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TO: BOARD OF SUPERVISORS
Contra
ry rv . Costa
FROM: John Cullen, Director f
Employment and Human Services Department _.- '! County
DATE: March 26, 2003 V'i
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to
AMEND the contract with California Translation Service (#20-549-27) increasing the amount
by $20,000 from $100,000 to a new contract payment limit of$120,000 for client translation
services during the period September 1, 2002 through June 30, 2003.
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION*
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to AMEND the
contract with California Translation Service (#20-549-27) increasing the amount by $20,000 from $100,000
to a new contract payment limit of$120,000 for client translation services during the period September 1,
2002 through June 30, 2003.
FINAN IAS IMPACT,
$120,000 Administrative Casts; 20% County ($24,000), 40% State ($48,000), 40% Federal ($48,000).
CHILDREN'S IMPACT STAIE NT-
This contract supports five of the community outcomes established in the Children's Report Card: 1)
"Children Ready for and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for
Productive Adulthood"; 3) "Families that are Economically Self Sufficient"4) "Families that are Safe, Stable,
and Nurturing"; 5) "Communities that are Safe and Provide a High Quality of Life for Children and
Families" by providing on call written and oral translators and translations for clients whose language needs
cannot be adequately met by staff.
RACKGR(MIN ).
The Employment and Human Services Department(EHSD) provides support services to non-English
speaking clients whose primary languages include Korean, Laotian, Tagalog, Russian, Farsi, Afghani,
Vietnamese, and other languages. On-call oral and written translation services provide communication
assistance to EHSD clients whose language needs cannot be met by staff.
California Translation Service was selected from a competitive procurement, Request for Interest (RFI) 169
in July 2002 to provide translation and interpreter services. This contract provides supported communication
necessary for services to clients and to meet California Department of Social Service civil rights
requirements.
This contract is being amended to address the increased demand for translations vi
CONTINUED ON ATTACHMENT: Y SIGNATURE: L_ tn
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
✓74 'PROVE OTHER
SIGNATURES r
ACTION OF' RD ON 1 Z p Ol {�`Y' }1 APPROVED AS RECOMMENDED y- OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT--Z)Lp(A; 1 HEREBY CERTIFY THAT THIS IS A TRUE
V ) AND CORRECT CONY OF AN ACTION TAKEN
AYES: NOES: ANIS ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN. OF SUPERVISORS ON THE DATE SHOWN.
LvCi �, CG ;11
ATTESTED
JOHN SWEET44,CLERIC OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: DON CRUZE 3-1582
EHSD(CONTRACTS UNIT)-SP
COUNTY ADMINISTRATOR BY � '' ,DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
TO: BOARD 4FSUPERVISORS '�- '� `',. Contra
Costa
FROM: John Cullen,. Director �--
CountyEmployment and Human. Services Depart �:
Can Behalf of the Weed and Seed Board ' , A
DATE: April'8, 2003
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,
on behalf of the Weed and Seed Board, to EXTEND the term of contract #20-855-0 with
Ms. Mari Pavia for consultation and technical services to the Need and Seed Program from
May 30, 2003 through October 31, 2003.
SPECIFIC REQUEST(S)OR RFECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACT10,h4
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of
the Weed and Seed Board, to EXTEND the term of contract #20-855-4 with Ms. Mari Pavia for continued
consultation and technical services to the Weed and. Sd Program from May 30, 2003 through
October 31, 2003.
FINANCIAL IMPACT*
No additional funds.
K C'KG C)UND:
Ms. Pavia will continue to act as Weed and Seed Program(W&S)Interim Coordinator, with duties of a primary
manager and staff to an inter jurisdictional board of directors for crime intervention-prevention program(s) for
at risk youth. W&S requires collaborations between designated at risk communities and public and private
entities to "weed"the communities from violent offenders and to "seed"the communities with beneficial
programs for community residents. As Weed and Seed Program Interim Coordinator, Ms. Pavia will monitor
contracts and assure funding and reporting requirements are met.
