Contra M/+ FROM: WILLIAM B. WALKER, M.D. Health Services Director °' 'tC DATE: May 27, 2 003 � ,,County SUBJECT: Lang Term Care Implementation Development Grant Application SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: 1. Approve and authorize that Health Services Department Director, in collaboration with the Employment and Human Services Department Director, submit an application on behalf of Contra Costa County Health Services and Employment and Human Services Department to the California Department of Health Services Office of Long Term Care for a Long Term Care Integration Development grant in the amount of $150,000 for the period of July 1, 2003, through June 30, 2004. This action supports the continued planning for Long Term Care Integration and Development of an Administrative Action Plan under the auspices of the state of California's Long Term Care Pilot Project legislation (AB 1040) for developing an integrated system of long-term care in Contra Costa County for seniors and adults with disabilities and authorizes the Health Services Director to accept funding to assist in continuing efforts to design an integrated model of care and develop an appropriate implementation strategy. Approve and authorize the Health Services Department Director or his designee to execute the grant award contract. 2. And in keeping with the requirement that applicants must demonstrate a specific affiliation or direct relationship with a health plan, name the Contra Costa Health Plan, a division of the Health Services Department, as the lead agency in the development and implementation of a Long Term Integration Program involving a capitated full continuum of medical, social and support care for disabled adults and seniors who are Medi-Cal eligible. 3. And deem this Board Order is our clear statement of support and commitment to the timelines, goals and objectives of draft administrative action plan—as proposed in the Scope of Work for the grant funds that might be awarded. BACKGROUND: Following initial Board authorization on March 1999, Employment and Human Services and Health Services Departments have received three years of planning grant funds from the state Office of Long Term Care for the period of July 1, 1999, through June 30, 2002, for planning activities in collaboration with the Long Term Care Task Force appointed by the Employment and Human Services Department and Health Services Department Directors. The new requirement, that grantees have a specific or direct relationship with a health plan, means that the Contra Costa Health Plan will become the lead agency and execute the grant award contract. However, this requirement does not change the commitment of the two departments to continue this collaborative work---Employment and Human Services Department is the essential partner of Health Services Department in seeing this project through to integration and beyond. Therefore, the two departments are requesting authority to submit a grant application for funding of Lang Term Care Integration Development activities. This funding will result in a draft Administrative Action Plan by the end of FY 2003-2004. FISCAL IMPACT: If funded, County to receive $150,000. Requires a 20 percent match {$30,000} of non-federal or state funds. In keeping with their long-standing collaboration, Health Services and Employment and Human Services will provide in-kind resources or cash contributions available from existing department resources for match. CONTINUED ON ATTACHMENT: X YES SIGNATURE: m_-...___-_---____--------------. --- ------__----w___ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE .—""APPROVE OTHER SIGNATURE(S):' ._-----------`� --"---- ACTION OF BOA ON �• , APPROVE AS RECOMMENDED > OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE rpt AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT :t?;tib; } AND ENTERED ON THE.MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN, ABSENT: ABSTAIN: ATTESTED CONTACT, Milt Camhi 2 PHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND CC: Milt Camhl,CEO,CCHP COUNTY ADMINISTRATOR BY # t "' u € ( ¢ ��LLL�DEPUTY Contra Costa County LONG-TERM CARE INTEGRATION PLANNING PROJECT A Collaborative Effort of the Health Services & Employment and Human Services Departments SYNOPSIS OF THE CONTRA COSTA COUNTY LONG TERN! CARE DEVELOPMENT GRANT PROPOSAL - APRIL 11, 2003 The following is the synopsis of a grant proposal for one year of funding from the state Office of Long Term Care, to develop an Administrative Action plan to design and implement a program of long terra care integration in Contra Costa County. HISTORY AND GOVERNANCE. Enacted in 1995, AB 1040 of the California Legislature, authorized the Long Term Care Integration Pilot Project. The statute directed the Department of Health Services to work with counties to develop integrated systems of care for the aged, disabled and the blind. Centra Costa County began to examine long term care integration (LTCI) even before AB1040, when community activists, advocates, providers and consumers came together to discuss the lack of service integration for individuals who wanted to remain in the community despite significant health and social risks. They found an uncoordinated array of programs delivered by multiple agencies and funding sources creating barriers for those in need of care. In 1999, guided by the vision of those individuals, AB1040 planning funds, the support of the Board of Supervisors, and an essential partnership between the County Health Services Department's Contra Costa Health Plan and Employment & Human Services Department's Aging and Adult Services, the work began to plan the development of a collaborative long term care system to provide a single comprehensive, coordinated and consumer-friendly program of care within a continuum of medical, social, and supportive services. During the planning years, the governance structure for LTCI - as required by the OLTC - has been the Contra Costa County Board of Supervisors, Employment and Human Services Department (EHSD) and Health Services Department (HSD) , Long Terre Care i Development grant synopsis 4/03 1 and the appointed Long Term Care Task Force. EHSD's Aging and Adult Services and HSD's Contra Costa Health Plan (CCHP) have been in a leadership role, and beginning in July 2003, CCHP will be designated as the lead Agency for LTCI. EHSD will continue as their essential partner in development and implementation. CCHP has the infrastructure and myriad resources to support a program as complex as LTCI; including a care management information system, quality assurance, member services, fiscal management, ombudsman, authorizations, disease management, health education, pharmacy management and Advice Nurse Program. Both CCHP and Aging and Adult Services, have experience coordinating home, community based, social and medical care management to frail at-risk members of the community and are committed to LTCI. Every day their care managers are reminded that the current system(s) for long term care is a fragmented jumble of agencies, programs and funding with everyone scrambling to juggle the necessary services. COMMUNITY PARTICIPATION: The development of a LTCI has been an "up from the grassroots" community focus with input and guidance by consumers, advocates, community-based organizations, and County agencies. Over the past 4 years, the LTCI Task Force Work Croups have tackled specific issues including scope of services, program design and consumer continuity. Both CCHP and Aging and Adult Services have a long history of guidance and oversight from the community. CCHP's Managed Care Commission, is a 15-member body of consumers, advocates and community members serving in an advisory capacity, while Aging and Adult Service's Advisory Council on Aging, provides recommendations and oversight. The Long Term Care Task Farce appointed at the time of the first OLTC Planning Grant, has 24 members; consumers, advocates, CBOs, and county staff. OVERVIEW OF GOALS & OBJECTIVES July 1, 2003 - June 30, 2004: The initial Development Year focuses on strengthening existing relationships, building new partnerships, determining how best to work within the infrastructure and Long Term Care I Development grant synopsis 4103 2 programs of Aging and Adult Services and CCHP, while building new communication models with other agencies, and studying risk and feasibility. This year will provide time to conduct research and further develop the infrastructure present in the county system(s), and complete the tasks necessary to develop an AAP. The completed tasks, taken as a whole, set the stage for future integration as envisioned by the community. As seen in the following grid of Goals and Objectives, a major goal is the completion of the fiscal, service use and actuarial analyses to provide information that will lead to decisions about pooled funds, particularly those that will require much evaluation and discussion between both departments. Building community awareness about LTCI and planning for ongoing consumer and stakeholder involvement are high priorities. Developing and maintaining relationships with community-based organizations (CBOs) is critical. An evaluation of additional resources necessary to manage a program of long-term care integration will take place - especially for CCHP and Aging and Adult Service Programs. A newly appointed LTC Design Team will become the clearinghouse for all relevant program information and begin to develop program design and assist with the draft Administrative Action Plan (AAP) to be submitted by June 30, 2004 to the OLTC. The small, knowledgeable LTC Design Team will assure a group of providers who deal with LTC issues on a day-to-day basis. Potential "implementation partners", who will take part in an small implementation of services at the end of Development Year Two (2004-2005) and an expanded Implementation in Phase 1 (2005-2007), will begin to work together. Those partners include MSSP, Linkages, Information and Assistance (I&A), IHSS, CCHP-Case Management Unit, Providing Assistance to Caregivers in Transition (PACT) (an Older Americans Act Title IIIE grant program as well as CBOs, providers and consumers. During the first Development Grant Year a new long term care Advisory Committee will be appointed with representation from the existing LTCI Task Force, CCHP`s Managed Care Commission, EHSD's Advisory Council on Aging, consumers, community advocates and community based organizations. 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W 8 iiiii` :'s; :> ,iiii:: W F- d .— i:<;;>;::yy�A.d..:>:>: ::' iiii. :.:i d :<.::: ..:::::: 'iiii Q ` . >'» >.'<.`'>> ...:::*: ....::::::::: •:iiii:: ti .:.::.::.