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Home My WebLink AboutMINUTES - 04152003 - C62-66 MAR 18 2M • Contra • BOARD OF SUPERVISORS Costa FROM: John Cullen, Director ~" Employment and Human Services Department gas;.. County � � K DATE: March 5, 2003 SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to ACCEPT California Department of Education Child Development Services Agreement as amended to Decrease funding by $187,000 from $1,875,356 to an amended total revenue amount of $1,688,356 for FY 2002/2003. (Contract #29-070-21) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RFCOMMENDED ACTION* APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to ACCEPT California Department of Education Child Development Services Agreement as amended to Decrease funding by $187,000 from $1,875,356 to an amended total revenue amount of$1,688,356 for FY 2002/2003. (Contract #29-070-21) FINANCIAL IMPACT: Per Amended California Department of Education Agreement G2AP-2011 (Alternative Payment, Stage 2) County to receive a funding decrease of$187,000 from $1,875,356 to a total revenue amount of$1,688,356. RACKGROUND.S.48 The Employment and Human Services Department has been contracting with the California Department of Education (SDE) for over 25 years to provide child care services under the Child Care and Development Services Program. These funds serve families who receive Child Protective Services, teen parents, children at risk of abuse and neglect, children with special needs and low income families. Due to mid-year State budget revisions, the Amended California Department of Education Child Development Services Agreement G2AP-2011 decreases the total agreement revenue amount by $187,000. CONTINUED ON ATTACHMENT: Y S SIGNATURE: LL" `�ECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE PROVE OTHER SIGNATURE(S): ACTION OF BOA IN_ �-�' APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT 1 j AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED L JOHN S ETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR r Contact: ANNA°. +`A .. � cc: EHSD CONTRACTS UNIT(EB) COUNTY ADMINISTRATOR BY !f ,DEPUTY AUDITOR-CONTROLLER CONTRACTOR TO. BOARD OF SUPERVISORS ,� - -..oma • ontra _- - _ - FROM: DIRECTOR WILLIAM WALKER, M.D., H EALTHERV o� _:; �iilit�` ., S ICES DEPARTMENT � _as a Costa ;,� ;o .�� .�+ DATE: APRIL 15, 2003 '°'' "�' sr 60- ' County COUx SUBJECT: APPROVE SUBMISSION OF FUNDING APPLICATION #28-511-12 TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): Approve and authorize the Health Services Director to submit Funding Application #28- 511-12 to the California Integrated Waste Management Board (CIWMB), in the amount of $25,000 for Fiscal Year 2003/2004, approve any subsequent Agreement on behalf of the County and make necessary technical adjustments to increase the amount of the Agreement, for continuation of Local Enforcement Agency (LEA) assistance funds for the Department's Environment Health Division (Solid Waste Program). FISCAL IMPACT: Approval of this application will result in the amount of $25,000 for the Department's Solid Waste Program. No County funds are required. BACKGROUND/REASON(S) FOR RECOMMENDATION(S): Public Resources Code Section 43230 and the Integrated Waste Management Account for Grants to Local Enforcement Agencies (LEA) authorizes the California Integrated Waste Management Board to award grants from the solid waste disposal site cleanup and maintenance account to support LEA landfill and inspection programs. The grant monies will be used to enhance program capabilities and assure staff safety with proper training and equipment. In order to meet the deadline for submission, the application has been forwarded to the State, but subject to Board approval. Three sealed copies of the Board Order should be returned to the Contracts and Grants Unit. i CONTINUED ON ATTACHMENT: Y SIGN RE: --� ------------------------------------------------------- --------------------------------------- --------------------�---- - - - - ---' 1- --------------- �RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOA D COMMITTEE _APPROVE OTHER SIGNATURE(S)Pi --------------------- ----- ------- ---- ------------------------------------------------------------------------------------------- ACTION OF BO APPROVE AS RECOMMENDED . OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: i tea.. ►t .,��.� �i l � ,, � .�` - � ATTESTED I URI ; JOHN S EETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CONTACT: Ken Stuart CC: CAO HSD BY �;` DEP TY U � ' ��.--" '••.•gyp *: Contra TO. BOARD OF SUPERVISORS *;:• _ •;, FROM: Robert J. Kochiy, District AttorneyCosta Ceps'•• DATE. April 3, 2003 'A'CovCounty SUBJECT: Amendment of Personal Services Contract with Mark Williams for LAN Management to Increase the Payment Limit by $ 24,000 to $87,519 and Extend the Termination Date to June 30, 2003 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: Approve and authorize the District Attorney to amend the personal services contract with Mark Williams for LAN management to increase the payment limit by $ 24,000 to $ 87,519 and extend the termination date to June 30, 2003. FINANCIAL IMPACT: Funds for this contract have been budgeted in the District Attorney's 2002/03 budget. REASONS FOR RECOMMENDATION/BACKGROUND: The District Attorney's Office is one of the few major County departments without a permanent automation staff. During the last year and a half, the Office has set up networks in the'Main Office, 1111 Ward, 10 Douglas Drive and 627 Ferry Street and 100 37' Street in Richmond. The networks were designed and mostly installed by a contract employee, whom we replaced in December with a qualified contractor at an savings of 35% of the hourly rate being spent up to that time. We need the continue our contract with the individual working now, for system management, E-mail, and personal computer support for over 200 computers at five different locations. The District Attorney's LAN management and computer support function under this contractor works in close cooperation with DOIT, and has the full support of that Department at the highest levels. The District Attorney has begun the examination process to fill a permanent position recently re-classified by the Board of Supervisors, so that the functions can be transferred to a permanent county employee by the beginning of the 2003/04 fiscal year. CONTINUED ON ATTACHMENT: ----X-_YES SIGNATURE: --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- �-- RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE _/"APPROVE OTHER SIGNATURE( ACTION OF----A-DON ----------- -- ; -----�.��------ -- - ------------------------------------------------------------------------- APPROVE AS RECOMMENDED �K, OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUSABSENT �" ( AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED CONTACT. Ren6e Goldstein(957-2234)/Gayle Graham(957-2226) JOHNSWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: District Attorney—Attn: Renee Goldstein County Administrator—Attn:George Roemer Auditor-Controller BY , DEPUTY ea CONSEQUENCES OF NEGATIVE ACTION: Failure to approve the recommendation would leave the District Attorney with no means of maintaining its Office-wide network to link computers for the purpose of E-mail, sharing files, legal research, or keep staff s personal computers working. It would be extremely difficult for the Office to perform its mandates with computer support. I - - - � on TO: Board of Supervisors = ~;; _ ; tra Costa FROM: Peggy Scelsi, Chief Assistant Director � County DATE: April 21, 2003 SUBJECT: Service Contract, Theodore M. Spyrow SPECIFIC REQUEST(S)OR RECOMMENDATIONS dt BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: APPROVE and AUTHORIZE the Child Support Services Director, or designee, to execute a contract with Theodore M. Spyrow in the amount of$40,000.00 for internal systems and support functions for the Department of Child Support Services for the period April 14, 2003 through April 13, 2004. FINANCIAL IMPACT: The cost of this Contract is budgeted within the State's allocation to Child Support Services. There will be no impact on the General Fund. REASONS FOR RECOMMENDATIONS/BACKGROUND: The Department of Child Support Services is empowered to enter into contracts with private organizations/individuals as necessary to carry out the responsibilities imposed by the State for securing support for children and families. This contract will provide a variety of services in support of our collection/locate/personnel support functions including but not limited to, internal auditing of systems and processes; interface with service of actions; special locate case process functions;and establishing protocol and processes relative to DMV checks,Department of Justice regulations, background checks, and emergency operations coordination. CONSEQUENCES OF NEGATIVE ACTION: Failure to approve this request would restrict the Department of Child Support Service's ability to provide the level of thoroughness required when performing critical functions such as County emergency operations and establishing protocols for mandatory compliance regulations. CONTINUED ON ATTACHWNT: S SIGNATURE: 1/RECOM1v4ENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CO y APPROVE OTHER SIGNATURE(S): • ACTION OF BO ON � ��:�.,) IV APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS r UNANIMOUS(ABSENT I HEREBY CERTIFY THAT THIS IS A TRUE �- � "� } ANIS CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. 