CONTINUED ON ATTACHMENT: Y SIGNATURE:
_,,!:LRECOMMENt3ATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
_ ,,,,,,APPROVE OTHER
SIGNATURES
r`x APPROVED AS RECOMMENDED OTHER
ACTION B ON x, s �.__- ' -------
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS 13 A TRUE
UNANIMOUS(ABSENT 1 AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES:— AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: _ - ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED—i'
JOHN SWEETEO,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: WENDY THERRIAN 3-1593
cc: THST1 CONTRACTS UNIT{E$} 4 n
, " L"y-
COUNTY ADMINISTRATOR BY -,DEPUTY
V � C--4 l -
AUDITOR-CONTROLLER
CONTRACTOR
I��,yE .L•A
TO: BOARD OF SUPERVISORS +` CONTRA
COSTA.
FROM: John Cullen, Director COUNTY
Employment and Human S M
DATE: May 8, 2003 107
SUBJECT: Opportunities West Neighborhood Project Management
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to
increase the payment limit on a contract with Opportunities West by $14,863 to a total of $45,474
for project management services for the Service Integration Program's North Richmond
Empowerment Collaborative and extend the term through July 31, 2003.
FISCAL IMPACT:
Funding is fully provided through public and private grants (50% Zellerbach Family Fund, 50%
S.H. Cowell Foundation).
BACKCROUNDIREA►SON(S),FOR RECOMMENDATION(S}:
The North Richmond Empowerment Collaborative (NREC) is the neighborhood-run arm of the
Service Integration Program and supports the Service Integration Program's goals of bettering the
quality of life for residents of North Richmond and "Old Town" San Pablo by: (1) increasing family
economic self-sufficiency, (2) improving family functioning, and (3) expanding community capacity
to support children and families. Opportunities Voest is responsible for providing the services of
the NREC Project Manager, who operates all aspects of NREC. Among other activities, the
NREC Project Manager oversees the Verde involving Parents Program, which recently was
awarded the "California Community Gold Award" from the California Counties, Cities and Schools
Partnership. The payment limit increase and term extension allows for these services to be
provided for an additional three months.
CONTINUED ON ATTACHMENT: _,_,Yf )L
$ SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR,,_,RECOMMENDATION OF BOARD COMM1
__j,,rAPPROVE OTTER
SIGNATURE(S):
ACTION OF BO N1 lTp i 3 2 D u: - -_-- —APPROVED AS RECOMMENDED BOTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS(ABSENT i �' n ) TRUE AND CORRECT COPY OF AN
AYES. NOES: ACTION TAKEN AND ENTERED
ABSENT. ABSTAIN: ON MINUTES OF THE BOARD Of
a N SUPERVISORS ON THE DATE SHOWN.
Contact: J"�}
ATTESTED ! 14' r G _
JOHN S ETEN,CLERK OF
THE 80 D OF SUPERVISORS
AND COUNTY ADMINISTRATOR
cc: CAO
Nina Goldman,Service Integration Program Manager,x5-8503 1
Elaine Burres,Contracts Administrator,EHSD k
BY, DEPUTY���'��„ ''�,,'' [DEPUTY
Contra
TO: BOARD OF SUPERVISORS
Costa
FROM: Jahn Cullen,Director County
Employment and Human Services D 1pm--'ent
DATE: April 15,2003 •
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director,or designee,to
AMEND contract With Ms.Zhanar Verzi ( 21-879=0)for systems analysis and application
development services,extending the contract term from June 34,2003 through December 31,
2003,with no change in contract payment limit.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S) &. BACKGROUND AND JUSTIFICATION
RECOM.MENUM A te N!
