HomeMy WebLinkAboutMINUTES - 04082003 - C43-C47 TO: BOARD OF SUPERVISORS %'+, '. Contra
FROM: Robert J. Kochly, District Attorney °`' '` Costa
DATE: March 26,2403 ''-�'.� ,' Cr�� ount
SUBJECT: Amendment of Contract with Accountemps to Increase the Payment Limit by$ 15,500 to $40,000
and Extend the Termination Date to June 30, 2003
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
Approve and authorize the District Attorney to amend the Contract with Accountemps for accounting
support for the District Attorney to increase the payment limit by $ 15,500 to $ 40,000 and extend the
termination date to June 30,2003.
FINANCIAL IMPACT:
The cost of the contract extension is covered by savings from vacant budgeted accounting support positions.
REASONS FOR RECOMMENDATION/BACKGROUND:
Extension of the contract is needed for temporary accounting assistance to allow for adequate tracking,
accounting and claiming of revenue from grants and other sources of funding.
CONSEQUENCES OF NEGATIVE ACTION:
Failure to approve the request could jeopardize the receipt of grant and other revenue budgeted for 2002/03
in the District Attorney's budget.
CONTINUED ON ATTACHMENT: YYI SY_Y SIGNATURE:
f ----_----------------------_----—�-- _��.....----��..._--------------
�F;ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
R::L f 'PROVE OTHER
s.
SIGNATURE(S): r
--------------------------------------------------------
-_--
ACTION OF BO`— ON t.z ( .i`),J %y % APPROVE AS RECOMMENDED ` . OTHER —•---
VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT '�'` 1 AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
,. ATTESTED
CONTACT. Rene GoIdstein(957-2234) JOHN SWEETEN,QLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
CC: District Attorney—Attn:Ren6e Goldstein
County Administrator—Attn:George Roemer J
Auditor-Controller € x :
BY DEPUTY
TO: BOARD OF SUPERVISORS Contra
FROM: Warren E. Rupf, Sheriffs goats
GATE: March 19, 2003 County
SUBJECT: Contract Amendment with Tiburon, Incorporated
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. RECOMMENDATION:
APPROVE and AUTHORIZE the Sheriff, or designee, to execute a Contract Amendment
with Tiburon, Incorporated to increase the payment limit by $28,874.55, for a new total of
$417,116.55, to purchase software licensing for a data base upgrade to the Sheriff's 9-1-1
Dispatch and Records Management System, with no change to the contract term.
11. FINANCIAL IMPACT:
NONE. Funds for this contract are in the Office of the Sheriffs budget.
Ill. BACKGROUND:
The 9-1-1 computer aided dispatch (CAD) system is used by the Office of the Sheriff's
Dispatch Center and the Records Management System (RMS) is used by the entire Office
of the Sheriff and the agencies that contract with us for law enforcement services. New
softwarehas been installed to upgrade the CAD and RMS to the newest version. Software
product licensing is required to allow user's to access to the databases in the CAD and
RMS systems.
CONTINUED ON ATTACHMENT: El YE' SIGNATURE: 4g4mrrr
DAECOMMENDATION OF COUNTY ADMINISTRATOR [-] RECOMMENDATION OF BOARDE
D-OPROVE El OTHER
SIGNATURE(S).-
ACTION OF BO} ON
APPROVED AS RECOMMENDED OTHER ]
VOTE t7rm SUPERVISORS- I HEREBY CERTIFY THAT THIS IS A TRUE AND
CORRECT COPY OF AN ACTION TAKEN AND
__-UNANIIAOUS(ABSENT ' 1 ENTERED ON THE MINUTES OF THE BOARD OF
AYES: NOES: SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN: ATTESTED l r
_1 it a t q:, K•
o'.�_ ��P�v i'w.-%� a ,•-y^nt c, . .tea, .,i m -
Contac:` >3I "�u 33S-1526 JOHN SWEETEN,CLERK OF THE BOARD OF
cc: Office of the SherI f' SUPERVISORS AND COUNTY ADMINISTRATOR
CAO---Justice System Adminlstr t
By: ,Deputy
CPM: 925-03011A.1.1
TO: BOARD OF SUPERVISORS •.
CONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA
DATE: APRIL 8, 2003 CCOUNTY
`.
SUBJECT: APPROVE THE FIRST AMENDMENT TO THE CONSULTING S RVICES
AGREEMENT WITH MULL.ER & CAULFIELD FOR THE HEADSTART COMPLEX
AT IU ON`CARABAY COMMUNITY CENTER, 22501 TARA HILLS DRIVE, PINOLE
FOR THE COMMUNITY SERVICES DEPARTMENT (WH232Y)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE the First Amendment authorizing extra work under the Consulting Services
Agreement dated December 2, 2002 with Muller & Caulfield, 339 15th Street, Suite 300, Oakland
for design and construction administration services at the MontaraBay Community Center,
Pinole. The First Amendment increases the scope of services and increases the Payment Limit
from $24,975 to $102,975.
2. AUTHORIZE the Director of General Services, or designee, to execute the First Amendment to
the Consulting Services Agreement and to issue written authorizations for extra work, in addition
to the authorization for the First Amendment, provided that the cumulative total cost for such
additional authorizations shall not exceed $7,800.
FINANCIAL'IMPACT
There is $539,500 appropriated in the plant acquisition budget for this project. All funding is provided
by a Health & Human Services Headstart Grant.
BACKGROUND
On December 2, 2002 the Director of General Services executed a Consulting Services Agreement
with Muller & Caulfield to develop a master plan defining the conceptual scope and cost of the work
required to provide Headstart Day Care facilities in modular buildings to be located at the MontaraBay
Community Center in Pinole.
The First Amendment increases the scope of services to provide design, operational improvements
and construction administration services for the proposed Headstart Day Care facilities in accordance
with the Consultant 's proposal dated March 25, 2003.
CONTINUED ON ATTACHMENT: YE�S SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE
-APPROVE _� _ OTHER
SIGNATURE(S):
ACTION OF BOD N f APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT
AYES: NOES:
—
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept:General Services Department 1 HEREBY CERTIFY THAT THIS IS A TRUE
CC: General lServicesProjects
Department AND CORRECT COPY OF AN ACTION TAKEN
Capital RrajBcts Management Division AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
CPM File: 135-0301/A.5 ,
County Administrator's Office ATTESTED , ,Z`j . :! J
County Counsel JOHN SVIf)aETEN,CLERK OF THE BOARD OF SUPERVISORS
Auditor Controller AND COUNTY ADMINISTRATOR
Community Services Department(via CPM) s l
Muller&Caulfield(Via CPM) BY
DEPUTY
W\2003\1250301\03G001009h.dcc RK:TB Page 1 of 1 M382(10138)
File: 125-0301/A.1.1
FIRST AMENDMENT To CONSULTING SERVICES AGREEMENT
FOR HEADSTART COMPLEX AT MONTARABAY COMMUNITY CENTER,
2250 TARA HELLS DRIVE,PINOLE
FOR THE COMMUNITY SERVICES DEPARTMENT
(WH232Y)
1. Effective a d Parties: Effective April 8,2003, Muller&Caulfield(herein called"Consultant"),a California Corporation,and the County of
and
Contra costa(herein cae "County'),a political subdivision of the State of California,mutually agree as follows-
lld
2. Pur ase: On December 2, 2002, the parties entered into a contract entitled "Consulting Services Agreement," referred to as the "Agreement,"
whic covers master plan defining the conceptual scope and cost of the work required to provide Headstart Day Care facilities in modular building
to be located in the parking lot at the MontaraBay Community Center, Pinole. The parties desire to further amend the Agreement to expand the
scope of service and to increase the payment limit accordingly.
3. Amendments to Aereg8je
A. In the Agreement,Section I(c),change the Payment Limit from$24,795.00 to$102,975.00,an increase of$78,000.00.
B. In Paragraph I(f),extend the Completion Date from March 31,2003 to Completion of Construction.
C. In accordance with Section 14 of the Agreement provide the following:
Provide additional architectural services to include design and construction administration services for an existing relocated modular building
and advise on operational improvements that are required within the footprint of the existing building and associated site improvements for the
Headstart Program.
D. Appendix B,Paragraph F is amended to increase reimbursable expenses from$150.00 to$1,630.00.
4. Effect:_
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Slanatura:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY_ CONSULTANT
By: Dater Type of business:
Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
By:
Title:
(Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president; the second signature must be that of the secretary, assistant secretary,chief financial officer or assistant treasurer. (Civ. Code, Sec.
1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
.......................................................... .................................................................. ....................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California
ss
County of
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose nwne(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal,
Dated: Notary Public
[Notary's Seal]
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Director,Capital Facilities&Debt Management SILVANO B.MARCHESI
County Counsel
By:
Deputy
RKAb
HA2003\1250301\03G001010a.doc Page 1 of I
�^+
TO: BOARD OF SUPERVISORS � t✓C}�ltl'a
Y ;, Costa
FROM: John Cullen, :Director County
Employment and Human Services Department
DATE: March 20, 2003
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to
AMEND the contract with YMCA of the East Bay (#21-834-1) for Weed and seed Services
increasing the contract amount by $29,272 from $26,500 to a new contract payment limit of
$55,772 and extending the contract from January 1, 2003 through September 30, 2003.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
12FC"IIMME,I+,DF AIS CTION•
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to AMEND the
contract with "YMCA of the East Bay (##21-834-1) for Weed and Seed Services increasing the contract amount
by $29,272 from $26,500 to a new contract payment limit of$55,772 and extending the contract from
January 1, 2003 through September 30, 2003.
FINANCIAL IMPACT-
$44,122
M CT-$44,122 U.S. Department of Justice Weed and Seed Grant Funds; 100% Federal.
$11,650 Temporary Assistance to Needy Families (TANF); 100% Federal.
CNI.L.RFN1.a IMPACT-STATEME1' It
This contract directly supports three of the five community outcomes established in the Contra Costa County
Children's Report Card: 1) " Children Ready for and Succeeding in School"; 2) "Children and Youth
Healthy and Preparing for Productive Adulthood"; 5) "Communities that are Safe and Provide a High
Quality of life for Children and Families".
RACGROUND:
The YMCA of the East Bay-West Contra Costa Branch provides Weed and Seed program Safe Haven.
Activities, which include an after school program, a teen leadership program, and a summer day camp
program within the Bayo Vista Public Housing Development in Rodeo. The after school and teen leadership
program operates after school until bpm, five days per week, and the summer day camp program operates
five days per week for six hours per day during the summer months. The program serves a minimum of
thirty youth.
CONTINUED ON ATTACHMENT: YS SIGNATURE: ry
-fRECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
--APPROVE OTHER
SIGNATURE(S): �
ACTION OF BOtk Z 'ON '.;- ,,4 !Z` - APPROVED AS RECOMMENDED N OTHER
I
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
Y- UNANIMOUS(ASSENT ^r' ° r ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ASSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED 4.._�Y'„ f
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: WENDY THERRIAN 3-1593
EHSD(CONTRACTS UNIT)-SP '
COUNTY ADMINISTRATOR BY DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
TO: BOARD OF SUPERVISORS
Contra
Costa
FROM: John Cullen, Director x
Employment and Human Service Department •-' ` � �
t�
DATE: March 24, 2003
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to
AMEND the contract with the Center for Human Development (#21-835-2) increasing the
amount by $29,271 from $35,265 to a new contract payment limit of$64,536 for Weed and
Seed Program services during the period January 1, 2002 through September 30, 2003.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)$BACKGROUND AND JUSTIFICATION
RECOMMENDED AC"TIDT1
APPROVE and. AUTHORIZE the Employment and Human Services Director, or designee, to AMEND the
contract with the Center for Human Development (#21-835-1) increasing the amount by $29,271 from
$35,265 to a new contract payment limit of$64,536 for Weed and Seed Program services during the period
January 1, 2002 through September 30, 2003.
FINANCIAL IMPACT=
$16,150 Temporary Assistance to Needy Families (TANF); 100% Federal,
$48,386 U.S. Department of Justice Weed and Seed Grant funds, 100% Federal.
CNTL DREN',S IMPA4CT STATEMENT,
This contract supports three of the five community outcomes established in the Children's Report Card: 1)
"Children Ready for and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for
Productive Adulthood", and 5) "Communities that are Safe and Provide a High Quality of Life for Children
and Families."
BACKGROUND:
ND:
Employment and Human Services Department issued a Request for Interest (RFI) in December 2001 on
behalf of the Weed and Seed Board to recruit service providers for the Weed and Seed Program, The Center
for Human Development provides a weekly teen oriented program in North Richmond that includes ,gang and
drug prevention activities, computer literacy and mentoring. The teen program is a component of the Weed
and Seed Safe Haven activities. Funds will be used to cover a funding gap that is essential to continue the
teen program through the end of the year.
CONTINUED ON ATTACHMENT. Ytg SIGNATURE: "✓
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
i
SIGNATURES : +£• ,c rr "c
ACTION OF BCR ON '% s' d APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT 4 ' t AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED yh ' C 5
JOHN SWIAETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: WENDY THERRIAN 3-1593
EHSD(CONTRACTS UNIT)-S1'
r
COUNTY ADMINISTRATOR BY � ";, £t ,DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR