HomeMy WebLinkAboutMINUTES - 04152003 - C23 y
TO: BOARD OF SUPERVISORS
FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR
DATE: April 15, 2003
SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with
Kathryn Monroy in the amount of $27,500 to provide community programming and support
services for County Service Area P-1 Crockett Community Center, for the period April 16, 2003
through April 15, 2004, Crockett area. (County Service Area P-1 Crockett Funds) (District II)
Project# 7651-6X5188
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with
Kathryn Monroy in the amount of$27,500 to provide community programming and support services for
County Service Area P-1 Crockett Community Center, for the period April 16, 2003 through April 15,
2004, Crockett area.
II. Fiscal Impact:
There is no impact to the County General Fund. County Service Area P-1 (Crockett) funds will pay
100% of the costs associated with Kathryn Monroy's contract.
Continued on Attachment:X SIGNATURE: .0
_RECOMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
10 '<�'/'.
ACTION OF B A ON APRIL 15, 2003 APPROVED AS RECOMMENDED XX OTHER
VOTE OF SUPERVISORS
XX UNANIMOUS(ABSENT None )
AYES: NOES:
ABSENT: ABSTAIN:
I hereby certify that this is a true and correct copy of
MF:sr an action taken and entered on the minutes of the
G:\GrpData\SpDist\Board Orders\2003\04-15-03 BO-Kathryn Monroy.doc Board of Supervisors on the date shown.
Orig.Div:Public Works(Special Districts)
Contact: Skip Epperly(313-2253)
cc: County Administrator
Assessor ATTESTED: APRIL 15, 2003
Auditor-Controller JOHN SWEETEN,Clerk of the Board of
Community Development Supervisors and County Administrator
County Counsel
L.Holden,Accounting
Kathryn Monroy
Contract Folder By ,Deputy
Contract Binder
' SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with
Kathryn Monroy in the amount of $27,500 to provide community programming and support
services for County Service Area P-1 Crockett Community Center, for the period April 16, 2003
through April 15, 2004, Crockett area. (County Service Area P-1 Crockett Funds) (District II)
Project# 7651-6X5188
DATE: April 15, 2003
PAGE 2
III. Reasons for Recommendations and Backiround:
Kathryn Monroy is the Director of the Crockett Community Center and has been a County Contract
employee for approximately 1 year. Her services are needed for the provision of community
programming.
IV. Consequences of Negative Action:
Community programming for the County Service Area P-1 (Crockett) will be negatively impacted
without a contract for these services.
Contra Costa County STANDARD CONTRACT Number
Standard Form L-1 (Purchase of Services - Long Form) Fund/Org# 7651
4 Revised 2002 Account # 2310
Other #
1. Contract Identification.
Department: Public Works Department
Subject: Managerial Services in County Service Area P-1 (Crockett)
2. Parties. The County of Contra Costa, California (County), for its Department named above, and
the following named Contractor mutually agree and promise as follows:
Contractor: Kathryn Monroy
Capacity: An Individual V-t-k
Address: 4890 Milano Way, Martinez, CA 94553
3. Term. The effective date of this Contract is April 16, 2003. It terminates on April 15, 2004 unless
sooner terminated as provided herein.
4. Payment Limit. County's total payments to Contractor under this Contract shall not exceed
$ 27,.500.00.
5. County's Obligations. County shall make to the Contractor those payments described in the
Payment Provisions attached hereto which are incorporated herein by reference, subject to all the
terms and conditions contained or incorporated herein.
6. Contractor's Obligations. Contractor shall provide those services and carry out that work
described in the Service Plan attached hereto which is incorporated herein by reference,subject to
all the terms and conditions contained or incorporated herein.
7. General and Special Conditions. This Contract is subject to the General Conditions and Special
Conditions (if any) attached hereto, which are incorporated herein by reference.
