HomeMy WebLinkAboutMINUTES - 06102003 - C.37 TO: BOARD OF SUPERVISORS
FROM: DENNIS M. BARRY, AICP ;� Contra
COMMUNITY DEVELOPMENT DIRECTOR Costa
�ounty
DATE: ,lune 10, 2003 G, 7
SUBJECT: West Contra Costa Transportation Advisory Committee budget and work program for
Fiscal Year 2003-04
SPECIFIC REQUEST{S} OR RECOMMENDATION(S) & BACKGROUND ANIS JUSTIFICATION
RECOMMENDATIONS
APPROVE the attached budget and work program and AUTHORIZE staff to transmit this
approval to the West Contra Costa Transportation Advisory Committee.
FISCAL IMPACT
NONE to the General Fund. The County pays its annual membership dues to the subject
committee using Measure C return-to-source funds and County Road funds.
BACKGROUND/REASONS FOR RECOMMENDATIONS
The County is one of nine member agencies of the West Contra Costa Transportation Advisory
Committee (WCCTAC). WCCTAC is the regional transportation planning committee for West
County under the Measure C Countywide Transportation Improvement and Growth
Management Program. As a party to the WCCTAC joint exercise of powers agreement, all
jurisdictions including the County pay annual membership dues to support WCCTAC
operations.
The County contributes 10 percent of the WCCTAC budget each year. For the proposed
budget for FY 2003-04, this would result in dues of$18,110 for the County, nearly$2,000 less
than last year's contribution. The reduction is due to the fact that an additional seat has been
created on the WCCTAC Board for the WestCAT bus transit agency. With an additional seat
on the agency, the other members' dues are slightly lower.
Staff has reviewed the scope of work and budget and finds the documents adequate. Staff
recommends the Board approve them. WCCTAC has asked the member jurisdictions for
approval or comments by June 13. The WCCTAC Board is scheduled to adopt a work scope
and budget on June 27.
CONTINUED ON ATTACHMENT: X YES SIGNATURE
-- ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
OTHER
SIGNATURE S':--
ACTION OF BO ON jum 10, 2(03 APPROVED AS RECOMMENDED ,x OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
x UNANIMOUS {ABSENT None } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE
ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE
**District III Seat VACANT** SHOWN.
Contact: John Greitzer (925/335-1201) Jum 10, 2003
cc: Community Development Department (CDD) ATTESTED
Public Works Department JOHN SWEETEN, CLERK OF
THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
<:{
, DEPUTY
G:\Transportation\GreitzerlBoard order\Draft\WCCTAC FY 2003_04.doc
WCCTRC
West Contra Costs rrsnsportstion Advisory Comimittoo
MEMORANDUM 03 APR 7 PM 3: 4 7
TO: WCCTAC-TAC MEMBERS, CITY MANAGERS,COUNTY
ADMINISTRATOR, GENERAL MANAGERS(See Distribution
Below)
EI Cerrito
CC: WCCTAC Board Members(without attachments)
FROM: LISA HAMMON,MANAGING DIRECTOR
Hercules DATE: APRIL 3,2003
RE: WCCTAC FY 03-04 BUDGET,SCOPE OF WORK,ANIS
RELATED DOCUMENTS
Pinole
Attached is information that was presented to the WCCTAC Board at the March 28"
meeting regarding the FY 03-04 budget,scope of work,and dues structure. The
Board approved the documents for circulation to the member agencies for discussion
R i r h rn*n a and comment. The Board will take final action on the budget at the June 27�`
meeting.
The next step in the process is for your local jurisdiction/agency to review the
information and to provide comments to WCCTAC staff by June 13a`. If your
San Pablo jurisdiction/agency does not have comments,and approves the budget and related
documents,please notify WCCTAC staff,as well. I am available to attend Council or
Board meetings to present the budget and to answer questions. Please let me know as
soon as possible if you would like to schedule a study session or if you would like me
to attend a Council/Board meeting.
The following documents are attached:
AC Transit ➢ Comprehensive budget;
A Staff Report;
Transportation Fund for Clean Air Budget Summary;
A ➢ Resolution 03-01 Adopting the Budget and Related Items;and
➢ FY 02-03 Scope of Work with Accomplishments, and FY 03-04 Scope of
Work.
Contra Costa If you have any questions,please call me at 510.215.3044. Thank you.
C o u n t y Over for distribution...
ONE ALVARADO SQUARE • SAN PABLO * CA 94806
TEL 510.215.3035 + FAX 510.235.7059
Distribution.
El Cerrito—Jill Keimach, Bruce King, Scott Hanin
Hercules—Steve Lawton and Mike Sakamoto
Pinole—Brent Salmi and Marc Grisham
Richmond—Rich Davidson and Leveron Bryant
San Pablo—Adele Ho and Brock Amer
Contra Costa County--Jahn Greitzer and Jahn Sweeten
AC Transit—Nathan Landau and Rick Fernandez
BART R-Deidre Heitman and Tom Margro
WestCAT--Aleida Chavez and Charles Anderson
Vvy CCCTAC: BUDGET DOCUMENTS
CONTENTS
v'WCCTAC FY 02-03 Comprehensive
Budget;
✓ Staff Report;
-/Transportation Fund for Clean .Air
Project Summary;
-/Resolution 03-01 Adopting the Budget
and Related Items;
Summary of Accomplishments and the
Scope ofWork for FY 02-03; and
Scope of Work for FY 03-04.
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WCCTnc
f Wast Contra Coag Tronspartration Asivi jury Committee
IE STAFF "PORT
TO: WCCTAC BOARD MEMBERS
FROM: LISA MAMMON,MANAGING DIRECTOR
DATE. MARCH 24,2043
EI Cerrito
RE: WCCTAC BUDGET—FY 03-04
The purpose of this Staff Report is to provide background information and
discussion on the WCCTAC budget for FY 03-04. The WCCTAC budget
e s consists of WCCTAC Operations(supported by member agency dues and funds
for oversight of the Regional Fee program and the Richmond Intermodal Station);
the Transportation Systems Management(TSM)program primarily funded by
Transportation Fund for Clean Air monies; and Measure C funds to supplement
P i n o i e both WCCTAC Operations and the TSM program.
Staff Recommendation: Authorize distribution of the budget documents to
the member agencies for review and comment; final
R i c h m o n a action on the budget at the June 27, 2043 meeting.
WCCTAC OPERA
San Pablo Background:
The West Contra Costa Transportation Advisory Committee(WCCTAC)was
formed in 1990,and in 1991 the Joint Exercise of Powers Agreement(JPA)was
drafted and executed by the member agencies. At that time, WCCTAC had one
staff member,and the budget and dues were set at$95,040. In the first year of
WCCTAC's existence,dues were charged for 1990 and 1991 (primarily to ftmd
the preparation of the Action Plan),so the first year dues revenue was$190,000.
The following chart indicates the budget vs. the dues collected since 1931.
AC 1'r a n s i t FY FY ,fir ,fir 1,Y yam+'
91-92 92.93 93-94 94-95 95-96 96-97
Dues
Collected $190,000 $95,000 $95,000 0 $95,000 $95,000
A R T
Budget $95,000 $95,000 $95,000 $95,000 $117,000 163,635
FY FY VY FY FY 1Y lY
Contra Costa 97-98 911-99 99-00 00-01 01-02 02-03 03-04
County Dues
Collected $138,040 $138,040 $147,090 $149,780 $141,664 $203,617 $203,617
Budget $143,040 $143,040 $150,090 $152,780 $156,664 $227,817 $227,817
ONE ALVARADO SQUARE < $AN PABLO . CA 94806
TEL 510.215.3035 a FAX 510.235,7059
RESOLUTION 03-01
WCCTAC RESOLUTION ADOPTING THE FY 03-04 WCCTAC BUDGET,
DUES STRUCTURE,AND ADDRESSING RELATED ISSUES
WHEREAS, the West Contra Costa Transportation Advisory Committee(WCCTAC),
through'a`.`Joint Exercise of Powers Agreement,"is the West Contra Costa Regional
Transportation Planning Committee; and
WHEREAS, WCCTAC's members include the cities of El Cerrito,Hercules,Pinole,
Richmond, and San Pablo, and the transit agencies AC Transit, BART,and WestCAT; and
Contra Costa.County; and
WHEREAS, the WCCTAC is charged with assessing the transportation needs and
coordinating the actions of its members with regard to transportation issues; and
WHEREAS,the'WCCTAC operations budget for FY 03-04 is $223,473; and
WHEREAS, the WCCTAC budget is the same as the FY 02-03 budget; and
WHEREAS,a comprehensive budget has been prepared showing the WCCTAC Operations
budget,the Transportation Systems Management(TSM)budget,Measure C budget and a
comparison to the FY 02-03 budget; and
WHEREAS,the dues structure(based upon the operations budget less$24,200 in other
revenue) is as follows:
Jurisdiction Percentage FY 02-03 Dues FY 03-04 Dues
City of Richmond 30% $ 59,783 $54,347
City of El Cerrito 10% 19,927 18,116
City of Hercules 10% 19,927 18,116
City of Pinole 10% 19,927 18,116
City of San Pablo 10% 19,927 18,116
Contra Costa Cty. 10% 19,927 18,116
BART 10% 19,927 18,116
AC Transit 9% 17,935 18,116
WestCAT 1% 1,494 18,116
WHEREAS,the dues adjustment for FY 03-04 is due to the addition of WestCAT as a full
voting member in January 2003; and
over...
WHEREAS, the FY 03-04 budget contains a$5,000 contingency for unidentified needs; and
WHEREAS, the budget for the Transportation Systems Management(TSM)program is
funded primarily by AB 434 grant funds(the Bay Area Air Quality Management District's
Transportation Fund for dean Air)and Contra Costa County Measure C dollars and is
completely separate from.the WCCTAC Operations budget except for a portion of staff and
salary and benefits; and
WHEREAS,the FY 03-04 keeps salary levels constant for all WCCTAC staff, except the
Administrative Clerk(whose position is going to full-tune—30 hours/week--and includes
benefits); and
WHEREAS, any unspent funds in FY 03-04 will be carried over to FY 04-05 and used for
working capital/reserve; and
WHEREAS,the budget, dues, and scope of work was transmitted to the member agencies
for review and approval by April 1, 2003; and
WHEREAS,WC+CTAC's final action on the budget and related documents will be at the
June 27, 2003 Board meeting; and
NOW,THEREFORE,BE IT RESOLVED,that the WCCTAC approves the budget for
FY 03-04,the scope of work,dues structure, staff/salary issues,and the dues payment
deadline of July 31, 2003 for all participating agencies.
The foregoing Resolution was adopted by the WCCTAC at the regular meeting on June 27,
2003.
Approved:
Janet Abelson, Chair
WCCTAC SCOPE OF WOR
FY 02-03 - SUMMARY OF ACCOMPLISHMENTS
Specific Projects for FY 02-03
1. Manage the Richmond Intermodal Transfer Station project and assist with the Richmond
Transit Village Project. Management includes meeting coordination and attendance,
financial oversight,tracking grant fimding, etc.
Ongoing.
2. Continue Transit Summit follow-up. Plan and implement programs and projects using
the tenets from the Transit Summits as guiding principles.
Ongoing; Transit Summit tenets assist in development of.Measure C reauthorization
projects and programs
3. Update the Subregional Transportation Mitigation Program and fee schedule.
Not complete,add to Scope of Work for FY 03-04
4. Initiate and monitor implementation of actions in the Camino Pablo/San Pablo Ilam Road
Corridor Plan and the West County Action Plan for Routes of Regional Significance.
7ra.flic Service Objective (7SL7�j monitoring is currently underway-partially by CCTA
consultant and partially by WCCTAC consultant.
5. Work with local jurisdictions and agencies to keep the Hercules Train Station project
moving forward.
Ongoing.
6. Along with OCTA, Contra Costa County, and Alameda County,assist with
implementation of Phase I of the San Pablo Avenue Corridor project; and assist with the
oversight of the San Pablo Avenue ITS and the San Pablo Avenue SMART Corridor
Phase II projects.
Ongoing
7. In conjunction with the City of Richmond and the transit agencies, continue to plan and
monitor improvements at the Richmond Parkway Transit Center.
Ongoing.
8. Work with.the City of El Cerrito and other agencies on the Measure C BART parking
garage project and the BART shuttle.
Ongoing; documents have been drafted,
I
9. Work with the Technical.Advisory Committee to pian and implement a bus shelter
program in Nest Contra Costa County.
Ongoing.
10. Through the Technical Advisory Committee,plan an overall strategy for I-80 corridor
improvements.
Has not been completed,partially addressed by Measure C reauthorization projects
and 180 Corridor.Rail Study.
