HomeMy WebLinkAboutMINUTES - 05062003 - C90-C99 TO. BOAR}OF SUPERVISORS
FROM: William Walker, M.D. , Health Sarvices DirectorCContraBy: Ginger Marieiro, Contracts Administrator
Costa
DATE: Ax ac%County ril 16, 2003
SUBJECT: Approval of Standard Agreement. (Amendment) ##29-772-10 with the
State Department of Health Services
SPECIFtC REQUEST{ )OR RECOMMENDATIONJS)&BACKGROUND AND JUSTIFICATION
RE_CCIMMEM$U ACTION:
Approve and authorize the Health Services Director, or his designee
(Milt Camhi) , to execute on behalf of the County, Standard Agreement
(Amendment) #29-772-10 (State ##96-261.03, 12) with the State Department
of Health Services (DOHS) , effective April. 1, 2003, to increase the
Contract Payment Limit by $13, 506, 134 to a new total of $419, 487,474,
for the Medi-Cal Local Initiative Health Plan.
FISCAL IMPACT:
This Amendment will increase the Payment Limit by $13, 506, 134 to a new
total of $419,487,474, for the Medi-Cal Local. Initiative. No County
funds.
BAC GROG REASCJN S FOR REgPI
MMMATION S
On November 19, 1996, the Board of Supervisors approved Standard
Agreement #29--772 (as amended by subsequent Amendments #29-772-1
through ##29-772-9) with the State of California for the Medi-Cal Local
Initiative Health Plan, for the period from October 1, 1996 through
March 31, 2004 . '
Approval of Standard Agreement (.Amendment.) #29-772-10 will increase the
amount of funding for the Medi-Cal. Local Initiative and allowing the
County to continue providing services, through March 31, 2044 .
Four certified/sealed copies of this Board Order should be returned to
the Contracts and Grants Unit for submission to the State.
CONTINUED ON AIINC&MNT: yds SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR _Y RECOMMENDATION OF BOARD COMMITTEE
--A_,--APPROVE _OTHER
TURE
ACTION OF BOARi7' JV '0' APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENTS":) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES- AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: _ABSTAIN OF SUPERVISORS ON THE DATE SHOWN.
r
ATTESTED
JOHN S FETE ,CLERK OF THr BOARD OF
Milt Camhi (313-6004) SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person:
CC: Health Services (Co tracts)
DEPUTY
�.G����
Stateat of Services BY i'
of Health
TO: BOARD OF SUPERVISORS
FROM: William Walker,M.D.,Health Services Director
Contra
By: Ginger'Marieiro,Contracts Administrator
Costa
DATE: County
SUBJECT: *&b6SM&d Agreement#28-305-3 with the State Emergency Medical Services Authority
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
EMPEN—DAT-1-OtSI:
Approve and authorize the Health Services Director, or his designee (Art Lathrop), to execute on
behalf of the County, Standard Agreement #28-305-3 (State #EMS-2068, AM #l) with the State
Emergency Medical Services (FMS) Authority, effective March 1, 2003, to amend Standard
Agreement#28-305-2 to decrease the payment limit by $22,408, from $440,448, to a new total of
$418,040.
FISCAL IMPACT:
Approval of this agreement by the State will result in an amount not to exceed $418,040 of State
funding for the Trauma Care Fund Proect, No County funds are required.
BAC gROITI TREASON FOR RECO "ATION S :
Assembly Bill 4301 approved by the Governor in August 2001 established the State Trauma Care
Fund to fund trauma services provided by designated trauma centers and for trauma planning in those
counties without established trauma centers. The Trauma Care Funds are to be distributed to counties
with approved trauma systems proportionately based upon the dumber of trauma center patients
contained in those counties trauma registries (not including patients released from the Emergency
Department). AB 430 further provides that the funds must be distributed to designated trauma
centers within the County except that the County may retain one percent (1%) for administrative
costs.
On January 14, 2003, the Board of Supervisors approved Standard Agreement #28-305-2 for the
period from. July 1, 2002 through June 30, 2003, for distribution of the State's Trauma Care Fund.