>: o-::>:•:::. :•::. ay t{S C2. :iiii:'::::::: ::::i::::;... ;::Ei:i:"' ::>.::'' :iiii::: :: :i::::::,. ::.:<:.>..: .., .— "7 c iii m :; " a :�::>::>:. ::>::: m O m d = C3 iii :� _ :.,.. :::.0 C7 d _ ..: + .....:.... ...,. C Jo CL 4) X. 4) X*� ;:X:- �:X: i;,7 35 4) (D (D U CD m 4w >6 46- AM... X. r. x 4w c .777i"'. X 4) 0 0 ".. ........ rE . ........ M 4) cr eii:i�!ii�ii:ii 4) �S, t LU IL to iiia�iiiii� uj UJ 70 UJ o 0 co Ca SO on ta co CONTINUING CONSUMER AND COMMUNITY INVOLVMENT; Curing all of the planning the overarching goal has been the inclusion input from consumers and other community members. The LFTC Task Force will focus in this first year on developing a long range plan to promote and maintain consumer participation . Members of the new LTC Advisory Committee of consumers, community advocates and community-based organizations will become a permanent oversight body to the Agency, representing the LTC stakeholders; reporting back to their respective committees and constituencies. The committee will operate in a work group format to research, investigate and recommend issues of policy, services and community concerns - all playing important roles in the decision- making process for the existing entities they represent. Also, during this time a decision will be made about the role and responsibilities of the present LTC Task Force. During the AAP Grant year, the LTC Advisory Committee's guiding principles will be finalized. LONG RANGE GOALS o THE NEXT FOUR YEARS. Contra Costa County expects it can achieve the goal of long term care integration in July 2007 - 4 years. That achievement will be the implementation of a long-term care integration program for the aged, disabled and blind that allows individuals to achieve the best quality of life given their circumstances through the provision of a continuum of integrated medical, social and supportive services. Some of the development and implementation phases to reach that goal are listed below the deadline is July 1, 2007 for full integration of pooled funds, and a comprehensive and integrated menu of services that provide a single comprehensive, coordinated and consumer- friendly program of care within a continuum of medical, social and supportive services. Develo ment Year 2 - Implamentation Phase I -July 1 2004-lune 30 2005 - a Administrative Action Plan implemented. ♦ A financial analysis will continue -research on pooling of funds. SLong Term Care Integration Development Grant 4108 6 + IHSS, MSSP and Linkages and CCHP will become members of the LTC Design Team. + Care management practices reviewed and tested and test of communication between Partners. + Educational and informational material development begun early in Year 2 will be polished. + Consumers and advocates will identify respected providers within the various service communities for possible service contracting. + Ongoing plan of communication and education including focus groups and/or community forums. + Ongoing analysis of Olmstead to note changes that impact on program design. + Program implementation begins as a collaborative model for a subset of the ABD population served by County programs such as MSSP, PACT, Linkages, CCHP (CCMU), I&A, APS as well as CBOs, community programs, and providers. Payment continues as fee-for-service and brokered service reimbursements. + Concurrent analyses to provide fiscal and care management information for final decision making of the LTCI model. + All reports due the OLTC will be submitted. + A decision will be reached about necessary Federal waivers. + Explorations and evaluations of IHSS relationship while developing a contract with IHSS. Implementation Phase 11 -July 12005-June 30. 2007 + Medical inpatient, outpatient, and ER are added to implementation. + On-going development of community contracts. Continued fee-for-service and brokering of services. + Determine what funds will be pooled and how system for managing. + Determine waiver structure - take steps to have in place as move to Phase Ill. SLong Term Care Integration Development Grant 4103 7 a Continue education of the community, potential consumers through print and electronic means as well as community forums. ♦ Continuous evaluation, monitoring, fine-tuning and reporting on systems for integration. * Provider meetings on a scheduled basis to discuss issues. ♦ Community awareness builds and educational materials are finalized. r Expand .services to a larger group - services continue to be fee-far-service and brokered. ♦ Exploring a homemaker mode in addition to existing independent provider mode. t Continue contact and contracting with recommended "preferred providers." ♦ On-going evaluations. Implementation - Phase Ill -July 2007 Full Implementation with Capitation - + Full implementation and integration with capitation. +► The LTC Advisory Committee and the LTC Design Team will continue to be part of the advisory system for the Program. ♦ Community forums will continue, outreach and education will be a major focus to ensure that all eligible individuals will have access to the services. ♦ Continue working with other entities and the OLTC as defined in the future. We look forward to the time that we don't have to hear a member of our community say: "I gave up trying to get services. First they told me that I could get Med/Cal, there they told me I couldn't. And they kept asking me questions. It became to complicated." (For further information contact Pat Sussman - LTCI Program Manager (510)484-6249 or email:pat@psussman.com) 8Long Term Care Integration Development Grant 4183 8 TO: BOARD OF SUPERVISORS FROM: Steven Steinbrecher CIO, Department of Infonnation Technology DATE: May 20,2003 C.