HomeMy WebLinkAboutMINUTES - 05132003 - C56-C60 TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administrator Centra
DATE: Costa. April 3U; 2fl43 County
SUBJECT: Approval of Contract #24-681-2 (13) with Susan Regal (dba God' s
Grace)
SPECIFIC REQUEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECQNb=NUATION(S) :
Approve and authorize the Health Services Director, or his designee
(Donna Wigand) to execute on behalf of the County, Contract
#24-581-2 (13) with Susan Regal (dba .,God's Grace) , a self-employed
individual, in an amount not to exceed $92,400, for the period from
July 1, 2003 through June 30, 2004, for the provision of augmented
board and care services for County-referred mentally disordered
clients.
FISCAL IMPACT:
This Contract is 100° funded by Mental Health Realignment .
BACKGROUND/REASON(S) FOR RECOMMENDATION(S) :
This Contract meets the social needs of the County' s population in
that it provides augmentation of roam and board, and twenty-four
hour emergency residential care and supervision to eligible mentally
disordered clients, who are specifically referred by the Mental
Health Program Staff and who are served by County Mental Health
Services.
On June 25, 2002, the Board of Supervisors approved Contract
#24-681-2 (12) , with Susan Regal (dba God's Grace) , for the provision
of augmented board and care services for County-referred mentally
disordered clients, for the period from July 1, 2002 through June
30, 2003 .
Approval of Contract #24-681-2 (13) allows the Contractor to continue
providing services through June 30, 2004 .
ATTACHMENT:-CONTINUED ON ds IGNATURF. j
—&z:� RECOMMENDATION OF COiI TY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGN : `
ACTION!OF BOARD APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS {ABSENT ' I HEREBY CERTIFY THAT THIS IS A TRUE
} AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
}'1 s
ATTESTED I LC4! - '`
JOHN SWEETENiCLERK OF THE BOARD OF
CQntact•Person:
Donna Wigand, L.C.S.W. (957-5150) SUPERVISORS AND COUNTY ADMINISTRATOR
_
CC: Health Services Dept. (Contracts)
Auditor-Controller
Risk Management BY n\ i t ?(!/ t _ DEPUTY
Contractor
TO: BOARD OF SUPERVISORS (((fff
FROM; By:
Walker, M.D. , Health Services Directora
}�
By: Ginger Marieiro, Contracts Administrator
tra
Costa
DATE: . April 30, 2003 County
SUBJECT: Approval of Contract #24-887-8 with Willie Hardaway
(dba Hardaway Family Care Home)
SPECIFIC REQUEST{S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RLCQMM&vNDA.'T1OX(s}
,Approve and authorize the Health Services Director, or his designee
(Donna M. Wigand, LCSW) , to execute on behalf of the County,
Contract ##24-887-8 with Willie Hardaway (dba Hardaway Family Care
Home) , a self-employed individual, in an amount not to exceed
$36, 000, for the provision of augmented board and care services for
County-referred mentally disordered clients, for the period from.
July 1, 20033 through: June 30, 2004 .
FISCAL IMPACT:
This Contract is 100% funded by Mental Health Realignment .
BACKGR0U'i+D ZRzASOXS) FOR RECOMMRNDATIC)N(S} :
The Department ' s residential support program, called Supported Adult
Group Enterprises (S.A.G.E. ) provides Augmented Board and Care
Services designed to meet the needs of the seriously persistently
mentally ill (SPMI) adults, who currently reside in locked
facilities and state hospitals . Hardaway Family Care Home is one
of the few board and care facilities that was able to meet the
S.A.G.E. Program requirements under the Department ' s Request For
Proposal.
In March 2003, the County Administrator approved and the Purchasing
Services Manager executed Contract ##24--887-7 with Willie Hardaway
(dba Hardaway Family Care Home) , for the period from March 1, 2003
through June 30, 2003 , for the provision of augmented board and care
services for County-referred mentally disordered. clients.
Approval of Contract #24-887-8 will allow the Contractor to continue
providing six (6) dedicated beds for use by County-referred clients,
through June 30, 2004 .
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
r
ACTION OF BOARD APPROVED AS RECOMMENDED �X.__ OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN!
AYES: NOE AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOHN SWEETEN,CLERK OF THE BOARD OF
Donna Wigand, L.C.S.W. 957-5150 SUPERVISORS AND COUNTY ADMINISTRATOR
C;ontact•Person:
CC: Health Services Dept. (Contracts)
Auditor-Controller
Risk Management BY6� DEPUTY
Contractor
i
TO: BOARD OF SUPERVISORS
William Walker, M.D. , Health Services Director
FROM: By: Ginger Marieiro, Contracts Administrator •+i COtll"a
Co LU
DATE: April, 30, 2003County
Approval of Agreement ##26-162-18 with the Regents of t e University of
SUBJECT: California (U.C. Davis School of Internal Medicine Department)
SPECIFIC REQUEST(M)OR RECOMMENDATION#S)&BACKGROUND AND JUSTIFICATION
RECa fiE AT10N(S) :
Approve and authorize the Health Services Director, or his designee
(Jeff Smith, M.D. ) , to execute on behalf of the County, Agreement ##26-
152-18 (University 03-00106V) with the Regents of the University of
California (U.C. Davis School of Internal Medicine Department) , in an
amount not to exceed $54, 500, for the period from July 1, 2003 through
June 30, 2004, to provide Hematology and Oncology Physician services
for Contra Costa Regional Medical Center. In accordance with the term
of the agreement, County agrees to indemnify and hold harmless
Contractor from claims, losses, damages, liabilities, costs, expenses
or obligations arising out of, or resulting from CCRMC' s wrongful or
negligent conduct in the performance of this Contract .
FISCAL,* IMPACT:
This Contract is funded in the Department ' s Enterprise I Budget. The
services provided under this agreement are billable to patients and
appropriate third party payors.
BACXGR0UND/REAS0N(S) FOR RECt)MMENDATION{S) :
For the past several years, the Board of Supervisors has approved
contracts with the Regents of the University of California (U.C. Davis
School of Medicine) for professional services in several medical
specialties. Services are provided to County' s inpatients and
outpatients at Contra Costa Regional Medical Center and the Contra
Costa Health Centers by physicians who are U.C. Davis School of
Medicine faculty members.
on July 1.3, 1993, the Board of Supervisors approved Contract ##26-162--9
(as amended by subsequent Amendment Agreements ##26-162-10 through ##26-
162-17) with the Regents of the University of California (U.C. Davis
School of Internal Medicine Department) to provide oncology services
for patients treated at Contra Costa Regional Medical Center. Approval
of Contract #26-;162-18 will allow the Contractor to continue providing
Hematology/oncology clinic services, through June 30, 2004 .
Three sealed./certified copies of this Beard Order should be returned to
the Contracts and Grants Unit .
CONTINUED ON ATTACHMENT: Ya SIGNATURF.--k'Z�. Adl::6_0�
ice' ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
-f-APPROVE OTHER
{ ATURE(S Q. 5�-6-�_ ��
ACTION OF BOARD W APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS {ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: S: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT_ ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN,
1�. I
ATTESTED f 1 ( C L f Lf
JOHN SWEETEN CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact-Person: Jeff Smith, M.D. (370.5113)
CC: Health Services Dept.(Contracts) n
Auditor-Controller
Risk Management BY nEpuTY
Contractor
................................................................................................................
............................................
TO: BOARD OF SUPERVISORS
V)
FROM: William Walker,M.D.,Health Services Director Contra
By: Ginger Marieiro,Contracts Administrator Costa
DATE: April 28, 2003 County
SUBJECT:
Approval of Contract#27-528-1 with Corvel Healthcare Corporation
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
COMMENDED ACTION:
Approve and authorize the Health Services Director,or his designee(Milt Cam hi)to execute on behalf of the
County, Contract 927-528-1 with Corvel Healthcare Corporation, in an amount not to exceed$200,000, for
the period from May 1,2003 through April 30,2004,to provide claims-processing and negotiation services
for the Contra Costa Health Plan.
FISCAL IMPACT:
This Contract is funded by Contra Costa Health Plan member premiums. The Contractor will be paid for its
services on a contingent fee basis at a rate not to exceed 30% of the amount County saves due to the
Contractor processing the claim.
BACKGROUNDAMASONS)YOR RECOMMENDATION(S):
The Contra Costa Health Plan(Health Plan)is obligated to provide its members with emergent,urgent and
specialty healthcare services, which may require healthcare outside of the Health Plan's Provider Network.
On May 7,2002,the Board of Supervisors approved Contract#27-528 With Corvel Healthcare Corporation
for the period from May 1, 2002 through April 30, 2003, to provide claims processing and negotiation
services, on behalf of the County, to secure discounted rates for out-of-network provider claims. The
Contractor is paid on a commission basis for any amount County saves as a result of negotiation services.
Approval of Contract#27-528-1 will allow the Contractor to continue to provide negotiation services for the
Health Plan,through April 30, 2004.
CONTINUED QN A118CH ENT4 Y48 --SAG ATU13
--- I �
RECOMMENDATION OF COUNTY ADMINISTRATOR RFrnA4 FWDATION OF BOARD COMMITTEE
APPROVE OTHER
SIQNATURE(S):
ACTION OF BOARD OKI APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENTA4,!- AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES' AND ENTERED ON THE MINUTES OF THE BOARD
A13SENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
AZI
ATTESTED A;
JOHN SWEETENCLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: Milt Camhi (313-6004)
CC: Health Services Dept. (Contracts)
Auditor-Controller
Risk Management DEPUTY
Contractor
TO: BOARD OF SUPERVISORS
FROM: Walker, M.D. , Health Services Director , Contra
By: Ginger Marieiro, Contracts Administrator
Costa
DATE: April 30, 2003 County
,00mSUBJECT: Approval of Contract Amendment Agreement ##74-058-4 with ,,>T
Seneca Residential & Day Treatment Center, Inc.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECO)OURM.ATION(S)
Approve and authorize the Health Services Director or his designee (Donna Wigand)
to execute on behalf of the County, Contract Amendment Agreement #74-058-4 with
Seneca Residential & Day Treatment Center, Inc. , a non-profit corporation,
effective April. 1, 2003, to amend Contract #74-058-3, to increase the total
Contract Payment Limit by $82,226 from $460,972 to a new total payment limit of
$543,198, and to increase the six-month automatic extension by $41,113, to a new
six-month extension amount of $271,599.
FISCAL IMPACT:
1
This Contract is loot funded by Federal and State EPSDT funds.
SACKGROin D/REASON(S) FOR REC Ni1ATION(s) :
This Contract meets the social needs of County's population in that it provides
Intensive Crisis stabilization Services to Seriously Emotionally Disturbed (SED)
children and adolescents (and their families) in high-risk situations, to reduce
the need for psychiatric hospitalization.
On December 17, 2002, the Board of Supervisors approved Novation Contract
#74-058-3 with Seneca Residential & Day Treatment Center, Inc. to provide
intensive crises stabilization services to youth through the Mobile Crisis
Response Teams, for the period from July 1, 2002 through June 30, 2003, with a
six-month automatic extension through December 31, 2003.
Due to an increased number of clients being referred to Contractor's program by
the County, the utilization during the term of the agreement was actually higher
than originally anticipated. Approval of Contract Amendment Agreement #74-058-4
will allow Contractor to provide additional services through June 30, 2003.
CONJINUED QN ATTAQHMENT: Y I
f
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
---APPROVE OTHER
l A RE ,
ACTION OF BO Q. APPROVED AS RECOMMENDED �_ OTHER
Ij
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT/""V AND CORRECT COPY OF AN ACTIONS TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT. ABSTAIN!: OF SUPERVISORS ON THE DATE SHOWN.
n Z 3j
ATTESTED ,L t ---
JOHN SWEETS CLERK OF THE BOARD OF
Donna Wigand, L.C.S.W. 957-5150 SUPERVISORS AND COUNTY ADMINISTRATOR
Contact-Person:
CC: Health Services Dept. (Contracts)
Auditor-Controller
Risk Management BY > DEPUTY
Contractor
--I'll....................................................................................................................................................................................................................
................................................................
GENERAL SERVICES DEPARTMENT
Capital Projects Management Division
1220 Morello Avenue,Suite 100
Martinez,California 945534711
(925)313-7200 FAX (925)313-7299
File: 000-0301/B.4.4
Authorization No. WW0343
TO: Board of Supervisors 60#
"
FROM: Barton J. Gilbert, Director of General Services
DATE: May 13, 2003
SUBJECT: CONTRACT AWARD RECOMMENDATION
Bids for JOB ORDER CONTRACT — 001 were received and opened at the County Capital
Projects Management Division Office on March 13, 2003.
It is recommended that the Board of Supervisors award the construction contract to the low
bidder, Norse Construction Inc./B. C. Services, Inc. a Joint Venture, with the low Weighted Bid
Factor of 1.135 for not less than $50,000 nor more than $1,500,000 over the course of one year,
according to the terms of the contract.
Norse Construction Inc./B. C. Services, Inc. a Joint Venture will submit to the Contract
Compliance Officer good faith effort to comply with the County's Outreach Program for each
individual Job Order of$50,000 or more. In addition, General Services will submit quarterly
reports to the County Administrator's Office with a description of projects completed under the
JOC Contract including information relative to compliance with the County's SBE, Minority
Subcontracting Minimum(MSM) and Outreach requirements.
BIDS RECEIVED Weighted Bid
Norse Construction, Inc./B. C. Services, Inc. a Joint Venture 1.135
Newcastle
Staples Construction Company, Inc. 1.1475
Ventura
Cal, Inc. 1.1892
Vacaville
HA2003\0000301\03A001048m.doc
Norse Construction Inc./B. C. Systems Inc. a Joint Venture 000-0301/C.1.1
JOB ORDER CONTRACT- 001 May 13,2003
Page 2 of 2
Weighted Bid
Vila Construction Company 1.2033
Richmond
KOO Construction,Inc. 1.2575
Sacramento
P.J. Atkinson 1.3170
Walnut Creek
Team Commercial Construction, Inc. 40.6650
Point Richmond
Jc:sc
cc w/attach.: County Administrator's Office
County Counsel
Clerk of the Board(w/bids)
Contract Compliance Officer
CERTMED COPY
T certify that this is a full,truN avd oepvmaet copy of the original document which
Is on file in my offico ATTEST MN SWEETEN Clerk of the board of
ty.Adtnlnlstr by Dep,�terk.
HA2003\0000301\03A00l 04%m,doc
File: 000-0301/B.4.4
THE BOARD OF SUPERVISORS
CONTRA COSTA COUNTY,CALIFORNIA
Adopted this Order of May 13,2003,by the following vote:
AYES: SUPERVISORS GIOIA, UILKEiA, GLOVER & DeSAULNIER
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
DISTRICT III IS VACANT
SUBJECT: Award of Contract for the
JOB ORDER CONTRACT-001
Authorization No. W W0343
Bidder Total Amount Bond Amounts
Norse Construction, Incl No less than$50,000 Payment: $1,500,000
B. C. Services, Inc. a Joint Venture and up to $1,500,000 Performance: $1,500,000
9385 Old State Highway
Newcastle, CA 95658
Staples Construction Company, Inc.
Ventura
CAL, Inc.
Vacaville
Vila Construction Company
Richmond
KOO Construction, Inc.
Sacramento
P. J. Atkinson
Walnut Creek
Team Commercial Construction, Inc.
Point Richmond
The above referenced project therefore having been previously approved, Addenda No. 1, 2
and 3 having been issued and approved, and bids having been duly invited and received by the Director
of General Services on March 13, 2003; and
The bidder listed first above, Norse Construction, Inc./B. C. Services, Inc a Joint Venture
("Norse/B. C. Services'), having submitted the lowest responsive and responsible bid, which is 1.1%
less than the next lowest bid;and
The Director of General Services recommending that the bid submitted by Norse/B. C.
Services is the lowest responsive and responsible bid, and this Board concurring and so finding.
NOW,THEREFORE,the Board finds, determines and orders as follows:
The Board DETERMINES that Norse/B. C. Services, as the lowest responsive and
responsible bidder,will demonstrate an adequate good faith effort,pursuant to the specifications for this
project,to comply with the requirements of the County's Outreach Program; and
The County Administrator is AUTHORIZED to waive any irregularities relative to the
County's Mandatory Subcontracting Minimum or Outreach requirements; and
The Board DIRECTS that compliance with CEQA will be completed when the details are
known for each project; and
H.\2003\0000301\03 A4fl 1049bA)c
I of 2
Award of Contract for the 000-0301/B.4.4
JOB ORDER.CONTRACT -001 May 13, 2003
The Board ORDERS that after the contractor has signed the contract and returned it,
together with the bonds as noted above and any required certificates of insurance or other required
documents, and the Director of General Services, or designee, has reviewed and found them to be
sufficient, the Director of General Services, or designee, is authorized to sign the contract for this Board;
and
The Board FURTHER ORDERS that in accordance with the project specifications and/or
upon signature of the contract by the Director of General Services, or designee, any bid bonds posted by
the bidders are to be exonerated and any checks or cash submitted for security shall be returned; and
The Board FURTHER ORDERS that the Director of General Services, or designee, is
authorized to sign any escrow agreements prepared for this project to permit the direct payment of
retention into escrow or the substitution of securities for moneys withheld by the County to ensure
performance under the contract, pursuant to Section 22300 of the Public Contract Code and pursuant to
Public Contract Code Section 4114, the Board DELEGATES its functions under Public Contract Code
Sections 4107 and 4110 to the Director of General Services,or designee; and
The Board DECLARES that, should the award of the contract to Norse be invalidated for
any reason, the Board would not in any event have awarded the contract to any other bidder, but instead
would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the
Board from awarding the contract to another bidder in cases where the successful bidder establishes a
mistake, refuses to sign the contract or fails to furnish required bonds or insurance in accordance with
Public Contract Code Sections 5100-5107.
Orig. Dept. General Services Dept. - Capital Projects Management Division
cc: General Services Department
Capital Projects Management Division
Accounting
CPM File: 000-0301/A.5
County Administrator's Office
County Counsel
Contract Compliance Officer(via CPM)
Auditor-Controller
Contractor(via CPM)
Surety(via CPM)
Consultant(via CPM)
JC:sc
CERMW
2 aettlfy that this i®a full,We aad �Oft
Of the original document which
Is on file in my of€ice ATTEST)IHN SWEETEN Clerk of the board of
$u ra,and awrpy Deputy Clerk
y .
.�jtrL.k 1 2
my �
.rK .�...,o on
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