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Home My WebLink AboutMINUTES - 04082003 - C13 TO: BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS, WIEDEMANN RANCH GEOLOGICAL HAZARD ABATEMENT DISTRICT 40.43 FROM: MAURICE SHIU,PUBLIC WORKS DIRECTOR DATE: April 8, 2003 SUBJECT: ACCEPT and APPROVE the Fiscal Year 2002/2003 First Quarter Expense Report for the Wiedemann Ranch Geologic Hazard Abatement :District, San Ramon area. (District III) Project No. 7816-6X5511 SPECIFIC REQU ST(S)OR RECOMMENDATIM( )&BACKGROUND AND IUSTIFIC.ATIM I. Recommended Action: ACCEPT and APPROVE the Fiscal Year 2002/2003 First Quarter Expense Report for the Wiedemann Ranch Geologic Hazard Abatement District(CHAD). IL Fiscal Impact: There is no impact on the County General Fund. The Wiedemann Ranch CHAD is funded through assessments levied on properties within the boundaries of the District. n 4 { � � t f - vRECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE _4 A _PROVE 7THER ACTION OF BO ON APRIL 08, 2003kPPRO VED AS RECOMMENDED XX OTHER l` VOTE OF SUP A/VISORS xx UNANIMOUS{ABSENT None ) AYE'S: NOES: ABSENT: ABSTAIN: DISTRICT III SEAT VACANT SE:NC:sr I hereby certify that this is a true and correct copy of an G:\GrpData\SpDist\Board Orders`2003iO4-08-03 BO-(W)FY02-03 I st Q Exp Report.doc action taken and entered on the minutes of the Board of Originator: Public Works Department(Special Districts) Supervisors acting as the CHAD Board on the date Contact: Skip Epperly,(313-2253) shown. cc: Assessor Auditor-Controller County Administrator ATTESTED: APRIL 08, 2003 County Counsel JOHN SWEETEN,Clerk of the Wiedemann Ranch Accounting GI-IAD Board of Directors and Board Administrator M.Morton,Eng.Svc. Gray-Bowen Company By_ f Deputy SUBJECT: ACCEPT and APPROVE the Fiscal Year 2002/2003 First Quarter Expense Report for the Wiedemann Ranch Geologic Hazard Abatement District, San Ramon area. (District III) Project No. 7816-6X5511 BATT: April 8, 2003 PAGE: -2- III. Reasons for Recommendation and Background: Can September 1, 1998, the Contra Costa Board of Supervisors, pursuant to the provisions of Section 26550 of the Public Resources Code, adopted Resolution No. 98/438 and formed the Wiedemann Ranch Geologic Hazard Abatement District (CHAD). On April 11, 2000, the GHAD's Board of Directors and the Contra Costa County Board of Supervisors approved the annexation of the Presley Henry Ranch Development(City of San Ramon Subdivision 8188) into the Wiedemann Ranch CLAD, The Board of Supervisors is the Board of Directors of the District. Gray-Bowen and Company, Inc., General Manager of the District has prepared and submitted the attached First Quarter Expense Report, Fiscal Year 2002/03, Wiedemann Ranch GHAD. Expenditures by the District during the first quarter of this fiscal year totaled$8,850.45. Expenditures under the Administration portion of the budget account for $6,723.72 or 76% of the Districts' expenditures this past quarter--most relating to General Manager Function, and ongoing work associated with the 2000 annexation of the Henry Ranch development into the District. Portions of the first quarter expenditures are developer costs and will be reimbursed to the GRAD by the Developer. IV. Consequences of NelzativeAction: The quarterly expense report for CHAD operations would not be available to residents and others with an interest in the District. Geologic Hazard Abatement District 6i Grey• Bowan and compeny, !no., Cenral Manager April 8,2003 I e TO: Board of Directors E FROM: Gray-Bowen and Company,Inc., General Manager s Wiedemann Ranch Geologic Lazard Abatement Dist By. William R. Gray, President SUBJECT: Wiedemann Ranch GHAD, le Quarter Expense Report, FY 2002/03 On September 1, 1998,the Contra Costa Board of Supervisors, pursuant to the provisions of Section 26550 of the Public Resources Code, adopted Resolution No. 38/43 8 and formed the Wiedemann Rance Geologic Hazard Abatement District (GRAD). Wiedemann Ranch is a 371 unit residential development along the south side of Norris Canyon Road near Bollinger Canyon Road in the San Ramon area. On April 11, 2000,the GHAD's Board of Directors and the Contra Costa County Board of Supervisors approved the annexation of the 100-unit Presley Henry Ranch Development (City of San Ramon Subdivision 8188) into the District. The Board of Supervisors is the Beard of Directors of the District. Gray-Bowen and Company, Inc., General Manager,prepared this report, including the attached i .spreadsheets. This report is the representation of management and has not been audiieg reviewed or compiled by an independent accountant There may be classification and timing differences between these reports and the accounting records maintained by Centra Costa County however, we believe that these &fferences, if any, are not material and would ndi significantly change these reports. t The following is a summary of expenditures by the Weidemann Ranch GHAD during the