8. Project. This Contract implements in whole or in part the following described Pro j ect, the
application and approval documents of which are incorporated herein by reference:
L-1 (Page 1 of 2)
Conga Costa County STANDARD CONTRACT Number
Standard Form L-i (Purchase of Services - Long Form)
Revised 2002
9. Legal Authority. This Contract is entered into under and subject to the following legal
authorities:
Government Code section 31000
io. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA CALIFORNIA
BOARD OF SUPERVISORS ATTEST: Clerk of the Board of Supervisors
By By
gneeDeputy
CONTRACTOR
Name of business entity Name of business entity
By
By
-114 -e-*4f
Q A..)f2_0 J'�M"Ik
(Print name and title A, if applicable) 4`01
(Print name and title B, if applicable)
Note to Contractor: For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be
that of the president or vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Section
1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on Form L-2.
L-1 (Page 2 of 2)
Contra Costa County APPROVALS/ACKNOWLEDGMENT Number
Standard Form L-2 (Purchase of Services - Long Form)
Revised 2002
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
By: By:
Designee Deputy
APPROVED: COUNTY ADMINISTRATOR
By:
DesigNee
ACKNOWLEDGMENT
STATE OF CALIFORNIA )
ss.
COUNTY OF CONTRA COSTA )
On 1"89CM 2`/t Z0C>3 , before me, RCC61C- CArMP15ftL% - N0114-P-4 PU 8[J C
insert name and title of the officer),personally appeared Kr-vTVtz1f61 M DF4 eO%j
personally known to me (or proved to me on the basis
of satisfactory evidence) to be the person(<whose name(o is/are subscribed to the within instrument and
acknowledged to me that the/try executed the same in hi's/her/thelf"authorized capacity(iGs�, and that by
him/her/th�ignature(�n the instrument the person(<,or the entity upon behalf of which the persoris) acted,
executed the instrument.
WITNESS MY HAND AND OFFICIAL SEAL. R E G G i E CAMPBELL
COMM. 1245567 Uj
:.s
NOTARY PUBLIC-CALIFORNIA `U
CONTRA COSTA COUNTY -�
(Sj °�t.apM• My Comm.Expires Dec.12,2003
Signature
ACKNOWLEDGMENT(by Corporation,Partnership,or Individual)
(Civil Code§1189)
L-2 (Page 1 of 1)
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services -Long Form)
Revised 2002
1. Compliance with Law. Contractor shall be subject to and comply with all applicable federal, state and local
laws and regulations with respect to its performance under this Contract, including but not limited to, licensing,
employment and purchasing practices; and wages, hours and conditions of employment, including
nondiscrimination.
2. Inspection. Contractor's performance,place of business and records pertaining to this Contract are subject to
monitoring,inspection,review and audit by authorized representatives of the County,the State of California,and the
United States Government.
3. Records. Contractor shall keep and make available for inspection and copying by authorized representatives of
the County,the State of California,and the United States Government,the Contractor's regular business records and
such additional records pertaining to this Contract as may be required by the County.
a. Retention of Records. Contractor shall retain all documents pertaining to this Contract for five years
from the date of submission of Contractor's final payment demand or final Cost Report; for any further period
that is required by law; and until all federal/state audits are complete and exceptions resolved for this contract's
funding period. Upon request, Contractor shall make these records available to authorized representatives of
the County, the State of California, and the United States Government.
b. Access to Books and Records of Contractor, Subcontractor. Pursuant to Section 1861(v)(1) of the
Social Security Act, and any regulations promulgated thereunder, Contractor shall, upon written request and
until the expiration of four years after the furnishing of services pursuant to this Contract,make available to the
County, the Secretary of Health and Human Services, or the Comptroller General, or any of their duly
authorized representatives,this Contract and books,documents,and records of Contractor necessary to certify
the nature and extent of all costs and charges hereunder.
Further,if Contractor carries out any of the duties of this Contract through a subcontract with a value or cost of
$10,000 or more over a twelve-month period, such subcontract shall contain a clause to the effect that upon
written request and until the expiration of four years after the furnishing of services pursuant to such
subcontract, the subcontractor shall make available to the County, the Secretary,the Comptroller General, or
any of their duly authorized representatives, the subcontract and books, documents, and records of the
subcontractor necessary to verify the nature and extent of all costs and charges thereunder.
This special condition is in addition to any and all other terms regarding the maintenance or retention of records
under this Contract and is binding on the heirs, successors, assigns and representatives of Contractor.
4. Reporting Requirements. Pursuant to Government Code Section 7550, Contractor shall include in all
documents or written reports completed and submitted to County in accordance with this Contract,a separate section
listing the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of each such
document or written report. This section shall apply only if the payment limit under this Contract exceeds$5,000.
5. Termination and Cancellation.
L-5 (Page 1 of 6)
a. Written Notice. This Contract may be terminated by either party, in its sole discretion, upon thirty-day
• advance written notice thereof to the other, and may be cancelled immediately by written mutual consent.
b. Failure to Perform. County,upon written notice to Contractor,may immediately terminate this Contract
should Contractor fail to perform properly any of its obligations hereunder. In the event of such termination,
County may proceed with the work in any reasonable manner it chooses. The cost to County of completing
Contractor's performance shall be deducted from any sum due Contractor under this Contract,without prejudice
to County's rights to recover damages.
C. Cessation of Funding. Notwithstanding Paragraph 5.a. above, in the event that federal, state, or other
non-County funding for this Contract ceases, this Contract is terminated without notice.
6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as
expressly provided herein, no other understanding, oral or otherwise,regarding the subject matter of this Contract
shall be deemed to exist or to bind any of the parties hereto.
7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and
budgets required by this Contract,including but not limited to,monitoring,evaluating,auditing,billing,or regulatory
changes,may be developed and set forth in a written Informal Agreement between Contractor and County. Informal
Agreements shall be designated as such and shall not be amendments to this Contract except to the extent that they
further detail or clarify that which is already required hereunder. Informal Agreements may not enlarge in any
manner the scope of this Contract,including any sums of money to be paid Contractor as provided herein. Informal
Agreements may be approved and signed by the head of the county department for which this Contract is made or its
designee.
8. Modifications and Amendments.
a. General Amendments. This Contract may be modified or amended by a written document executed by
Contractor and the Contra Costa County Board of Supervisors or,after Board approval,by its designee,subject
to any required state or federal approval.
b. Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and the Service
Plan may be amended by a written administrative amendment executed by Contractor and the County Ad-
ministrator(or designee), subject to any required state or federal approval, provided that such administrative
amendment may not materially change the Payment Provisions or the Service Plan.
9. Disputes. Disagreements between County and Contractor concerning the meaning, requirements, or
performance of this Contract shall be subject to final written determination by the head of the county department for
which this Contract is made,or his designee,or in accordance with the applicable procedures(if any)required by the
state or federal government.
10. Choice of Law and Personal Jurisdiction.
a. This Contract is made in Contra Costa County and shall be governed and construed in accordance with the
laws of the State of California.
b. Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County,
State of California.
L-5 (Page 2 of 6)
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2002
11. Conformance with Federal and State Regulations and Laws. Should federal or state regulations or laws
touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract shall be
deemed amended to assure conformance with such federal or state requirements.
12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections or
approvals,or statements by any officer,agent or employee of County indicating Contractor's performance or any part
thereof complies with the requirements of this Contract,or acceptance of the whole or any part of said performance,
or payments therefor, or any combination of these acts, shall not relieve Contractor's obligation to fulfill this
Contract as prescribed; nor shall the County be thereby estopped from bringing any action for damages or
enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
13. Subcontract and Assignment. This Contract binds the heirs, successors, assigns and representatives of
Contractor. Prior written consent of the County Administrator or his designee, subject to any required state or
federal approval,is required before the Contractor may enter into subcontracts for any work contemplated under this
Contract, or before the Contractor may assign this Contract or monies due or to become due,by operation of law or
otherwise.
14. Independent Contractor Status. This Contract is by and between two independent contractors and is not
intended to and shall not be construed to create the relationship between the parties of agent, servant, employee,
partnership,joint venture or association.