APPROVE and.AUTHORIZE the Employment and Human Services Director, or designee,to AMEND
contract With IVIS. Zhanar Verzi(#21-879-0)for systems analysis and application development services,
extending the contract term from June 30,2003 through December 31,2403, With no change in contract
payment limit.
FINANCIAL IMPACT:
No county cost.
Ms. Zhanar Verzi Was selected after a competitive bid process (Request for Interest# 172)to work as
Information Systems Programmer Analyst for the Information Technology(IT)Division of Employment and
Human'Services Department for a six(6)month period beginning January 2003. The IT Division supports the
technical needs of the entire department,including application development services and Ms. Verzi has been
primarily working on migrating existing web applications to a new Server and Database and supporting the
Application Development Group with various other projects. This Beard Carder will extend Ms.Verzi's contract
for another six'(6)months,from lune 30, 2403 through December 31,2003 at no additional cost.Extending the
contract term will allow the completion of several pending IT projects.
Y
CONTINUED ON ATTACHMENT: YtS SIGNATURE:
✓RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
.---APPROVE OTHER
SIGNATURE
ACTION OF BOA ON— ,:1mss ti t_ Ca £ 7 i1 APPROVED AS RECOMMENDED � OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
- ' , _UNANIMOUS(ABSENT ` �% �L.J�-_- } AND CORRECT COPY OF AN ACTION TAKEN
AYES. NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: DON CRUZE. 3-1582 £
cc: EHSD CONTRACTS UNIT(YM) 1
COUNTY ADMINISTRATORBY ` t f �" , DEPUTY
AUDITOR-CONTROLLER ,.
CONTRACTOR
TO: BOARD OF SUPERVISORS
Contra
Costa
FROM: John Cullen, Director County
Employment and Human Services pnt
DATE: April 18,2003
SUBJECT: APPROVE and AUTHORIZE the Employment & Human Services Director, or designee to
AMEND contract (#21-854-1) with People Focus, Inc. for IHSS Public Authority Consumer
Satisfaction Survey services, increasing the payment limit by $552 from $42,092 to a new payment
limit of$42,644 for the period April 25,2002 through June 30,2003.
SPECIFIC REQUEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACITON*
APPROVE and AUTHORIZE the Employment & Human. Services Director, or designee to AMEND contract
(#21-854-0) with People Focus, Inc. for IHSS Public Authority Consumer Satisfaction Survey services, increasing
the payment limit by$552 from $42,092 to a new payment limit of$42,644 for the period April 25, 2002 through
June 30,2003.'
INANC AI. IMPACT--
$552:
$552: 43% Federal ($237); 37% State ($204); 20% County ($111).
BAC"KGRO tND
The In-Home Supportive Services (IHSS}Public Authority operates a registry of available providers and
performs administrative functions such as recruitment and screening,referral services,consumer and provider
training and other support services to both IHSS consumers and providers.
People Focus, Inc. was selected to develop and administer a consumer satisfaction survey for the Public
Authority, following a competitive bid process(Request for Interest# 162). Services include survey planning,
design administration, collection,compilation and analysis of data, action planning and monitoring. This
amendment will increase contract funds to cover the costs of additional design work and unforeseen
administrative expenses. Funds for this contract are included in Public Authority's 2002/03 approved budget.
CONTINUED ON ATTACHMENT: Y S SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR ___-_RECOMMENDATION OF BOARD COMMITTEE
f'P OVE OTHER
SIGNATURE S
ACTION OF 11OA64
1k j t APPI3O1/ED AS RECOMMENDED OTHER
�I
VOTE OF SUPERVISORS
j� I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES:. NOES... AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: _ OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED F
JOHN SWEETEN�JCLXRK OF THE BOARD OF
SUPERVISORS AkD COUNTY ADMINISTRATOR
Contact: BOB SFSSLER--3-1$05
CC. FRANCES SMITH-IHSS PA
FHSD(CONTRACTS UNIT)-VM
COUNTY ADMINISTRATOR BYZL��� ,DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR