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Home My WebLink AboutMINUTES - 03042003 - C49-C50 TO: BOARD OF SUPERVISORS CONTRA FROM: BARTON J. GI'LBERT, DIRECTOR OF GENERAL SERVICES COSTA DATE: March 4, 2003 COUNTY SUBJECT: THIRD EXTENSION OPTION AND SUBLEASE FOR THE PREMISES AT 2711 WILLOW PASS ROAD, BAY POINT (BLDG. T00578) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION EXERCISE the third option for a one-year extension of Lease with Dolan Foster Enterprises, Inc. and APPROVE the third one year extension of Sublease with the Pre-School Coordinating Council, effective April 1, 2003 for the premises at 2711 A&B Willow Pass Road, Bay Point for continued use by the Family Preservation Program. FINANCIAL IMPACT The rental rate for the second option term of April 1, 2003 through March 31, 2004 is $1,480.00 per month, an increase of$80.00 per month over the previous rate. Rental income from the sublease will increase by this same amount. Rental income is credited to the Employment and Human Services Department which is also charged the expenses for the premises. BACKGROUND Approval of the third and final lease extension will provide for continuation of the Family Preservation Program which has been located at the above premises since July 1, 1998. The County has a Master Lease for the premises with Dolan Foster Enterprises, Inc. and subleases the premises to the Pre-School Coordinating Council to operate the Family Preservation Program. The Master Lease contains a third and final extension option for the period of April 1, 2003 through March 31, 2004. CONTINUED ON ATTACHMENT: YES SIGNATURE: V_ 69dkk"t�_ _4.�frtECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE 4, APPROVE OTHER SIGNATURE S� ACTION OF B 7 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT 1WQQ' 1 AYES: NOES: ABSENTS: ABSTAIN: DISTRICT III SEEN VACANT MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department cc: General Services Department 1 HEREBY CERTIFY THAT THIS ISA TRUE AND CORRECT COPY OF AN ACTION TAKEN Lease Management Division AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Auditor-Controiler(via LIM) Risk Management(via LIM) ATTESTED MAIC 4. 2003 Employment and Human Services(via LIM) JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS Dolan Foster Enterprises,Inc.(via LIM) AND COUNTY ADMINISTRATOR Pre-School Coordinating Council(via UM) BY Yal-4-4 E7 —,DEPUTY 1:1LeaseMgt\CAROU2711 Willow Pass Road\271 1 extbo2003.doe CC:aa Page 1 of 1 M382(10/88) TO: BOARD OF SUPERVISORS CONTPA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES01r, COSTA DATE: MARCH 4, 2003 COUNTY SUBJECT: LEASE AMENDMENT FOR THE PREMISES AT 816 MAIN STREE MARTINEZ FOR THE CLERK-RECORDER (T00645) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMEN12ATION 1. APPROVE a Lease Amendment, commencing March 1, 2003, with Thomas E. Stewart for the premises at 816 Main Street, Martinez, for additional office space as requested by the Clerk- Recorder, under the terms and conditions more particularly set forth in the Lease Amendment. 2. AUTHORIZE the Director of General Services, or designee, to execute the Lease Amendment on behalf of the County and to EXERCISE any options to extend the Lease. FINANCIAL IMPACT The impact to the current fiscal year for the additional space is an additional $3,700.00 per month for the four.month period from March 1, 2003 through June 30, 2003. The required Lease payments total $84,075.00 over the 19-month term of the Lease. The cost for this additional space along with rent for two other interim locations will be offset by savings realized as a result of the County's loss of the Clerk-Recorder's current lease at 730 Las Juntas. The initial cost savings is estimated at $2,200 per month. BACKGROUND GROUND Approval of this Lease Amendment will provide for interim office space needed to offset the lass of office space at 730 Las Juntas, Martinez as a result of the March 31, 2003;termination of that Lease. This additional space along with two other locations in downtown Martinez will provide the Clerk- Recorder with a total of approximately 9,600 sq.ft. to replace the 6,500 sq.ft. Las Juntas space'. The total square footage of the interim space is greater than the Las Juntas space since it is intended that the interim space will be occupied with a minimum of remodeling. It is anticipated that the interim space will be needed for about eighteen months pending completion of construction of a new building for the Clerk-Recorder. CONTINUED ON ATTACHMENT: YES SIGNATURE: ft*0U20_ _j,�,,2ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): - ACTION OF BOtD N 4,2 APPROVED AS RECOMMENDED X OTHER ACTION OF B��D VOTE OF SUPERVISORS X UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN: DISTRICT III SEPT VAI:W MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department 1 HEREBY CERTIFY THAT THIS IS A TRUE CC: General Menage Department AND CORRECT COPY OF AN ACTION TAKEN Lease Management Division AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Auditor-Contrdler(via UM) 4 20 3 Risk Management(via UM) ATTESTED , Clerk-Recorder(vis UM) JOHN SWEETEN,CLERK OF THE.BOARD OF SUPERVISORS Thomas E.Stewart(via UM) D COUNTY ADMINISTRATOR BY ` DEPUTY G:\LeaseMgt\STEVE\818Mainbdo2.doc SBV:Is Page 1 of 1 M382(10188) FIRST AMENDMENT TO LEASE 816 MAIN STREET MARTINEZ, CALIFORNIA FOR THE CLERK-RECORDER CONTRA COSTA COUNTY L PARTIES. Effective on MAR 0 4 2003 , THOMAS E. STEWART, hereinafter called "LESSOR", and the COUNTY OF CONTRA COSTA, hereinafter called"COUNTY", mutually agree and promise as follows: 2. PURPOSE: The parties desire to amend that lease ("Lease") entered into between LESSOR and COUNTY dated September 17, 2002 for those'certain Premises consisting of approximately 500 square feet of office space, commonly known and designated as 816 Main Street, Martinez, California, to add approximately 2,540 square feet to the existing Premises, amend the lease term and rent paragraphs and add a lease extension paragraph. 3. AMENDMENT: A. Paragraph A.2. LEASE OF PREMISES shall be deleted in its entirety and replaced with the following: A.2. LEASE OF PREMISES: Commencing September 17, 2002, LESSOR., for and in consideration of the rents, hereby leases to COUNTY, and COUNTY leases from LESSOR those certain premises described as follows: Approximately 500 square feet of office space commonly known and designated as 816 Main Street, Martinez, California ("Premises") and more particularly described in Exhibit "A", attached hereto and made a part hereof, together with the non-exclusive use of the restrooms, break room and common areas. Commencing March 1, 2003, the Premises shall be expanded to include the remainder of the first floor, which consists of approximately 2,640 square feet, which includes the restrooms, break room, and 1 conference room, and more particularly described in Exhibit "B", attached hereto and made a part hereof. The Premises, as amended, shall total approximately 3,140 square feet, which comprises the entire first floor of the building located at 816 Main Street, Martinez, California. B. Paragraph A.3. TERM shall be deleted in its entirety and replaced with the following. A.3. TERM: The term of this Lease shall be two (2) years and fourteen (14) days commencing September 17, 2002 and endingSeptember 30, 2004. C. Paragraph A.4. RENT shall be deleted in its entirety and replaced with the following: A.4. RENT: Commencing September 17, 2002, COUNTY shall pay to LESSOR as rent for the use of the Premises a monthly rental payable in advance on the tenth day of each month during the term of this Lease as follows: a. THREE HUNDRED THIRTY-EIGHT AND 3 8/100 DOLLARS ($338.33) for the period from', September 17, 2002 through September 30, 2002. b. SEVEN HUNDRED TWENTY-FIVE DOLLARS AND NO/100 ($725.00) per month for the period from October 1, 2002 through February 28, 2003. C. FOUR THOUSAND FOUR HUNDRED TWENTY-FIVE AND NO/100 DOLLARS ($4,425.00) per month for the period from March 1, 2003 through September 30, 2004. Payments shall be mailed to: Thomas E. Stewart, 816 Main Street, Martinez, CA 94553 or other place as LESSOR may from time to time designate by written notice to COUNTY. 2 D. Paragraph A.4.5. EXTENSION shall be added as follows: A.4.5. EXTENSION: This Lease may, at the option of COUNTY, be extended upon the same terms and conditions, except the; rental shall be adjusted as follows: a. First Option: For a six (6) month term commencing October 1, 2004 and ending March 31, 2005 at a rental of FOUR THOUSAND SIX HUNDRED AND NO/100 DOLLARS ($4,600.00)per month. b. Second Option: For a six (6) month term commencing April 19 2005 and ending September 30, 2005 at a rental of FOUR THOUSAND SIX HUNDRED AND N0/100 DOLLARS ($4,600.00)per month. C. Third Option: For a six (6) month term commencing October 1, 2005 and ending March 31, 2006 at a rental of FOUR THOUSAND SEVEN HUNDRED EIGHTY-FIVE AND NO/100 DOLLARS ($4, 785.00) per month. It is understood and agreed COUNTY shall give LESSOR sixty (60) days prior written notice of its intention to exercise this option to extend this Lease. However, in the event COUNTY does not give such written notice, its right to exercise any option before termination of this Lease shall not expire until fifteen (15) days after receipt of LESSOR'S written demand to exercise or forfeit said option. (Remainder of Page Intentionally Left Blank) 3 4. EFFECT: Except for the Amendment agreed to herein, the Lease dated September 17, 2002, remains in full farce and effect. IN WITNESS WHEREOF, the parties have executed this Amendment as of the date set forth above. COUNTY LESSOR COUNTY OF CONTRA COSTA, a THOMAS E. STEWART political subdivision of the State of California By By. Director of General Services Thomas E. Stewart' RECOMMENDED FOR APPROVAL: Y AM"C& Director of Capital Facilities and Debt Management By Clerk-Rec der Representative By L, Lease Manager APPROVED AS TO FORM: SILVANO B. MARCHESI, County Counsel By Deputy 816amend l.doc 4 �, HI B IT A 33.45 33,45 Entry ' Kitchen Mens Ladies 20 Storage Mezzanine Storage Stairs Stairs Cubical Computer Room CUbical PREMISES PREMISES Cubical Cubital Building: 3,142 Sq. Ft. Storgeat Cubical Cubical Mazzaninet 669 Sq. Ft. Cublcal General Office C0Nj'F-RENCE Room Reception Entry 816 MAIN STREET, MARTINEZ EXHIBIT B 33,45 33.45 Entry Kitchen Mens Ladies . 20 Storage Mezzanine Storage Stairs Stairs Cubical' Computer Room CUblcal Cubical Cubical Building: 3.142 Sq. Ft. Stnragel Cubical Cubical Maz7anine: 669 Sq. Ft. Ciubicai General Office Private Office Reception Entry 816 MAIN STREET, MARTINEZ