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Home My WebLink AboutMINUTES - 05132003 - C63 TO; BOARD OF SUPERVISORS Contra FROM: Warren E. Rupf, Sheriff � y Costa DATE: April23, 2003 County SUBJECT: Request for Relief of Dash Shortage 00 1 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. RECOMMENDATION- AUTHORIZE relief of cash shortage in Sheriff's escrow trust fund 8308 in the amount of $446.12 as recommended by the Auditor- ontrotter. IL FINANCIAL IMPACT: Cash shortage in the amount of$446.12. Ill. BACKGROUND In accordance with the provisions of Administrative Bulletin 207.6, the Office of the Sheriff- Coroner requested relief of a cash shortage in Sheriffs escrow trust fund in the amount of $446.12. It has been determined' that the shortage was not due to negligence on the part of the deponent. The Auditor-Controller recommends, and the County Administrator's Office concurs, that the Board of Supervisors grant relief of shortage to the Office of the Sheriff-Coroner for these funds. CONTINUED ON ATTACHMENT: Q No SIGNATURE: � f RECOMMENDATION OF COUNTY ADMINISTRATOR []RECOMMENDA71ON OF BOARD C ffTTEE PROVE Q OT14ER SIGNATURES) .,- ACTION OF B?�g ON May 13, 2003 APPROVED AS RECOMMENDED L!1 OTHER I HEREBY CERTIFY' THAT THIS IS A TRUE AND VOTE OF UNANIMOUS SUPERVISORS CORRECT COPY OF AN ACTION TAKEN AND X UNANlMfJUS (ABSENT NDW' ) 1 ENTERED ON THE MINUTES OF THE BOARD OF AYES: NOES: SUPERVISORS ON THE DATE SHOWN. ABSENT: ABSTAIN: DISTRICT III SEAT VACANT ATTESTED May 13, 2003 Contact: Gloria Sutter 335-1526 JOHN SWEETEN,CLERK OF THE BOARD OF u:c: Office of the Sheriff-Fiscal Office SUPERVISORS AND COUNTY ADMINISTRATOR Auditor-Controller By 'Deputy Office of COUNTY AUDITOR-CONTROLLER Contra Costa County rSCt t ^366 >a9 Martinez,California '< ; _> April 22,2003 RECEIVED TO: John Sweeten,County Administrator APR 2 FROM: Kenneth J. Corcoran,Auditor-Controller y !g csN 3 xtV; l at ' SUBJECT: Relief of Shortage at the Office of the Sheriff—Civil Uni Ftf :. � ..n We have reviewed the attached request for relief of shortage in the amount of$446.12 which occurred during August 1999,in the Sheriff Escrow Fund 83080. In accordance with the provisions of Administrative Bulletin 207.6,since the amount of lass exceeds $250 the matter should be presented to the Board of Supervisors for action. We recommend that the Board of Supervisors grant relief of the$446.12 shortage KJC/TVH 0037sheriff-Civilreliefofshortage Attachment CC: Wanda Quever,Sheriff s Fiscal Officer OFFICE OF THE SHERIFF ` Contra Costa County Warren E. Rupf Personnel& Finance Division Sheriff Fiscal Sen4ce LWlt 651 Pine.^street 70 ftor Ronald D. Jarrell MwVnez,Caftrrds 94553 Undersherff {925}335-1526 DATE: April 18, 2403 TO: Kenneth J. Corcoran, Auditor-Controller Attn: Terry Vanden Heuvel, Internal Audit FROM: Wanda L. Quever, Sheriff's Fiscal Officer SUBJECT. Relief of Shortage I am requesting a relief of shortage in the Office of the Sheriff—Civil Unit, in the amount of$446.12, The shortage occurred in August, 1999 due to a clerical error within the unit: a stop pay was incorrectly posted. This error resulted in an inappropriate refund to a client. The department has been unable to collect the money from the client. The details of the shortage and corresponding collection efforts are attached. Neither',this error, nor the delay in its discover was caused by fraud or gross negligence. I verify,under penalty of perjury, that the attached information is true and correct. Wanda Quever, S 'fl's FisOf , Date If you have any questions regarding this request, please feel free to contact me at 5-1529, Thank you, _.. ._ ......... ......... ......... ......... ......... ......... ......... ......... ......... .._..._....... . .............._........ ....._..... ......... ..._.... ............................ ......... ......_.. . . ...... . ........ ......... ......... _ ............ OFFICE OF THE SHERIFF �r Warren E. Rupf Contra Costa Cor�nty Personnel& Finance Division Sheriff Fiscal Service Unit Ronald D. Jarrell 651 Pim street, 7'Ftoor ulndersherfff Marmez,Ce tksrMs 94553 (925)335-1526 DATE: April 14, 2003 TO: Terry Vanden Heuvel FROM: Wanda L. Quever, Sheriff's Fiscal Officer SUBJECT: Relief of Shortage I am requesting a relief of shortage in the Office of the Sheriff Civil Unit, in the amount of`5446.12. The shortage occurred in August, 1999. The shortage occurred due to a clerical error within the unit: a stop pay was incorrectly posted. This error resulted in an inappropriate refund to a client. The department has been unable to collect the money from the client. The details of the shortage and corresponding collection efforts are attached. If you have any questions regarding this request, please feel free to contact me at 5-1529. Thank you, Office of the Sheriff Warra E,Rupf coma Costa county SHERIFF Support'sa vim Batt Kathryn J, Halmos CIV!! Unit Undersheriff 920 Mallsta 5trs iu att#ttaz,Ga. 944 553 M251$44.1738 TO. Paul Clancy, Commander Support Services Bureau via Chain of Command FROM: Mark Weikel, Sergeant Civil Unit Supervisor DATE: December 17, 2002 Sulu: Request of Relief of Shortages in Accounts (Per Administrative Bulletin 207,6) Per Administrative Bulletin 207.6, the following is a request for relief of shortage in the Civil Unit's account (See Attachment-6 for a copy of the Bulletin). Shodage AM-o-unt The amount of the shortage is'$446.12. Date Short 03ceurredt The date the shortage occurred was August 5. 1999. 1EIMM11MOD Qf Account Shodaggi Can 10-1-02, # spore with Temporary Account Clerk Pat Burzdak regarding irregularities in two Civil Unit levy account files. The Civil Unit had been undergoing an audit of its accounts and Burzdak was assisting the Auditor's Office with the review of our accounts.and accounting practices. Burzdak told me that an employer on the east coast sent several bad checks to our office totaling over several thousand dollars. Burzdak stated that Supervising Clerk Neva Bennett had made several attempts to recover the monies but failed. Burzdak informed me that if our efforts to recover the monies were exhausted, the lass should be formally reported to reconcile the CivilUnit's accounts. On 10-2-02, l spoke to Sheriffs Civil l4nit Clerical Supervisor Neva Bennett regarding the account shortage described by Burzdak. Bennett informed me that there were two Earnings Withholding Orders filed with our office to levy on the wages of two of SBC LVMft d faint R IM 96H AN EQUAL 010POR7UNtTY EMPLOYER Page 1 of 4 Corporation employees: Carol Cody (Sheriffs Levy File 99-1060, See Attachment-1) and Emil Cristobal (Sheriffs Levy File 98-8566, See Attachment 2). On 6-22-99, SBC Corporation sent our office the first check, number 3000134238 for $1,054.05, for deposit into two levy accounts as follows: $511.54 to Carol Cody's levy file of 99-1060 and $542.51 to Emil CKIstobal's levy file of 98-8566 (See Attachment-3). On 7-7-99, SBC Corporation sent our office a second check, number 3000135733 for$1,048.34, for deposit into two levy adcounts as follows: $508.08 to Carol Cody's levy file of 99-1060 and $540.26 to Emil Cr istobal's levy file of 98-8566 (See Attachment-3). On 8-4-99, the Auditor's Office sent a package containing dishonored checks