11. Participate in meetings and provide West County input and analysis for the potential
reauthorization of Measure C. Keep WCCTAC and ether West County elected officials
apprised of developments on the Measure C reauthorization.
Work is underway,presentations will be made to all City Councils by April 15, 2003,-
additional
003,additional outreach is planned.for West County.
Ongoing WCCTAC Programs
1. Participate in regional and subregional cooperative planning efforts. Attend meetings and
workshops,participate on committees,report to the WCCTAC-TAC and the WCCTAC
as necessary.
2. Aggressively seek funds and apply for grants for transportation projects in West County.
3. Advocate for transit improvements including,but not limited to, increased funding,
integrating transit components into the land use planning process,and improving public
outreach and marketing for transit.
4. Attend Contra Costa Transportation Authority Subcommittee and Board meetings.
Inform WCCTAC-TAC and WCCTAC,as appropriate.
5. Oversee implementation of and manage fiscal aspects of the Transportation Systems
Management(TSM)program.
Ongoing WCCTAC Projects
1. Support local bus transit improvements,express bus service in the I-80 corridor,
cornmuter rail projects, BART extensions, shuttle projects, transit centers,and freight
mobility projects in and through Nest County. Participate on committees, attend
meetings and workshops. Report to the WCCTAC-TAC and WCCTAC as necessary.
2
General
1. Admini
WCCTAC SCOPE OF WORK
FY 03-Q4
Specific Projects for FY 43-04
1. Manage the Richmond Intermodal Transfer Station project and assist with the
Richmond Transit Village Project. Management includes meeting coordination
and attendance, financial oversight,tracking grant funding, etc. Assist with
funding applications to close funding gap caused by State budget crisis.
2. Update the Subregional Transportation Mitigation Program and fee schedule.
3. Work with local jurisdictions and agencies to keep the Hercules Passenger Marl
Station project moving forward.
4. Along with OCTA, Contra Costa.County,and Alameda County, assist with
implementation of Phase I of the San Pablo Avenue Corridor project, and assist
with the oversight of the San Pablo Avenue ITS and the San Pablo Avenue
SMART Corridor Phase 11 projects.
S. In conjunction with the City of Richmond and the transit agencies,continue to
plan and monitor improvements at the Richmond Parkway Transit Center.
6. Work with the City of El Cerrito and other agencies on implementing the Measure
C BART parking garage project. Review scope and funding for the shuttle.
7. Work with the Technical Advisory Committee to plan and implement a bus
shelter program in"West Centra Costa County.
8. Participate in meetings and provide West County input and analysis for the
potential reauthorization of Measure C. Keep WCCTAC and other West County
elected officials apprised of developments on the Measure C reauthorization.
Facilitate monthly West County Senior/Disabled Stakeholders Group meetings.
9. Participate on the Steering Committee/Board of the Youth Transportation
Coalition.
10. Work with elected officials and staff"in West Contra Costa and Solano on the 1-80
Corridor Rail Alternatives Study.
1
Ongoing WCCTAC Programs
1. Participate in regional and subregional cooperative planning efforts. Attend
meetings and workshops,participate on committees, report to the WCCTAC-TAC
and the WCCTAC as necessary.
2. Aggressively seek funds and apply for grants for transportation projects in West
County.
3. Advocate for transit improvements including, but not limited to, increased
funding, integrating transit components into the land use planning process, and
improving public outreach and marketing for transit.
4. Attend Contra Costa Transportation Authority Subcommittee and Board
meetings. Inform WCCTAC-TAC and WCCTAC, as appropriate.
5. Oversee implementation of and manage fiscal aspects of the Transportation
Systems Management(TSM)program.
Ongoing WCCTAC Projects
I. Support local bus transit improvements, express bus service in the I-80 corridor,
commuter rail projects,BART extensions,shuttle projects,transit centers,and
freight mobility projects in and through West County. Participate on committees;
attend meetings and workshops. Report to the WCCTAC-TAC and WCCTAC as
necessary.
General.
I. Administrative,personnel,program,and project management and oversight.
I Key staff person and liaison to the WCCTAC-TAC and WCCTAC Board.
Prepare meeting agendas and information packets.
3. Prepare budgets,work plans, administrative procedures, contracts.
4. Provide reports to the Board on the San Pablo Avenue Corridor project, TSM,
paratransit, Highway 4 west,finances, new transportation projects.
5. Participate in professional development workshops, classes, conferences.
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