Contra Costa County's proportionate share was expected to be $440,448. The State EMS Authority
has determined, that based on the actual number of trauma patients treated in County's Trauma
Centers,County's proportionate share is actually$418,040.
Approval of Standard Agreement #28-305--3 will make corrections to the Contract Payment Limit,
and continues State funding through June 30,2003.
Five sealed/certified copies of this Board Order should be returned to the Contracts and Grants Unit
for submission to the State.
SIGNATURE:
✓IeRECOMMENDATION OF COUNTY ADMINISTRATOR _ REC0MME ATION OF BOARD COMMITTEE
APPROVE OTHER
81G-NATURE(S):
-Q�,--
ACTION OF BOAR APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
r, I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENTAL,�"'�} AND CORRECT COPY OF AN ACTION TAKEN
AYES:. NOE AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOHN SWEETO,CLERK OF T—PE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
.ontact Person: Art Lathrop 6.46-4690
'C: Health Services(contracts) '" '
State EMS Authority BY— DEPUTY
.........................................................................................................................................................................-............
.......................................................................................
TO: BOARD OF SUPERVISORS • Contra'
FROM: Leslie T. Knight, Director of Human Resources ,}
DATE: May 6, 2003
.."' County
SUBJECT: Contract Amendment with Buck Consultants, Inc. for Retirement Study
SPECIFIC REQUEST(S)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
AUTHORIZE the Director of Human Resources to execute a contact amendment
agreement with Buck Consultants, Inc. for the purpose of increasing the payment limit from
$100,000 to $129,000 for the Study and Analysis of Retirement Benefit Improvements
Contract.
BACKGROUND:
As a result of Senate Bill 796 and Assembly Bill 1071 of Assembly Bill 1037, each County
may enact the retirement benefit enhancement changes for implementing a new formula
providing for 3% at 55 for safety members and 2% at 55 for miscellaneous members. In order
to assess the feasibility of offering the enhanced retirement benefit, the law required that the
County arrange for an independent review of the Contra Costa County Employee Retirement
Association actuary assumptions and costs. A contract with Buck Consultants, Inc. was
authorized to provide the County with various projected actuarial costing scenarios for the
purpose of obtaining possible alternatives for consideration.
Due to the additional costing analysis requested by the County, the additional fees exceeded
the original scope and limit of the study, therefore requiring the payment limit to be increased.
FISCAL IMPACT:
The costs for providing the Retirement Study will be funded by the Health Plan Administration
Fund.
CONTINUED ON ATTACHMENT: SIGNATURE:
—4=:--RtCOMMENDATlON OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Z---�PROVE OTHER
SIGNATURE(S):
—-------------–-–—–----------------
PN G'DR APPROVE AS RE
ACTION OF BO 6i %Cw U- COMMENDED OTHER
V " Q
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
( AVol
UNANIMOUS ABSENT - m AND CORRECT COPY OF AN ACT
AND ENTERED ON THE MINUTESION OF THETAKEN
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED
CONTACT: JOHN SWEE
YN
PCLERK OF-THE
S
BOARD OF RVISORS AND
COUNTY AD I I TRA_
TQR
CC: Human Resources Department(5-1747) BY
County Administrator DU I y
County Counsel
Auditor-Controtler
Benefits Service Unit,Human Resources Department
. .................
- Centra
Costa
County
TO: BOARD OF SUPERVISORS .72
FROM: Dennis M. Barry, AICD
Community Development Director
DATE: May 6, 2003
SUBJECT: CONTRACT WITH MHA ENVIRONMENTAL CNSL INC. FOR EIR REVIEW OF ALHAMBRA
VALLEY ESTATES Contract # C48299-00) (CORRECTED)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND ANIS JUSTIFICATION
RECOMMENDATIONS
Correct Board action of April 1, 2043 which authorized the Community Development Director or
designee to execute a contract with MICA Environmental Consulting Inc. effective April 1,2443
to provide an EIR review of Alhambra Valley Estates through completion of the project to correct
the payment limit from $97,000 to$98,400.
