HomeMy WebLinkAboutMINUTES - 05132003 - HA1 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA � t
TO: BOARD OF COMMISSIONERS
FROM: Robert McEwan, Executive director
DATE: May 13, 2003
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING MARCH 31, 2003
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATIC)N
I. RECOMMENDED ACTION:
ADOPT Resolution No. 5040 approving collection loss write-off in the amount of$7,988.64 for the
quarter ending March 31, 2003 as recommended by the Advisory Housing Commission,
11, FINANCIAL IMPACT:
Uncollectable accounts impact on the budget by reducing total rental income. At the end of each
quarter, the Housing Authority;takes action,to write off these accounts which have been determined to be
uncollectable. For the quarter ending March 31, 2003 a collection loss write-off in the amount of
$7,988.64 is recommended.
Ill. REASONS FOR,RECOMMENDATION/BACKGROUND
This collection loss is for the Conventional Program. The requested collection loss write-off
reflects a total of 3 accounts that are being recommended for write-off, representing an average of
$2,652.88 per account. The following chart illustrates the collection losses per quarter for the past four
quarters:
Conventional Program
03/03 $ 7,988.64
12/02 $16,576.11
09/02 $30,397.29
06/02 $14,228.83
Prior to submission of an account for write-off, the staff makes every effort, including referral to a
collection agency, to collect money that is owed the Housing Authority.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No. 5040 these accounts would
inflate the total accounts receivable for the Housing Authority and present a distorted financial picture.
CONTINUED ON ATTACHMENT: YES SIGNAWR
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON M1 13, 2003 APPROVED AS RECOMMENDED X OTHER
VOTE OF COMMISSIONER
I HEREBY CERTIFY THAT THIS IS A
X UNANIMOUS TRUE AND CORRECT COPY OF AN
(ABSENT 3 ACTION TAKEN AND ENTERED ON THE
AYES: NOES: MINUTES OF THE BOARD OF
ABSENT: ABSTAIN: COMMISSIONERS ON THE DATE SHOWN.
DISTRICT III ssAr VACANT
ATTESTED_ May 13, 2003
JOHN SWEETEN,CLERK.OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
H:1,IudyHayestMSOFFICE\W INW4RU1I30ARD\Bcrcl wo.I70C -1&` _-4a UTY
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5040
RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT
OF$7,988.64 FOR'THE QUARTER ENDING MARCH 31,2003
WHEREAS,certain accounts of vacated tenants have been determined to be
uncoliectable by management, and,
WHEREAS,a majority of these tenants accounts have been, or will be turned over to a
collection agency for continuing collection efforts;
NOW,THEREFORE,BE IT RESOLVED,by the Board of Commissioners of the
Housing Authority of the County of Contra Costa that the following amounts be
written off for collection loss for the quarters ending MARCH 31,2003:
Conventional
Program
Dwelling Rent $ 21700.16
Legal Charges $ 984.24
Maintenance&Other Charges $ 4,304.28
$7,988.64
PASSED AND ADOPTED ON May 13, 2003 by the
following vote of the Commissioners.
AYES: Gioia, Ui.lkena, De&nlnier, Glover
NOES: Nonp
ABSENT: Nene
ABSTAIN: None
***District III Seat Vacant***
***Advisory Homing fission Seat Vacant***
1 HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED__ May 13,:2003
JOHN SWEETEN,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMIN' TRATOR
$'t''`.
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