to our office. Both checks from SBC Corporation above were among those enclosed. One of Clerical Supervisor Neva Bennett's duties entails "reversing" or subtracting the deposits on dishonored checks from accounts since no such monies were received. In processing the two dishonored checks listed above, she mistook check number 3000135733 for$1,048.34 to be a copy of check number 3000134238 for$1,054.05 since they outwardly appeared to be the same (See Attachment-3).' Bennett reversed or removed the deposit for the first check, number 3000134238 for $1,054.05, but n9t for the second check, number 3000135733 for$1,048,34, thinking it was a copy of the first check (See Attachment-3). Subsequently, SBC sent a third check, number 3000137518 for $2,102.39, in payment.for the two dishonored checks. Because the second check was not reversed from the accounts, or the deposit removed, it put both accounts into "overpaid" status and refund checks were issued to Carol Cody and Emil Cristobal, On 8-5-99, a refund check was issued to Carol Cody for$1,224.45 and Emil Cristobal for$446.12. Due to the accounts being placed into an *overpaid" status, Carol Cody received a refund of$1,224.45, instead of$718.37 which she was due, and Emil Cristobal received a refund of$446.12 that should not have been issued. On 10-10-02 at 0929 hours, I spoke with SBC Corporation n Accounts Payable Associate Director Robert Miller Via telephone at 3114,235.1718. Miller confirmed that "stop payments" were placed on the two checks listed above and that a third check was then drafted to make payment on the two canceled checks. Miller stated that his records indicated that the third check cleared. Miller informed me that the two checks were canceled because incorrect invoice numbers were used in their drafting. On 10-14-02, 1 contacted Kim Dao with the Auditor's Office to determine the status of the two refund checks issued to Carol Cody and Emil Cristobal. Per Dao, refund check number 68519 for$446.12 issued to Emil Cristobal was cashed on 8-5-99. Efforts to recover these monies would have to be directed at Cristobal. Also per Dao, check refund number 66523 issued to Carol Cody for$1,224.45 was never cashed and on 3-1-00 was canceled by the Auditor's Offloe. The $1,224.45 has since been returned to the Sheriffs Office accounts and the correct refund of$716.37 will be mailed to Carol Cody. Due to the fact the check issued to Carol Cody was never cashed, the shortage to Sheriffs accounts is in the amount of$446.12, which was the amount erroneously refunded to Emil Cristobal. Ef f 9-M to— Rokm r Loss: c On 10-21-02, 1 mailed a letter to Ernil Cristobal describing the refund error and making a demand for the monies erroneously refunded to him (See Attachment-4). In the letter, I requested that he contact me and offered to let him make payments on the amount if necessary. As of this date I have not received any contact from Cristobal. uwame" asr AN EmAL o0powumry emKoYgR Page 2 of 4 Aker receiving no response from Emil Cristobal, on 12-9-02 l drove to his current listed address of 1122 Via Los Traneos in San Lorenzo in order to contact him personally(See Attachment-5). The residence appeared vacant and neighbors informed me that they believed he moved several weeks prier to my arrival. None of the neighbors knew his new address. l conducted a records check but was unable to locate a more current address for Cristobal. The records check indicated that Emil Cristobal sold the property 10-30-02 (See Attachment-7 for details). I will continue my efforts to locate Cristobal and recover the monies. However, l will