FISCAL IMPACT
The cost is covered by revenue received from application fees paid by developers.
BACKGROUND/REASONS FOR RECOMMENDATIONS
Contra Costa County received an application from Security Owners Corporation on April 11,
2002 seeking approval for the Alhambra Valley Estates. The applicant is requesting approval to
subdivide an existing 15.02 acre parcel into 23 single family residential lots.
CONTINUED ON ATTACHMENT: X YES SIGNATURE Y f
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF
BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON (s APPROVED AS RECOMMENDED
OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Orig: Judy Coons (92 5) 335-1287 ATTESTED U' , D .fit'2�
cc: Community Development Department (i
Carol Ramirez, Auditor-Controller JOHN SWEETEN, CLERK OF
County Administrator THE BOARD OF SUPERVISORS
Judy Coons (CDD) AND COUNTY ADMINISTRATOR
BY , DEPUTY
In addition to the subdivision request,the applicant is seeking approval of a rezoning for 4.5
acres of the site from General Agriculture—A-2 zoning district—5 acre minimum per parcel, to
Single Family Residential—R-20 zoning district—20, 000 square feet minimum per lot, The
proposed project also includes two off-site improvements. 1)Installation of a 48—inch storm
drain within the Alhambra Valley Road right-of-way,with a discharge headwall into Alhambra
Creek at Wanda Way; 2)Installation of 5,400 linear feet of temporary sewer line, from a pump
station at the Project site along Reliez Valley Road to Sage Street.
The initial study prepared by staff concluded that the preparation of an Environmental Impact
Report was warranted, in accordance with the Environmental Quality Act(CEQA). The specific
environmental parameters outlined in the initial study to be addressed in the EIR are as follows:
❖ Aesthetics
•!• Air Quality
❖ Agricultural Resources
❖ Biological Resources
❖ Geology, Soils, and Seismicity
❖ Hazards and Hazardous Materials
❖ Hydrology and.Nater Quality
❖ Land Use and Planning
•;• Noise
*.• Population and Housing
Transportation and Traffic
❖ Utilities and Service Systems
On February 18, 2003 a Request for Proposals(RFP)was sent to various environmental
consulting firms to prepare an Environmental Impact Report(EIR) for Alhambra Valley Estates
project. After several proposals were received and thoroughly reviewed, MHA was chosen. MHA
will bring its extensive experience in planning,public participation, and preparation of legally
defensible EIR's to the County to meet the legal, community, and procedural needs for a sound,
thorough, environmental analysis.
. Contra
Costa
County
TO: BOARD OF SUPERVISORS
FROM: Dennis M. Berry, AICP
Community Development Director
DATE: May 6, 2003
SUBJECT: CONTRACT AMENDMENT WITH MONK & ASSOC FOR CONTINUING BIOLOGIC
MONITORING CONTRACT SERVICES (Contract ## C47174-00)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
Authorize the Community Development Director or his designee to execute a contract
amendment with Monk&Assoc for continuing biologic monitoring services through June 30,
2003. This amendment, increases the contract maximum by$11,000.00 to a new maximum of
$46,000.00. This amendment, effective May 9,2003, also clarifies the media in which reports
are to be submitted to the Department.
FISCAL IMPACT
The cost is covered by revenue received from developers.
BACKGROUND/REASONS FOR RECOMMENDATIONS
The Community Development Department has contracted with Monk&Assoc. since
July 1, 2000 for biologic monitoring services. This contract amendment would allow the
services to continue through June 30, 2003 with an existing maximum of$46,000.00.
CONTINUED ON ATTACHMENT: YIDS SIGNATURE t
, -'-AECt3KKENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
'PROVE OTHER
SIGNATURE(S)
r
ACTION OF B ON ' APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
`
UNANIMOUS (ABSENT ��j1v{; TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE }SATE SHOWN.
Orig: Judy Coons (925) 335-1287 ATTESTED )ILERK
cc: Community Development Department
Carol Ramirez, Auditor-Controller JOHN SWEETEN, OF
County Administrator THE BOARD OF SUPERVISORS
Judy Coons (CDD) AND COUNTY ADMINISTRATOR
BY �'�'"' , DEPUTY
TO: BOARD OF SUPERVISORS Contra
FROM: CARLOS BAL.TODANO, DIRECTOR Costa
BUILDING INSPECTION DEPARTMENT ,r County
DATE: May 6, 2003
SUBJECT: Plan Review Services -Attri and Associates
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
APPROVE and AUTHORIZE the Director of Building Inspection to contract with Attri
and Associates in the amount not to exceed $60,000 for the pian review services for
the period May 1, 2003 to April 30, 2004 (plan Review fees) to the Building
Inspection Department.
FISCAL IMPACT
None. flan review fees cover all costs.
BACKGROUNDIREASONS FOR RECOMMENDATIONS
The Building Inspection Department continues to experience high demand for plan
review services. in anter to better respond to this increase in demand, the
Department has begun to contract with small pian review firms.
CONTRNIVED ON ATTACHMENT: SIGNATURE
47-REZOMMEMAOTION OF COUNTY ADMINISTRATOR �RECOMMENDATION OF BQARD,COMMITTEE
__4.,::APPROVE OTHER
SIGNATURE S . 16A
ACTION OF BO ON APPROVED AS RECOMMENDED _, L OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSI NT ,
AND CORRECT COPY OF AN ACTICIN TAKEN
AYES: NOES: AND ENTERED ON THE M)NUTES,OF THE
ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE
Contact: Anil Cornelis(5-1155)
ATTESTED:-
cc: Building Inspection Jahn Sweeten,clerk of#k� Sc� rd of Supervisors
County Administrator and Gmy�4drnlnlstrstor
BY 77 - ^-DEPUTY
0S.ACW
May 6, 2003
Pian Review Services Attri and Associates
Page Two
In late 2001 the Department accepted proposals from firms for plan review services.
The Department chose Atm and Associates because of the wide range of services
and competitive pricing the firm provides(the firm was the second lowest among the
five responsive proposals). The current contract with Attri and Associates has an
effective term or May 16, 2002 to April 30, 2003 in the amount of $75,000. The
proposed contract will be for the period May 1, 20€33 to April 30, 2004. The services
will cost the Department $50 per hour and will not exceed $60,000.
The Department continues to need outside plan review services to augment internal
expertise. Since the need for services is not constant, Attri and Associates has been
retained to provide plan review services on an intermittent basis. In addition to the
use of outside firms, the Department has in the last three years utilized other
strategies to address the increase in demand. For example, three new Structural
Engineer positions were created within the last three years.
The Department is renowned in the Building industry for the speed with which
building plans are approved'. The Department therefore intends to continue to utilize
the services of Attri and Associates on an as needed basis as part of the
Department's strategy to provide plan check services in a timely fashion. Attri and
Associates is a Small Local Business Enterprise.
TO: BOARD OF SUPERVISORS
FROM: John Sweeten, County AdministratorContra
DATE: May 6, 2003
Costa
F'g.
SUBJECT: Amend Contract with Essential Staffing,
Inc. for Consultation and Staffing Services WCounty
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the Risk Manager to execute a contract amendment with Essential
Staffing, Inc. to increase the payment limit by$75,000 to a new payment limit of$325,000 for
consulting services and workers' compensation staffing services, with no change in the contract
termination date.
FINANCIAL IMPACT:
Costs for workers' compensation claims administration services are funded through the
Workers' Compensation Self-Insurance Trust Fund.
BACK ROU'NDIREASONS FOR RECOMMENDATION:
Essential Staffing, Inc. is a firm specializing in workers' compensation claims services. The
contract amendment is being requested to pay invoices for services provided in fiscal year
2002-2003.
CONTINUED ON ATTACHMENT: IS SIGNATURE:
./RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
__g,,-APPROVE OTHER
SIGNATURE(S):
ACTION OF BO D N f 1 �` APPROVED AS RECOMMENDED _ OTHER
}
VOTE OF SUPERVISORS i HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
UNANIMOUS (ABSENT �� }�; OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN: (`.
ATTESTED j
C:1My Drr of Yi oar rdi�rlBL6%3 BO ISE af2.doc JOHN SINE EN,CLERK OF THE BOARD OF
Cantu: Ron Harvey(335-1443) SUPERVISORS AND COUNTY ADMINISTRATOR
Cc: CAO—Risk Management
Auditor-Controllert I
Essential Staffing,Inc. BY � .DEPUTY
TO: BOARD OF Contra
FROM: TONY COL6N, DIRECTOR Costa
COMMUNITY SERVICES'DEPARTMENT Iwo= '
DATE: MAY 6, 2003 ,�Cs ` ou '' y
SUBJECT: AUTHORIZATION TO AMEND CONTRACT FOR ADMINISTRATIVE
SUPPORT SERVICES
Specific Request(S)or Recommendation (S) & Background and Justification
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Community Services Department Director or designee to
execute contract amendment #38-787-1 with Eva Boyd to increase the payment limit by
$8,648 to a new payment limit of$32,154 and to extend the contract period from April 30,
2003 to June 30,2003 for the provision of Administrative Support services.
FINANCIAL IMPACT:
This contract is funded through administrative portions of State and federal grants. Funding
for this contract is included in the Community Services Department's FY 2002-2003 Budget.
There is no net County cost to this contract.
CHILDREN'S IMPACT STATEMENT:
The Community Services Department Child Development Division supports two of Contra
Costa County's community outcomes: "Children Ready for and Succeeding in School"
and "Families that are Safe, Stable and Nurturing." These outcomes are achieved by
offering comprehensive services, including high quality early childhood education,
nutrition, and health to low-income children throughout Contra Costa County.
REASONS FOR RECOMMENDATIONS/BACKGROUND:
In consideration of Contractor's agreement to provide continuing Administrative Support
services under the contract identified, and to bring the contract inline with the County's
fiscal period ending.lune 30, 2003, County agrees to increase the Contract Payment Limit
and extend the contract Term. County and Contractor agree, therefore, to amend said
Contract as specified.
Approval of this request will allow for the provision of continued Administrative Support
services.
CONTINUED ON ATTACHMENT: YJ�S SIGNATURE:
---------------------------------------------� ------------------------------------------_ _-----------------------------------------------------------
4- ' kECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMM] E
=APPROVE OTHER
SIGNATURE(S):
------------------- -- — ---- = -- " r_---------------------------------------------------------------------------------------
ACTION OF BO D N 1 tC i, . uc APPROVE AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
S AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENTiSc ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN
ABSENT: ABSTAIN:
ATTESTED_ U > R
CONTACT: Tony Colon,646-5990 JOHN SW 'STEN,CLERK OF THE
BOARD O SUPERVISORS AND
CC: CAO COUNTY ADMINISTRATOR
CSD (3 prig.,signed,sealed copies)
BY �e � fia.DEPUTY
TO: BOARD OF SUPERVISORS Contra
FROM: TONY COLON, DIRECTOR Costa
COMMUNITY SERVICES DEPARTMENT _.
DATE: MAY 6, 2003 Count
SUBJECT: AUTHORIZATION TO AMEND CONTRACT FOR MENTAL HEALTH
INTERN SERVICES
Specific Request(S)or Recommendation(S)&Background and Justification
RECOMMENDATION(S):
APPROVE and AUTHORIZE the Community Services Department Director or designee to
execute contract amendment #38-661-2 with Alicia Diaz to increase the payment limit by
$5,000 to a new payment limit of$31,400 and to extend the contract period from May 5,
2003 to June 30,2003 for the provision of continuing Mental Health Intern services.
FINANCIAL IMPACT:
Funded by the U.S. Department of Health and Human Services Administration for Children
and Families (ACF). Funding for this contract is included in the Contra Costa County
Community Services Department's FY 2002-03 Budget. There is no net County cost to this
contract.
CHILDREN'S IMPACT STATEMENT:
The Community Services Department supports two of Contra Costa County's community
outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe,
Stable and Nurturing." These outcomes are achieved by offering comprehensive services,
including high quality early childhood education, nutrition, and health to low-income
children throughout Contra Costa.County.
REASONS FOR RECOMMENDATIONS/BACKGROUND:
The amount of Mental Health Intern services required for the Community Services
Department's Disabilities/Mental Health program has exceeded expectations.
Approval of this amendment will allow contractor to provide continuing Mental Health
Intern services to the Community Services Department through June 30, 003.
CONTINUED ON ATTACHMENT: ____4s SIGNATURE:
_,,RECOMMENDATION _._._-_ -__----------
OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CO ITTEE
rlkPPROVE OTHER
SIGNATURE(S):QLr
__.-------------------...._..-------_.. _—.---
ACTION OF BO M oN t APPROVE AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS{ABSENT _) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
cov ATTESTED
CONTACT: Tony Coton,646-5590 JOHN SVV4ETEN,CLERK OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC: CAO
CSD (3 orig.,signed,seated copies)
BY J �£..=..5`�....._,DEPUTY
TO: BOARD OF SUPERVISORS ` , Contra
FROM: TONY COL6N, DIRECTOR
COMMUNITY SERVICES DEPARTMENT �` Costa
DATE: MAY 6, 2003 County
SUBJECT: AUTHORIZATION TO EXECUTE AN AMENDMENT FOR CONTRACTED
SECURITY GUARD SERVICES.
Specific Request(S)or Recommendation(S)&Background and Justification
RECOMMENDATIONIS):
APPROVE and AUTHORIZE the General Services Director or designee to execute a
contract amendment with Guardian Security Agency in the amount of $46,000 for a new
contract paymentlimit of $210,320 and to extend the contract period from December 31,
2002 to December 31, 2003 for the provision of contracted security guard services for the
Community Services Department's childcare sites.
FINANCIAL IMPACT:
This contract is State funded through State Child Development funds. Funding is included
in the Community Services Department's FY 2042-03 Budget. There is no net County cost
to this contract.
CHILDREN'S IMPACT STATEMENT:
The Community Services Department supports two of Contra Costa County's community
outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe,
Stable and Nurturing." These outcomes are achieved by offering comprehensive services,
including high quality early childhood education, nutrition, health, and social services,
along with a strong parent involvement focus, to low-income children throughout Contra
Costa County. The overall goal of the program is to bring about a greater degree of social
competence in preschool children from low-income families.
REASONS FOR REC+t MMENDATIONSIBACKGROUND:
Subsequent to a bid process completed by the General Services Department, the Board of
Supervisors, on December 19, 2000 approved a contract (Purchase Order #93388) with
Guardian Security for a payment limit of$82,160 per year for a two year period beginning
January 2, 2001 through December 31, 2002, total payment not to exceed $164,320.
The General Services Department has approved an extension of this pre-existing contract
(Purchase Order #93388) without outreach (bidding process) due to original outreach
process and provisions in the original contract for extending through December 31, 2003.
Contractor in good faith has continued to provide services since December 31, 2002.
Approval of this request will allow for payment to the Contactor for services provided since
December 31, 2002. Approval will also provide for continued security guard services to the
Community Services Department through December 31, 2003 utilizing one guard instead
of the two guards previously utilized.
ATTACHMENT:_Y S SIGNAr7"URE �+
_----
7-Is------------------------------------------ ----------------------- .........
_._._.._.... .........................
✓RIYCOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
_ }'PROVE --OTHER
SIGNATURE(S. r
----------------- .r. !_ --------_----_-___�
ACTION OF . A ON 'Lla APPROVE AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ASSENT 1L' } AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED
CONTACT: Tony Colon(925)646-5910 JOHN SW TEN,CLERK OF THE
BOARD OF$UPERVISORS AND
COUNTY ADMINISTRATOR
CC: CAO
CSD (3 orig.,signed,seated copies) µ '�
BY, 1,eil ,DEPUTY