l' f quarter of the 2002/03 fiscal year—July 1, 2002 through September 30, 2002: FY 2002/2003 1"Quarter Expenses Annual Program % of Category Expense Year-to-Date Total Budget Budget j Major Repair Program $0.00 $0.00 $0.00 j Preventative Maintenance Program $1,221.23 $1,221.23 $30,000.00 4.1% I!I Special Projects $905.50 $905.50 $15,000.00 1 6% f Administration $6 23 2 -9 3 2 0 0 3�j 6 r I Wv,7�W.7G $6,723.72 �+Go,Vo{}.Vo 3J,6°JO Total Expense $8,850.45 $8,650.45 $65,000.00 13.6% i I i I 1820 Bonanza Street, Suite 204 Walnut Creek, California 94596 (925) 9471966 FAX(925)947-3177 i April 8, 2003 Page 2 Expenses. Total expenditures for the first quarter of the 20072103 fiscal year for the Weidemann Ranch GHAD totaled $8,341.26. Details regarding expenditures by category are discussed below and shown in detail in the attached spreadsheets. 1. Preventative Maintenance program. Expenditures under the District's Preventative Maintenance and Operations (PM)program for this quarter were very minimal and were mainly charges for meetings regarding the PM program. 2. Special Projects. Expenditures tracked under the Special Projects portion of the District's budget accounted for $905.50 or 6% of total expenditures during the first quarter of the 2002/03 fiscal year. Most of these charges related to updating the Plan of Control and the hosting of the GIS web site. 3. Administration. Expenditures under the Administrative portion of the District's budget accounted for $6,723.72 or 76% of the District's expenditures for the l�f quarter of the 2002/03 fiscal. year. The bulk of these expenditures relate to the"General Manager Function." This category relates to charges by Gray-Bowen and Company, Inc. for general administration of the GHAD. The bulk of the charges by Gray-Bowen and Company under this category relate to ongoing work on issues associated with the 2000 annexation of the Henry Ranch development into the District. A number of issues associated with long term maintenance of the wildlife habitat ponds remain unsolved and we are currently working with the developer(Lyon) on these matters. It is important to note that all costs associated with the annexation are ultimately the responsibility of the developer and the GHAD is anticipating being reimbursed for these charges. Also included in this category are charges generated by Public Works pursuant to a Joint Exercise Powers Agreement approved by the Board of Directors on January 21, 2003, Resolution#2003/36. There were no expenditures under the Districts Major Repair program. Under the provisions of the District's Flan of Control, the developers of the original two projects (Wiedemann Ranch and the Lyon-Henry Ranch) are responsible for GHAD related activities for specified periods of time. The District assumed responsibility for an initial phase of the Wiedemann Ranch project in the fall of 2002. If you have any questions or would like any additional information, please do not hesitate to call. WRG/nc attachments Wiedemann ranch CHAD 2002/2003 Fiscal Year-1st Quarter Report July 2002 through September 20102 Preventative Maintenance-Expenses Total Preventative Mala/ Opns Preventative Maint Program In#tial Inventory 1,221.23 "total Preventative Maim Program 1,22.23 i Total Preventative Maint&opns 1,221.23 z. t i I I a r F R 1 i i Gray-Bowen and Company.Inc. See Wiedemann ranch GHAD 1 st Quarter Expense Report-FY 207021,_0013 General Manager,Wiedemann Ranch CHAD April a,2003 Wiedemann Ranch CHAD 200212003 Fiscal Year-I st (quarter Report July 2002 through September 2002 Special Projects-Expenses Total s 31S System 321.00 to of Control 584.507 ,rojects 935.50 1 I i j, sc• See Wiedemann Ranch CHAD 1st Quarter Expense Report-FY in Ranch CHAD Aprli 8,2M3 Wiedemann Ranch GRAD 2002/2003 Fiscal Year-1st Quarter Report July 2002 through September 2002 Administration-Expenses Total 1 Administration Legal Fees Special Counsel Total Legal Fees 9201.00 I Office'Expense Telephone SM Total Office Expense Staftingf Admin Support Accounting/Bookkeeping • General Manager Function Update Asses.loll 515.00 General Manager Function-Other 4.618.79 Total General Manager Function 5,133.71 i Total Stafiingl Admin Support 5, .21 Total Administration 6,214M I i i 1 { I I. I i i i I Gray-l3awen and Company,Inc. See Wiedemann Ranch GHAD 9st quarter F_xperfse Report-FY 20DZe j General Manager,Canyon Lakes GHAD April 8,"'2003 Wiedemann Ranch GHAD 2002/2003 Fiscal Year-1st Quarter Report July 2002 through September 2002 Wiedemann Ranch vs. Henry Ranch Charges Henry Ranch GHAD Wiedemann Ranch 'total Charges E Budget CatejM AHAD CHAD .iuly through Sg2t Z Preventative Maintenance Program $0.00 51,221.23 $1,221223 Administration $'2,796.54 $3,417.99 56,214.5'3 Special Projects $679.13 $226.,37 'so I 4 { I I 4# P }(f I t� I I F i l ' j . I I (I I Gray-13owen and Company,ire, See Wiedemann Ranch GHAD Ist Quarter Expense Report-FY General Manager,Wledemann Ranch GHAD April S.=