forward this report since my investigative leads have been exhausted and my efforts to recover the atonies unsuccessful. Cause of Account Sh4 de• The account shortage was initiated when SBC canceled two checks sent to our office to be deposited into levy accounts against two of their employees. The Auditors Office sent a udishonored checks" report to our office identifying checks which were canceled or had "stop payments"placed on them. The two SBC checks were included in the report. All of the checks in the"dishonored checks" report sent by the Auditor's Office were originals but one, which was a photocopy. Clerical Supervisor Neva Bennett was responsible for"reversing,"or subtracting, the deposits of these checks into accounts in order to maintain-accurate balances. Bennett mistook the copy of SBC check number 3000135733 to be a copy of original SBC check number 3000134236, since they outwardly appeared to be the same (See Attachment 3). For this reason, Bennett reversed or removed the deposit for SBC check number 3000134238 for$1,064.05 but not for SBC check number 3000135733 for$1,048,34 thinking it was a copy of the other check (See Attachments 1 & 2, Transaction Dates 6-22-99 & 7-7-99) . Subsequently, SBC sent a third check, number 3000137518 for $2,102.39, in payment for the two dishonored checks (See Attachments 1 &2, Transaction Date 7-20-99). Because that second check was not reversed from the accounts, or the deposit subtracted, it put both levy accounts into "overpaid'"status and refund checks were issued to Carol Cody and Emil Cristobal. 4n 8-5-99, a refund check was issued to Carol Cody for $1,224,45 and Emil Cristobal'for $446.12. Due to the accounts being placed into an "overpaid" status, Carol Cody received a refund of$1,224.45,'instead of$716.37 which she'was due, and Emil Cristobal received a refund of$446.12 that should not have been issued(See Attatch nts--1 & 2, Transaction bate 8-5-99). Since Carol Cody never cashed her refund check, the total amount.of monies paid out in error and owing to the Sheriffs Office is $446.12, which was the amount erroneously refunded to Emil Cristobal. The shortage in accounts was caused by a canceled check to be "reversed" or deleted from the civil accounting system being mistaken as a photocopy of yet another canceled check. Since the deposit was never canceled, accounts were placed into"overpaid" status and refunds were issued in error. There appeared to be no fraud or grass negligence involved' in either the creation of the shortage or the delay in its discovery. Request for'Refi-ef ortage: I request relief from account shortage in the amount of$446.12. LOOMead Faro a 1195 ft" AN 6WAL.OPPORTUNITY EMPLOYER Page 3 of 4 I declare under penalty of perjury that the forgoing information is true and correct to best of my knowledge and belief. Signature: Date: Sgt. Mark Weikel #40935 Approved By: Date: Department Head Attahm+ertts- Attachment 1: Account report for Carol Cody. Levy file #99-10160. Attachment-2: Account report for Emil Cristobal. Levy file#98-8566. Attachment-3: Copies of check SBC check numbers 30010134238 & 3000135733. Attachment-4: Copy of demand letter sent to Emil Cristobal 10-21-02. Attachment--5: DMV printout for Emil Cristobal. Attachment-6: Copy of Administrative Bulletin 207.6: Relief of Shortages in Accounts Attachment-7: Printout of record indicating the sale of Emil Cristobal's residence located at 1122 Via Los Trancos in San Lorenzo. tmwhvgd Form H ImSam AN EQUAL OPPORTUNITY EMPLOYER Page 4 of 4 _.. ....... .....wv vva(✓V/dtttt+Al PA$&I off2 14OUSEROLD FINANCE CORPORATION 1990DOI060 vs Martinez