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HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Robert McEwen, Executive Director
DATE: April 8, 2003
SUBJECT: LEASE AGREEMENT BETWEEN THE HOUSING AUTHORITY OF THE COUNTY OF
CONTRA COSTA AND THE COMMUNITY SERVICES DEPARTMENT OF CONTRA
COSTA COUNTY
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
1. RECOMMENDED ACTION:
Acting as the Board of Supervisors, APPROVE and AUTHORIZE the General Services Director,
and acting as the Board of Commissioners of the Housing Authority of the County of Contra Costa,
AUTHORIZE and APPROVE the Executive Director to exercise an option, effective July 1, 2003, to
extend by one year the lease agreement for use of the premises at 94A Medanos Avenue, Bay Point,
California, for Child Care programs at a monthly rate of$440.
II. FINANCIAL IMPACT:
The executed agreement will generate $440.00 per month, payable in advance on the first day of
each month during the term of this Lease to the Housing Authority Public Housing fund.
Ill. REASONS FOR RECOMMENDATION/BACKGROUND
The County of Contra Costa has been using 94A Medanos Avenue, Bay Point, CA, as a Head
Start facility operated by the County of Contra Costa. This facility and program is available to Public
Housing residents of the Housing Authority of the County of Contra Costa, as well as the surrounding
community. This Lease Agreement has been in effect since July 1, 2001. There are five (5) 1-year
renewals in the agreement. This is the second 1-year renewal to be effective July 1, 2003 and end June
30, 2004 leaving three (3) 1-year renewals and all are subject to the Board of Supervisors approval.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Boards elect not to authorize the General Services Director and the Executive Director
to exercise a one-year renewal of the Lease Agreement, the Head Start program operated by the County
would no longer function and this would be a detriment to the development, as well as to the community.
CONTINUED ON ATTACHMENT: YES SIGNATURE 0�
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER.
SIGNATURE(S):
ACTION OF BOARD ON April 8, 2003 APPROVED AS RECOMMENDED X OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
_ X UNANIMOUS 3 TRUE AND CORRECT COPY OF AN
(ABSENT e ? ACTION TAKEN AND ENTERED ON THE
AYES: NOES: MINUTES OF THE BOARD OF
ABSENT: VACAABSTNT
COMMISSIONERS ON THE DATE SHOWN.
DISTRICT III SEAT VACANT
ATTESTED April 8, 2003
JOHN SWEETEN,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
3 jiyt
BY .#� �€/:�, EPUTY
H:\JudyHayes\MSOFFICE\WINWORD\BOARD\LEASES\Lavonia Allen Centendot
RENEWAL OF LEASE
THIS SUPPLEMENTAL AGREEMENT made and entered into this 1't
day of July , 2003 ,by and between the HOUSING AUTHORITY OF
THE COUNTY OF CONTRA COSTA, hereinafter referred to as the "Authority",
and Community Service Department of Contra Costa County___, hereinafter to be
referred to as the"County":
WITNESSETH.
WHEREAS, by lease agreement between the parties hereto, dated
July 1, 2001 ,the Authority leased to County the right and
privilege of occupying space at 94A MEDANOS AVENUE,
BAY POINT, CALIFORNIA of the Authority; and
WHEREAS,the County desires and the Authority is willing that such
lease be renewed for the term of one (1) year.
NOW, THEREFORE, the Authority for and in consideration of the
promises and covenants in the aforesaid lease, and other valuable consideration,
the receipt of which is hereby acknowledged,hereby agrees that said lease shall
be, and it hereby is, renewed beginning JULY 1, 2003 and ending JUNE 30,
2004.
The County hereby covenants and agrees that during the course of the
renewal period the County shall perform and be bound by all of the covenants and
conditions contained in said lease agreement of July 1, 2001
IN WITNESS WHEREOF, the parties have set their hands the day and
year first herein above set forth.
HOUSING AUTHORITY OF THE COMMUNITY SERVICES DEPT.
COUNTY OF CONTRA COSTA CONTRA COSTA COUNTY
By By
EXECUTIVE DIRECTOR
Date Date
H:1JudyHayes1MSOFFICE\WINWORDIBOARDILEASES\Lease Renewal Contact-Lavonia Allen
Center.doc
The Housing Authority of the County of Contra Costa
Attn: Fiscal Department
P.O. Box 2759
Martinez, CA 94553
A.5. EXTENSION: This Lease may, at the option of the COUNTY, be extended upon
the same terms and conditions, except the rental shall be adjusted as follows:
a. First Option: For a one (1) year term, commencing July 1, 2402 and ending
June 30, 2003, at a rental of FOUR HUNDRED FORTY AND N0/100
DOLLARS {$440.00} per month.
b. Second Option: For a one (1) year term, commencing July 1, 2003 and
ending June 30, 2004, at a rental of FOUR. HUNDRED SIXTY AND
NO/100 DOLLARS ($460.00)per month.
C. Third Option: For a one (1) year term, commencing July 1, 2004 and ending
June 30, 2405, at a rental of FOUR HUNDRED EIGHTY AND NO/100
DOLLARS ($480.00) per month.
d. Fourth Option: For a one (1) year term, commencing July 1, 2005 and
ending June 30, 2006, at a rental of FIVE HUNDRED AND NO/100
DOLLARS ($500.00) per month.
e. Fifth Option: For a one (1) year term, commencing July 1, 2006 and ending
June 30, 2007, at a rental of FIVE HUNDRED TWENTY AND NO/100
DOLLARS ($520.00) per month.
It is understood and agreed COUNTY shall give LESSOR sixty (60) days prior
written notice of its intention to exercise any option to extend this Lease. However, in the
event COUNTY does not give such written notice, its right to exercise any option before
termination of the Lease shall not expire until fifteen (15) working days after receipt of
LESSOR's written demand to exercise or forfeit said option. It is also understood by
COUNTY that LESSOR will seek approval of the Board of Supervisors for each renewal
option.
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LEASE
FOR
CONTRA COSTA COUNTY
COMMUNITY SERVICES DEPARTMENT
94A MEDANOS AVENUE
BAY POINT, CALIFORNIA
SECTION A: BASIC TERMS AND CONDITIONS
A.1. PARTIES: Effective on , THE HOUSING
AUTHORITY OF THE COUNTY OF CONTRA COSTA, hereinafter called "LESSOR.",
and the COUNTY OF CONTRA COSTA, a political subdivision of the State of
California, hereinafter called "COUNTY", mutually agree and promise as follows:
A.2. LEASE PREMISES: LESSOR, for and in consideration of the rents, hereby
leases to COUNTY, and COUNTY leases from LESSOR those certain premises
described as follows: approximately 3,800 square feet of indoor space consisting of one
classroom, a multi purpose room, bathrooms, a kitchen, storage closets, and
approximately 5,000 square feet of adjacent outdoor recreation space, commonly known
as the Lavonia Allen Child Care Development Center, 94A Medanos Avenue, Bay Point,
California, and shown on Exhibit "A"("Premises") attached hereto and made a part
hereof.
A.3. The term of this Lease shall be one (1) year, commencing July 1, 2001
and ending June 30, 2002, subject to Section A.5 as noted below.
A.4. RENT: COUNTY shall pay to LESSOR. as rent for the use of the Premises a
monthly rental of FOUR HUNDRED TWENTY AND NO/100 DOLLARS ($420.00),
payable in advance on the first day of each month during the term of this Lease.
Payments shall be mailed to LESSOR at the following address:
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