•# / SUBJECT: Agreement for Contract Analyst Technical Support Specific Request(s)or Recommendations(s)&Background&Justification I. RECOMMENDED ACTION: APPROVE and AUTHORIZE the Chief Information Officer of Department of Information Technology or his designee to execute on behalf of the County an agreement with Xytex,Inc.to provide programming services in the amount of$166,400.00 effective July 1, 2403 through June 30,2004. II. FINANCIAL IMPACT: Funds are budgeted for this contract. WIT will recover this contracts'costs through charges to the Courts,Public Defender, and the District Attorney. IIL REASON FOR RECOMMENDATION AND BACKGROUND: DOIT has not been able to recruit permanent technical staff with experience in the software products, specifically COBOL and IDMS, used to develop systems for the Courts, Public Defender, and the District Attorney in the early 1980's. Xytex has the experience in these products and experience with the systems as a result of their contracts with the County over the last 20 years. Because of the age of these systems and our inability to attract staff with the software and system experience we need to retain Xytex if we are to continue to provide effective support for these customers. IV. CONSEQUENCES OF NEGATIVE ACTION: If the request is not approved Information Technology will not be able to provide timely support to the Courts,Public Defender and District Attorney. This may result in not being able to electronically prepare calendars,issue warrants,recall warrants,and file complaints. It might,then,be necessary to handle these processes manually. CONTINUED ON ATTACHMENT: _Yis SIGNATURE: r Recommendation of County Administrator Recommendation of Board Committee -'Approve Other f`J' Si natures Action of PY a on. w i,°..'i' .. y u - Approved as Recommended Other VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN - n P• ' Unanimous(Absent , .r A ) AND ENTERED ON THE MINUTES OF THE Ayes: __ Noes: BOARD OF SUPERVISORS ON DATE SHOWN. Absent:_ Abstain:_ -^ fs _� ,r Attested: s r: cc: (2) Department of Information Technology John Sweeter:Xlerk of the Board of (1) Auditor Controller of Supervisors and County Administrator M DEPT JTY M382(10/88) TO: BOARD OF SUPERVISORS . FROM: Steven Steinbrecher n _ CIO, Department of Information Technology DATE: May 20, 2003 r d� SUBJECT: Agreement for Contract Analyst Support Specific Request(s)or Recommendations(s)&Background&justification L RECOMMENDED ACTION: APPROVE and AU'T'HORIZE.the Chief Information Officer of Department of Information Technology or his designee to execute on behalf of the County an agreement with Penncel Software to provide programming services in the amount of $156,000.00 effective July 1,2003 through June 30,2004. II. FINANCIAL IMPACT: Funds are budgeted for this contract. DoIT will recover this contracts cost through Service Level Agreement charges to the Auditor,Assessor,and Treasurer/Tax Collector. III. REASON FOR RECOMMENDATION AND BACKGROUND: The Land Information Division of DOIT is currently in the process of converting our legacy IDMS systems onto a CICS/Oracle Platform with applications coded in COBOL H. This conversion affects the departments of the Auditor, Assessor,and Treasure/Tax Collector. Penncel has thorough knowledge of each of the above mentioned business units and the business process of all three departments. The owner of Penncel is a retired DOIT employee who supported these systems while the county employed him. Penncel will provide a bridge for the skill sets required for a successful conversion. They bring with them the legacy knowledge of the IDMS architecture,the new skills of COBOL II,new skills in CICS,and the skills in SQL to navigate the Oracle database. The conversion of our databases to the new Oracle platform will eventually allow the Land Information Division of DOIT to provide information from our IBM mainframe to the Internet environment. IV. CONSEQUENCES OF NEGATIVE ACTION: If this request is not approved,we will not be able to complete our conversion effort of the Land Information System to the CICS/Oracle environment. This will have an extreme negative impact with the customer base that participates in the Land Information System. This negative impact will also be felt by our GIS application which we have been working with to coordinate our efforts. Cost overruns will be inevitable,because of the skill level of the staff that will be required to take over the task of Mr. Cellini,in addition to their current workload. CONTINUED ON ATTACHMENT: YES SIGNATURE: d Recommendation of County Administrator Recommendation of Board Committee Approve Other Signature{s}: Action of Board n ; :- Approved as Recommended Other VOTE OF SUPERVISORS: 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN ) AND ENTERED ON THE MINUTES OF THE Unanimous (Absent'ZiL Ayes: _ Noes: _ BOARD OF SUPERVISORS ON DATE SHOWN. Absent: Abstain: Attested cc: (4) Department of information Technology John Sweetly Clerk of the Board of of Supervisors and County Administrator 8Y DEPUTY M382(10/88)