1�►-� �..�,�..T�� JUS ��..�l,nl� ATTESTED Crz)&Z Contact: Linda DippeL Director,DCSS(3-4455) JOHNS STEN,CLERK OF THE BOARD OF cc: Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR DCSS,Attn:David Kincaid CAO-Justice,Attn:George Roemer J BY 1)) I DEPUTY TO: BOARD OF SUPERVISORS ��.•-s---•-L•.,o Contra FROM: Steven L. Bautista County Probation OfficerCosta -� r DATE: April 15, 2003 SUBJECT: Approval to contract with SYnovation, Inc. ov �p�o County SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE and AUTHORIZE the County Probation Officer to execute a contract with Synovation, Inc. in the amount of $785,100, to provide and install a probation case management system for the Contra Costa County Probation Department. BACKGROUND: The current database used by Probation serves only to track the status of cases and the work done on them. Actual case documents, notes and reports are produced manually, requiring the reproduction of core information many times, and kept in a paper file for each case. These files are stored either in the department's archives or at the workspace of the deputy probation officer currently handling the case. By their very nature they can only be in one place at one time and are not readily available during critical circumstances requiring inter-agency cooperation, nor is their data readily retrievable for management's purposes of resource allocation and revenue enhancement. Currently the Probation Department's budget consists of close to 50% outside moneys. These monies are attached to grants, which carry with them evaluation components necessitating the ongoing documentation and retrieval of the data supporting the documentation. Heretofore accumulation of the data has been cumbersome and obtained manually. As our workloads continue to increase and our resources remain the same or, in some cases, shrink, it is evermore important to have an information system which can readily retrieve data for grant continuation, new grant application and acquisition, and better case management. CONTINUED ON ATTACHMENT: X YES SIGNATURE: -- ---------------------------------------------------------------------------------------------------------- ------------------- ------- ----- ------------------ _%RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE .,,--APPROVE OTHER SIGNATURES l-� oe ------------------- -- -- - ----------- - - ----- -- ------------------------------------------------------------------------------------------------- ACTION OF B D ON APPROVE AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTEDt �Q CONTACT: JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND CC: Stovo- Steinbrecher, DoIT COUNTY ADMINISTRATOR Gayle Graham, DA George Roemer, CAO , F Jim Morphy, Probation Cecilia Baird, DoIT BY �`'"' ,DEPUTY April 1, 2003 Page 2 The Probation Case-Management System offered by Synovation, Inc. does far more than track the status and workflow of cases. It anticipates the flow of work in the criminal justice system and sets up the documents that will be used and the reports that will be filed as the case progresses. As it does this it creates an electronic file containing these documents and reports, as well as case notes, photos, contacts, family information, etc. This file is accessible to any authorized employee from any department location at any time. Parts of it are also available to law enforcement on the street, as well as other members of the County's Integrated Justice Information System project. 15 other California counties are currently using or installing this system, including our immediate neighbors: Alameda, Solano and San Joaquin. So as justice information sharing expands to a regional level, Contra Costa County will be ready. The Synovation system will provide the ability to prioritize demands on the Department's resources and efficiently manage existing cases. In the current climate of limited funding, it is of paramount importance that the Probation Department be able to identify where resources need to be applied in order to maximize public protection and provide meaningful services to the Court. The technological support provided by this system will serve to mitigate the need for additional staff to meet the growth in not only the information demands in casework, but also the population of the County. FISCAL IMPACT: Of the total cost, $150,000 will be paid from JJCPA funds (this source is only available until June 30, 2003)9 $365,000 is in a project reserve account, and the vendor has agreed to accept the balance in four equal payments to be made in any four of the next six years. The Department has already included this annual payment and the annual support and maintenance fee in its operating budget.