15. Conflicts of Interest. Contractor, its officers, partners, associates, agents, and employees, shall not make,
participate in making, or in any way attempt to use the position afforded them by this Contract to influence any
governmental decision in which they know or have reason to know they have a financial interest under California
Government Code Sections 87100, et seq., or otherwise.
16. Confidentiality. Contractor agrees to comply and to require its officers, partners, associates, agents and
employees to comply with all applicable state or federal statutes or regulations respecting confidentiality,including
but not limited to, the identity of persons served under this Contract,their records, or services provided them, and
assures that:
a. All applications and records concerning any individual made or kept by Contractor or any public officer or
agency in connection with the administration of or relating to services provided under this Contract will be
confidential,and will not be open to examination for any purpose not directly connected with the administration
of such service.
b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons
receiving services,except as may be required in the administration of such service. Contractor agrees to inform
all employees, agents and partners of the above provisions, and that any person knowingly and intentionally
disclosing such information other than as authorized by law may be guilty of a misdemeanor.
kv
Initials: &00
Contractor County Dept.
L-5 (Page 3 of 6)
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2002
17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be
available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background,
disability,or sexual orientation,and that none shall be used,in whole or in part,for religious worship or instruction.
18. Indemnification. Contractor shall defend, indemnify, save, and hold harmless County and its officers and
employees from any and all claims, costs and liability for any damages, sickness, death, or injury to person(s) or
property, including without limitation all consequential damages, from any cause whatsoever arising directly or
indirectly from or connected with the operations or services of Contractor or its agents, servants, employees or
subcontractors hereunder, save and except claims or litigation arising through the sole negligence or sole willful
misconduct of County or its officers or employees. Contractor will reimburse County for any expenditures,
including reasonable attorneys' fees, County may make by reason of the matters that are the subject of this
indemnification, and, if requested by County, will defend any claims or litigation to which this indemnification
provision applies at the sole cost and expense of Contractor.
19. Insurance. During the entire term of this Contract and any extension or modification thereof,Contractor shall
keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the
Special Conditions:
a. Liability Insurance. Contractor shall provide comprehensive liability insurance,including coverage for
owned and non-owned automobiles, with a minimum combined single limit coverage of$500,000 for all
damages,including consequential damages,due to bodily injury,sickness or disease,or death to any person or
damage to or destruction of property, including the loss of use thereof, arising from each occurrence. Such
insurance shall be endorsed to include County and its officers and employees as additional insureds as to all
services performed by Contractor under this agreement. Said policies shall constitute primary insurance as to
County, the state and federal governments, and their officers, agents, and employees, so that other insurance
policies held by them or their self-insurance program(s)shall not be required to contribute to any loss covered
under Contractor's insurance policy or policies.
b. Workers' Compensation. Contractor shall provide workers' compensation insurance coverage for its
employees.
C. Certificate of Insurance. The Contractor shall provide the County with (a) certificate(s) of insurance
evidencing liability and worker's compensation insurance as required herein no later than the effective date of
this Contract. If the Contractor should renew the insurance policy(ies) or acquire either a new insurance
policy(ies)or amend the coverage afforded through an endorsement to the policy at any time during the term of
this Contract, then Contractor shall provide (a) current certificate(s) of insurance.
d. Additional Insurance Provisions. The insurance policies provided by Contractor shall include a
provision for thirty (30) days written notice to County before cancellation or material change of the above
specified coverage.
Initials:
Contractor County Dept.
L-5 (Page 4 of 6)
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2002
20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the
United States mail,postage prepaid. Notices to County shall be addressed to the head of the county department for
which this Contract is made. Notices to Contractor shall be addressed to the Contractor's address designated herein.
The effective date of notice shall be the date of deposit in the mails or of other delivery, except that the effective
date of notice to County shall be the date of receipt by the head of the county department for which this Contract is
made.
21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General
Conditions, the Special Conditions (if any) and Service Plan do not limit any term of the General Conditions.
22. Nonrenewal. Contractor understands and agrees that there is no representation,implication,or understanding
that the services provided by Contractor under this Contract will be purchased by County under a new contract
following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting
any failure to continue purchasing all or any such services from Contractor.
23. Possessory Interest. If this Contract results in Contractor having possession of,claim or right to the possession
of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this
Contract results in the placement of taxable improvements on tax exempt land(Revenue&Taxation Code Section
107),such interest or improvements may represent a possessory interest subject to property tax,and Contractor may
be subject to the payment of property taxes levied on such interest. Contractor agrees that this provision complies
with the notice requirements of Revenue&Taxation Code Section 107.6,and waives all rights to further notice or to
damages under that or any comparable statute.
24. No Third-Party Beneficiaries. Notwithstanding mutual recognition that services under this Contract may
provide some aid or assistance to members of the County's population, it is not the intention of either County or
Contractor that such individuals occupy the position of intended third-party beneficiaries of the obligations assumed
by either party to this Contract.
25. Copyrights and Rights in Data. Contractor shall not publish or transfer any materials produced or resulting
from activities supported by this agreement without the express written consent of the County Administrator. If any
material is subject to copyright,County reserves the right to copyright,and Contractor agrees not to copyright, such
material. If the material is copyrighted, County reserves a royalty-free, nonexclusive, and irrevocable license to
reproduce, publish, and use such materials, in whole or in part, and to authorize others to do so.
26. Endorsements. Contractor shall not in its capacity as a contractor with Contra Costa County publicly endorse
or oppose the use of any particular brand name or commercial product without the prior approval of the Board of
Supervisors. In its County contractor capacity,Contractor shall not publicly attribute qualities or lack of qualities to
a particular brand name or commercial product in the absence of a well-established and widely accepted scientific
basis for such claims or without the prior approval of the Board of Supervisors. In its County contractor capacity,
Contractor shall not participate or appear in any commercially produced advertisements designed to promote a
particular brand name or commercial product, even if Contractor is not publicly endorsing a product, as long as the
Initials:
Contractor County Dept.
L-5 (Page 5 of 6)
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2002
Contractor's presence in the advertisement can reasonably be interpreted as an endorsement of the product by or on
behalf of Contra Costa County. Notwithstanding the foregoing, Contractor may express its views on products to
other contractors, the Board of Supervisors, County officers, or others who may be authorized by the Board of
Supervisors or by law to receive such views.
27. Required Audit. (A)If Contractor is funded by$300,000 or more in federal grant funds in any fiscal year from
any source,Contractor shall provide to County at Contractor's expense an audit conforming to the requirements set
forth in the most current version of Office of Management and Budget Circular A-133. (B)If Contractor is funded
by less than$300,000 in federal grant funds in any fiscal year from any source,but such grant imposes specific audit
requirements; Contractor shall provide to County an audit conforming to those requirements. (C) If Contractor is
funded by less than$300,000 in federal grant funds in any fiscal year from any source, Contractor is exempt from
federal audit requirements for that year, however, Contractor's records must be available for and an audit may be
required by, appropriate officials of the federal awarding agency,the General Accounting Office(GAO),the pass-
through entity and/or the County. If any such audit is required, Contractor shall provide County with such audit.
With respect to the audits specified in(A), (B)and(C)above, Contractor is solely responsible for arranging for the
conduct of the audit, and for its cost. County may withhold the estimated cost of the audit or 10p ercent of the
contract amount, whichever is larger, or the final payment, from Contractor until County receives the audit from
Contractor.
28. Authorization. Contractor, or the representative(s) signing this Contract on behalf of Contractor,represents
and warrants that it has full power and authority to enter into this Contract and perform the obligations herein.
Initials:
Contractor County Dept.
L-5 (Page 6 of 6)
Contra Costa County Number
Standard Form L-4
Revised 2002 SPECIAL CONDITIONS
(Purchase of Services - Long Form)
1. Withholding and FICA Deductions. Notwithstanding Paragraph 14 of the
General Conditions, for purposes of withholding state and federal taxes and Social
Security ons from payments due,the Auditor-Controller will make deductions for these
purposes. Contractor is not a County employee. Contractor further understands that
County has no obligation to provide, and Contractor will not be provided fringe benefits,
including but not limited to,vacation, sick leave, retirement, and health plan coverage.
The County will provide worker's compensation coverage and unemployment insurance
if County has the right to control the way in which Contractor's work is done. 4j�
2. Insurance. Paragraph 19 (Insurance) of the General Conditions is hereby deleted
in its entirety and replaced with the following paragraph:
"19. Automobile Insurance. During the entire term of this Contract and any
extension or modification thereof, Contractor shall keep in effect a policy or
policies of motor vehicle liability insurance for any use Contractor makes of
a private automobile in the performance of this Contract, as required by
State law. Not later than the effective date of this Contract, Contractor shall
provide County with a certificate(s) of insurance evidencing the above
liability insurance."
1
Form L-4 (Page 1 of 1)
Contra Co6ta County PAYMENT PROVISIONS Number
Standard Form P-1 (Fee Basis Contracts -Long and Short Form)
Revised 2002
1. Payment Amounts. Subject to the Payment Limit of this Contract and subject to the following Payment
Provisions, County will pay Contractor the following fee as full compensation for all services, work,
expenses or costs provided or incurred by Contractor:
[Check one alternative only.]
❑ a. $ monthly, or
[� b. $14.50 per unit, as defined in the Service Plan, or
❑ c. $ after completion of all obligations and conditions herein.
F-1 d. Other:
2. Payment Demands.Contractor shall submit written demands for payment on County Demand Form D-15 in
the manner and form prescribed by County. Contractor shall submit said demands for payment no later than
30 days from the end of the month in which the contract services upon which such demand is based were
actually rendered. Upon approval of payment demands by the head of the County Department for which this
Contract is made, or his designee, County will make payments as specified in Paragraph 1. (Payment
Amounts) above.
3. Penalty for Late Submission. If County is unable to obtain reimbursement from the State of California as a
result of Contractor's failure to submit to County a timely demand for payment as specified in Paragraph 2.
(Payment Demands)above,County shall not pay Contractor for such services to the extent County's recovery
of funding is prejudiced by the delay even though such services were fully provided.
4. Right to Withhold. County has the right to withhold payment to Contractor when,in the opinion of County
y
expressed in writing to Contractor, (a) Contractor's performance, in whole or in part, either has not been
carried out or is insufficiently documented, (b) Contractor has neglected, failed or refused to furnish
information or to cooperate with any inspection, review or audit of its program, work or records, or c
Contractor has failed to sufficiently itemize or document its demand(s) for payment.
5. Audit Exceptions. Contractor agrees to accept responsibility for receiving,replying to, and/or complying
with any audit exceptions by appropriate county, state or federal audit agencies resulting from its
performance of this Contract. Within 30 days of demand, Contractor shall pay County the full amount of
County's obligation,if any,to the state and/or federal government resulting from any audit exceptions,to the
extent such are attributable to Contractor's failure to perform properly any of its obligations under this
Contract.
Initials
Contractor County Dept.
Form P-1 (Page 1 of 1)
SERVICE PLAN
Contractor shall work approximately 32 hours per week (more or less) at a rate of
$14.50 per hour as Director at the Crockett Community Center. In addition, two hundred
(200) hours annually (in addition to the approximate 32 hours per week) is allocated for
the contractor to represent the Crockett Community Center, County Service Area P-1
and/or Contra Costa County, Public Works at activities such as meetings, training,
seminars and/or special events. The additional two hundred (200) hours is also paid at
a rate of $14.50 per hour with prior approval by the Citizens Advisory Committee for
County Service Area P-1 (Crockett).
A. Facility Programs and Rentals
1) Develop, coordinate and schedule recreational classes and special events
for the community.
2) Initiate and coordinate advertising and program promotion literature and
press releases.
3) Publicize, promote, book and manage all rentals of the Crockett
Community Center.
4) Execute and approve all rental agreements.
5) Enforce program policies and rules.
6) Ensure that all program participants receive and sign the Release From
Liability form and that a copy of said form is forwarded to Contra Costa
County Public Works Department when executed.
7) Ensure that each class session roll is taken on forms approved by the
Contra Costa County Public Works Department.
8) Respond when the alarm system is tripped.
9) Negotiate with and secure the services of qualified personnel to provide
instruction in a wide variety of community classes, seminars and/or
workshops.
10) Provide oral presentations before civic and fraternal organizations, clubs
and at public meetings.
11) Respond to programmatic and rental inquiries from the public.
Page 1 of 3
SERVICE PLAN
B. Facility Maintenance
1) Ensure that the facility is in good working order and resolve all operational
difficulties (i.e., repairs, safety issues).
2) Order and maintain a stock of supplies (i.e. office, janitorial, program etc.).
3) Oversee the delivery of grounds maintenance services at the Community
Center and ensure that the grounds surrounding the Community Center
are maintained in a clean and safe condition at all times.
4) Immediately notify the Contra Costa County Public Works Department of
any unsafe or dangerous conditions or equipment.
5) Report all accidents, incidents and/or injuries that occur on the premises
on the appropriate Contra Costa County forms and submit to the Contra
Costa County, Public Works Department within 24 hours of the
occurrence.
6) Contact the appropriate emergency resources in case of an emergency.
7) Oversee the janitorial staff/service at the Community Center and ensure
that the Community Center is maintained in a clean and safe condition at
all times.
C. Reporting and Record keeping
1) Mandatory attendance is required at the monthly County Service Area P-1
(Crockett) Citizens Advisory Committee meetings and other meetings as
determined by the Citizens Advisory Committee and/or the Contra Costa
County Public Works Department.
2) Prepare and distribute minutes of the Citizens Advisory Committee
meetings to members of the Citizens Advisory Committee and the Contra
Costa County Public Works Department at least three (3) days prior to the
next regular meeting.
3) Prepare and provide monthly written programmatic reports (that include
statistical and narrative documentation) to the Citizens Advisory
Committee and Contra Costa County Public Works Department, as
requested, in a format determined and approved by the Public Works
Department.
4) Prepare and provide budget reports regarding revenues and expenditures
for the community centers' programs, events and rentals, as requested by
either the Citizens Advisory Committee or Contra Costa County, Public
Works.
Page 2 of 3
r
SERVICE PLAN
5) Prepare and submit all Demand forms (form #D15.11) and Deposit
Permits (form #D34), (accompanied with original receipts and back-up
documentation), in a timely fashion (minimally every 2-4 weeks).
6) Report to the Citizens Advisory Committee all complaints received and
steps taken to resolve those complaints.
7) Maintain, keep current and make available to the public, upon request, the
archive file of all minutes of the Citizens Advisory Committee for County
Service area P-1 (Crockett) meetings.
8) Make entries into, and be responsible to maintain and keep current, the
Community Centers' Daily Log Book.
9) Ensure that the Community Centers' Daily Log Book is available to review
by the members of the Citizens Advisory Committee and the Contra Costa
County Public Works Department.
10) Prepare, maintain and keep current, the Community Centers' Equipment
Inventory List and the Material Safety Data Sheets' (MSDS) binder in
accordance with the standards and guidelines established by the Contra
Costa County Public Works Department and the Auditor/Controllers'
Office; and
11) Perform other duties as required by the Citizens Advisory Committee for
County Service Area P-1 (Crockett) and the Contra Costa County Public
Works Department.
CONTRACT COMPUTATION
32 hours per week @ $14.50 per hour = $ 464.00 per week
52 weeks x $464.00 per week = $ 24,128.00 per year
200 hours @ $14.50 per hour = $ 2,900.00 per year
$24,128.00 hours annually @ approximately 32 hours/week
+ 21900.00 200 hours annually
$27,028.00 Subtotal
$ 27067.64 FICA @ 7.65%
1,278.42 Workers Comp @ 4.73%
+ 27.03 Unemployment Insurance @ .10%
$ 3,373.09 Total Benefits
$ 24,128.00 Hours
+ 3,373.09 Benefits
$ 279501.09 TOTAL ANNUAL CONTRACT AMOUNT
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