OILBERT 34i.CODY ET AL Case Entered:2122/1099 2:34:00 PM 5737952 Query as of: 121101200210:12:40 AM Mi>scatiiensc,us Parties P•ndinp Creditor Debtor fiarrtntartts writ ;}ervices rNomeoar#ructions Accounting Accounting csoarrtlAwDet►r Ton Trxn Chock Cnmrnstk AmourR Funds Fuad: Pau rands .fudtmem cost b"aft" Pyn+t Data coda U& T A1ml}�ddr Available B614fte saltmo hahm& TOW 21511995 Judgment 92,247.53 $2,247.53 71511988 Pro-writ $3.99 7.333 $8.98 interest Foe For 71511999 issuance of $7.00 $'2„287.63 $7.00 $3.98 Writ sheriff Cost SEAT 61 2124/1999 Recovery 0 PERSONAL $21.00 &2,2.47.33$28.00 93.96 SEWACE SOC 611111118, Exooution 303, Mi4iUMCATONS INCCAROL A ($511-54) $511.34 $511.54 513111999 1,783.0 (551#.94' ' CODY 8130 5/1111999 Execution 3137$COMMUNICA"nONS 4$508.08] $80@833$1,01$.62 5f3tf18B9 irri,2T8.#iT $1,019.62' INC.CARt1L A � CODY stop CORROUETO SMW1909 Accruing CONVERSION S.00 $1.2T6.97 S.92 irrtareot Trio to KANOS& 8/31/999 Creditor 1138600 $1,014. {$1,019.62) Account Ai3LEl2 P.C. Debt+sr Debtor Assessment 313/1999 Amaessment 83953 Charge E5.00 31,276.97 $5.00 3.82 Fee PACIFIC A.CODY TELESIS 61+27!1899 Execution 34239 CAROL49511.54 $311.54 7`1171'3$98$1,276.87 $;5.00 $.332 4$1,019.82, j "'1911 xectian3RREET='C3i�ISCFCitl3i�K� V1 $1;; 78"87 .St+Otl `.9:8 1.301 .82; Trfr to ESKANOS& 71711999 Creditor 85420 ADLER P.C. $511.x4 4$511.15b7 ($5' 11.84) Aocount Debtor Debtor Assessment 713'11999 Assaaame 664713 Charge- $8.00 $1,276.97 siom $.82 Fee ..�n*t t4 ��A`�' -Si3±w ,+�1 ♦,� �' rS y. i f Y A .!� �'X �q 1 ,. .,. xR^7d. �ar.;R"�. •:s ��.. s..s.t� ,r .�tx t_ ..r s^,°, h�3A rsa��?'M r.k.'.�'.,, xZ r:,1 .h..�' � .s�� 712011999 Execution 30993 PACIFIC TV-6913 4$,21#8.28 $205.29 4718.37 819/1899 $59.811 1 }� �},�y� �ry ,�(y¢ ��,y CAROL A.CODY j 4;7,24753, 81611 DRY ^Y� }� 88323 CAROL A.CORY $1,224,45 {$1,274.43 $718.3 ($2,247A3 Aftachment— ■ htip.//1.37,14..2/civil/QueryF'inaL2v?filenum=1999001060 ii Page 2 of 2 i'f 2/6JM1 Writ Raturn q ._...,.......-......... ( �. S.txq 559.138 -Wawa„t Caftr utrrt rats► Est Pay Off Date Additional Ort ' Costs grnal7,4t�crued $2,247.53 $38_00S21.ea 32,30741 _ _ Additional _.1 Additional Pani (32.187.88)(SX0 Interest cost Est. y off q}(521,88}(52,247.83} -�..,...._. Pay()ffZO�Uested gy;--....,,.�..�.._..,.._...„„i .--.»,..,...,�.,.—...,,.�,.._.....__ Balance 558.88 $.Do $.Oq 588.88 �' Plaintiff CD C)gtrtor EmP10YOr Unknown Debtor Transactlon Anstiygis irgrnecuon Coda TMI Tr" udoment Ceunt Pra4wlt!/merest $ 9 Fee For igeuance of W� $ .3..98 1; 3)rlti Cost Rtyy S24gq execution Stop ($2,247-53) � Accruing resat St1.00 t 7rfr to Creditor Aeccunt 51.331.18 2 Debtor l seftsrnent Fare 510.00 2 1997-a",Sirron Sc►ftwsre Corporation,4ii Ri Pxrg*L40€�tcdti#et1 Monday,Septer bor 09,20q t S 0e AMlttu'sion 2.0oy http..I/l.37.10.2/ej,.41/QueXYFinal.asp7glenmr-=I$�9900,060 12/14/02 '» ••'�, ----.+-- vN..VAA uvA%,WwG 4.01puruuon rage 101`2 .fl HOUSEHOLD FINANCIAL SERVICES v8 1S98E141856ti EMIL P.CRISTOBAL Martinez 4875342 SAN LEANDRO-HAYWARD Case Ent8red:12111/1998 2:01:00 PM MUNICIPAL Query as Of: 12/40&002 9.56:02 AM 00 iiQlscsll8neous EaComments Writ Pending L ervlcas Credijor t�$btor 1rlstructiorls AlcCourttMg Accounting fldead�fdlpobtor Tran Trxn Cheek t°Amdr funds Dabr Funds J ekAte Code Nbr Comment AW4uRt udBmaw Cart IaWrext PYA Traap. 8e1enae 9e1ence 9ahnee 7o1e1 11/2/1996 ,Judgment $4,291.lIO Prtr-Wr1t $1,241.tItE 11112/1998 Enterq�t 54.18 Pee For $1,291,50 $9,18 11/1211998 Issuwme of 57.00 writ 411.291.5 $7.64 $9,18 12/22/1498 Sheriff Cost SEAT 81 Recovery 0 PERSONAL $21.04 51,291.5 $28.80 $9.18 SERVICE 642114999 Writ Return p .. $.80 $1.291.50$28,00 $9.18 PACIFIC TELE913 8/221'1999 'Execution GROUP EMIL P, ($642.51) $542.81 71121198 51,291.50 Sn,00 39.18 CRISTOBAL 8122M449"-:exeCii#ion"5Ri238 REV,,EXEC CHEC#C 542.51• ..::.{ti3°: IVT 4:, ... ..• . 1A91'10$28.00 U.18 , Debtor 1711499 Annessment 85481 Ae6"S 3&.00 FeeChArgr $1,291.50$33,00 $918 � �1+ 7/2711999 $1,24 l.50$33.D0 Rl `ft"18AL 7CT/i999 Creditor to PCJ.LANA Account I $542.51 2.51)($542x61) Y - hp�,4 M.* �+}'M.n.>; L: ,.J.` Hl1S♦ 1: •�f < :x �.�-a r n , ''x.�a` y��!+ •'r »"'� �2Yr¢t ro;i�; Cx.r�.�'K,Yi +fY'� _. .... .. ..,1"•XCI!~iC'rELE915'. .:-.. _. •••.•. . ,.0 .,,.• • `i^rac.•?: » ' 712011998 Execution 3 ROUP EMIT.P. ($206.73) 5208.73 5748.94 819/1499 $109.88 CRISTOBAL ($4,291.511) 511498 � 66519 EMIL P. CRISTOBAL $446,13 ($x46,12) 5302.87 $655.80 ($845.38) 7rfr to EDGAR J,LANA Account 81611994 Creditor 20 P.C. $843,13 ($843.13) ($540.2+8) Debtor Debtor Aesssarnent 8t541999 Assessment 88520 $5.tI0 Fee barge 5355.80 $3.00 846/1994 Writ Return 0 ................ $.Dli 5596.80 S500 3scp CARR DUE To irltYt^rst 613/1999 AntermO g CONVERS' IOW 3.00 $WS.80 $5.00 $1.86 Attachment--2 h tip:/11.3 7.10.2lcxviilQuaryFinei.�sp7fiienutn�i 498U085 tib Page 2 of 2 Judgawm costs Iftt" t Tares Est Pay Off Additional FOtigi0al/Accrued 59291,5o Ssa,00 378.5439.aoe.o4 Date costs Additional Additional Interest Cost Eat.Payoff{57�5.7oy{Ss3,ol�(s7s.68y (5845.38) 'Pay Off Requerted ay-. $955.80 $5,00 31.86 $562.56 L Plaintiff C' Debtor Employer r)Unknown Debtor@ Trartsactlan Analysis; `rr,�rr�caen Tran Cede Tobi count Judgment $1,299.50 � Pro-Writ Mtoreat S9.9t1 7 Fee For lssusnee*f Writ $7.00 1 Sheriff Cost Recovery $21.00 1 DeErtor Assessment Fee $10.00 2 Trfr to Creditor AFc+ounE t1,383.84 2 bceCutlon t31,3Si4.5t1} 2 Defendant Refund $448.12 9 StapAccrulnp tnteresi SQY00 9 ------------- 01997-2002,Slrron 90lt"re Corporatlon,All Rights Ree ervod. 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'� aa;`� �.M ;�"" 3 ,• r h��f. ,'�q�,ro -]' Yi $a' r �� a,g+'i��s,r�"`�S��y '4 `� �`?�°4'.K'° > � �"�. ��r "p` �.; g ~�Y"•P`%,.,�5,�1P". 4,,gSd6 `}�x��4'° 4�*d'�•�" �t� 'jai.y,d ��7...�P yh. ;�1 If�'.r¢�}#�'>�'�s�* }, '.& w"'`i,6 .„, yi„�bN, o (r+i.S4£' y""'��c eti'7+'?#s'�., �+a.ViLv.�aiA��:*.Y�.h�'3 Ar::vrs,'4.�,`�f •�+Wi `�Tsi'...'a� y } {' 'S`9S rUa,��'�'N7�' a�y -� ,;w xt- ��'�if .j' 'e '�f °z,F�'p°` io � '�'` d`R Y� v �� •�N'�'+# w.ANY. MW 9�{r`p "�`xad.rn'.a;4�,;�4+ a4t, y�m �,�9T��'� ��!R}✓1l t �*� 6 (9zrunfig of <Czzrttra (11asta (9rrE nrf t je 4,eriff Warren E. Rupf shot* October 21, 2002 Emil P. Cristobal k, . 1'122 Via Los Trencos San Lorenzo, CA 94586 . Ref: Household San Leandro-Ha wird Murjricipal rCO,urtta75-- Contra 5Contra Costa'County i s !:?VY w 4 Dear Mr. Cstobal . _ Our ce i curt ntly urtd goIN An xicirlI of��biv1"1:�1� '�'�lle§*4 accounts. During the audit, ta: ied=fhate anttiflualdArslJ pursuant to an earnings Withlidding order fill with jioul en$p10 rpacific TeJ. s,•was in error. Can B-5-99, a chemo Issue+ $456.12 as a refund for o�terpayr r t > a ur tr e�rer t} a tO4h,o unting error caused y;r by returned CI►eck °.issue¢ by„ rflzp your eCla#yr, ytu slilld not ! re+ +eiv8d any refund of money on your accritn#. `teret , c �taire#t� YCcritosounty She+riff`s � . Department 4612 for a ov61 .0ymel t y 1 rrkrill ex{ til th : star:the overpayment more fully below,Od rn.Willir g €o m t.vlrl :in bi da►r lalr�r he error to your satisfaction and>provide an t'96,c ntahon On 6-22-99, our office received cheek—#4,W01. 342 8 from your employer, SBC, for $1,054.05. This first check was'for- mets#can earnings withholding orders for yourself and a send SBC employee 0n 7,7-99 our office received a.spgond check #3000135733 from your employer, SBC,fdr*$1,048.34 for payment on earnings withholding carders for yourself and the same second SBC employee. I spoke with SBC Associate Director of Accounts Payable Robert L Miller at 314.235.1718 in St. Louis Missouri. Miller confirmed that "Stop Payments”were issued on bath checks listed above due to incorrect invoice numbers being attached. Our Office was notified by our Auditor's Office of the stop-payment on the first check and the deposit was reversed, or canceled from your account. However, our Office was unaware of the stop-payment on the second check and the deposit was never reversed, or canceled from your account. Per Robert Miller, a third check,was issued#3000137518 by SBC for$2,102.39 for payment on the two canceled checks. Due to the fact the second canceled check was not reversed from your account, it put your account in ,an overpayment status and a Technical Services pivie CMI Unit Affachment-4 520 Mellus Street •Mat#inez.Cali (925) 646-1770 MESSAGE FROM CT 'S �avci ire u l :s :GU . ( 1� REQUEST' BY -- --- 4FGD0000642. 1N DATE: 12-09-02*TIME:16:34* TCHED ON: *SIN*FIN* Mx* C* A*,AGE MV RECORD FOR LAW ENFORCEMENT USE ONLY DLINO:N6512393*BID: 05-20-1960'*NAME:CRISTOBAL EMIL PUSING* RESIADDR: AS OF 05-19--00: 1122 VIA LOS TRANCOS SAN LORENZO 945$0* IDENTIFYING INFORMATION: SEX:MALE*HATH:BLACK*EYES:BRN*HT: 5-09*WT: 169* ICIISS:05-19-00*EXPIRES: 05-20-05*CLASS:C NON—COMMERCIAL* NDORSEMENTS':NONE* ATEST APP: L TYPE:RENEWAL*ISS/DATE: 05-19-00*OFFICE: HWD*BATES: POL* ESTR:MUST WEAR CORRECTIVE LENSES WHEN DRIVING, ..LICENSE STATUS: VALID* DEPARTMENTAL ACTIONS: ONE ONVICTIONS:' ONE AILURES TO ,APPEAR: ONE CCTDENTS: ONE ND i Page 1 Atfachment--5 Y refund check was incorrectly issued to you. This letter is our formal demand that you return the $446.12 refunded to you in error. I sincerely apologize for any inconvenience this may cause but require the $446.12 to be returned in order reconcile our accounts. Please remit a cashier's check or money order to our office in the amount of$446.12 within the next thirty days. If it is more convenient for you,, You may make multiple payments to our office. Please contact me to arrange a payment schedule if this will be less burdensome. Receipts will be issued for any payments made. I 9-hoarely hope that you will cooperate with our Mice in-recovering_the muni owed to us. Should you do so, there will be no fees or interest_char gjd. However if You do not res and or refuse to remit Dayme_nt. ourOffice will Kaye no other recourse but to.subMLt a [Vort Ao t e 0— tee,o revenue Collection-- Collections ff ue ect! Cot!gcfions and Corn pliartge U129 to recover our loss via civil actio c on is P taken, all-relevant cosh and interest will be ad ttL ftd toe_ _amount 9wed. Payments must be made in a cashier's check or money order. Please make cashier's check or money orders payable to Contra Costa County Sheriff, Civil Unit, Case#98-8566. Please mail cashier's check or money orders to the following address or deliver in>person: Contra Costa County Sheriff—Civil Unit Attn: Sgt. Mark Weikel, Levy File#98-8566 920 Mellus St. Martinez, Ca. 94553 If you have any questions or require further information or clarification, please do not hesitate to call me at the following numbers: Office: 925.646.1756 Cell: 925.383.9748 Thank you for your assistance and understanding in this matter. Sincerely and respectfully, WARREN E. RUPF, SHERIFF Sgt. Mark Weikel, Civil Unit Supervisor cc: Lt. M. Casten, Technical Services Division Capt. J. Nichols, Technical Services Division